HomeMy WebLinkAbout1993 [07] Jul 15 {Book 04}
Mayor
Donald "Bud" Reber
Councilors
Ken Hiemenz
21 First Avenue NW Ross Rieke
P.O. Box 668 Bob Loso
St. Joseph, Minnesota 56374 Stephanie Hazen
(612) 363-7201 City Clerk/Adm
FAX # 363-0342 CITY OF ST. JOSEPH Rachel Stapleton
CITY COUNCIL MEETING
July 15, 1993
7:00 P.M.
l. Call to Order
2. Approve Agenda
3. Approve Minutes:
·a) June 28, 1993
b) July 1, 1993
4 . Bills Payable
5. Treasurer's Report
. 6. Mayor Reports
7 . Council Reports
8 . OLD BUSINESS
a) Personnel Policy f) Water Agreement
b) Snow Removal Policy g) Parking Lot - Annex
c) Sewer Ordinance - Revision h) Star City
d) Ordinance - Council Limitation i) Mowing of weeds
e) Plumbing/Heating Inspector j) Budget
9. Police Chief Reports
10. 7:45 p.m. Alley Vacation -- Sunset Industries
11. 8:00 p.m. OPEN TO THE PUBLIC
12. 8:10 p.m. Recess
13. 8:25 p.m. Jeff Hinnenkamp - Special Use Request
14. 8:45 p.m. City Engineer Reports
15. Clerk/Administrator Reports
a)
. b)
c)
d)
16. Adjourn
Jl:il 1'993' - Bills Payable Page 1
: 4:00 PM City of st. Joseph
1e' July 15, 1993
Transaction Depart
'ber Name Comments Amount Description Fund
j515 AASHTO Frequency Coordination license for signal, tower 50.00 Storage 409
¡516 AT & T LD long distance 16.36 Salaries & Adminstrative 101
1516AT&T LD long distance 1.92 Maint Shop 101
¡516 AT & T LD long distance 7.91 Communication Service 101
¡517 American Business Forms #10 envelopes, 2500 94.87 Salaries & Adminstrative 101
¡518 Black Hills Ammunition ammuni tion 169.50 Police Training 101
¡519 Browning-Ferris Industries refuse removal, resident 5,461.09 Waste Collection 603
1519 Browning-Ferris Industries refuse removal, plant 89.19 Administration and general 602
¡519 Browning-Ferris Industries refuse removal, park 356.64 Park Areas 101
i520 CBI-Nan Con payment no 6, water stora 87,001.00 Storage 409
¡521 Central McGowan medical oxygen 13.42 Medical Services 105
ì522 Cold Spring Veterinary Clinc dog euthanasia 20.00 Animal Control 101
¡523 Earl's Welding/Industrial Supp oxygen, welding 14.86 Maint Shop 101
\524 Feed-Rite Controls water tests 12.00 Purification 601
\524 Feed-Rite Controls- sewer tests 80.00 Sewage Treatment Plant 602
i525 Fire Instructors Assn. training film, postage 2,60 Fire Training 105
!526 First Bank security holding charge 35.00 101
\527 Glencoe Uniforms uniform, reserves 27.28 Crime Control & Investigation 101
\528 Gopher State One-Call notification fee 41.62 Administration and General 601
1528 Gopher State One-Call notification fee 42.63 Administration and general 602
1529 Hardri ves street repair material 33.55 Street Maintanence 101
¡.ein, Hub 20.5 hrs, rental inspect 143.50 Building Inspec. Admistration 101
ebsbach oil Company gas, memorial park 11. 00 Park Areas 101
532 Lee's Ace Hardware repair supplies 5.44 Administration and General 601
.532 Lee's Ace Hardware seed, 50'hose, supplies 165.50 Par k Areas 101
532 Lee's Ace Hardware osha requirements 8.76 Crime Control & Investigation 101
532 Lee's Ace Hardware repair supplies 9.61 Fire Fighting 105
532 Lee's Ace Hardware r epai r supp li es 3.35 Maint Shop 101
532 Lee's Ace Hardware r epa ir supp li es 8.76 Sanitary Sewer Maintenance 602
532 Lee's Ace Hardware repair supplies 21. 66 Sewage Treatment Plant 602
532 Lee's Ace Hardware repair supplies 30.05 Ci ty Hall Annex 101
533 Leef 8ros floor runner 13.72 City Hall 101
533 Leef Bros floor runner 13.72 Ci ty Hall Annex 101
533 Leef Bros clothing allowance 60.71 Street Maintanence 101
533 Leef Bros clothing allowance 20.24 Administration and General 601
533 Leef Bros clothing allowance 20.23 Administration and general 602
534 Generous, Mary reimb, labels-auditors of 5.00 Salaries & Adminstrative 101
535 Meridian Aggregates class 2, street repair 57.85 Street Maintanence 101
536 PERA life insurance 9.00 Street Maintanence 101
536 PERA life insurance 12.00 Crime Control & Investigation 101
536 PERA li fe insurance 9.00 Sanitary Sewer Maintenance 602
537 Patricia Overman/Recorder recording fee 51. 00 Planning and Zonning 101
538 Risk's Safety Consulting Co. fire department training 405.00 Fire Training 105
539 St. Cloud Times public, patrol officer 141. 24 Crime Control & Investigation 101
539 St. Cloud Times hearing, salvage yard 46.72 Ordinance & Proceedings 101
540 Erickson, Steven refund of overwitholdings 16.06 Crime Control & Investigation 101
iiIIiS West Co.,u,ie,tions telephone service 17.30 Power and Pumping 601
S West Communications telephone service 17.30 Power and Pumping 601
5 S West Communications telephone service 17.30 Sewer Lift Station 602
541 US West Communications telephone service 92.41 Fire Communications 105
Jul 19·n^ Bills Payable Page 2
: v4:00 PR City of St. Joseph
July 15, 1993
~. Transaction Depart
Jv
ber Name Comments Amount Description Fund
i541 US West Communications telephone service 163.66 Communication Service 101
\541 US West Communications telephone service 55.15 Maint Shop 101
:541 US West Communications telephone service 55.15 Sewage Treatment Plant 602
¡541 US West Communications telephone service 149.39 Salaries & Adminstrative 101
1541 US West Communications telephone service 47.38 city Hal! 101
'542 Water Products Company 24 water meters 1,568.45 D i st ri bu ti 0 n 601
ì542 Water Products Company 2 1/12' meters 602.23 Distribution 601
---------
nd Total 97,646.28
.
.
.
July 12, 1993
e
Pursuant to due call and notice thereof, the Planning Commission for
the City of st. Joseph met in regular session on Monday, July 12, 1993
at 7:30 p.m. in the st. Joseph Hall.
Members Present: Chair Hub Klein. Commissioners S. Kathleen
Ka 1 inowsk i, Linda Sniezek, Marge Lesnick, Dan Nierengarten, Andy
Brixius, Kurt Schneider. Counc i 1 Liaison Ken Hiemenz. Secretary of
the Board Judy Weyrens.
Others Present: Mayor Donald "Bud" Reber, Valeria Roeder, Donald Reber,
Elmer Rakotz, Jeff Hinnenkamp, Liz Fischer, Art Diedrich, Art Heigl,
Lyman Hull, Merle Jerzak, Dean Wick.
Special Use Request ~ Jeff Hinnenkamp: Chair Klein called the hearing
to order at 7:30 p.m. The purpose of the hearing was to consider a
request for a special use permit. This permit would allow for the
operation. of a salvage/impound and new/used car part business. Zoning
Ordinance 52.21 subd 4 states, "All industrial uses sha 11 require a
special use permit."
The property is legally described as follows:
That part of the South 451.42 feet of the North 880.42 feet of the East
686.70 feet of the Northeast Quarter of the Northwest Quarter of
4IÞsection 9, Township 124, Range 29, Stearns County, Minnesota which lies
southwesterly of the southwesterly right of way line of the Burlington
Northern Railroad together with that part of the North 880.42 feet of
the West 44.00 feet of the Northwest Quarter of the Northwest Quarter
of Section 10 in said Township and Range which lies southwesterly of
said right of way line. Containing 7.15 acres.
Together with that part of said Northeast Quarter of the Northeast
Quarter of Section 9 and that part of said Northwest Quarter of the
Northwest Quarter of Section 10 bounded as follows: on the East by the
West line of Schneider's Addition, a duly recorded plat, produced
northerly; on the South by a line drawn Due West from a point on said
West line of said plat distant 800.00 feet northerly from its
intersection with northerly right of way line of U.S. Trunk Highway 52;
on the West by a line drawn parallel with and 150.00 feet westerly of,
as measured at right angles to, said west line of said plat; and on the
North by the South line of the North 880.42 feet of said Sections 9 and
10. Containing 1. 1 1 acres.
The request for special use has been submitted by Jeff and Mark
Hinnenkamp, 32892 County Rd 168, st. Joseph, MN 56374.
Jeff Hinnenkamp spoke on his own behalf. He stated that he is in the
process of purchasing the property known as the Lyman Hull property to
be used for a impound and salvage yard.
eDan Nierengarten questioned whether or not Mr. Hinnenkamp will clean
the property before operating his business.
Mr. Hinnenkamp stated that his intention is to sell the wood and
clean the property as he is financially able to do so. He also
Page 1
.
.
. July 12, 1993
.
.
stated that some of the sheds will be torn down, with the good parts
being salvaged to repair the other buildings. At least one of the
buildings would be used for storage.
Dan Nierengarten questioned where the cars will be dismantled and how
the fluids will be disposed.
state Law mandates that cars must be dismantled on a cement slab,
with all the fluids drained and placed in separate, marked
containers. Minnesota Pollution Control Agency (MPCA) does random
checks to ensure proper disposal. Currently two of the buildings
contain cement slabs. When cars are received they will be brought
into the shed and dismantled.
Mr. Hinnenkamp stated that his plans include remodeling at least one of
the buildings. Additionally, as much of the property will be fenced as
is required for safety. The land which he is purchasing is
approxima~e1y 8.75 acres.
Elmer Rakotz questioned the location of the salvage yard in relation to
the creek nearby, and whether or not Mr. Hinnenkamp had checked the
water 1 eve 1 . If the cars were not properly drained, the creek could
become polluted. With all the emphasis towards cleaning up landfi 11s,
Mr. Rakotz stated that he could not understand the logic of another
salvage yard. He also asked Mr. Hinnenkamp why he is proposing to move
. his current bus i ness to st. Joseph.
Mr. Hinnenkamp stated that he has checked the water levels after
heavy rainfalls, and didn't see it as a problem. MPCA regulates
salvage operations to prevent environmental contamination.
Hinnenkamp also stated that he is moving his operation to st. Joseph
because it is a better location and a larger City.
Lyman Hull stated that when he operated a business on the property
described above, he sustained a large amount of vandalism. Youths are
attracted to the property to conduct parties and vandalize.
Hinnenkamp responded and stated that vandalism is always a problem,
and he plans take the necessary precautions to minimize the
vandalism.
Commissioner Lesnick stated a desire to have the property cleaned
before granting a Special Use Permit for another business. She
questioned who would clean the property if the Special Use were granted
for a salvage yard the property was abandoned again.
Art Diedrich, President of Avon state Bank, (holder of the property),
stated that he felt this was the best use for the property and hopes
the City would grant the special use as requested.
Art He i gl , owner of the st. Joseph Mobile Home Park, stated that he
felt it was inconceivable that the City would consider such a request
.With 57 families located adjacent to the property. Heigl stated that
he has operated a viable, low rent property with minimal expense to the
City as far as fire and police protection and street maintenance. If
the salvage/impound yard is a 11 owed, he will not be able to maintain
the property for single family dwellings. Heigl also stated that he
Page 2
. July 12, 1993
· intends to appeal to the City Council and the Courts if the Planning
Commission recommends approval. Heigl also encouraged the Planning
Commission to have an environmental impact study completed before
further discussion.
Commissioner Kalinowski questioned Mr. Heigl if he considers the
property currently a junk yard.
Heigl stated that a property that looks like a junk yard is not the
same as an operated junk yard. Operating junk yards attract "junk
yard dogs", such as rodents and other animals. If the Special Use is
permitted, cars wi 11 be hauled at all hours of the day.
Hinnenkamp stated that he has been in the upholstery business for over
13 years and is confident that he will succeed. It is his
responsibility to met MPCA requirements and secure fencing around the
property. He will do everything possible to assure a clean, safe
operation.
Chair Klein requested Secretary Weyrens to read section 52.8 sub 4 of
the st. Joseph Code of Ordinances. Subd 4 stated that a special use
permit could issue such permit only if it is determined that the
proposed location:
a. Will not be detrimental to or endanger the public health, safety
morals, comfort, convenience or general welfare of the
· neighborhood or City
b. Will be harmonious with the general and applicable specific
objectives of the comprehensive plan and the code of Ordinances.
c. Wi 11 be designed, constructed, operated and maintained so as to be
harmonious and appropriate in appearance with the existing or
intended character of the general vicinity and will not change the
essential character of the area.
d. Will not be hazardous or disturbing to existing of future
neighboring uses.
e. Will be served adequately by essential public facilities and
services, including streets, police and fire protection, drainage
structures, refuse disposal, water and sewer systems, and schools.
f. Will not create excessive additional requirements at public cost
for public facilities and services and will not be detrimental to
the economic welfare of the community.
g. Will not involve uses, activities, processes, materials, equipment
and conditions of operation that will be detrimental to any
persons, property, or the general welfare because of excessive
production of traffic, noise, smoke, fumes, glare or odors.
h. Will have vehicular approaches to the property which are so
designed as not to create traffic congestion or an interference
with traffic or surrounding public thoroughfares.
i. Will have adequate facilities to provide sufficient off-street
parking and loading space to serve the proposed use.
j . Will not result in the destruction, loss or damage of a natural,
· scenic, or historic feature of major importance.
After discussion, Nierengarten made a motion to deny the special use
request of Jeff Hinnenkamp allowing a impound/salvage yard on the above
described property. Denial is based on the following findings:
Page 3
.
.
. July 12, 1993
.
e
1) st. Joseoh Code of Ordinance No. 52.21 subd ~
All permitted industrial uses sha 11 require a special use
permit .
2) st. Joseoh Code of Ordinance No. 52.21 subd 4
Only industrial uses which do not have heavy ordors, smoke or
other obnoxious or distasteful smells or appearances, excess
noise, excess water or sewage requirements, or hazardous
wastes as defined by state and Federal statutes will be
allowed.
3) st. Joseoh Code of Ordinances No. 52.8 subd ~
The proposed use WILL:
a. . . . be detrimental to or endanger the public health,
safety morals, comfort, convenience or general welfare of
the neighborhood or City
d. . . . be hazardous or disturbing to existing of future
. neighboring uses.
Based on these findings, the Planning Commission recommends that
the request for special use for a salvage/impound lot in an industrial
zone be denied.
The motion was seconded by Nierengarten.
Ayes: Kalinowski, Lesnick, Brixius, Schneider, Hiemenz,
Nierengarten, Hiemenz.
Nayes: Klein. Motion Carried 7:1:0
The Commission further discussed the property and the need to clean up
the property for environmental purposes. Kalinowski made a motion
recommending Council approval to conduct an Environmental Impact Study
on the above described property, and require the property owner to
clean up the property. The motion was seconded by Sniezek.
Ayes: Klein, Kalinowski, Lesnick, Brixius, Schneider, Hiemenz,
Nierengarten, Hiemenz.
Nayes: None. Motion Carried 8:0:0
Dean Wick ~ College of st. Benedict: Dean Wick, architect representing
the College of st. Benedict appeared before the Commission to discuss
the proposed entrance to the College. The proposal includes
constructing a new entrance to the College off of County Road 121. The
road will have ten (10) foot sidewalks/bike paths on each side of the
eroad, with birming between the road and walkway. The existing South
Entrance to the College will function as a service road. Chair Klein
question Mr. Wick as to the location of the road in relation to the
2010 proposed transportation plan. Mr. Wick stated that they have
included the proposed roadway into their design and it would not cause
Page 4
.
. July 12, 1993
· a problem. Commissioners discussed the feasibility of the road in the
future. Mayor Reber stated that he met with representatives of the
College and Convent of st. Benedict regarding these roadways. The
College has accepted the proposed roadway, while the Convent would 1 i ke
to negotiate at the time of construction. All those present agreed to
schedule the special use permit application as required by Ordinance
52.22 subd 3:
Uses under Special Use Permits: The following uses shall require a
special use permit based on the procedure set forth in the st. Joseph
Code of Ordinances.
a. streets and alleys which provide a means of ingress and egress
to or from the institution.
The hearing will be scheduled on August 2, 1993 at 7:30 p.m.
Dean Wick also discussed the preliminary plans for the construction of
a new student center.
Comprehensive Plan: Schneider made a motion to recommend the City
Counc i 1 approve the Comprehensive Plan as drafted, and schedule the
public hearing, as required. The motion was seconded by Nierengarten.
Ayes: Klein, Kalinowski, Lesnick, Brixius, Schneider, Hiemenz,
Nierengarten, Hiemenz.
Nayes: None. Motion Carried 8:0:0
·
Approval of Minutes: Kalinowski made a motion to approve the minutes of
June 7, 1993 as corrected; seconded by Lesnick.
Ayes: Klein, Kalinowski, Lesnick, Brixius, Schneider, Hiemenz,
Nierengarten, Hiemenz.
Nayes: None. Motion Carried 8:0:0
Kalinowski made a motion accepting the minutes of the Joint Meeting on
June 21, 1993 as presented. The motion was seconded by Lesnick.
Ayes: Klein, Ka 1 i nowsk i , Lesnick, Brixius, Hiemenz,
Nierengarten, Hiemenz.
Nayes: None. Abstain: Schneider Motion Carried 7:0:1
NEW BUSINESS
The Commission discussed parking hazards in the City of st. Joseph.
Due to the number of trucks unloading at the local establishments on
College Avenue North, the Commission felt the two parking stalls on the
West side of College Avenue should be removed. Traffic has a difficult
time getting around trucks when they are unloading. Additionally,
Chair Klein felt that the parking stall on the East side of 2nd Avenue
NW are also a hazard, especially during peak hours and the current
construction. After discussing various traffic problems, Lesnick made
a motion recommending the City Council to change the following parking
· regulations to increase safety for the residents and visitors of st.
Joseph:
1. Post Signs reading "No Parking, Loading Only 7:00 a.m. to
4:00 p.rn"
-- first two parking stalls on the West side of College Ave N
Page 5
.
. <
July 12, 1993
.
· 2. Post signs reading "No Parking" on the East side of 2nd
·Avenue NW
-- Removing three parking stalls.
3. Remove permanently after the construction of West Minnesota
street the East and West stop signs on Birch street West.
4. Post the speed 1 imit at 20 mph in Park Terrace Addition.
5. Remove one parking stall on the North side of Date street,
across from Super America. (Cars block the driveway of the
resident) .
The motion was seconded by Sniezek.
Ayes: Klein, Kalinowski, Lesnick, Brixius, Schneider, Hiemenz,
Nierengarten, Hiemenz.
Nayes: None. Motion Carried 8:0:0
The meeting was adjourned at 9:55 p.m.
· Respectfully submitted
'~dy~~
Judy Weyrens
Secretary of the Board
·
Page 6
". .
.
.
June 28, 1993
·
Pursuant to due call and notice thereof, the City Council for
the City of st. Joseph met in Special Session on Monday, June
28, 1993 at 7:30 p,.m. in City Hall.
MEMBERS PRESENT: Mayor Donald Bud Reber; Members of the
Council Ross Rieke, Bob Loso, Stephanie Hazen, Ken Hiemenz.
Clerk/Administrator Rachel Stapleton.
OTHERS PRESENT: David Hinnenkamp, Judy Weyrens.
The purpose of the meeting was to receive and review the
audit report for 1992.
Mayor Reber called the meeting to order at 7:30 p.m. and
introduced Auditor David Hinnenkamp of Kern, DeWenter, Viere,
Ltd. Dave stated that the City of st. Joseph received an
unqual1fied opinion, based on their audit results. The year
1992 ended ln conformity with generally accepted accounting
principles.
Ross Rieke arrived at 7:46 p.m.
Dave went through the audit report with the Council and
· discussed the meaning and indication of the various amounts
and status. His recommendations were to continue to develop
and implement the inventory system. Judy stated that she has
some of the departments inventory lists, and the other
departments are working on them as time permits.
He stated that the City has healthy fund balances in the
General Fund and Debt Service Funds, which provides for
better bonding power in a city of our size.
In the General Fund the revenue over expenditures could be
considered about $40,000 lower, because some interest accrued
in previous years, from a long term compounded CD, but was
not stated in the fund balance.
The Special Revenue Fund is the Recreation Center Trust Fund.
Special Revenue Funds usually have a budget prepared for
revenue and expenditures. Special Revenue Funds are
restricted funds for specific purposes.
Dave discussed the Debt Service Funds and recommended to
close the following fund balances to the General Fund and
special assessments received for these funds would go into
the General Fund:
1972 Improvement Bonds 60,879
· 1978 Improvement Bonds 332/668
1978-A Improvement Bonds 18/344
TOTAL 411,891
Then transfer 32,703 from the amount transferred to the
Page 2268
.
.
June 28, 1993
·
General Fund, to the 1983 Improvement Bond fund to close it
out.
He recommended reassigning the revenue as required for
current Debt Service Funds:
1992 Baker & 7th Avenue 11,715
1992 Water Improvement 197,000
and Capital Projects Funds:
Baker & 7th Avenue 32,495
A transfer from the 1972 Improvement Fund to the Water Fund
could also be cleared with a transfer from the General Fund.
The balance could be designated within the General Fund for
future debt service or capital project needs.
The Capital Projects Funds, Water System Improvement and DBL
Labs & 91st Avenue, are not closed out yet.
Dave discussed the different methods of reporting
depreciation.
Dave then presented the management recommendations. He
· discussed segregation of duties, checks, cash, investments
and a means to ease the complexity of entering investments
and allocating interest, with pooled cash and investments.
He recommended implementing a purchase order system, keeping
an investment schedule, and accurate inventory of fixed
assets with historical costs. Hazen asked why the purchase
order system which has been purchased, is not implemented.
Rachel stated that she and the staff had agreed to the need
for administrative rules and to get assistance from the
auditor. Dave stated that he has provided information for
assistance in this matter. Loso asked about the status of
implementation of inventorying the fixed assets, through a
software program. Rachel stated that the departments have
been working on it and Judy affirmed that some inventories
have been turned in to her.
Dave also recommended full and consecutive use of the receipt
book, and more control procedures implemented for
disbursement and payroll control. All time sheets should be
approved and signed by the department heads. The Deputy
Clerk's duties are to ensure clerical accuracy.
Dave stated that this was a very good audit, and he is
comfortable with the accuracy. The Mayor complimented Judy
on her work.
· Hazen recommended, and the Council concurred, to have Rachel
go through the management report recommendations and give a
time line for a target date for implementation. The request
was to have this ready for the second meeting in July.
Page 2269
- .
June 28, 1993
·
Hazen made a motion to accept the audit; seconded by Hiemenz.
Ayes: Reber, Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Motion carried.
Loso made a motion to adjourn at 9:00 p.m. ; seconded by
Hiemenz.
Ayes: Reber, Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Motion carried.
~ Staplet
Rachel n, MCMC
Clerk/Administrator
.
·
·
Paae 227()
'Nö+e +v ~OUN:': / - , ( D~?'-J-
- 'I e.hC Jó~ ed +-It ~'5 (lor y ð+ S ~ hq h ~ ~ S'r ,.(Jrø::s e.¥
. Q. k t:l "- ,,~.s b If (M ~a..l s ~ ..I: d; d LtuJ -f- h..\. "i: k -e +h.i:.- C14c;- ~ $- .... ~
(j _ June 28, 1993
. lJ e r fa 4.- -/-: I-v-- q I,..d her'.5 l..t.; ~ ~ < '-t- 4 0....1 V Óh.-e S -i- I-e C c. ·Vi!:.' .
-~ Q~
Pursuant to due call and notice thereof, the City Council for
the City of St. Joseph met in Special Session on Monday, June
28, 1993 at 7:30 p.m. in City Hall.
MEMBERS PRESENT: Mayor Donald Bud Reber; Members of the
Council Ross Rieke, Bob Loso, Stephanie Hazen, Ken Hiemenz.
Clerk/Administrator Rachel Stapleton.
OTHERS PRESENT: David Hinnenkamp, Judy Weyrens.
The purpose of the meeting was to receive and review the
audit report for 1992.
Mayor .Reber called the meeting to order at 7:30 p.m. and
introduced Auditor David Hinnenkamp of Kern, DeWenter, Viere,
Ltd. Dave stated that the city of st. Joseph received an /,
unquc.lifi.ed opinion; ~f.dChJ ~ ~~. ~~ lICfq~./
~ ~~.1::U ~ CJ!.AV./J./JlhL/7,....,..//)-h'/ ~J./J?%ðU:t . /,j'Jb-
Ross Rieke arri~ed a-t-7~46 p.m.O- ---~~ - -- --.-----~~~
Dave went through the audit report with the Council and '
discussed the meaning and indication of the various amounts
and status. His recommendations were to continue to develop'
. and implement the inventory system. Judy stated that she has
some of the departments inventory lists, and the other
deDartments are workinG on them as time Dermits.
He-stated that the Cit~ has a healthY~lanCe, which
provides for better bonding power in~ city of our size.
In the General Fund the revenue over expenditures could be
considered about $40,000 lower, because some interest accrued
in previous years, from a long term compounded CD, but was
not stated in the fund balance. ~
The SDecial Revenue fund is the Recreation Center l.:~~~ ~
- C~ha4)a..------r--~ .
Dave discussed the Debt Service Funds and recommended to
close the following fund balances to the General Fund and
special assessments received for these funds would go into
the General Fund:
1972 Improvement Bonds ~61,336 (pO) ß1f<1
1978 Improvement Bonds 341, 400 3'3 2J ~Ú7g
1978-A Improvement Bonds -21, :J~ J &" 34i
---»1983 Improvement Bonds (32,703)---.~ ~
TOTAL -391,082 ' ~~~
. He recommended reassigning the revenue as required for C.e.ð~..e.;+~ ~.
current Debt Service Funds:
1992 Baker & 7th Avenue 1l,715
~ 1992 Water Improvement 197,000
and Capital Projects Funds:
Baker & 7th Avenue 32,495
Page 2268
ò ~
.
June 28, 1993
~
A transfer from the 1972 Improvement Fund to the Water Fund
could also be cleared with a transfer from the General Fund.
The balance could be designated within the General Fund for
future debt service or capital project needs.
The Capital Projects Funds, Water System Improvement and DBL
Labs & 9lst Avenue, are not closed out yet.
Dave discussed the different methods of reporting
depreciation.
Dave then presented the management recommendations. He
discussed segregation of duties, checks, cash, investments
and a means to ease the complexity of entering investments
and allocating interest, with pooled cash and investments. ~~
~'~~~~F~A4dÇ;)~~ . !
He recommended implementing a purchase order system, eep'ing ~ ~
an investment schedule. and accurate inventory of fixed
assets wi th historical' costs. Hazen asked why the purchase ~ ~
order system which has been purchased, is not implemented. ~l<ZW
Rachel stated that she and the staff had aareed to the need
. for administrative rules and to get assist~nce from the. . cJr\:}
auditor. Dave stated that he has provided information for '
assistance in this matter.
Dave also recommended-was full and consecutive use of the
receipt book, and more controls implemented for disbursement
and payroll control. Supervisors are to approve and sign
time sheets.\oo ~ --\1')~ 4
Dave stated that this was a very good audit, and he is
comfortable with the accuracy. The Mayor complimented Judy
on her work.
Hazen recommended, and the Council concurred, to have Rachel
go through the management report recommendations and give a
time line for a target date for implementation. The request
was to have this ready for the second meeting in July.
Hazen made a motion to accept the audit; seconded by Hiemenz.
Ayes: Reber, Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Motion carried.
Loso made a motion to adjourn at 9:00 p.m. ; seconded by t
Hiemenz.
Ayes: Reber, Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Motion carried.
. Rachel Stapleton,
MCMC
- Clerk/Administrator
Page 2269