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Home My WebLink About1993 [08] Aug 26 {Book 04} ~~- . Mayor <~." .. ... ......... .. ... .. . Donald. "Bud" Reber ~ < . ...~ Councilors .. :.::.~" ,c·~t _' .' ..~.- - . .. Ken HiemeIlZ' );.:.~~~~~ - ~: ~ l~if:;'B[ic!~'C:;" _"'''''t,,;',.,F<'c.... '.' " . " ~~~c~o ~=.c~~-jj~F~=--'~-··· ····,->=··,,~G~T~·,O·F ~sæ j:OSEPH . i~~!t-·~~~;S~~~0.~~~S~'~~:1tt~*~~~r~:--:$~?~~]-;~~-~-~·- ~~""~~,_c" . - _. ' ~ . SPECIAL MEETING ST JOSEPH CITY COUNCIL ~ AUGUST 26, 1993 7:00 p.m. CITY HALL AGENDA 4IÞ 1. 7:00 p.m. - Call to Order 2. Consider East Minnesota Street Sanitary Sewer and Watermain Improvement 3. st. Joseph Townhomes - Dan Marin Variance and preliminary Plat 4. Capital Outlay Request - Maintenance (Boyer Ford, Truck) .5. Personnel Policy Manual 6. Adjourn Revised 8-25-93 " . ,\ J '5 D ';\' E' -{. Ö (.L + - d ~ co.. Ú <5 -Ç ß ~ >; .iA. H I Ii /: cy þ, q '" u "j , ,~-) {Il, LU . -( It If- H (p.. h. e Y 0-c (' QVt.-t Ù'\ eu clc;: I~ (/ t~ S . - I ....... Norwest Bank Minnesota Central, N.A. · ..... St. Cloud Office IIOIIWBT BANKS 400 South First Street ..... -.... Post Office Box 967 St. Cloud, Minnesota 56302-0967 612/259-3100 August 17, 1993 Dear Ms. Stapleton: Let us make your next equipment or facilities acquisition a non-taxing experience. . Norwest Investment Services, Inc. has been very successful in the governmental leasing program. It allows for short to medium term, tax-exempt lease purchase financing for stat~, countý¡ city and township entities, including public schools and hospitals. A lease purchase from Norwest offers you an opportunity. to take advantage of the low, tax-exempt rates that presently exist, three to 12 year maturity, straight forward "user friendly" documentation and fixed rate financing with no down payment required. Lease financing allows your cash reserves to remain intact and avoids cumbersome and time · consuming bond issues (no referendum required). You retain the benefits of ownership and can spread the cost of the property over its useful life. Some examples of the types of real and personal property that can be leased are: - Public works buildings - Jails - Schools and additions - Portable classrooms - Renovation projects - Energy improvements - Cars, trucks, buses and - Road and construction fire apparatus equipment - Telephone and radio - Office furnishings and communication systems equipment Please do not hesitate to call me if you have any questions on our lease purchase program. My phone number is (612) 259-3115. I will be happy to arrange a meeting between you and our representative at a time that is convenient for you. We ~oòk forward to working with you. · . ,. -ù r~C¿ + t- . - August 19, 1993 , - I . due ca 1 1 and notice thereof, the City Council for the City Pursuant to of st. .Joseph met in Regular Session on Thursday, August 19, 1993 at 7:00 p.m. in City Ha 11 . MEMBERS PRESENT: Mayor Donald Bud Reber; Members of the Council Ross Rieke, Bob Loso, Stephanie Hazen. Clerk/Administrator Rachel Stapleton. OTHERS PRESENT: .Judy Weyrens, Brad Lindgren, Stuart Go1dschen, Steve Dehler, Dean Wick, Merlyn .Jerzak, Yvonne Lieser. MINUTES: Hazen made a motion to approve the minutes of the August 5 , 1993 meeting with the following corrections: Page 2291 - The date on the last line should be August 23. Page 2292 - OPEN TO THE PUBLiC: . . . He discussed the layout of the Linnemann Inn and that 30 people wi 11 be living there. (include the following) He stated that the maximum capacity at any one time is 40 persons. . . . Parking wi 1 1 be provided at a three spaces for five people which wi 1 1 require eiqhteen spaces. Page 2296 - (at top) c) Salary increases wi 1 1 be proposed at the CPi of approximately three percent in the first draft.. . The motion was seconded by Loso. Ayes: Reber, Rieke, Loso, Hazen. Nayes: None. ¡"1ot ion carr- i ed. eLLS PAYABLE: Deputy Clerk .Judy Weyrens presented the bills payable. After discussion of specific bills, Loso made a motion to approve the b ill s as presented check numbers 18642-18662; seconded by Rieke. Ayes: Reber, Rieke, Loso, Hazen. Nayes: None. Motion carried. TREASURERS REPORT: Deputy Clerk .Judy Weyrens pt'esented the Treasurer , s Report. Hazen made a motion to approve the .July Treasurer , s R epor-t ; seconded by Loso. Ayes: Reber, Rieke, Loso, Hazen. Nayes: None. Motion carried. MAYOR REPORTS: 1 ) Mayor expressed concern for traffic safety because of impaired visibi 1 ity of signs. Mayor directed the Po 1 ice Chief to have his department make notes wh i 1 e patrol: ing, of signs that need upgrading or are not up to standard, or are obstructed by brush and trees. The repor't is to be ready by the next meeting. Mayor Reber also requested to have the City Attorney propose an ordinance amendment controlling planting on boulevards which would control traffic and sign visibility. - 2) Mayor wi 11 discuss establishing procedures for building permits which relate to Fire Code, with the Fire Chief to ca 11 in the State Fire Marsha 11 for code enforcement reVlew, when personalities are involved. ~ Mavor asked if the NO PARKING siqns were ordered vet. erkíAdministrator responded that ~aintenance has n~t discussed this matter with her. 4) Mayor received ca 11 of praise on a specific incident of an expert piece of police work. Reserve officer .John Brunner was the specific Page 2299 . August ~ ,."" 1993 . ~ - . If t tpff i cer involved. 5) tvîayor questioned if the sewer 1 i ne ln Park Terrace has been serviced through the easement yet. Mayor stated that this sewer 1 i ne 'II i 11 be serviced through the easement. 6) Weed notices which were sent have gotten a response from Northland and Pondview Ridge, to cut the weeds. The property north of Pondview has not been cut yet~ Also send weed notices should be sent to all properties that have high weeds. COUNCIL REPORTS - RIEKE: No report. HAZEN: Hazen requested and the Council concurred that the overtime and comp time reports are submitted to them every two weeks Tor consideration. LOSO: Loso recommended that sidewalk be installed trle . I side a on nor1:n of Ash Street, to the Post office.. Loso made a motion to get quotes to install s i dewa 1 k -. from the a 11 ey by the Post Office on .Ash Street NW to First Avenue NW; seconded by Rieke.. Ayes: Reber; Rieke,: LosoJ Hazen.. Nayes: None. ì"lotion carried. Loso agreed to make the contacts to get the quotes_ 2) Loso also commended whoever was responsible for the sidewalk extensions on the ì'1 i nnesota Street project. 3) Parking lot for area by City Annex Building should be extended the 4IkiveWay by the Leqion and Stueve . s , and r eillOV e the hedge 8na -:rr=e~ , . , , , for picnic tab1e. .ayor" a 1 scussea savlng a srna i ¡ green ar'ea a Clerk/Administrator to send letter to the Legion and Stue'/e , that a s , the City intends to pave the area by their driveway adjacent to the City Ha 1 ì Annex, and request that they consider paving their areas at the time. The area will be striped for parking and ' , . allow for same 'II; ¡ ¡ ingress . egress. Î'iost oT the existing grassy area viil; be paved and a0r1 I,W tree 'II i ì 1 be removed and relocated in a parK.. Counci 1 requested that the City Engineer draw up a plan for the area. .1' Loso requested to be allowed to label the pieces of ..... hockey rink . ) Lne and dismantle ; .;... with volunteer help: or court service workers, and ..... have the Maintenance Department move it to the new location. Loso and volunteers would .l..¡ reassemble '.1- Hazen made a motion to allow L..ìen 1 L. moving the hockey rink according to Loso , s plan; seconded by Rieke. Ayes: Reber, Rieke, Loso, Hazen~ Nayes: None. Motion carried. Council questioned if the Maintenance Department has any use for the heater in the warming house building. 5) Loso requested that the City send a ' '''" to the Jaycees thanking ¡eLLer them for the ·purchase and installation of the spring toys in Centennial Park. 6) It has been brought to Loso , s attention that there may be a conflict of interest by the Rental Housing inspector being employed by Rental Landlord. Counc i 1 referred the matter to the City Attorney for 4IÞecommendation. Po 1 ice and POLICE CHIEF REPORTS: Chief Lindgren gave the report requested to purchase a new radar unit for $2,000 and to keep the old radar unit. Loso made ..... to approve the purchase of a radar unit a mo L 1 0 n Page 2300 . August 19, 1993 . v . . as requested and to keep the old unit for future prospects; seconded by Rieke. Ayes: Reber, Rieke, Loso, Hazen. Nayes: None. Motion carried. Lindgren also reported a ìeak on city Ha 11 roof. Counci 1 requested that the Clerk/Administrator contact the company that did the roofing last time. Lindgren also reported that he has been ln contact with Captain Johnson of SCPO to work out a proposal to hook st. Joseph Po 1 ice Computers with state system through st. Cloud's system, through a modem. Costs would be ,........ Cloud's charge of $160 per quarter plus dedicated ì i ne ,:" L. and initial charges. Chief stated that he was not asking for approva , yet, this is on ly an informational matter currently. OLD ~11_lllr-"""'_ o U.J ! 'J ~ ~ .:J PERSONNEL POLICY ¡"-¡ANüAL: Hazen stated that they are waiting fer the final review rrom John Scherer. SNOW REì10VAL aUS!NESS DiSTRICT: Snow Removal Business ùistrict - ì"'1 a v () (' Reber recommended that the Maintenance Department should fee1 their way through this winter and City wi ì 1 have cost study done on snow remova; . Dick should contact private contractors now to be available to the C-':-::y 4Ifr ba~~~p ~nd ass~stanc~ ,in t~e event of a bad . , WlnT.er. AR Cií'{: Hemove Trom Oia BUSlness. ,:"EWER ORDINANCE AMENDMENï: LOSO made a motion to approve an -J . amencrnen-;: to Section 42.7, Subd.3, of the st. .Joseph Code of Ordinance, ..,...,,1'"\,-.. 1:1:1~ Edition, allowing flexibility in time requirements for hooking up to the City sewer when it is available. The motion was seconded by Hazen. Ayes: Reber, Rieke, Loso, Hazen. Nayes: None. Motion carried. ORDiNAHCE AMENDì1ENT - LIMiTATiON ON COUNCiL: Mayor' stated he would consult with John Scherer on this matter and requested that it be placed on the next agenda. TANK REMOVAL COSTS: After discussion, Reber made a motion to require that the Solberg tank removal and disposal costs are turned back to tne property owner, who car. get 9096 reimbursement from the petro Tund, The motion was seconded by Rieke. Ayes: Reber, . Rieke, Loso, Hazen. Nayes: None. i'1ot i on carried. PLUMB!NGiHEA~ING INSPECTOR POSITION: Counc i 1 discussed the Plumbing/Heating Inspector Position and generally agreed to ask the Building Inspector to provide job description for this ..... . a poslLl0n. Property owners would pay the fees for the inspection. WATER AGREEMENT AND CSB PROPERTY OFFER: ClerkiAdministrator reported that with the restructuring at St. Ben , s, the Co 1 ì ege has not yet ~sponded to the draft of +' water agreement. There has been some ....ne iscussion with st. Ben's officials on the property offer. OPEN TO THE PUBLI C: Stuart Goldschen asked why the hockey rink 1S being moved. Loso responded that there is not much use of it and the Page 2301 . August 19, 1993 . . ~ . costs of maintenance and warmlng house are too costly. Hazen made a motion to recess at 8:05 p.m.; seconded by Rieke. Ayes: Reber, Rieke, Loso, Hazen. Nayes: None. Motion carried. The Counci1 tooK a ~our of the nearly completed Linnemann Inn on break. The tour was given by owners steve Dehler and Brad Lindgren. Mayor Reber reconvened the meeting at 8:30 p.m. SPECiAL USE REQUEST - COLLEGE OF ST BENEDiCT, NEW ENTRANCE: Dean wick and Merlyn Jerzak ~epresenting the College Or st. Benedict discussed the plans ror a new entrance, which requlres a Special Use permit. Reber asked MerYl ,T he had contacted the APO, and the errect it may have on the future proposed arterial. Mr. Jerzak stated that he has contacted APO and me~ with 8ill Hanson at the site. The Gal lege 15 aware; and wil'~na ~0 ~ctKe the r1SK; that they may have ~o change their en"Cr3.nce -=it.. serne T.1ffi8 In the future; .. or when the arterial 13 installed. installation or the new entrance ,s anticipated to begin this rall with completion next spring. Plans include the construction or walkways along both sides or the road and two circle drives. Also; the new student center is scheduled to break around next summer. The . .. ~ h ~~ ~ ¡-o, R· <2<··· ._w entrance '),ans nave !e.. Tar enoua, aT; Trom ,~o. ,c. I! l.nac: . ~ .den~na the rcaawav will not effect the entrance construction. Rieke requested that the College consider press,ng APO to establish the location of the ruture arterial so that the College may work with it. He recommended planning landscaping and planting trees now to coordinate with the future arterial, in order that they will be large when the arter i a 1 , s i nsta 11 ed. The Planning Commission held a hearing to consider the request. This Special Use permit would allow the construction of an ingress/egress to the College of st. Benedict. st. Joseph Code of Ordinances 52.22 states that streets and alleys which provide a means or ingress and egress to or from the institution shall require a special use permit. The property 1S legally described as follows: That part of the Northwest Quarter OT the Northwest Quarter in Section 15, and that part of the North Half of the Northeast Quarter in Section 16, and that part of the South Half of thQ southeast Quarter ln section 9, and that ~art OT the Southwest Quarter of the southwest Quarter, 1n Section 10, all In Township 124, Range 29, Stearns County, Minnesota, lying South of the existing corporate limits of the City of st. Joseph, lying West or College Avenue and lying North and East of the following described line: Commencing at an lron monument at the Northwest corner of said Section 1~' thence along the North line on an assumed bearing Af East, 661.35 feet; thence South 00 degrees 10 minutes West a ~stance of 1207 feet; thence bearing East 660 feet; more or less, to a point on the East line of the Northwest Quarter of the Northwest Quarter, in said section 15, said point being the point of beginning of the line to be described; thence bearing West along the previously Page 2302 . August 19, 1993 . .... , . described East-West ì i ne and l"LS Westerly extension, a distance of 3300 feet, to a pOlnt lying due South ()f the Southwest corner on Lot ... 1 n :> ; Auditor . s Subdivision No. 4, according to the recorded plat thereof; Stearns County, Minnesota; thence due North to ....' southwest corner of l..ne said Lot 5 and there terminating_ LESS AND EXCEPT: The South Thirteen ( ~ -3 ) rods (:)f the East -' . and Two-thirds ( 16 ::"X1:.een 2/3) rods of 1:re North Twenty-f'our ( ? d "~ rods of the Northwest Quarter , . of the Northwest Quarter ( NW .. I.~ NW 1./.1) ..-....... Section Fifteen ( 15) "1 n \ ¡ ! 4 v' " Township One Hundred and 7wenty-f'our (124) ¡-'¡orth, (); Range Twenty-nine (29) West and conta i :--~ l ng ()ne and One-third . . 1 í 3 ~) acres more or less; AND The Easter: 'i -' , and TV'iC th-:rds " -4,-. .-. f...." Rods the Southerly One '::. -; ><::.een ;0 L /,:)} CiT and Four Tenths f.. . ", Rods Norther1v Eleven / "" .. ". Rods 0-1=. the ~\~~4) 0"- L.ne ' ! í ; Northviest '--Juat'ter -~ the Northwest (.>iL a,r:: :-.= r ;' \!W -4 /.1 NW 1 I.J. '¡ ·::Jf Sect~on : ,/ .q. , -- -' ,... ;" 1 :::. \ in 7c~~vnsh i Q One '. , I - went v- four"" (~24) North Range r-1TT.een ~ ¡ -.J : Huncrea or Twenty-nine (29) !Nest, according to -cne U.S. Government Survey the¡-eor. The reouest ' _......V" - " Use nas been submitted by the Co 11 ece OT st. :~Qec-:a ; .nedict; -,~ c:C) !ege 1venue SOuth, st. Joseph] Mt\] 5637:1. ..:> I :"1ayor ~ , stated -:.naL:. .4PO has been consulted and the Piann-ing K90er Slnce Commission has SUDoorted the plan; he would not , a problem with nave ; (.. . Loso made a motion to accept the Planning Commissions recommendation and f-inding and approve tne special use request of the Co 11 ege of St. Benedict a.11owing 1:.n6 construction of an ingress/egress on the above described . , i s based the following ,... l' pr'(.)per-:y. Approva: on r¡nClngs: 1 ) st. Joseoh Code of Ordinance No. 52_22 subd 3 -- The following uses shall require a special use permit based on the procedure set forth in ..... , Ord-inance. ...nlS , streets and all ey s \'Ih i ch provide ~~ f and a) a means ï ncwess egress i- t..... or Trem the institution. 2) The Col1,ege 1 S aware and has been informed of the proposed roadway included ln the Transportat-ion Pian, as drawn by the st. C 1.9 u d APO" The proposed roadway is in the 2010 pian and is proposed to go through the Co 1 1 eg e ~.,.. st. Benedict. u, The motion was seconded by Hazen. Ayes: Reber; '"'. , Loso, Hazen. k i eK e, Nayes: None. Ì'1ot i on (::arried. SPECIAL ASSESSMENTS: Yvonne Lieser requested again that the city _ .. .~ ... ., .' h .' the ~ .... onSloer oererrlng ~ne speCial assessmen1:. ~o ..er proper~y 1n ~asl.. innesotaStreet sewer and water improvement. Yvonne stated that the house 1 s not worth as much as the mortgage, and the assessments wi 1 1 further stretch their J:' at this time. Counc i 1 asked ! 1 nances Clerk/Administrator to seek further information to see if there 1 s Page 2303 . August 19, 1993 . 'l . . possibly a way to help out these folks. MILLSTREAM LEARNING CENTER: Millstream Learning Center requested to allow parking on the city street right of way by their property. Loso made a motion to approve parking on either side of the right of way on Fourth Avenue SW and to allow the entrance to function as an all ey of 24 foot width. The motion was seconded by Rieke. Ayes: Reber, Rieke, Loso, Hazen. Nayes: None. Motion carried. ST. JOSEPH'S CHURCH PARKING LOT ENTRANCE: st. Joseph's Parish has requested to install a new entrance to the parking lot between the Church and the ' , It would be on Minnesota street, somewhat in scnoo 1. the middle of the block. Reber made a motion to approve the fence plans to allow a'gate at the west entrance to the parking lot (off First Avenue SW) and the proposed new entrance upon approval of the County; seconded by Rieke. A.yes: Reber, Rieke, Loso, Hazen. Nayes: None. Mot-ion carried. LINNEMANN INN: Steve Dehler requested to allow a two foot section out from the Linnemann Inn to be left open (no sidewalk) adjacent to the building to allow for a flower bed. Hazen made a motion to approve a 4IÞlower bed, two feet by forty feet area (or not to exceed beyond the . ., . , sid e\v a 1 k right of adjacent rooertv eas~ern 11ne. on the way area -co . . ~ ~ the building; seconded by Loso. Ayes: Reber, Rieke, Loso, Hazen. Nayes: None. Motion carried. Dehler also k ' if he would be a 11 owed to have exposed aggregate on as..ea his sidewalk .~ he would bear the expense of the aggregate 1 , . ~." ., Counci 1 generally approved conditionally on approval of lnSLa! la1:10n. the City Engineer, and asked him to contact the other property owners to allow them the same proposa 1 . CLERK/ADMiNISTRATOR REPORTS: 1 ) SCHOOLS: Hazen made a motion to approve the attendance of .J im Marthaler at a one day pump workshop In st. Cloud on November 18; seconded by Rieke. Ayes: Reber, Rieke, Loso, Hazen. Nayes: None .- Motion carried. 2) INTERN PROGRAM: Clerk/Administrator discussed the intern program sponsor~d by the League of Minnesota Cities and st. cloud State University. ·A 1 so presented sample job description for an intern to do special projects for compliance with AWAIR and ADA, and a job description as an assistant. Mayor and Council felt this would take too much time away from city office staff. 3) AUDIT MANAGEMENT REPORT PLAN: Clerk/Administrator presented a .evised audit management report implementation plan with the names of he individuals responsible for the specific areas. Hazen questioned some items of it. She also discussed the status of the Purchase Orders. Counc i 1 discussed the maximum amount that Department Heads are authorized for pre-approval. Hazen made a motion to approve that Department Heads are authorized to approve purchase orders up to Page 2304 . August 19, 1993 . · ~. v $50.00, and any purchase orders over $50 will need Council approval ror all supplies, services and items. Ir this policy gets to be cumbersome the Council will look at it again later. Rieke seconded the motion. Ayes: Reber, Rieke, Loso, Hazen. Nayes: None. Motion carried. 4) DEHUMIDIFIER: Rieke made a motion to approve a new dehumidifier for the City Hall Annex, at a cost up to $250; seconded by loso. Ayes: Reber, Rieke, Loso, Hazen. Nayes: None. Motion carried. 5) SUMMER WORKER: Clerk/Administrator requested ror the Maintenance Department, to extend the employment time or the summer worker to the end of Septembe~. Council denied allowing summer help to extend beyond August. 6) COST ACCOUNTING STUDY: Council discussed the area they would like a cost proposal done, for the approved cost accounting study. They " I "~,,. . d· d S ' agreea to nave the T ,:) I ! ow 1 ng areas stu '1 e: now remova I, grass . mowing, meter reading, street sweeping, street painting. The Council also stated that street striping should be done in the spring, not this time oT year. 7) Peter Gillette, Commissioner of Department of Trade and Economic Development visited our city and was impressed. . ""'.1:;'" . . ,.' " , _v or aUeStlOnea the laCK 0, ianascaolna ana wee a cut~1nq at the water ø , . _ _ tower site. Hazen questioned why Public Hearing notices were not addressed in the summary publication information from the attorney. The attorney addressed all summary publications that are allowed. CURB AND GUTTER: loso recommended that the extra 500 feet of curb and gutter 1n the plans for the Minnesota Street project be installed on the water tower property. Council was in general agreement. Also recommended lighting installed to illuminate the tower. loso also discussed the manner which the Planning Commission handled the requests ror a Special Use permit for the Linnemann Inn. He felt City Ordinance requires a Special Use permit because Ordinance 52.3 Subd. 32 Requires that lodging houses shall only be permitted in R-3 districts, excep~ within the boundaries of a college campus. He also stated that parking area plans should have been submitted to the Planning Commi~~ion and approved by them, and approved by the Council that fit within the requirements or 52.3 Subd. 45, and 52.13 Subd. 4, City Ordinance 52.13 Subd. 5. b) requires that the parking lots be of certain materials and graded and drained to dispose or surface water. The Planning Commission has set a precedent in the past by requiring parking areas in the business district to be blacktopped and striped, as required of Dale Schneider. Mayor Reber agreed with the need for ~nsistencv and that the building permit process for this type of ~nstruction needs to be clarified. Mark Mimbach had asked Rieke what the Council would like him to do with the little louie property. Council agreed that the function of the Page 2305 , August 19, 1993 , , < ~ . Counc i 1 is not to recommend uses but to respond to proposals. .ADJOURN: Hazen made a motion to adjourn at 10: 10 p.m.; seconded by Rieke. Ayes: Reber, Rieke, Loso, Hazen. Nayes: None. Motion carried. Rachel Stapleton, MCMC Clerk/Administrator - . . - . Page 2306