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Home My WebLink About2005 [09] Sep 15 {Book 35} www.cityofstjoseph.com I CITY OF ST. JOSEPH I St. Joseph City Council September 15, 2005 7:00 PM 1. Call to Order Administrõtor udy Weyrens 2. Approve Agenda Md)!Or Richðrd C,rlbom 3. Consent Agenda a. Bills Payable - Requested Action: Approve check numbers 36195 - 36248. b. Minutes - Requested Action: Approve the minutes of August 9, 2005. ¡ I' c. Ordinance Amendment - Requested Action: Authorize the Mayor and Administrator to execute the "In Lieu" of Ordinance for the Hill Street Project and allow the same to be published. 1 Public Comments Councilors AI~ssier Ross Rieke Renee Syrnðnietz Dðle Wick 4. 5. City Engineer Reports a. Water Filtration Update 6. Mayor Reports 7. Administrator Reports 0000000000000000000000000000000000000000000000 SI. Joseph City Council September 15,2005 .7:45 PM" Lower Level Conference Room The purpose of the workshop is to continue reviewing financing of the water filtration plant and discuss strategic planning. .. Note: Time is approximate, as the workshop will follow the regular Council meeting. 2, College Avenue North' PO Box 668 . Sðint. loseph. Minnesotð ,6)74 Phone 120.,6,.)201 FðX 120.,6,.0142. St. Joseph City Council September 15, 2005 FOR THE OFFICIAL RECORD PLEASE SIGN YOUR NAME AND ADDRESS NAME 1. .-ro~ Wt>ð 10 v/rt.,r _ SF£! 2. 3. 4. 5. 6. 7. 8. 9. 10. II. 12. 13. 14. IS. 16. 17. 18. 19. 20. 21. ADDRESS S/-. ftt",-f{A,J Ç\-Jo:a:~AAd }1~ ~ t/ City of St. Joseph Bills Payable 09/13/05 12:45 PM Page 1 Check # Search Name Comments Amount FUND DEPART OBJ 036081 GUSTAFSON. THOMAS & LINDA replace check 36038 $577.36 425 43122 530 036081 GUSTAFSON, THOMAS & LINDA stop payment fee -$15.00 101 41530 200 036195 GLATZEL, LEO & THERESA earnest money for land purchase $5,000.00 434 49440 530 036197 MN DEPARTMENT OF HEALTH 2nd qtr annual fee replaces ck 35876 $1,318.00 601 49440 444 036197 MN DEPARTMENT OF HEALTH late fee - annual water connection fee $65.00 601 49440 200 036198 LARSON EXCAVATING Cloverdale pay #4 $20,629.13 431 43120 530 036199 R. L. LARSON EXCAVATING, INC Pay #4 Hill St/3rd Ave SW $182,873.48 433 43120 530 036201 A-1 TOILET RENTAL Northland Park - portables $63.90 490 45203 531 036201 A-1 TOILET RENTAL Kleinfelter Park - portables $63.90 490 45203 531 036202 ACCLAIM BENEFITS administration $22.22 101 41430 137 036202 ACCLAIM BENEFITS administration $11.11 101 41530 137 036202 ACCLAIM BENEFITS administration $33.35 101 42120 137 036202 ACCLAIM BENEFITS administration $3.70 603 43230 137 036202 ACCLAIM BENEFITS administration $3.70 602 49490 137 036202 ACCLAIM BENEFITS administration $14.81 601 49440 137 036202 ACCLAIM BENEFITS administration $11.11 101 45202 137 036203 AL'S MUSIC Smoke fluid $60.00 105 4=0 210 036204 BLUE CROSS BLUE SHIELD MN Oct Moo Insurance $10,270.00 101 036205 BOUND TREE MEDICAL, LLC med. Gloves, shields, shears, stehoscope $423.70 105 42270 210 036206 BRANNAN LOCKSMITH master key, ign lock unit #16 $33.77 101 43120 220 036206 BRANNAN LOCKSMITH master key, ing lock unit 16 $33.77 101 45202 220 036206 BRANNAN LOCKSMITH master key, ign lock unit 16 $33.78 601 49440 220 036207 CHEM DRY OF ST. CLOUD cleaning of community room $357.84 105 42281 300 036208 CITY OF ST. CLOUD sewer rental charges,- August $9,513.12 602 49480 419 036209 COLD SPRING ELECTRIC SERVICES repairs to security light 7th Ave SE Uft station $194.73 602 49470 230 036210 COMPLETE ELECTRONICS 8 Input Video/Audita Swither & Installation $1,286.15 490 41950 580 036210 COMPLETE ELECTRONICS Pro grade VHS VCR $1,231.86 490 41950 580 036211 CUMMINS NORTH CENTRAL,INC Repair 80kw Generator $128.00 601 49440 220 036211 CUMMINS NORTH CENTRAL, INC Repair 80kw Generator $128.00 602 49480 220 036212 GALL'S INC 2 - map lights $124.57 101 42120 200 036213 GRANITE ELECTRONICS radio mic $57.89 101 42152 220 036214 HARDRIVES post installation-Millstream Park $177.62 101 45202 210 036215 ,HAWKINS WATER TREATMENT GRO Hydrofluosilicic acid $425.67 601 49420 210 036216 JM GRAYSTONE OIL CO., INC fuel $134.67 105 4=0 210 036216 JM GRAYSTONE OIL CO.. INC ups charges $36.55 602 49490 322 036216 JM GRAYSTONE OIL CO., INC fuel $265.94 602 49490 210 036216 JM GRAYSTONE OIL CO.. INC fuel $265.94 601 49440 210 036216 JM GRAYSTONE OIL CO., INC fuel $277.39 101 45202 210 036216 JM GRAYSTONE OIL CO.. INC fuel $265.95 101 43120 210 036217 KLN DISTRIBUTING, INC network service $192.50 101 41530 215 036218 LEAGUE OF MN CITIES INS TRUST work comp insurance $1,770.00 602 49450 151 036218 LEAGUE OF MN CITIES INS TRUST work comp insurance $110.00 150 46500 151 036218 LEAGUE OF MN CITIES INS TRUST work comp insurance $200.00 603 43230 151 036218 LEAGUE OF MN CITIES INS TRUST work comp insurance $1,100.00 101 41430 151 036218 LEAGUE OF MN CITIES INS TRUST work comp insurance $55.00 101 41110 151 036218 LEAGUE OF MN CITIES INS TRUST work comp insurance $5,000.00 105 42210 151 036218 LEAGUE OF MN CITIES INS TRUST work comp insurance $35.00 101 41310 151 036218 LEAGUE OF MN CITIES INS TRUST work comp insurance $1,670.00 601 49440 151 036218 LEAGUE OF MN CITIES INS TRUST work. comp Insurance $55.00 101 41950 151 036218 LEAGUE OF MN CITIES INS TRUST work comp insurance $12,350.00 101 42120 151 036218 LEAGUE OF MN CITIES INS TRUST work comp insurance $3,800.00 101 43120 151 036218 LEAGUE OF MN CITIES INS TRUST work camp insurance $25.00 101 45123 151 036218 LEAGUE OF MN CITIES INS TRUST work camp insurance $3,150.00 101 45202 151 036218 LEAGUE OF MN CITIES INS TRUST work comp insurance $110.00 101 41120 151 036219 LEE'S ACE HARDWARE supplies $14.37 602 49450 220 036219 LEE'S ACE HARDWARE supplies $32.82 101 43120 220 036219 LEE'S ACE HARDWARE supplies $23.75 601 49440 220 036219 LEE'S ACE HARDWARE supplies $57.66 101 45202 220 036219 LEE'S ACE HARDWARE supplies $12.63 105 42210 220 City of St. Joseph Bills Payable '09/13/05 12:45 PM Page 2 Check # Search Name Comments Amount FUND DEPART OBJ ¡ 036219 LEE'S ACE HARDWARE supplies $63.21 101 42120 220 036220 LEEF BROS clothing allowance $125.16 602 49490 171 036220 LEEF BROS floor mats-August $177.36 101 41430 220 036220 LEEF BROS floor mats $69.69 101 42120 220 036220 LEEF BROS clothing allowance $125.15 601 49440 171 036221 LlNGL, GREG & JULIE cleaning service-August $350.00 101 41942 300 036222 MAiER TYPEWRITER SERVICE ink cartiridges $51.01 101 41430 200 036223 MENARDS 2 spades $14.80 101 43120 240 036223 MENARDS refective 911 $29.74 101 45202 220 036223 MENARDS J chanel, plywood $41.14 101 45201 220 036223 MENARDS 2 ~ lav faucets $42.58 101 41941 220 036223 MENARDS J chanel, plywood $41.14 602 49480 220 036224 METRO PLUMBING & HEATING Old City Hall AC $25.00 101 41!)41 220 036225 MINNESOTA ELEVATOR, INC service-September $77.17 101 41942 220 036226 MINNESOTA FALL MAINTENANCE EX M. Sworski Registration $40.00 101 43120 331 036226 MINNESOTA FALL MAINTENANCE EX R. Torberg registration $40.00 101 43120 331 036227 MN STATE FIRE CHIEFS ASSN T Loso Annual Conf Registration $150.00 105 42240 331 036227 MN STATE FIRE CHIEFS ASSN R Torberg Annual Conf Registration $150.00 105 42240 331 036228 MUNICIPAL EMERGENCY SERVICES light kit w/200OW generator $1,524.80 105 42220 580 036229 NAHAN, TOM extension cords, outlet strip $20.41 101 41950 230 036230 OFFICE MAX office supplies $2.81 602 49490 200 036230 OFFICE MAX office supplies $2.80 101 43120 200 036230 OFFICE MAX office supplies $2.81 .101 41530 200 036230 OFFICE MAX file folders, pens $31.31 101 42120 200 036230 OFFICE MAX adding machine tape $4.48 101 41530 200 036230 OFFICE MAX office supplies $2.80 601 49440 200 036231 PITNEY BOWES aect access annual fee $35.00 101 41430 410 036232 POWERHOUSE OUTDOOR EQUIP' parta $11.08 101 43120 210 036232 POWERHOUSE OUTDOOR EQUIP sharpen blades & parts $27.08 101 45202 210 036233 PRINCIPAL LIFE Sept Insurance $1,825.31 101 036234 RADISSON HOTEL League of MN Conf-A Rassier $197.58 101 41110 331 036234 RADISSON HOTEL League of MN Conf Rochester-J Weyrens $197.58 101 41430 331 036234 RADISSON HOTEL League of MN Conf- R Rieke $197.58 101 41.110 331 036235 RED'S AUTO ELECTRIC battery k-car $75.50 101 42,152 220 036235 RED'S AUTO ELECTRIC battery 80kw Gen $66.52 602 49480 220 036235 RED'S AUTO ELECTRIC battery 80kw Gen $66.52 601 49440 220 036236 ST. CLOUD FIRE EQUIPMENT ABC dry chern $26.00 101 42152 210 036237 ST. CLOUD TRUCK SALES unit #15 water/fuel seperator $45.05 602 49490 220 036238 ST. JOSEPH NEWSLEADER School safety ad $36.00 101 42120 340 036239 TDS METRO COM telephone $41.04 150 46500 321 036239 TDS METROCOM telephone $59.69 601 49440 321 036239 TDS METROCOM telephone $99.00 602 49470 321 036239 TDS METROCOM telephone $52.08 602 49471 321 036239 TDS METROCOM telephone $187.40 101 45201 321 036239 TDS METROCOM telephone $52.08 101 41'941 321 036239 TDS METROCOM telephone $229.66 101 41:430 321 036239 TDS METROCOM telephone $52.08 101 41946 321 036239 TDS METROCOM telephone $93.89 602 49490 321 036239 TDS METROCOM telephone $54.08 602 49473 321 036239 TDS METROCOM telephone $97.30 105 42250 321 036239 TDS METROCOM telephone $54.08 602 49472 321 036239 TDS METROCOM telephone $269.26 101 42151 321 036240 TIREMAXX SERVICE CENTERS repair tire 03 Crown Vic $19.95 101 42152 220 036241 TRAUT WELLS Water samples-Kay's Kitchen $35.00 601 49420 312 036242 UNUM LIFE INSURANCE disability·insurance-October $436.24 101 i 036243 US CABLE internet service $93.10 105 42250 321 036243 US CABLE Internet service $50.55 101 41430 321 036244 VERIZON WIRELESS cell phone $18.44 101 , 41430 321 036244 VERIZON WIRELESS cell phone $7.61 101 43120 321 City of St. Joseph Bills Payable 09/13/05 12:45 PM Page 3 Check # Search Name Comments Amount FUND DEPART OBJ 036244 VERIZON WIRELESS cell phone $7.60 101 45202 321 036244 VERIZON WIRELESS cell phone $15.21 602 49490 321 036244 VERIZON WIRELESS cell phone $15.21 601 49440 321 036244 VERIZON WIRELESS cell phone $149.96 101 42151 321 036245 WSB & ASSOCIATES, INC Field Street Study $12,136.69 435 43120 530 036245 WSB & ASSOCIATES, INC Field Street Study $8,593.27 435 43120 530 036246 XCEL ENERGY august St. Joe Ree billing $1,471.01 101 45125 530 036246 XCEL ENERGY July usage $27.00 101 45201 383 036246 XCEL ENERGY July usage $16.98 101 45201 381 036246 XCEL ENERGY July usage $245.78 105 42280 381 036246 XCEL ENERGY July usage $34.59 105 42280 383 036247 ZEP MANUFACTURING maint supplies $104.79 101 45201 220 036247 ZEP MANUFACTURING maint supplies $104.79 101 45202 220 036247 ZEP MANUFACTURING maint supplies $104.79 101 41942 220 036248 ZIEGLER INC oil filters unit 15 $50.82 602 49490 220 $297.259.80 DRAFT August9,2005 Page 1 :of 2 , Pursuant to due call and notice thereof, the City Council for the City of SI. Joseph met in special session on Tuesday, August 9, 2005 at 5:30 PM in the SI. Joseph City Hall.: 1 i Members Present: Mayor Richard Carlbom. Councilors AI Rassier, Ross Rieke, Dale Wick, Renee I Symanietz. Administrator Judy Weyrens. ! Others Present: Public Works Director Dick Taufen, Police Chief Pete Jansky, City Engineers Joe Bettendorf and Tracy Ekoia. Northland Heiahts Development Aoreement: Weyrens presented the Council with the final draft of the Development Agreement for Northland Heights. The Council tabied this matter on August 4, 2005 so! that ail the requirements can be detailed and reviewed by the Council. The Agreement presented I includes the Park Dedication Fee, Storm Water Fee and a provision allowing deferral of the watermai17 along Jasmine Lane between Northland Plat 8 and Northland Heights. While the a portion of the. I watermain is deferred, the Developer is required to pay any financing costs associated with the delayed assessment. Lumber One representative Chad Carlson questioned the Parkland Dedication Fee included in the Agreement and if the figure represents only Phase One. Weyrens responded that the figure is for the' entire development. The agreement will be amended reducing the Park Dedication Fee to phase oné only. I Rassier made a motion authorizing the Mayor and Administrator to execute the Development 1 Agreement between the City of 81. Joseph and Lumber One for the construction of Improvements for a plat entitled Northland Heights. The motion was seconded by Rieke and passed unanimously, Board of Review: Weyrens reported that Stearns County has offered to assume the duties of the Bo~rd of Review and Equalization for all Municipalities and Townships. The County is requiring a three year commitment if the responsibilities are assumed. Weyrens stated that the County Board of Review I consists of professionals with a background in real estate. Rieke made a motion to surrender the I· power of the Board of Review and Equalization to Stearns County for a three-year trail period. The motion was seconded by Wick and passed unanimously, . , Northland Heiahts. Neaotiated Bond Sale: Weyrens presented the Council with a Financial Advisory Agreement by and between the City of St. Joseph and Northland Securities Inc for bond services for the Northland Heights Bond Sale. The bond sale has been scheduled for September 1, 2005. Rassier I made a motion authorizing the Mayor and Administrator to execute the Financial Advisory ¡ Agreement by and between the City of St. Joseph and Northland Securities as presented. The motion was seconded by Symanietz and passed unanimously. I Weyrens presented the Council with a resolution authorizing the Competitive Negotiated Sale of$ I 2,775,000 General Obligation Bonds for the Northland Heights Improvement. The City has issued both Public Sale Bonds and Negotiated Sale and has relied on the expertise of Northland Securities to determine which method is best. Typically Public Sale Bonds are used for large projects. Rieke made a motion authorizing the Mayor and Administrator to execute resolution 2005-19a providing for the Competitive Negotiated Sale of $ 2,775,000 General Obligation Improvement Bonds. The motion was seconded by Wick and passed unanimously. I I Budaet 2006: Weyrens stated that the first draft of the 2006 budget will be ready for distribution on I August 17. Part of the budget discussion for 2006 should include facility planning. The current City Hall is nearing capacity and if an additional staff person is added in administration, desk space will become an issue. Weyrens stated that additional staff is needed in administration as she has been overwhelmed the past months. While the City has been adding one staff position each year the hire rotates between Maintenance and Police. Weyrens stated that she has contacted Springsted, a firm specializing in Municipal Services, who could assist the City with the organization structure for today and the future In DRAFT August 9, 2005 Page 2 of 2 addition, the study would include a comparable worth study, a study the Council agreed to complete with both unions. The City of Waite Park is currently using the same firm for re-organization and a comparable worth study and are satisfied with the performance. . Rassier stated that he was part of the negotiating committee for the LELS contract and the City did agree to complete a comparable worth study. Weyrens stated that if the Council accepts the proposal of Springsted a detailed work plan-will be provided. With regard to space needs, Weyrens stated the Council needs to determine where the City will expand. Some of the options for expansion include: 1) adding a second level to the existing City Hall; 2) remodeling the former City Hall located on 1st Avenue NW for a police station; 3) construct a new police station adjacent to the Maintenance Facility on 15'h Avenue NE. Weyrens stated that before facilities can be considered a space needs study must be completed. Rassier questioned if the City has funds available for a study to which Weyrens responded no. Wick concurred that facilities must be planned, but it becomes an economic issue. The Council agreed to discuss this matter again after the preliminary budget is completed. Rassier made a motion to hire Sprin9sted to complete an Organizational review of all City Departments and prepare a Comparable Worth Study. The motion was seconded by Rieke and passed unanimously, Donations: Weyrens reported that the State Auditors Office requires that all donations received by Municipalities must be accepted by the City Council. The Women of Today have donated $ 1,000 for the purchase of a camera for the Police Department. Before the money can be expended the Council must accept the donation. Rassier made a motion to accept the donation of $1,000 from the Women of Today for the purchase of a 35 mm camera for the Police Department. The motion was seconded by Wick and passed unanimously, Adioum: The meeting was adjourned by consensus at 6:50 PM Judy Weyrens Administrator I Attachment: Yes or No REQUEST FOR COUNCIL ACTION Ordinance Amendment - In Lieu of Ordinance DATE: September 15,2005 Administration ORIGINATING DEPAR1MENT DEPARTMENT APPROVAL AGENDA ITEM Ordinance Amendment - Authorize the Mayor and Administrator to execute the Ordinance Amendment for the "In Lieu" of assessment and cause the same to be published. PREVIOUS ACTION During the improvement hearing process the Council discussed how to equitably assess the large . lots located in the improvement area. Typically front footages are assessed; however, the Council agreed. 0 defer the assessment cost on certain improvements until the property is developed. For the City to assure that the assessments can be collected at a later time, an Ordinance needed to be created to establish a fee "in lieu" of. Please notice that the Ordinance is parcel specific. This Ordinance has been reviewed by the Attorney and Engineer and is ready for adoption. RECOMMENDED COUNCIL ACTION Authorize the Mayor and Administrator to execute the Ordinance Amendment as presented. FISCAL IMPACT Assures the ability to collect the fees when and if the property develops. COMMENTSIRECOMMENDATIONS ORDINANCE An Ordinance Relating to Sewer and Water Connection Charges in Lieu of Assessment Section --.01: In-Lieu-of-Charoe Established. The City of St. Joseph has initiated the 2005 Hill Street & 3"' Avenue Improvement Project ("Project") which benefits certain properties located within the City of St. Joseph. In order to arrive at a reasonable, fair and equitable distribution of the costs of the Project among the properties which the Project has improved, the City hereby establishes a system of connection charges known as "In-lieu-of charges" (also referred to as "Connection Charges") to properties which have not been specially assessed for the cost of the Project in proportion to the front footage of the Project which abuts such property, as well as to properties which have been specially assessed on a unit basis but which use on said property may intensify in the future such that a charge equivalent to one or more unit charges is equitable. Section --.02: In-Lieu-of-Charoe for UnderdeveloDed and UndeveloDed ProDerties. The following properties below have not been specially assessed for the costs of the Project in proportion to the front footage or area of the Project which abuts such property. Upon development of said properties described below, each such property shall pay a Connection Charge in the amount specified below prior to connecting any portion of such property to the City's sanitary sewer or municipal water system (collectively, "City Utilities"), or, if such property has been otherwise penmitted to connect to City Utilities, said Connection Charges shall be paid prior to the time any additional connections shall be made to the City Utilities. The following Connection Charges shall apply to the following underdeveloped and undeveloped properties listed below: Description of Connection Owner of Record PIDNo. Improvements Charges One unit $10,145.41 SCHROEDER,RICHARD & AUDREY 3120869000 Water & Sewer One unit $10,145.41 BRODA, RANDALL 3120870000 Water & Sewer One unit $10,145.41 KUEBELBECK RICHARD & HELEN 3120841000 Water & Sewer Section --.03: Connection Charoe for Subdivision of Land: Connection charges shall only arise when a tract of land as identified in --.02 is subsequently divided (Le. adminstrative split) or subdivided by plat, or otherwise has a change in use from its current use. Connection charges shall be due and payable at the time of Final Plat of any subdivision; or at application for, and prior to issuance of, a building penmit in any instance where the use of the land changes and the parcel is subdivided. Such Connection Charges when due and payable may, in the discretion of the City, be specially assessed against the property to which said Connection Charge applies. a. Subdivisions with Outlots. In the event any portion of any parcel affected by this section is subdivided into one or more outlots that are capable of further I subdivision and are otherwise reasonably suitable for future residential I development, Connection Charges shall not be due on such portions of property until such time as said portions are replatted as non·outlots. In such event, the Connection Charges detailed in Section 2 of this ordinance shall be applied to the non-outlot portion of the property on a proportionate basis at the same ratio of the total square feet of non-outlot property being platted or subdivided to thß total square feet of all property on any such plat or involved in such subdivision. , Section -.04 Annual Adiustment of Connection Charaes. The Connection chargeb shall automatically increase by 3.5% per annum. The cumulative annual increase in the I Connection Charge shall not exceed the cumulative annual percentage change of the overall assessed market value for all residential properties in St. Joseph as determined by the City's Assessor as measured from the date this ordinance becomes effective to the date payment of the Connection Charges for such propêrty comes due. Section --.5 Properties which are further subdivided in the future. A Connection I Charge in the initial amount of $ _$1 0,145.41 shall become due prior to.the connection to City Utilities upon the further subdivision of property as identified in Section 2. Said $ $10,145.41 Connection Charge shall apply to each new lot created upon which a principal use is ' established. The City Council may by resolution from time to time increase or decrease said $ 10,145.41 Connection Charge consistent with the change in any Consumer Price Index compiled by the US Government that the City deems appropriate. i Section --.06 Severabilitv. If the provisions of any section, paragraph, or sentence of this Ordinance shall for any reason be held to be unconstitutional or invalid by an court of 1 competent jurisdiction, the provisions of the remaining sections, paragraphs, and sentences I shall nevertheless continue in full force and effect. Section --.07. Repealer. All ordinances, or portions of ordinances, in conflict herewith are hereby repealed to the extent of such conflict. ' Section --.08 Effective Date. This Ordinance shall be in full force and effect from after its passage and publication. Adopted by the Council this day of ,2005. ATTEST Richard Carlbom, Mayor Judy Weyrens, Administrator Attachment: ~, or No REQUEST FOR COUNCIL ACTION DATE: September 8. 2005 Engineering Tracy L. Ekola, PE ORIGINATING DEPARTMENT DEPARTMENT APPROVAL AGENDA ITEM Water Treatment Plant and New Municipal Wells. PREVIOUS ACTION Authorized to proceed with design. RECOMMENDED COUNCIL ACTION Requesting approval of plans and specifications for Water Treatment Plant and New Mumcipal Wells projects. Requesting authorization for Advertisement for Bids for the Water Treatment Plant and New Mumcipal Wells projects. FISCAL IMPACT Per previous estimates previously presented. COMMENTS/RECOMMENDATIONS Ad for Bid is attached. Presentation of Water Treatment Plant plans and cost estimate to be provided at meeting. X:\S\stjoe\conunon\D39 Req COW1cil Acnon\0506 ad for bid 090805.doc DOCUMENT 00100 New Municipal Wells City of St. Joseph, Miunesota SEll No. A-STJOEOS06.03 ADVERTISEMENT FOR BIDS Notice is hereby given that sealed Bids will be received by the City Administrator until II :00 a.m., Tuesday, October 25,2005, at the office of the City Administrator at 25 College Avenue North, PO Box 668, St: Joseph, MN 56374-0668, at which time they will be publicly opened and read aloud, for the furnishing of all labor and material for the construction of three municipal wells (16-inch diameter, 80-foot deep). Major quantities for the Work include: · 90 LF 16-inch Stainless Steel Screen · 255 LF 16-inch Well Casing · Test Pumping The Bidding Documents may be seen at the following locations: Short Elliott Hendrickson Inc. 1200 25th Avenue South PO Box 1717 Saint Cloud, MN 56302-1717 320.229.4300 Short Elliott Hendrickson Inc. 7658 Design Road, Suite 300 PO Box 406 Brainerd, MN 56401-0406 218.855.1700 Bids shall be on the form provided for that purpose and according to the Bidding Requirements prepared by Short Elliott Hendrickson Inc., dated September 15, 2005. Copies of the Bidding Documents may be obtained from the office of the Engineer at 7658 Design Road, Suite 300, Brainerd, MN 56401, in accordance with the Instructions to Bidders upon payment of$45/Set. Checks should be made out to Short Elliott Hendrickson Inc. No refunds will be provided. Bid security in the amount of 5 percent of the Bid must accompany each Bid in accordance with the Instructions to Bidders. ' Bids shall be directed to the City Administrator, securely sealed and endorsed upon the outside wrapper, "BID FOR NEW MUNICIPAL WELLS." I ! ¡ The Owner reserves the right to reject any and all Bids, to waive irregularities and informalities therein and to award the Contract in the best interests of the Owner. ' Judy Weyrens City Administrator St. Joseph, Minnesota Publish: Construction Bulletin: September 23 and September 30, 2005 St. Cloud Times: September 23 and September 30, 2005 Advertisemen for Bids ST JOE0506.03 00100 - 1 DOCUMENT 00100 ADVERTISEMENT FOR BIDS Water Treatment Plant City of St. Joseph, Minnesota SEll No. A-ST JOE0506.00 Notice is hereby given that sealed Bids will be received by the City of Saint Joseph until II :30 a.m., Tuesday, October 25,2005 at Office of the Administrator, Saint Joseph City Hall, 25 College Avenue N, Saint Joseph, MN 56374, at which time they will be publicly opened and read aloud, for the furnishing of all labor and material for the constmction of a potable water treatment facility. Major components of the Work include: · Multi-level block and brick masonry building · Cast-in-place concrete filters, clearwell, and backwash reclaim tank · End Suction high service pumps · Submersible well pumps and pitless adapter units · Chemical feed equipment · Aeration and filtration equipment · Electrical · Mechanical and HV AC · Approximately: 15,000 500 500 1,900 400 I I 2,100 60 4 c.y. C.Y. Ton LF LF Each Each LF Each Acres Granular Borrow Aggregate Base Bituminous Mixture Concrete Curb & Gutter 12" - 18" RCP Stonn Sewer Package Grinder Station 10,000 Gallon Holding Tank 6" - 16" DIP Water Main Trees and Shrubs Seeding Bids shall be on the fonn provided for that purpose and according to the Bidding Requirements prepared by Short Elliott Hendrickson Inc., dated September 15,2005. The Bidding Documents may be seen at the following locations: Short Elliott Hendrickson Inc. . 3535 Vadnais Center Drive St Paul, Minnesota 55110-5196 Short Elliott Hendrickson Inc. 1200 25th Avenue South St. Cloud, Minnesota 56302 Minimum Contractor Qualifications for General, ProcessfMechanical and Electrical Contractors: The Bidder as a company shall have experience as a general contractor in the successful constmction of at least one municipal potable water treatment plant or wastewater treatment plant as described below with a minimum treatment capacity of 2.5 million gallons per day (MGD) within 5 years prior to the bid opening date. This treatment plant constmction experience must include furnishing and installing all of the following from the ground up: a new STJOE0506.00 Advertisement for Bids 00100 -1 building, gravity filtration, chemical feed systems, process piping and valves, pumps, electrical instrumentation and controls.. Wastewater treatment plant construction experience does not meet the minimum contractor qualifications specified herein, unless it includes large mechanical process equipment such as clarifiers and thickening equipment. The designated process I mechanical and electrical subcontractors must also meet the above stated requirements for its portion of the work on this project. Submitted bids that do not meet the above minimum contractor qualifications will be a cause forrejection. I Copies of the Bidding Documents may be obtained from the office of the Engineer at the above address in accordance with the Instructions to Bidders upon payment of $200.00/Set. Checks should be made out ~to Short Elliott Hendrickson Inc. No refunds will be provided. Bid security in the amount of 5 percent of the Bid must accompany each Bid in accordance with the Instructions to Bidders. Bids shall be directed to the City Administrator, securely sealed and endorsed upon the outside wrappbr, "BID FOR WATER TREATMENT PLANT." I , i The City of Saint Joseph reserves the right to reject any and all Bids, to waive irregularities and infohnalities therein and to award the Contract in the best interests of the City. Judy Weyrens City Administrator Saint Joseph, Minnesota Published: Construction Bulletin: September 23rd and 30th, 2005 Saint Cloud Times: September 23rd and 30th, 2005 Advertisement for Bids 00100-2 ST JOE0506.00 <:w....,~~\~,- !>\J1O,*"I~T>L1,>Q"" \IW!>~ """"O'.~".,~_"'~ "'.>C<\"'-""== o GENERAL DRAWINGS HYDRAUUC PROfll£ AND SASIS OF DESIGN o . ~ 8 Õ N o . i c o . " ~ 0: , 11f¡~ ,I: ~~ â . " 8 ~ """"" "'_,...'" ø ~'" '" N . ~ " N = § ;; ô ¡¡ ¡; . § " + " . o ~~ ~{!I lli!e g~ "" :¡;:¡: o ffi, @q . = ~ " ¡j ;; 0 N N . 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"' .; .. c o 'ii 2 1;; c o U , ;¡¡ E .... u o 'õ' .t ] œ " ¡ , W .. o < . o o ~ w t ;5 ~ 1 ~ X ~ o o N (i; ¡;¡ Design and Construction Schedule St. Joseph Water Treatment Plant A-STJOE0506.00 September 15, 2005 Project Kick-off Meeting with City June 1,2005 Preliminary Preliminary Design (30%) GeotechnícallSite Survey Meet with State Health Dept. for Preliminary Review June 2-June 27, 2005 June 13 - 17, 2005 June 27 - 30, 2005 Final Final Design Final Design (90%) Health Department Approval City Approval for Advertisement July 1- Sept 23,2005 Sept 14,2005 Sept 23 - Oct. 25, 2005 Sept IS, 2005 Bidding Advertisement in Construction Bulletin Document Distribution Bid Opening Evaluation and Recommendation Sept23,2005 Sept 23 - Oct 25, 2005 Oct 25, 2005 Nov 3, 2005 Construction Contract Execution Construction Start-up and Operator Training Nov 4 - Nov 23, 2005 Nov 23 - July 30, 2007 March 30 - April 30, 2007 SEH TO: FROM: DATE: RE: MEMORANDUM Judy Weyrens, St. Joseph City Administrator Tracy Ekola, P.E., City Engineer . September 9, 2005 Cost Update for Hill Street and Cloverdale Area Improvement Projects SEH No. ASTJOE0411 & STJOE0405 25 Costs assumed for Final Assessment Roll Construction Contingency Engineering Fiscal Cloverdale Improvements $429,240 21,462 85,848 34,339 $570,889 Total Estimated Final Costs as of 9/1/05 Cloverdale Improvements $420,000 10,000 105,000 47,615 Total $582,615 Hill St.C.O. I (to be paid out of refuse fund) Hill St. Booster Pumps estimate 16 x $1000 Revised Total $582,615 Construction Contingency Engineering Fiscal Estimated Total Both Projects = $1,650,812 Bond Issue Total = $1,650,000 x:\s\stjoe\040500\corr\m-jweyrensoosts090105.doc Hill StJ3'" Ave Improvements $762,067 38,103 152,414 60,965 $1,013,549 Hill StJ3'" Ave Improvements $819,560 4,000 160,000 87,537 $1,071,097 - 18,900 +16,000 $1,068,197 Short Elliott Hendrickson Inc., 1200 25th Avenue South. P.O. Box 1717, 51. Cloud. MN 56302-1717 SEH is an equal opportunity employer 1 www.sehinc.comI320.229.4300 I 800.572.0617 I 320.229.4301 fax RECEIVED qr ~ I6Ó SEP 0 7 20rs ~ CITY OF ST..' Dear ¿)¡,. lo ~E:.NS .. '.. I am writing to expre my concerns about the proposed Collector Road to divert traffic from Minnesota Street that would cut through Saint Benedict's Monastery property. Viewing the consultant's concept of the collector road path leaves me breathless to say the least. The entire city of St. Joseph needs to take a good look at their priorities and vision for the future. St. Joseph and the monastery have been places with a great and long history of rural, healthy and home- town support forlife. I see that the business establishments, the commercial development on Co. Rd. 75, the need for safe drinking water, for green space would all be negatively affected. And I the noise and pollution that would be the result of such construction would change the chatacter of this great place in central Minnesota. If this proposed Collector Road were to be constructed, it would separate the monastery and college from our sacred woodland, wetland and restored prairie, Safe and free access to the woods and the walking trails that the Sisters, their guests, thousands of students and residents of St. Joseph now enjoy would be cut off. Communing with nature in this way would be silenced. I Such a road, were it to be built, would bring traffic very close to the monastery's Spirituality 1 Center. This isa place where the monastic community offers to our neighbors, our families and friends a place of quiet for solitude and reflective prayer. The Spirituality Center is also a place, where groups and individuals come to discover and to practice responding to the God-hunger in their lives and in our world. The increased noise and pollution of a road so close would make i~ very difficult if not impossible to continue this major ministry of the monastery. , The path of the proposed road is also very close to CSB student housing, the Benedicta Arts 1 Center and CSB sports fields. Having a road so close would endanger the students, the athletesi their families and visitors who attend cultural and athletic events. As one of your constituents, I ask you to consider options in planning for the growth of St. Joseph. Thank you for considering my viewpoints. S~y,~ ~\CðSE: Ð F ~""t-, tÇroVVì. ).....£4 . Q t Ó E:..r \J é.- '\-h.~ å \I' ~Lé.. ß ~ T c.bW\.,(: -\-0 "0~T- Çc't --\M~ () U \slit- 808 Myrtle Street Buffalo, MN 55313 September 5, 2005 RECEIVED SEP 0 7 2005 CITY OF ST. JOSEPH Judy Weyrens, City Admil1i"Ìl'ator PO Box 668 St. Joseph, MN 56374 City Administrator, Weyrens: Recently I became aware of the Field Street Corridor Study that is proposing to build a road through Saint Benedict's Monastery land and the College of Saint Benedict campus, and also through other private property. I strongly urge other alternatives for this road to be considered. We do so many things in the Dame of "progress" to help us get someplace faster. I live in a community much larger than St. Joseph and only this summer has a four-lane road gone through our community. It always was Hwy. 55, but now that Hwy. 55 is four-lane. This road wasn't sent through some residential property or farm property around the city so traffic could get somewhere faster. Yes, we do have traffic as we travel ITom one side of the community to the other. Like St. Joseph, our community is growing very rapidly. I appreciate the filct that our city administrator, mayor, and council members have respected the already established businesses and private property along this corridor of Hwy. 55. I urge the planners ofS1. Joseph to do likewise and allow St. Benedict's Monastery and the College ofS1. Benedict property to remain intact. As a college student I remember the many walks into THE woods. We could appreciate nature, enjoy the fà1l colors, see wildlife, relax a bit and think in a quiet place away ITom the busyness of a college student's life. When I visit S1. Ben's I know what a gift THE woods are. The Sisters and students enjoyed and do enjoy the woods. How can someone take this away ITom them, expecting them to be separated by a busy road ITom THE woods - the woods that are so much a part of St. Benedict's? The Monastery and College have done much to maintain historic buildings, to have wetlands and prairie, to be environmentally conscious. Car and truck traffic moving so closely to St. Benedict's land would be a great disservice to all who through the years have done so much to make the area what it is. I beg you to consider the alternatives and to choose one of them. Sincerely, 1) I j . ~~u~ Sharon Kelly Alumna ofCSB and a fonner member of the Monastery. September 6, 2005 Judy Weyrens, CityAdministrator P.O. Box 668 St. Joseph, MN 56374 Dear Ms. Weyrens, I just read Bill Durrwachter's letter to the Editor in the Friday, September 2, 2005 edition of the Newsleader. His last line stated: "If you agree with this assessment, write or call your Council members and tell them so." I am writing to let you know that I agree with Mr. Durrwachter's assessment. I am not a Luddite or against progress. I believe that the City of St. Joseph needs to grow, change and respond to new needs. However, growth for growths' sake without serious consideration of the implications of growth does not seem wise. The motto of St. Joe is "Tomorrow with Tradition". Have we defmed what the Tradition is? Will "Mega-Mart or Fast Food heaven" enhance or impair this tradition? St. Cloud has enough eating places and mall areas. We do not need to duplicate. I did an informal survey of several college students, asking them how big they would ¡ like the city of St. Joseph to become. The, students unanimously responded: Keep the small-town character and rriendliness of St. Joseph. I believe one of the challenges of St. Joseph is to maintain its unique character. As green spaces, farm lands, woods and wild life are disappearing rapidly through development and commercialization, we in St. Joseph have a tremendous opportunity to provide an alternative to concrete roads and huge buildings. We can provide the beauty of nature, a community that still knows one another arid a haven from the noise, pollution and disengagement that comes rrom being too big. For these reasons I am opposed to the Field Street road, and ask that you use your best thinking powers to fmd another solution to the traffic congestion. This way of being calls for creativity and an awareness of the sense of this place we call St. Joe. It is my hope and prayer that the St. Joseph City Council will provide this kind ofleadership. Sincerely, ~~lß. Eunice Antony OSB Associate Campus Minister College of Saint Benedict RECEIVED SEP Q 7 2005 CITY OF ~T. JOSEPH September 1, 2005 Judy Weyrens, City Administrator P.O. Box 668 St. Joseph, MN 56374 Dear City Administrator Weyrens: As a concsrned citizen and friend of ··the College of St. Benedict and Monastery, I am writing to strongly oppose the proposal for a Field St. Corridor to run through the heart of the Benedictine Monastic grounds. Such a road would result in destruction of much of St. Joseph's township farmlands, along with large areas of natural woods painstakingly developed by the Benedictine sisters over the years, and the possible loss of potential students to the college, drawn to it by the existing pastoral setting. I believe St. Joseph will lose some of the rural and pastoral charm that gives it such a unique character. I think it is possible to preserve the above and still proceed with development considering options that will respect human, aesthetic and environmental values. I urge you to explore such options. Thank you for your attention to this matter. ~?erely, /i yji· ~ ¡(fic7w/ /~~ RECEIVED 2EP 0 ~ 2005 CITY OF ST. JOSEPH Judy Weyrens, City Administrator P.O. Box 668 St. Joseph, MN 56374 August 29, 2005 Dear Ms. Weyrens, I am an oblate and mend of St. Benedicts Monastery in St. Joseph and just recently visited the monastery for a weekend retreat. I was shocked to hear of the proposal to build a corridor that would run through the monastic and college campus. I oppose the construction of this road and wanted to write to you in your role as a city admi:histrator and tell you of my concerns. On a personal level, I am a graduate of the college and oblate of the monastery and visit St. Joe several times a year. I have always enjoyed the rural, small town nature ofSt. Joe and feel that it would be jeopardized by this road. I personally use the monastic woods, spirituality center and grounds when I am there on retreat. It would be a real loss to the solitude of the monastery to place a road in the midst of this space that many of us who don't live there call sacred and retreat to as a means of spiritual renewal. But of more concern to me is the welfare, spiritual and physical, of the sisters who live there on a daily basis. The sisters consider the woods and prairie a sacred space and their means of natural, spiritual refreshment. I would be truly concerned ¡fthey, especially the elderly among them, would have to cross a busy, fast-paced corridor. It would be a violation of their sacred space, no less than if you would put a busy walk-way through their chapel. I encourage you to oppose this corridor that dissects the monastery and college land and look for a way that does not endanger the sacred nature of the monastic campus or the rural nature of St. Joseph. My hope is that you give this thoughtful consideration before making your decision. Thank you for your time. Sincerely, Waverly,IA 50677 schnabel@mchsi.com RECEIVED I , SEp 0 I 2005 . I CITY OF ST. JOSEPH 1~ 310~ £M:t H.:-'¡ìI.~ p~~ H~,·H~SSl¡O~ p~: ~12 - 724 - S67S August 28, 2005 Judy Weyrens, City Administrator P. O. Box 668 Saint Joseph MN 56374 Dear Judy WeyreÍ1s, My wife has been going to the Benedictine Monastery, for periods of reflection, quiet time, and prayer, for many years. She has gotten me to accompany her. We have become oblates of the monastery. It is with incredulity that I learned of the city's plan to put a road through the monastery's land. The more I heard of it, the less incredulous and more sad I became. Small towns have it over large cities by virtue of understanding the value of quiet, peace, and a stroll in the woods... please don't make the big-city mistake of undervaluing the very things that make Saint Joseph, and the monastery, a favorite place for so many: · The rural character of the community · The historic character of both the city and the monastery · The sacred ( quiet) character ofthe monastery · The ability of both students and faculty to take a hike in the woods so very close to the same location that a college education is being obtained and delivered... and to safely get to and fi:om that hike · A haven away fi:om the big-city sounds, smells and rumbles of heavy-duty traffic. Try it yourself. . . · Visit the monastery · Walk its grounds · Sample its serenity I acknowledge a road is needed ... I urge you to find another place to put it. RECEIVED SEP 0 I 2005 M&-?i:[ , Walter R. Jost An Oblate of St. enedict CITY OF ST. JOSEPH 013108 East Minnehaha Parkway· Minneapolis, MN 55406· (612) 724 - 5675 . wrisoiournetúìlusfamilv.net f5 St Benedict' Monastery 104 Chapel Lane St Joseph, MN 56374 August 29, 2005 Judy Weyrens P.O. Box 668 St Joseph, MN 56374 ReCEIVED AUG . :1 ! J 2005 CITYOFS ¡ ~ JOSt:PH I Dear Ms Weyrens, As the days come closer to your making a decision about the Field Street Corridor for traffic south of St Joseph, I am writing as a member of the Sisters of the Order of St Benedict, currently working in our Spirituality Center. I understand the need for developing a better transportation infrastructure for a growing St Joseph population. I also understand that alternative proposals have not been fully explored by design teams that are hired ITom outside of St Joseph. I would ask that you consider the alternative proposals more carefully. I was recently at a funeral in Richmond where a cousin ITom Wisconsin commented, "The ride was easy and smooth, except when you get to this area!! It is almost impossible to get through St Cloud." I am suggesting that the problem of traffic needs in St Joseph is much larger than St Joseph and the plan needs to consider traffic much farther North or South than the proposed road. The way St Joseph is expanding, the bigger picture demands a collector road much farther out if building continues at this rate. At a deeper level I have been working here for years and every day I look out to our fields and woods as part of my work at our Spirituality Center. It has been part of my work to invite those coming to our monastery for retreats ITom the ITenzy of everyday life to spend time in these areas for quiet and peace. Nature provides spiritual nourishment for retreatants, so they can return to their work and life with more balance. To take this gift of nature, the rural flavor away from St Joseph, would be to take from all of St Joseph something that nothing else can replace. Our Spirituality Center is for those that come for spiritual nourishment to our monastery in St Joseph, MN and this land and space gives them what they are looking for. All this says nothing about my own personal love of our land, the fields and trees. These God-given treasures of nature that we have tried to preserve for posterity should be seen as necessary to St Joseph as a whole in order to preserve its very character as a lovely place to live. Sincerely, 12. £' .Jr:;~./~( Ú)/¡g Josue Behnen, OSB - . . H~. 6. 11. ~,..~ J10g &a 11: f-#·ff.A~ Þ~~ 11~, 11~ $$406 Þt-t: 612 - ì2Cf - $(;1$ RECEn/ED AUG :1 I 2005 CITY OF ST. JOSEPH August 22, 2005 Judy Weyrens, City Administrator P, O. Box 668 Saint JosephMN 56374 Dear City Administrator, I have been affiliated with The BenedictÎ1le Monastery for years. Nearly 50 ... most of my life - in other words. It is my Spiritual Home. A place of solace, qniet, meditation, prayer and peace.. It is with much dismay that I learned of the city's plan to put a new road through the monastery's land. I am very saddened by this, and am appalled that Commerce - i.e. the almighty dollar - is once again dismpting Mother Nature - polluting and violating the Sacredness of Grounds that feed the souls of God's People. . I very strongly oppose this decision. Small towns have it over large cities by virtue of understanding the value of qniet, peace, and a stroll in the woods... please don't make the big-city mistake of undervaluing the very things that make Saint Joseph, and the monastery, a favorite place for so many: · The rural character of the community · The historic character of both the city and the monastery · The sacred ( quiet) character of the monastery · The ability of both students and faculty to take a bike in the woods so very close to the same location that a college education is being obtained and delivered ._. and to safely get to and from that bike · A haven away ITom the big-city sounds, smells and rumbles of heavy-duty traffic. There are alternatives_ Please have an open mind and a willingness to look at some other options. Take a stroll in the Monastic Woods yourself Stop. Look Listen. Be Still and Know God. Perhaps that experience will tell you more than any letter or voice from one such as myself. Thank You for your consideration. 4:__\_ Ms. E, . Brenny An Oblate ofSt. Benedict is¡ 3108 East Minnehaha Parkway' Minneapolis, MN 55406· (612) 724 - 5675 . EMRmvst;cra:"s"Lm;Jynet f5