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HomeMy WebLinkAbout1993 [05] May 13May 13, 1993 Pursuant to due call and notice special session on Thursday, May Joseph City Hall. thereof, the City Council met in 13, 1993 at 7:00 p.m. in the St. The Mayor called to order the Joint Meeting between the St. Joseph City Council and the St. Joseph Planning Commission. Council Members Present: Mayor Donald "Bud" Reber. Council Members Stephanie Hazen, Robert Loso, Ken Hiemenz. Clerk/Adm Rachel Stapleton. Planning Commissioners Present: Chair Hub Klein. Commissioners Andy Brixius, Dan Nierengarten, Linda Sniezek, Marge Lesnick. Judy Weyrens, Secretary of the Board. Mayor Reber opened the meeting and turned it over to Area Planner, Fred Sandal. - Mr. Sandal opened the meeting stating-that he has been working with the Planning Commission for the past two (2) years on revising the Comprehensive Plan. The Planning Commission is comfortable with the document as it reads and is asking the Council for their ideas/concerns. Mr. Sandal's presentation to the Council included the following: 1. Steps in Developing/Updating a Comprehensive Plan 2. Table of Contents - St. Joseph Comprehensive Plan 3. Current Land Use Map of St. Joseph 4. Objectives involved in the Plan a. Land Use b. Commercial c. Industrial 5. Transportation Planning 6. Objectives 7. Plans & Goals of the Area Planning Organization 8. Plans of other Cities. Discussion followed on the future roadway planned through property owned by College/Convent of St. Benedict. The Planning Commission unanimously agreed that the corridor in question be removed from the plan. Councilor Loso stated that the City and Township agreed to leave that section of the corridor in the Plan.. The annexation of St. Benedict was contingent- upon the preservation of the corridor. Councilor Hazen felt that before any further discussion took place on this matter, that the Township Board, Planning Commission (both City and Township), College/Convent Representative, and City Council needed to meet. Mr. Sandal stated that the steps remaining are as follows: 1. Meet with the Township 2. Public Hearing Also discussed were the following: Page 2233 May 13, 1993 - 1. Parkland per capita in St. Joseph 2. Uses in an industrial park and controls Councilor Hazen commended both the Planning Commission and Fred Sandal for their diligent work on the plan. To continue the process of updating and adopting the Comprehensive Plan, a meeting date will be established with both the City and Township Planning Commissions, City Council, Township Board, and a Representative of St. Benedict. Councilor Hazen also requested that Legal Counsel for both the Cit~ and Township be present at this meeting Hazen made a motion to adjourn the Joint Meeting at 8:00 p.m. The motion was seconded by Loso. Ayes: Reber, Hazen, Loso, Hiemenz, Klein, Brixius, Nierengarten Sn-i ezek, Lesnick. Nayes: None. Motion carried 9:0:0 Mayor Reber re-opened the meeting at 8:20 p.m. with only the Council Members, Clerk/Adm and Deputy Clerk present. Mayor Reber stated that he had been contacted by Ray Brandenburger about property he owns along CSAH 75. The property has been annexed and re-zoned to commercial. Mr. Brandenburger wishes to rent the land to be farmed. Loso made a motion to allow Mr. Brandenburger to farm the land as requested. The motion was seconded by Hazen. Ayes: Reber, Hazen, Loso, Hiemenz. Nayes: None. Motion Carried 4:0:0 The purpose of the special meeting was to review the first draft of the Personnel Policy Manual. Mayor Reber asked Councilor Hazen to walk thru the manual with the Council. Since this is only the first draft, all corrections will be made and a second draft will be discussed at a later time. Among the items discussed were the following: ** .. at will" employment " at wi 11 with jus t " -vs- cause ** At what point does over time occur, after 40 hours or after 8 hours in a day. I t was the general consensus of the Council that overtime is in effect after physically working 40 hours in any given week. ** Lunch time can be reduced to 1/2 hour. ** A health examination would be required of all employees, every four years. ** Call back pay - an employee when called back will be compensated when a minimum of 30 minutes have been worked, and the actual time will be paid. ** Differential Pay - for employees working the 2nd & 3rd shift, their will be differential pay of . 10 per hour. This is only regular hours worked, not to include overtime. Page 2234 May 13, 1993 - ** Emergency overtime is defined as time expended due to a disruption in basic City services (water, sewer, streets, fire, police) ** Overtime for department heads must be authorized in advance by the City Council. Department heads will approve overtime for their department. ** Holidays - Good Friday will be changed to 4 hours ( 1/2 day) holiday, and 4. hours (1/2) day floating holiday. Presidents day will no longer be a paid holiday, instead employees will receive a floating holiday in honor of their birthday. ** Vacation will be calculated by anniversary date. As per the current policy, vacation time is accrued one year and expended the following year. The vacation changes approved for the 1993 wage and benefit increase will be earned this year and expended next year, based on anniversary date. ** The Family leave policy as required by federal law, will be added to the personnel policy. ** Grievance Procedure - include wording to indicate that the Mayor will screen grievances and direct the issue to the Personnel Committee or City Council. All of the above discussion items will be included in the next draft of the personnel manual. Many of the items discussed will need legal opinion before implementation. Before requesting a motion to adjourn, Mayor Reber requested that the business owners be invited to attend the next meeting to discuss snow removal. They will be placed on the agenda at 8:45 p.m. on the May 20, 1993 regular City Council meeting. Loso made a motion to adjourn at 10:32 p.m. The motion was seconded by Hazen. Ayes: Reber, Hazen, Loso! Hiemenz. Naye: None. Motion Carried 4:0:0 C?aj4,#rd Judy Weyrens Deputy Clerk Page 2235