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HomeMy WebLinkAbout[08a] Budget 2016 8(a) Council Agenda Item MEETING DATE: June 1, 2015 AGENDA ITEM: 2016 Budget SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: The Council started the discussion for the 2016 budget on June 1, 2015 and requested that the budget continue to be a discussion at future meetings. BACKGROUND INFORMATION: The ideas from the last meeting have been used to start a project list for 2016 and it will be built upon as the budget process moves forward. As requested a job description for a community development director and financing impacts have been included. Changes in the levy already known: New Levies: 2014 Park Terrace Improvement will increase the levy $ 115,000 Equipment Certificate depends on the amount of issue Clinton Village/Northland $ 25,000 Expiring Levies: City Hall, reduction in levy $ 91,500 Equipment Certificate, reduction of $ 25,500 New Debt Colts Academy purchase – Sales Tax Revenue, not levy REQUESTED COUNCIL ACTION: Discussion and direction to staff 2016 Budget Summary of budget discussion – June 1, 2015 1. CR 75 Overpass. Loso stated that over the past years the Council has discussed the need to construct an overpass or walkway under CR 75. Loso further stated that he would like to see this completed and use sales tax funding as one of the revenue sources. Discussion included ththth potential crossings such as 4, 8 or 12. 2. Potential improvements to CR 134/East MN Street. The Council questioned the City responsibility in improving East MN Street as it is a County Road. Weyrens stated that staff will check when it is on the CR Improvement plan and what the portion is the responsibility of the City. 3. Elm Street. Schultz requested the City consider extending Elm Street east to CR 133, opening up additional commercial opportunities. 4. Update on Equipment – The Council requested that staff update the public works equipment list from the prior year. 5. Staffing. Schultz stated that with the activity in the City he would like to see additional resources for economic development. The area cities have added community development directors (CDD) to their staff and he would like to see St. Joseph do the same. In addition to working on commercial/industrial development the CDD would be responsible for the Planning and could help promote a senior complex or additional residential. The Council agreed to review the job description and how the position would be funded. 6. Sidewalk Gaps. Schultz stated that the EDA Intern indicated that there are some gaps in sidewalks in the City; therefore, he would like to see those identified and develop a plan for connection. Discussion for June 15, 2015 Community Development Director: Included with the meeting material is a proposed job description for Community Development Director. When the City completed the Springsted Study the position was included and placed on the job/wage scale. The job description has been updated, as we have updated others as we have hired. The proposed structure would leave the Administrator as the EDA Director and the CDD would be responsible to the Administrator and would complete the EDA functions. This is the current structure that is in place in Sauk Rapids and has worked well. This would not be a union position. Financing for the position: The City currently budgets $ 32,000 for professional services, or for the MDG Contract. The current wage scale would have this position between $ 55,620 and $ 75,692. Estimating benefits and wages the actual cost would be between $ 69,525 and $ 94,615. Hire 2015: If hired in 2015, the CDD would probably be on staff for 3.5 or 4 months, starting in September sometime. The estimated cost per month would be $ 5,800 to $ 6,200 per month, depending on starting wage. Using $ 6,000 for budget per purposes, the 2015 cost would range between $ 21,000 and $ 24,000. Assuming a one month transition, the City would already have in the budget approximately $ 8,800 from contract services not paid to MDG to offset the cost bringing the impact down to $ 12,200 to $ 15,200. This could be funded in 2015 with the donation received from the College and Monastery of St. Benedict. The City did not include a donation in the 2015 General Fund budget (it was included in the Fire Fund) and these funds would offset the impact. 2016 Budget Hire 2016: The budget impact would be the difference between what the City budgets for professional services, $ 32,000 and the starting wage/benefits. The expenditure budget would have to be increased probably $ 40,000 to accommodate. In 2015 the revenue received from building permits has far exceeded the budget number so the revenue number will be increased and can be used to help offset the expenditure. Community Development Director FLSA Status: Exempt General Definition of Work This individual is responsible for management, direction and accountability of planning and development functions, and economic and housing development activities, including, but not limited to: establishing and administering an economic growth plan for the city; development and administration of city planning policies and procedures; administration of planning projects; coordination of Planning Commission activities; verbal and written presentations and communications to Planning Commission and City Council and management and preparation of departmental budget. Essential Functions The following functions are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.  Plan, organize and direct the activities of planning and development including development of departmental goals and objectives.  Direct and administers development of long-range plans, work programs and marketing strategies for economic development activities and growth for the city. Directs promotion of city to business and industry. Contacts prospective business and industry. Contacts prospective businesses to encourage expansion and/or relocation to the city.  Directs facilitation of businesses in relocation or expansion within the city by providing necessary assistance including compiling of financial packages and providing research and technical information.  Participates, as necessary, in community-related activities and organizations to promote the city and serves as representative in economic and housing development efforts. Represents department with other city officials, governmental agencies, developers and general public in a manner that will ensure the best interests of the city.  Coordinates and directs activities and meetings for the Planning Commission and serves as staff liaison between commission and city officials.  Coordinates activities and meetings for the Joint Planning Board and serves as staff liaison to the board.  Coordinates activities and meetings for the EDA under the direction of the EDA Director.  Directs the development, revision and administration of the city’s comprehensive plan and recommends modifications to the comprehensive plan.  Meets with developers, citizens and neighborhood groups, as necessary, to discuss planning issues in an attempt to inform and/or resolve concerns and complaints. Investigates and responds to citizen complaints and requests for information.  Directs redevelopment projects including designing and implementing strategies. Reviews developer’s proposals and negotiates agreements with developers.  Administers and supervises grants and other special purpose grant applications and programs.  Monitors progress of all department functions and reviews and evaluates final results for consistency with city policies, goals, procedures and codes.  Performs other duties assigned by the City Administrator/HRA Executive Director. Knowledge, Skills and Abilities The Community Development Director should have an education and/or experience in one or more of the following areas: economics, finance, public relations, marketing, planning, business administration, public administration, retailing, volunteer or non-profit administration and/or Education and Experience Bachelor’s degree with coursework in finance, accounting, public administration, business, or related field and extensive experience in government finance, or equivalent of education and experience. Physical Requirements This work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, operating motor vehicles or equipment and observing general surroundings and activities; work is generally in a moderately noisy location (e.g. business office with typewriters and/or computer printers, light traffic). Job Classification Class 10 Salary Range – January 2015 $ 55,620 - $ 75,692 Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.