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Home My WebLink About2004-05-05 . . DRAFT May 5, 2004 Page 1 of 3 . Pursuant to due call and notice thereof, the Fire Board for the City of St. Joseph and Townships of St. Joseph and St. Wendel met in regular session on Wednesday, May 5,2004 at 6:00 PM in the St. Joseph Community Fire Hall. Members Present: Fire Chief Randy Torborg, City of St. Joseph Representative Larry Hosch, St. Joseph Township Representative Joe Bechtold, St. Wendel Township Representative Greg Salk. City Administrator Judy Weyrens. Others Present: Assistant Fire Chief Terry Loso. Minutes: Weyrens reported the minutes are not available at this time and will be included for the next meeting. Financial Report: Weyrens presented the Council with the 1st Quarter Financial report for 2004. Weyrens stated the report includes the audit adjustments for 2003. Adjustments include the addition of interest and a deduction for accounts payable, ladder truck payment and administrative fees for accounting and snow/lawn maintenance. Bechtold questioned the amount of revenue rolled forward from 2003. Typically the Fire Board has allocated excess revenue to a designated project. Weyrens stated that she did not have that information readily available, but could provide the data for the August meeting. At that time the Fire Board could allocate any excess revenue. Torborg reported that the Fire Department offered CPR certification to residents with the course fee reimbursed by donations from local service groups. Hosch made a motion to accept the 1st Quarter 2004 Financial Report as presented; seconded by Bechtold and passed unanimously. OLD BUSINESS FEMA Grant: Torborg reported that the Fire Department has submitted an application for FEMA funding. . The grant application is in the amount of $ 46,000 and if successful, the Fire Department would have a matching requirement of 10% or $ 4,600.00. Torborg reported that the recent fundraiser conducted by the Fire Department will cover the cost of the matching requirement or can be used for purchasing the equipment if the grant is not awarded. Weyrens and Torborg stated that the City is part of a Homeland Security Grant Application being submitted by the City of St. Cloud. The grant is to convert the existing radio system to 800 mhz and includes the five area Cities (St. Cloud, Sauk Rapids, Sartell, Waite Park and St. Joseph). Inclusion in the grant does not obligate the City and the matching requirement is 50%. If St. Joseph did not participate in the grant application we could not be added after the grant is received, but we can withdraw if we are part of the application. Tanker Repair: Torborg reported that the City has received a response from the Tanker manufacturer regarding the spillage problem. The letter indicates that if the City can provide a resolution they would consider fixing the tanker. Torborg stated that Engle Fabricating has indicated that an overflow needs to be installed in the center of the tank to remedy the spillage. However, Torborg stated that he would be hesitant to submit a design to Central States as the Fire Department did not design the tank. When the Tank was constructed, the Fire Department provided what features they wanted in a tank, but they did not design the actual tank. Central States constructed and designed the tank. The Fire Board was in general agreement to turn this matter over to the City Attorney for resolution. Ladder Truck Sale: Weyrens reported that the City did not receive any bids for the Tanker. The vehicle was listed for sale in two publications. One party called and stated he would be interested in the vehicle but did not wish to pay $ 5,000. He stated that if the Fire Board would reconsider he could be contacted. The Fire Board discussed alternative methods of disposing of the truck and requested that Weyrens contact the City whose Fire Station exploded in January to see if they were interested in the truck. The Board agreed that if a small department could use the vehicle it should be donated, if legally possible. - - . . DRAFT May 5, 2004 Page 2 of 3 - NEW BUSINESS - Parkina Lot - Maintenance: Torborg reported that the parking lot for the Fire Facility is in dire need of seal coating and presented the Board with the following quotes: Universal $ 2,630.00 Parking Lot Maintenance $ 2,678.00 Torborg questioned if St. Joseph Township has a seal coating project this summer and if so, could it be attached to that project for a cost savings. Bechtold stated that St. Joseph Township is not planning on seal coating streets this year and suggested that Torborg contact ASTECH for an estimate. Greg Salk stated that St. Wendel Township will be doing seal coating and he can check if this project could be added. Hosch made a motion authorizing the seal coating of the parking lot for an amount not to exceed $ 2,630.00. The motion was seconded by Bechtold and passed unanimously. Concrete Apron: Torborg reported that the concrete apron is cracking at the seams and questioned if the Fire Board would consider repairing such. Torborg stated it is his opinion that the crack is cosmetic and is not in dire need of repair. The Fire Board agreed to wait on the repair until a time that it is more than cosmetic. Senior Farewell: Torborg reported that the Fire Department will be providing staffing on the evening of Senior Farewell. If a minor fire is started, the Department will respond without lights and sirens so that it is uneventful and not an attraction for students to start fires. Kevless Entrv: The Fire Department is requesting authorization to install keyless entry for the east service door, at an estimated cost of $ 545.00. Torborg stated that the rear doors adjacent to the parking area are already keyless and he does not see this expenditure as a priority. Parking in front of the . building is for convenience and in the event of a fire call the vehicles would have to be moved. Bechtold stated that if the Firefighters should not be parking in the front, then the keyless entry should not be installed. Hosch concurred with Bechtold and stated he is not in favor of the keyless entry as expenditures should be based on a need not a want. The Board agreed to not install the keyless entry to deter parking in front of the building. Air Bottle Replacement: Torborg requested authorization to begin replacing the existing air tanks. The department currently has 15 tanks and with the ability to fill the tanks on site, only 6 spares would be required. Therefore, Torborg is requesting authorization to replace 2 tanks a year for 3 years at a cost of $ 700 per tank. Bechtold made a motion accepting the replacement program for tanks as outlined above. The motion was seconded by Hosch and passed unanimously. New Firefiahters: Torborg reported that the Fire Department Committee has interviewed and tested all the candidates applying to be a firefighter. The department received ten applications for four open positions. Nine candidates appeared for the interview and eight appeared for the agility test. The Fire Committee is recommending hiring the following applicants: Amanda Cherne; Shirley Brill, Ken Jacobson, John Prom. In addition, Trent Merkling will be an alternative for the next six months should a vacancy occur. Bechtold made a motion to accept the recommendation of the hiring committee and hire the candidates as stated above. The motion was seconded by Hosch and passed unanimously. Torborg reported that it is customary to not purchase turnout gear for new hire's until they have passed the probationary period. During that time they wear existing turnout gear. However, since the department has not included females, appropriate gear is not available for use by the new firefighters. Hosch made a motion to purchase two sets of turnout gear for the female firefighters as requested; seconded by Bechtold and passed unanimously. . Hosch left at 7:30 PM . . DRAFT May 5, 2004 Page 3 of 3 - Other Matters: Salk reported that St Wendel is questioning the increased cost of fire protection. A portion of St Wendel Township is provided fire protection from St Stephen and the cost of such protection is less than what St Joseph charges. Salk stated that St Wendel is looking at placing a cap on the amount that is paid, or contracting with St. Stephen. Salk stated that he is informing the Board at this time as the Fire Service Agreement will need to be re-negotiated in two years. Adiourn: The meeting was adjourned by consensus at 7:50 PM Judy Weyrens Administrator - - . S· Joseph '·7 tit'; '{lo{:únteer Fire Department ST; JOSEPH, MINNESOTA 56374 Office of the Secretary Fire Advisory Board . Meeting Sf. Joseph Fire Station Wednesday, May 5, 2004 at 6:00 PM 1. Call Meeting to order 2. Approve February minutes 3. Financial Report 4. Old Business A. F.E.M.A.Orant B. Tanker Repair C. Ladder Truck Sale D. Budget . S. New Business A. Reseal/Crack fill Parking lot B. Repair concrete in apparatus ~ea C. Disorientation party D. . Keyless entry- East side door E. Air bottle Replacement F. New hires G. Other 6. 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