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HomeMy WebLinkAbout05-11-94 '. . k Page 94-5 ~ '""""' May 11, 1994 Pursuant to due call and notice thereof, the Fire Advisory Board of the City and Township of St. Joseph met in regular session on Wednesday May 11, 1994 at 8:00 p.m. in City Hall. MEMBERS PRESENT: Town Representative Joe Bechtold, City Representative Stephanie Hazen, Fire Chief Richard Taufen, City Clerk/Administrator Rachel Stapleton. OTHERS PRESENT: Judy Weyrens. MINUTES: Bechtold made a motion to approve the minutes of January 18 and February 2, 1994; seconded by Hazen. Ayes: Bechtold, Hazen, Taufen. Nayes: None. Motion carried. QUARTERLY FINANCIAL REPORT: Deputy Clerk Judy Weyrens gave the financial report for the first quarter of 1994. The Board questioned the loss of market value on investments and requested that Auditor Dave Hinnenkamp explain the situation to the Board. The Board reviewed report with the revenues and expenditures. Hazen made a motion to approve the financial report with the deletion of the expenditure to Bill Wasner's Sales and Service of $234.30 for a 55 gallon drum of oil, and that she will bring up the question of the market value loss to the Council; seconded by Bechtold. Ayes: Bechtold, Hazen, Taufen. Nayes: None. Motion carried. FIRE CHIEF'S REPORT AND OLD BUSINESS TRUCK REPAIRS: The repairs on the General Fire Truck are done and the Bean Fire Truck pump had to be over hauled. LIABILITY INSURANCE: The Fire Chief is still checking on liability insurance. NEW FIRE TRUCK: The new fire truck project is progressing on schedule. A committee of the Fire Department met with chassis and equipment suppliers. They offered to assist in drawing the specs for the new truck and equipment. The Board agreed that the City would advertise and open the bids for the St. Joseph Fire Department. LAND AND NEW FIRE STATION: 1) Centennial Park - the City Attorney stated that he could find nothing to prohibit using the land for a fire station, but recommended that the park is not used for the fire station. 2) The site on Co. Rd. 2, and a site by Kennedy School are owned by the Sisters of the Order of St Benedict. The Sisters indicated to the Fire Department committee that they have plans for both parcels and are not willing to sell any of their property at this time. 3) The problem with the Roske property was that when the City was seeking it, the price on it was considerably higher than the assessed value. 4) The Scherer Trucking site is only about two acres and the committee felt that this site would be rather small. The Board considered and discussed other possible sites. The Fire Board agreed that the Fire Department could meet with the City ~ .. Page 94-6 - - and Township at their next joint meeting on May 24, for the first one half hour of the meeting. Bechtold stated that the financing of the Fire Hall must be included in the Fire budget, in order to spread the cost of it equitably. LI NNEMANN INN: The State Fire Marshal's office will not be requiring all the changes to the building, because Steve Dehler as owner, intends to move back in the upper level. Only the lower level will be rented. CEDAR VILLA APARTMENTS II: Mark Lambert's Cedar Villa Apartments II has everything up to code. RELIEF ASSOCIATION TRAINING: Chief Taufen stated that the Mayor and Clerk need to take the nine hour annual state training. PURCHASE OF EQUIPMENT: Bunker pants and boots have been ordered and will be financed with a grant from the Champion Paper Mill. Hazen made a motion to purchase 20 bunker coats and approve the matching grant financing through DNR; seconded by Bechtold. Ayes: Bechtold, Hazen, Taufen. Nayes: None. Motion carried. The Fire Department requested to purchase a use headset with receiver and transmit capability with an estimated cost of $211. Chief Taufen reported that he applied for a grant from Stearns Electric for a manifold for the extraction tool. CAP IT AL OUTLAY: Chief Taufen presented the Capitol Outlay Budget items for the year and requested that it stay at $12,000. ANNUAL REPORT: Chief Taufen presented the annual report. ST WENDEL CONTRACT: This will have to be reviewed prior to expiration of it. NEW BUSINESS TRAINING: Bechtold made a motion to approve the attendance of Keith and Randy at medical training, as presented by Taufen; seconded by Hazen. Ayes: Bechtold, Hazen, Taufen. Nayes: None. Motion carried. Chief Taufen discussed with the Board that certification renewal of the firefighters will have to begin. This is required every three years. COST SHARE BETWEEN THE CITY AND T~vNSHIPS: Bechtold requested that the Board review the valuations which support the cost allocations to the City and Townships supporting the Fire Department. He requested that the valuations of the recently annexed properties are compiled and the Township and City shares reconsidered. Chief Taufen informed the Board that this will be his last year as Chief. .. " .. Page 94-7 He will step down at the end of the year, but will stay on the Department. Hazen made a motion to adjourn at 9:35 p.m.; seconded by Bechtold. Ayes: Bechtold, Hazen, Taufen. Nayes: None. Motion carried. Q ~ '<f¡¡ í T / . f." /} . d - "1"" '" <",~"ù Rachel Stapleton Secretary of the Board · - - Page 94-8 -- Pursuant to due call and notice thereof, the Fire Advisory Board of the City and Township of St. Joseph met in regular session on Wednesday August 3, 1994 at 8:00 p.m. in City Hall. MEMBERS PRESENT: Town Representative Joe Bechtold, City Representative Stephanie Hazen, Fire Chief Richard Taufen, City Clerk/Administrator Rachel Stapleton. OTHERS PRESENT: Judy Weyrens MINUTES: The minutes of the May 11, 1994 meeting were approved with a motion by Bechtold; seconded by Hazen. Discussion - Chief Taufen asked if Auditor Dave Hinnenkamp had responded on meeting with the Fire Board on the questions from the audit adjustments on investments. Stapleton stated that he was not available to attend this meeting, but is willing to corne to the next one or prepare written information. The Board generally agreed that if he can not corne to the next meeting, information in writing is requested. Taufen also questioned when the new valuations will be recalculated for the cost spread between the Townships and City. It was generally agreed that this will be recalculated for the first payment in January. Bechtold asked to allow possible reconsideration for St. Joseph Township's per cent age for the past year, when the new valuations are considered, due to the amount of - property lost to the City from annexations. Ayes: Bechtold, Hazen, Taufen. - Nayes: None. Motion carried. QUARTERLY REPORT: Judy Weyrens, Deputy Clerk, presented the quarterly report. The Board discussed the status of the revenue and expenditures. Weyrens stated that the Fire Fund report balances with the City's Treasurer's report. The City has not yet received St. Ben's voluntary contribution for fire protection, therefore the Board requested that a letter of request is sent to St. Ben's. Stapleton questioned if the attorney's fees for the property issue should be paid out of the Fire Fund. After discussion Hazen made a motion to approve that only the legal fees which deal with Fire Department properties that benefit both the City and Township should be paid out of the Fire Fund; seconded by Bechtold. Ayes: Bechtold, Hazen, Taufen. Nayes: None. Motion carried. 1995 PROPOSED BUDGET: Taufen presented and discussed the proposed budget for 1995. He discussed the proposed capital outlay and stated that the department is working through the Lions Club for funding for the tanker. The building fund amount was also increased. Bechtold made motion to accept the proposed budget for - 1995 of $138,743 with an the Equipment Reserve budget of $11,500 and $12,000 budgeted for future capital outlay. The proposed - capital outlay budgeted expenditure amount for 1995 of $110,250; ~ . ~ Page 94-9 - seconded by Hazen. Ayes: Bechtold, Hazen, Taufen. Nayes: None. Motion carried. FIRE CHIEF'S REPORT AND OLD BUSINESS: Taufen reported that a) The new fire truck has been ordered. b) The Fire Hall Site Search Committee has been presented the old Krebsbach garage and surrounding property site as a proposed site. The Board discussed the status of site selection. c) The State Deputy Fire Marshall gave the Linnemann Inn an extension of time to make the required corrections for compliance with the fire code. d) The State has approve the sprinkler system that was installed in the Cedar Village II apartments. e) The bunker coats have been ordered and will be funded with a 50% matching grant. The headset has been received and installed. f) The Fire Department received a $1,000 grant from Stearns Electric. g) The Fire contracts expire in 1996 and should be reviewed six months before the expiration for re-consideration or re- negotiation. The Board also proposed that population could be an element of the formula for cost spread. h) Re-certification of firefighters has been completed. i) Chief Taufen presented the semi-annual fire and medical call - report for December 1, 1992 through November 30, 1993 with 155 calls during this period. - j) The Bunker pants and boots have been ordered, funded by a grant received from Champion Paper Mill. The cost is about $100 over the grant amount. NEW BUSINESS: a) Information has been received from the League of Minnesota Cities on applications and the selection process for new firefighters. A committee of five firefighters will act as an advisory committee. b) Hazen made a motion to approve the purchase of a manifold for the extraction tool with funding from the Stearns Electric grant of $1,000 and $1,500 from the Fire Capital Outlay fund; seconded by Bechtold. Ayes: Bechtold, Hazen, Taufen. Nayes: None. Motion carried. c) Taufen informed the Board that the water level gauge in the General Fire truck is not working. Bechtold made a motion to approve approximately $400 for a new water level gauge to be installed in the General Fire truck next time it is serviced; seconded by Hazen. Ayes: Bechtold, Hazen, Taufen. Nayes: None. Motion carried. - d) Hazen made a motion to approve the purchase of a wye, about $350; ten pair NoMax gloves, about $300; and attendance of the - Chief at the Fire Chief's conference in Rochester in October; \;I .' . Page 94-10 seconded by Bechtold. Ayes: Bechtold, Hazen, Taufen. Nayes: None. Motion carried. e) Taufen also reported that the Department applied for a grant from Champion Paper Mill for motion sensors to be installed on the firefighters air packs to help locate a firefighter who might go down in a building. Champion has approved the grant and these will be purchased. f) The State has implemented a new law regulating sprinkler systems. The municipality must review and approve the sprinkler plans or release their authority to the State for approval of all sprinkler building plans. Taufen recommended that the City request that the State provides this review and approval for the City at this time. Although the City Building Officials office is willing to provide this service, allowing the State to do it would remove the politics from it. Bechtold made a motion to adjourn at 9:30 p.m.; seconded by Hazen. Ayes: Bechtold, Hazen, Taufen. Nayes: None. Motion carried. ~Ws~a;lÞl/J - Rachel StaPle~ Clerk/Administrator . I () '~ A~ þ't JJ 0 V 0",J;¡ e V- ;¡ ¡ L q 'i i./ )-VU-A^~ÞY ,<'''r.Aovo> . I I,. I..' ~ ~ I¡J/I1/1J ~ I ,.,. ~ I";' _c~-' (/V~ k?V I LJ1/!.¡A'1 n;L''t'-\;''-'·<", .. ¡ ,I . I J . ð, A 'A f¡ _v (\ \ _, ('6 ..{' ov.,.!<' /{j.d 0/1_ . o-<)/UJ/""V\~ IV '-./ '.' (' .