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HomeMy WebLinkAbout05-03-95 .., ., - Page 95-4 _/ Pursuant to due call and notice thereof, the Fire Advisory Board of the City and Township of St. Joseph met in regular session on Wednesday, May 3, 1995 at 8:00 p.m. in the City Hall. MEMBERS PRESENT: Town Representative Joe Bechtold, City Representative Bob Loso, Fire Chief Dave Theisen, City Clerk/Administrator Rachel Stapleton. OTHERS PRESENT: Dick Taufen, Judy Weyrens, Renee Salzer, Alfred Siefert, Richard Schleper. MINUTES: The minutes of the February 1, 1995 meeting were corrected as follows: page 95-2 the last sentence under NEW BUSINESS a) "Bechtold stated that he felt the Fire Department is more qualified to function in that capacity." Loso made a motion to approve the minutes as corrected; seconded by Bechtold. Ayes: Bechtold, Loso, Theisen. Nayes: None. Motion carried. QUARTERLY FINANCIAL REPORT: Judy Weyrens, Deputy Clerk, presented the fourth quarter financial report' of 1994 with audited figures, and the first quarter of 1995. The Board noted receiving St. Ben's payment of $5,000. Stapleton stated that contact from Mike Ryan indicated that a meeting with St. Ben's officials would be in order. The Board agreed to - request representation from St. Ben's at the next regular meeting to be held August 2, and discuss with them the need for additional funding. - The Board reviewed information provided by Weyrens on the amount and costs of fire runs to each entity, broken down separately St. Joseph Township, St. Joseph City, St. Benedicts, and St. Wendel. After review of the number of runs, costs, and percentage comparison, it was generally felt that the revenue requirements spread between the Townships and City, for funding the Fire Department are relatively accurate as currently figured. Bechtold moved to approve the fourth quarter report for October 1 though December 31, 1994 with the audited figures. Loso and Theisen, new to the Board in 1995, expressed abstention but generally accepted the report. After discussion of the Equipment Reserve Fund and transfers, Bechtold made a motion to transfer from the Operating Reserve balance $20,000 to the Equipment Reserve Fund, and an additional $20,000 to expense account 42280-520 Fire Station and Building for funding for the expenses associated with the acquisition and development of the Roske property. The motion was seconded by Loso. Ayes: Bechtold, Loso, Theisen. Nayes: None. Motion carried. - Additionally, Loso requested amounts for capital outlay items are shown "budgeted" to "expended" in the quarterly financial report. - /6 Iter' /) A :5 - / z::;- C) ;-- \ '-t. /ì--Ul.______, I U - /:.J þ .. . Page 95-5 Loso made a motion to approve the Quarterly Financial report of January 1 through March 31, 1995; seconded by Bechtold. Ayes: Bechtold, Loso, Theisen. Nayes: None. Motion carried. FIRE CHIEF'S REPORT: Theisen reported a) New batteries were purchased for truck number 2 when it was determined that there was a problem. b) A medical bag was bought for approximately $210. c) A cellular phone and equipment for use of it have been purchased for approximate cost of $150. This is offset with money collected for a fire run. The phone itself cost $75 as a rebuilt one. d) The pair of boots ordered have arrived; the turn out coats should be arriving soon. BUSINESS: a) The chassis for the new pumper has arrived at the plant at Wyoming, Minnesota to have the equipment installed on it. The tentative delivery date is July 15, 1995. b) Theisen opened a bid received from Lancaster Minnesota of $18,100, for the surplus 1975 Ford Fire Truck. Bechtold made a motion to approve the sale of the truck to the Lancaster Fire Department as bid, and the . revenue from the sale will be allocated to the Equipment Reserve fund; seconded by Loso. Ayes: Bechtold, Loso, Theisen. Nayes: None. Motion carried. This acceptance will be considered for approval by both the City Council and Town Board. If it is accepted by both the City will send a letter to the Lancaster Fire Department expressing acceptance and informing them that the truck will be available when the St. Joseph Fire Department has received the new truck and it is operational. This will be approximately August 1, 1995. The Board also generally agreed that the Mr. Bunker, the individual approved for marketing the truck will receive three percent of the amount accepted for the truck, as agreed upon. c) Theisen stated that burn permits for the City may not be given out verbally. Also Theisen suggested the City consider baning open burning totally within the City and encourage the use of the compost area. d) Theisen presented a proposed Application for membership for the st. Joseph Fire Department. After discussion of methods used by area departments, procedures in hiring, the Board agreed to let the Fire Department Committee review and rate the applicants. The Fire Board will receive copies of the ratings and evaluations. The City Council has to approve the new members. The Board discussed and agreed to have - the City Attorney review and make recommendation on the application form. - - ... · Page 95-6 e) Funding for the DNR grants is gone for the first round and the funding has been cut for the next round. Therefore it does not appear that we will receive this grant this year. Theisen stated that the Department needs 30 replacement helmets. After further discussion Bechtold made a motion to purchase 30 new helmets to arrive after June 15, 1995; seconded by Loso. Ayes: Bechtold, Loso, Theisen. Nayes: None. Motion carried. f) St. Ben's yearly payment has been discussed earlier in the meeting and St. Ben's officials will be invited to the next regular Fire Board meeting. g) St. Wendel Township officials discussed their contract with the Board. They would like to see it updated by removing article III which discusses St. Wendel's obligation for equipment payments; extend the termination notice requirement to one year; fire and medical calls to St. Wendel Township will be sent twice a year; take out the requirement that the balance left in the operating funds at the end of the quarter will be transferred. St. Wendel officials stated that they do not want ownership in the new fire hall. The Board stated that the debt would be serviced through the Fire Fund and each entity would participate at their current percentage requirements. · h) Requests for proposals have been sent to all seven St. Cloud architectural firms. The proposals will be received by the City. He will get a copy to each member of the Fire Board and to the Building Committee members. The Fire Board set a meeting for May 16 at 8:00 p.m. to review the proposals. The Townships contracts will be discussed at this meeting also if time permits. i) The Joint meeting on May 24 has a realtor on the agenda. The Fire Board felt this is a bit premature and Loso will request that this agenda item be postponed. j) Theisen discussed with Loso who sets off the emergency sirens. Loso stated that Taufen or his designee during his work hours, and the police do after hours. Theisen indicated a need for training on setting off the sirens by the police department. Loso stated that he would follow up on this matter. Loso made a motion to adjourn at 10:58 p.m.; seconded by Bechtold. Ayes: Bechtold, Loso, Theisen. Nayes: None. Motion carried. Rachel Stapleton City Clerk/Administrator ·