HomeMy WebLinkAbout1992 [05] May 21
May 21 , 1992
Pursuant to due call and notice thereof, the City Council for the City
of St. Joseph met in regular session on Thursday, May 21 , 1992 at 7:30
p.m. in the St. Joseph City Hall.
Members Present: Acting Mayor Leo Sadlo. Members of the Council Ross
Rieke, Bob Loso, Stephanie Hazen. Deputy Clerk Judy Weyrens.
Others Present: Clerk/Adm Rachel Stapleton, City Attorney John Scherer,
City Engineer Joe Bettendorf, Gladys Schneider, Don Schneider, Police
Chief Brad Lindgren, Pat Schneider, Kevin Schirmers.
Agenda Approval: Hazen made a motion to approve the agenda with
additions; seconded by Loso.
Ayes: Sadlo, Rieke, Loso, Hazen.
Nayes: None. Motion Carried 4:0
Approve Minutes ~ May ~ 1992: Loso made a motion to approve the
minutes with the following corrections:
Page 2060: . . . also it would be a community . . . should have been
also it would not be a community . . .
Page 2062: . . . The location and width . . . property owned by Kevin
Schirmers should have been property owned by Al Mohs . . .
The motion was seconded by Rieke.
Ayes: Sadlo, Rieke, Loso.
Nayes: None. Abstain: Hazen Motion Carried 3: 0: 1
Treasurer , s Report: Hazen made a motion to approve the April 1992
Treasurer I s report presented by the Deputy Clerk; seconded by Rieke.
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Ayes: Sadlo, Rieke, Loso, Hazen.
Nayes: None. Motion Carried 4:0
Mayor Reports: 1 ) Attended the APO Sewer district meeting on May 20,
1992. New housing additions and space available in the wastewater
lines were discussed.
2) The State is requiring all municipalities to pay the 6.5% percent
sales tax.
3) Well In was cleaned as the suction screens were clogged. The
cleaning has resulted increased efficiency in pumping.
COUNCIL REPORTS
Loso: 1 ) Questioned the status of the vacated property located at 1 1 1
College Avenue North. The property is in dire need of cleaning, as
debris is scattered throughout the yard. The Clerk/Administrator and
Police Chief were asked to check into the matter.
2) Memorial Park Monument: The monument located in Memorial Park is
in need of repair. Dick Taufen, Public Works Director secured a bid
from Ron Eisenschenck to repair the monument. The proposal included
all the time and materials to cut out all the mortar joints, one inch
deep, and tuck point with new material. Additional it includes labor
and material to was the monument with acid. Total proposal price
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May 21 , 1992
$895.00. Fund might be available through the Stearns County Historical
Society to help off set the costs. The Council instructed the City
Clerk to check into the possibility and to apply for assistance. Loso
made a motion to accept the proposal of Ron Eisenschenk Construction In
the amount of $895,00 to tuck point and acid wash the monument as per
the proposal filed in the Clerk/Administrator , Office. The motion was
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seconded by Rieke.
Discussion: Rieke questioned whether or not future plans existed
to move the monument. The Council generally agreed
that even though their has been sum discussion of
moving the monument, it is still important to repair
the monument.
Ayes: Sadlo, Rieke, Loso, Hazen,
Nayes: None. Motion Carried 4:0
3) Residents in Clinton Village have expressed concern over cables
lying above ground on the Northwestern edge of Clinton Village, The
cables appear to either be Cable or Telephone. Acting Mayor Sadlo
requested the Public Works Director check into the situation and notify
the appropriate utility director.
Rieke: ( 1 ) Received a call from a resident along 7th Ave SE and East
Baker Street questioning the assessments along East Baker Street. She
felt that one piece of property was missed in the process. The Council
will check with the City Engineer.
2) Met with Troy Koopmeiners to follow up on a discussion at the Board
of Review meeting, Mr. Koopmeiners was concerned with the storage of
questionable material and junk on property adjacent to and infringing
on his property. Upon viewing the property, construction
materials/pieces, car parts, and other junk could be seen. Troy had
stated that he was waiting for the neighbor to return his ca 11 , to
discuss and proceed with cleanup of the area. Troy was willing to
assist in the cleanup of the area, Rieke requested that get back to
him if he has further concerns, and that he could approach the Council
during the Open to the Public portion of each meeting, or he could call
and be placed on the agenda.
Hazen: Also received a call from a resident along the 7th Avenue
Improvement concerning the assessments along East Baker Street,
Police Chief Reports: Police Chief Brad Lindgren presented the April
Police report. Chief Lindgren request the City Council authorize the
purchase of a Mitsubishi cellular phone with the proceeds of the sale
of the seized car. The City portion of the proceeds will be approx.
$560, with the cellular phone costing approximately $499.00. Councilor
Loso questioned which phone number would be placed in the squad and
requested that the non emergency police number be used. Chief Lindgren
stated that Cellular phone numbers must begin with the prefix 250 and
discouraged using the non emergency number. Councilor Hazen concurred
with the Chief Lindgren because at $12.00 per hour of air time, it
would not be economical to use the cellular phone for routine phone
ca 11 s . After discussion, Loso made a motion to authorize the purchase
of the Mitsubishi Cellular phone as requested, using the forfeited car
proceeds for funds. The motion was seconded by Rieke.
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May 21 , 1992
- Ayes: Sadlo, Rieke, Loso, Hazen.
Nayes: None. Motion Carried 4:0
OLD BUSINESS
Amendment ~ Refuse Contract: As per the request of Park Refuse, Rieke
made a motion to amend the January 1992 thru December 1994 refuse
contract as follows:
That part of Part 2. Section (a) which allows the bag system is
expanded to include an allowance for fifteen (15 ) gallon bags for the
residents who chose to be on the bag system. Those residents shall
have a choice of fifteen (15 ) gallon bags at $1.78 per bag, plus tax,
or thirty (30) gallon bags at $3.50 per bag, plus tax. The bags will
be available to the residents to purchase from the supplier.
The motion was seconded by Hazen.
Ayes: Sadlo, Rieke, Loso, Hazen.
Nayes: None. Motion Carried 4:0
Ted Klein ~ Variance ~ Re-zoning request: Council referred this matter
to the Planning Commission for a recommendation at their next regular
scheduled meeting.
Caroline Schriml: Council referred this matter to the Planning
Commission for a recommendation at their next regular scheduled
meeting.
CITY ENGINEER REPORTS
Cloverdale Drainage Pond: After reviewing the bids for the Pond and
Overflow Pipe Improvements, it was noticed that an error had been made
in the low bid by Tretter Excavating. Tretter excavating bid the
project using concrete piping instead of plastic piping, and is asking
the Council to consider a change order in the project to help defray
the difference. The change order would consist of adding an additional
four (4) dollars per LF of piping. After discussion, Rieke made a
motion for the following change order of the Pond and Overflow Pipe
Improvement, and reaffirming the low bid of Tretter Excavating.
Tretter Bid $ 20,818.00
Pipe Cost Adjustment 738 LF @ $ 4.00 2,952.00
Additional 24" RC Pipe 64 LF @ $ 21. 00 1,344.00
Short Radius Bends 5 LF @ $ 146.00 730.00
Total Cost 25,844.00
The motion was seconded by Hazen.
Ayes: Sadlo, Rieke, Loso, Hazen.
Nayes: None. Motion Carried 4:0
1992 Seal Coating Improvement: City Engineer, Joe Bettendorf presented
a proposed schedule for the 1992 seal coating project which includes
alley work in the downtown area, Clinton Village, and Park Terrace.
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May 21 , 1992
Loso made a motion to approve the following schedule,
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Advertise for Bids May 29, 1992
Open Bids June 12, 1992
Consider Award June 18, 1992
Begin Construction July 6, 1992
Construction Time 1 Week
The motion was seconded by Rieke.
Ayes: Sadlo, Rieke, Loso, Hazen.
Nayes: None. Motion Carried 4:0
East Baker ~ Seventh Street Improvement: Joe Bettendorf reported the
project is on schedule and going well. The Council discussed the
assessment along East Baker Street and the 40' piece of property that
was not assessed. Joe explained that the property has a double
frontage and that the project will not ad additional value to the
property, Since the contract has been awarded and the project under
construction, it is not feasible to conduct a new public hearing.
City Attorney John Scherer stressed that a property cannot be assessed
unless value is added to the property by the improvement. He concurred
with Joe Bettendorf that it would not be appropriate to assess the 40'
strip on East Baker Street.
OPEN TO THE PUBLIC
Gladys Schneider questioned the manner in which resident concerns were
handled and felt the Council should consider all concerns seriously.
She also questioned the policy on purchasing bulk water and felt that
it should be monitored more accurately.
Baseball Association .::. Pat Schneider: Pat Schneider, manager, presented
the Council with a financial report for the years ended 1990 and 1991.
Mr. Schneider then proceeded to discuss the costs associated with the
sprinkler system and the debt obligation to the City. It was the
understanding of the Baseball Team that the City had agreed to
contribute twenty percent (20%) of the total cost of all the proposed
improvements in the ballpark. Since the team did not receive the
anticipated grant, they understood the City would cover the costs of
the sprinkler system with the twenty percent (20%) contribution. The
Council generally agreed that the City did not agree to contribute
twenty (20%) for future improvements, but rather agreed to consider the
request during the budget process, Mr. Schneider and the Council
concurred that the debt obligation is $5,019.77. After discussion,
Hazen made a motion to contribute twenty percent (20%) of the debt
obligation ($5,019.77) to the Baseball Team. The motion was seconded
by Rieke.
Discussion: Rieke and Loso discussed the possibility of the team
submitting the hours worked in the park for partial retirement of
the debt.
Ayes: Sadlo, Rieke, Loso, Hazen.
Nayes: None. Motion Carried 4:0
The Council informed Mr. Schneider to meet with the Clerk/Administrator
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May 21, 1992
and present hours worked in the park, and discuss the payment of the
debt obligation. Acting Mayor Sadlo also requested that the Baseball
Team present all future plans to the City Council before letting bids
for the projects. The park is a public park and the improvements need
to be approved. The Council also asked Mr. Schneider to present
annually a financial report, including any fees charged to persons
wishing to use the park. Mr. Schneider clarified that at this time
they do not charge persons who wish to use the park.
Loso made a motion to recess for 15 minutes; seconded by Rieke.
Ayes: Sadlo, Rieke, Loso, Hazen.
Nayes: None. Motion Carried 4:0
Acting Mayor Sadlo reconvened the meeting at 9:15 p.m.
Financial Consultant ~ Monte Eastvold: Monte Eastvold, Juran and Moody,
presented a portion of a debt management study, illustrating the
options for retiring bond issues. The City has the option of calling
the 1978 Improvement Bond, as it became callable on January 1 , 1991.
Monte suggested the City consider calling the 1978 Bond Issue for the
bonds maturing 1993 thru 1998. After discussion, Loso made a motion to
approve the following resolution:
RESOLUTION CALLING FOR THE REDEMPTION OF OUTSTANDING
GENERAL OBLIGATION EAST SIDE IMPROVEMENT BONDS OF 1978
WHEREAS:
A. The City Council of the City of St. Joseph issued on behalf of
the City, $310,000 General Obligation East Side Improvement Bonds of
1978, dated June 1 , 1978, of which, bonds maturing 1994 and thereafter
$60,000 still remain outstanding; and
B. All of said bonds maturing in the years 1991 thru 1998, are
subject to redemption and prepayment at the option of the City on
January 1 , 1991, and on any interest payment date thereafter at par and
accrued interest plus a premium of tow percent (2%) of par per Bond
called, all as provided in the resolution of the City Council dated
May 4th, 1978, authorizing the issuance of said bonds; and
C. The City Council deems it desirable and in the best interest
of the City to call all of said bonds maturing the years 1994 through
1998 on January 1 , 1992, the next interest payment date, in accordance
with said resolution authorizing the issuance of said bonds; and
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
5t. Joseph, Minnesota, as follows:
1. All of the General Obligation East Side Improvement Bonds of
1978 of the City maturing in the years 1994 through 1998, shall be
redeemed and prepaid on July 1 , 1992 at 102% of their principal amount
plus accrued interest for each such bond called.
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May 21 , 1992
2. The City Clerk-Administrator-Treasurer is hereby authorized
and directed to cause notice of the call to be published in FINANCE AND
COMMERCE prior to June 1 , 1992, the date of call, and to give mailed
notice of call prior to said call date to the bank where said bonds are
payable and to all holders of the bonds, if any, who have registered
their names, addresses and bond numbers with the City Clerk-
Administrator-Treasurer. Said notice shall be in substantially the
following form:
3. The City Clerk-Administrator-Treasurer is hereby authorized
and directed to deposit with the bank where said bonds are payable
prior to said call date sufficient funds to pay all principal, premium
and interest due on said bonds as of the call date.
The motion for the adoption of the foregoing resolution was duly
seconded by member Rieke and upon a vote taken thereon, the following
voted in favor thereof:
Sadlo, Rieke, Loso, Hazen.
and the following voted against the same:
None.
Whereupon said resolution was declared duly passed and adopted.
1992 Street Improvement: Monte Eastvold discussed the bonding options
for the East Baker Street, 7th Ave SE and Cloverdale drainage project.
The total cost of the project is approx. 301,581. The options outlined
included the City contributing $0.00 cash or City cash contribution of
$120,000.00. With interest going down, it would be advisable for the
City to sell the Bond issue in July. The issue can either be sold at a
public sale or thru negotiated sale. Mr. Eastvold discussed the two
types of sales with the Council. Acting Mayor Sadlo stated that the
local banking institution is interested in buying the bonds, and
questioned Mr. Eastvold how they would market the bonds if they were
sold as negotiated sale. Mr. Eastvold stated that in the marketing
process of selling the bonds thru negotiated sale, the local bank and
local residents are notified first. Loso made a motion to proceed with
the bond process of negotiated sale, wi th the bond issue being
$301,000, over a period of 15 years. At this time the City is calling
for a presentation of offer for the bond issue. The motion was
seconded by Rieke.
Ayes: Sadlo, Rieke, Loso, Hazen.
Nayes: None. Motion Carried 4:0
Hazen made a motion requesting proposals for the negotiated sale, be
received by the City Clerk the afternoon of June 18, 1992, for Council
consideration at the regular scheduled June 18, 1992 City Council
meeting. The motion was seconded by Loso.
Ayes: Sadlo, Rieke, Loso, Hazen.
Nayes: None. Motion Carried 4:0
Minnesota Street Annexation: The City Clerk's Office has received
petitions of annexation from three ( 3) residents along Minnesota Street
East. The process requires pet i tioners to approach the township before
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May 21, 1992
coming before the City Council. Wi th this in mind, acting Mayor Sadlo
referred the residents to the township for approva I .
CLERK ADMINISTRATOR REPORTS
Meeting Requests: Brad Lindgren is requesting to attend one half day at
the LMC Annual Conference. Rieke made a motion to authorize the
attendance of the Police Chief as requested, for a cost of $30.00. the
motion was seconded by Loso.
Ayes: Sadlo, Rieke, Loso, Hazen.
Nayes: None. Motion Carried 4:0
City Clerk, Rachel Stapleton is requesting authorization to attend the
Election Judge training in Will ma r on June 17, 1992. Hazen made a
motion to approve the attendance of the City Clerk at the Election
Training as requested; the motion was seconded by Rieke.
Ayes: Sadlo, Rieke, Loso, Hazen.
Nayes: None. Motion Carried 4:0
Sa I&.§.. Tax: The state has removed the sales tax exemption status from
municipalities. Starting June 1 , 1992, the City will be required to
pay sales tax on all purchases, and charge sales tax on all services
provided by the City. The Council discussed the legality of paying of
the lease/purchase agreement on the front loader to avoid paying sales
tax. After discussion, the City Attorney recommended the City continue
the lease purchase agreement.
Health Insurance: The City has received the new rates effective June 1 ,
1992 for the employees health insurance. More information will be
provided at the June 4, 1992 Council Meeting.
State Water Fees: The State is mandating a State Water Fee of $5.21
annually to each resident hooked to City Water. The fee is for testing
and water quality control. Payments must be made quarterly to the
State, with the first payment due September 30, 1992. Rieke made a
motion to add a $1.00 fee to each water utility customer, for each
billing period. The $1.00 fee includes the administration cost of the
City. The motion was seconded by Loso.
Ayes: Sadlo, Rieke, Loso, Hazen.
Nayes: None. Motion Carried 4:0
Liquor Applications: The following establishments have applied for
liquor licenses:
Sal's Bar - Off Sale, On Sale, Sunday on Sale
Loso's Main Street Pub - Off Sale, On Sale, Sunday on Sale
EI Paso Club - Off Sale, On Sale, Sunday on Sale
La Playette - Off Sale, On Sale, Sunday on Sale
John Kuebelbeck Legion - Sunday on Sale, Club
Herk's Restaurant & Pizza - Wine
Bo Diddley's - Wine
St. .Joe Liquor Shoppe - Off Sale
St. .Joseph Parish - On Sale Non intoxicating Malt Liquor
Rieke questioned whether the City could withhold the license
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May 21 , 1992
application of Sal's Bar until the parking lot is stripped. One of the
provision of the building permi twas that the parking lot be stripped.
After discussion, the Council instructed the City Attorney to send Mr.
Schneider a letter stating that he is violating the building permi t.
Hazen made a motion to approve the liquor license appl ications as
presented. The motion was seconded by Loso.
Ayes: Sadlo, Rieke, Loso, Hazen.
Nayes: None. Motion Carried 4:0
Noise Violation: The police department turned in one noise violation
for 320 Old Highway #52. This is the first violation, so no action is
necessary.
Millstream Park ~ Water Hookup: The electricity for the pump for
millstream park was run through the Millstream House that was recently
sold at the surplus auction sale. The buyers are in the process of
moving the house, and had to have the power cut. With the power cut,
the park pump could not operate, making it necessary to arrange for
temporary service. The City Clerk received a work order from NSP and a
charge for the temporary service of $170.00. Hazen made a motion to
authorize payment to NSP of $170.00 for the temporary service to
Millstream Park. The motion was seconded by Rieke.
Ayes: Sadlo, Rieke, Loso, Hazen.
Nayes: None. Motion Carried 4:0
The electricity will just be a temporary pole as other alternatives for
providing power are being reviewed. Their is a possibility that a new
well could be drilled providing the park with quali ty water.
Lot Split - Steve Dehler: Steve Dehler requested the Council consider
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lot split his property into three portions. The lot split is need as
Mr. Dehler has sold the former Linnemann house and plans to retain the
remaining portion of the property. The Council questioned the
ingress/egress to the property if split. Loso made a motion to refer
the matter to the Planning Commission for a recommendation at their
next regular scheduled meeting. The motion was seconded by Hazen.
Ayes: Sadlo, Rieke, Loso, Hazen.
Nayes: None. Motion Carried 4:0
Census: The City has received a revised census count with the
population established at 3,349 and housing established at 834.
Part time Personnel: The Council reaffirmed the wage for weekend
workers at the compost area at $5.00 per hour.
Adjourn: Hazen made a motion to adjourn at 1 0 : 0 1 p.m. ; seconded by
Loso.
Ayes: Sadlo, Rieke, Loso, Hazen.
Nayes: None. Motion Carried 4:0
9::j:e&eM
Deputy Clerk
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