HomeMy WebLinkAbout1992 [08] Aug 04
Pago 2093
August 4, 1992
Pursuant to due call and notice thereof, the City Council for the City of st. I
Joseph met in special session, on Tuesday, August 4,
1992 at 6:30 p.m. in City Hall.
MEMBERS PRESENT: Mayor Steven Dehler; Members of the Council Leo Sadlo, Ross
Rieke, Bob Loso, Stephanie Hazen. Clerk/Administrator Rachel Stapleton.
OTHERS PRESENT: Marlin Boec~nn, Judy Weyrens, Dick Taufen.
Mayor Dehler called the meeting to order at 6:30 p.m. and directed the Council
to drop formalities for questions during Auditor Marlin Boec~nn's review of
the 1991 audit report with the Council. Mr. Boec~nn then reviewed and
discussed the report with the Council. He congratulated the City for keeping
financial controls. Questions of the Special Revenue Fund, (Recreation Center
Fund), and handling of it were answered by Mr. Boeckmann that the funds would
have to be retained in a special fund, and used for the purpose the money was
designated. To use the funds for any other purpose, at any time, the City
would be required to obtain a release fram the larger donors.
Mr. Boec~n discussed per capita expenditures and revenues, and stated that
the City is keeping the balance in line. He stated the only negative is that
at year end, the funds in one of the banks, lacked adequate collateralization,
as is requ ired. He recorrmended that when new money is depos i ted, in any bank,
that the City check on collateralization.
Also discussed were the advantages and mechanics of the purchase order system. I
Mayor Dehler mentioned that the City may consider sending out Requests for
Proposals for the 1992 audit, with a tighter time line. Mr. Boec~n
discussed the advantages and disadvantages. The auditor could came in and do
all the work quickly, but there is a real learning process for city personnel,
in their involvement, of the annual audit.
Mayor Dehler presented a resignation of Lisa Eich. Sadlo made a motion to
reluctantly accepts the resignation of Lisa Eich; seconded by Hazen.
Ayes: Dehler, Sadlo, Rieke, Loso, Hazen.
Nayes: None. Motion carried.
Sadlo stated that he would like to see the hiring process be as brief as
possible. Hazen stated that procedures and protocol needs to be set up for the
process. Council generally agreed to advertise immediately, and accept
applications until August 14. Council discussed various methods of review.
Sadlo made a motion to adjourn at 8:30 p.m. The motion was seconded by Loso.
Ayes: Dehler, Sadlo, Rieke, Loso, Hazen.
Nayes: None. Motion carried.
G<~
Rachel Stapleton I
Clerk/Administrator
Page 2094