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HomeMy WebLinkAbout1992 [10] Oct 15 October 15, 1992 Pursuant to due call and notice thereof, the City Council for the I City of St. Joseph met in regular session, on Thursday, October 15, 1992 at 7;00 p.m. in City Hall. MEMBERS PRESENT; Mayor Steven Dehler; Members of the Council Leo Sadlo, Ross Rieke, Bob Loso, Stephanie Hazen. Clerk/Administrator Rachel Stapleton. OTHERS PRESENT: Joe Bettendorf, Bud Reber, Dan Nierengarten, Gary Hellema, Lee Monk, Bob He 11 and, Thomas Borrasch, Jerome A Rennie, Joe Fitzgerald, Brad Lindgren, Brad Meyer. SANITARY SEWER PROJECT - DBL LABS AREA; Mayor Dehler ca 11 ed the meeting to order for a Public Improvement Hearing for a Sanitary Sewer and Lift Station Project, to serve the DBL Labs area. Ci ty Engineer Joe Bettendorf distributed information on the project, and discussed it with those in attendance. The proposed 1i £t station for Pondview Ridge Addition and East Minnesota Street was questioned. It is still in the plan. The project is planned to begin next Wednesday. DBL Labs has agreed to pay for 75% of the project, without the oversizing. The extended area which may be served by this 1i ft station was discussed along with the costs. The City will finance the oversizing to serve the extended area. The project will be financed through bonding and assessments. DBL Labs is guaranteeing their portion of the funding. The Mayor closed the hearing at 7:45 p.m. I City Engineer Joe Bettendorf presented the bid tabulations as opened on October 8, 1992 for the Sanitary sewer and Lift Station to serve the DBL Labs area. Joe discussed with the Council, a proposed change in the specifications for the generator, and For Contract I he recommended award to S. J. Louis Construction, Inc. for their bid of $190,157.26. Hazen made a motion to approve the bid of S . J. Louis Construction, Inc. for $190,157.26 subject to assurances that all financial guarantees are in place to back the project; seconded by Sadlo. Ayes: Dehler, Sadlo, Rieke, Hazen, Loso. Nayes; None. Mo t ion carried. Mr. Bettendorf presented the bid tabulations as opened on October 8, 1992 for Contract I I - Control Building for the DBL Labs area Utility Project. He recommended award to W. Gohman Construction based on their lowest responsible bid of $l¡.2,858.00. Sadlo made a motion to approve W. Gohman Construction's bid of $l¡.2,858.00, as recommended; seconded by Rieke. Ayes: Dehler, Sadlo, Rieke, Hazen, Loso. Nayes: None. Motion carried. Rieke made a motion to approve Resolutions Accepting the I Feasibility Report and Calling for a Hearing, Ordering the Improvement and Preparation of Plans, and a Resolution Approving the Plans and Ordering Advertisements; seconded by Hazen. Ayes: Dehler, Sadlo, Rieke, Hazen, Loso. Page 2125 October 15, 1992 - Nayes: None. Motion carried. MINNESOTA STREET IMPROVEMENT: Sadlo made a motion to approve a Resolution Ordering Preparation of Feasibility Report for a proposed improvement, in cooperation with Stearns County, to improvement Minnesota Street between Fifth Avenue West and First Avenue East, with the City as the lead agency; seconded by Rieke. Ayes: Dehler, Sadlo, Rieke, Hazen, Loso. Nayes: None. Motion carried. At 8:00 p.m. Mayor Dehler turned the chair over to Acting Mayor Sadlo. EASEMENT REQUEST: Ross Rieke stepped down from his chair to approach the Council on a request to appeal Council action of October 1 , 1992, which denied allowing a permi t to relocate trees in the easement area which he owns, behind Park Terrace. Loso made a motion to table the matter until permission is obtained from the State and the property owners to the west, where the trees are proposed to be located, either on the line or two feet west of the property lines; seconded by Hazen. Ayes: Sadlo, Hazen, Loso. Nayes: None. Motion carried. Rieke resumed his chair. EASEMENT ISSUE: Joe Fitzgerald appeared before the Council to request that other property owners be required to clear their easement areas, as he has been required. The property to the south of his has not been cleared. Joe stated that he was required to remove several obstacles from it and he did. The fence is far over six feet tall and there are obstructions continuing to remain in the easement area. Hazen made a motion to start litigation against Ed Kacures, for not complying with the easement and fence ordinances; seconded Loso. Ayes: Sadlo, Hazen, Loso. Nayes: None. Abstain: Rieke. Motion carried. MINUTES: Loso made a motion to approve the minutes of the October 1 , 1992 meeting with the following corrections: Page 2120 - 6th paragraph remove "Answer annexed prior to the job. " Page 2120 - 5th paragraph, 3rd sentence should be - "Loso made a motion to eliminate the assessment on the west end of Baker St. Page 2124- - 2nd paragraph - address of the living fence at 35 5th Avenue NW. The motion was seconded by Hazen. Ayes: Sadlo, Loso, Hazen. Nayes: None. Rieke abstained. Motion carried. COUNCIL REPORTS - LOSO: Loso presented the following quotes for installation of a parking lot in Morningside Park: Page 2126 October 15, 1992 Arrow Contracting $6,940 Felix Excavating 5,400 Loso made a motion to accept the low quote of Felix Excavating; seconded by Hazen. Ayes: Sadlo, Rieke, Loso, Hazen. Nayes: None, Motion carried. HAZEN: 1 ) The Planning Commission considered a request to re-zone a parcel of property. The Con1ffii s s ion recommended to the Council to approve the re-zoning request of Peter Omann, to re-zone the property described as Lot 4, Block 13; Townsite of St. Joseph, from the existing Residential, Single F am i 1 y , to General Business, Additionally, to allow the property to be used a rental property until the construction of a new building, pending legal counsel opinion. Hazen made a motion to approve the re-zoning request as l' ecol1~l1ended by the Planning Commission; seconded by Rieke. Ayes: Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. 2 ) The Planning COI11!l1i s s ion reviewed Dave Hollander's plans for a new liquor store and allowed him to make application for a building permi t . 3 ) Ted Schmid brought plans for the phase I I of Northland development, to be developed as a PURD. The matter was tabled until the November meeting to allow for development of the steps necessary for a PURD, and for input from the Ci ty Engineer. 4 ) There was concern about the basements of the 8-plexes being rented out. The State Fire Marshall will inspect the property and make his report, and the owners are to come to the next Council meeting to discuss the matter. The property owners are willing to work out the parking problems. SADLO: 1 ) The Fire Department l' ecol11!l1ended approval of three new firefighters. Loso made a motion to approve Mike Lyon, Steve Johnson, and Mark Winter as Firefighters; seconded by Rieke. Discussion - Loso questioned why only three were recommended when a member of the Fire Department said there are four openings. Sadlo responded that the Fire Department only requested approval for three. Ayes: Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried, 2) Sadlo stated that the Fire Department has requested 6 pair nomex gloves, 2 rechargeable flash lights, and 6 nomex hoods as capital outlay requests, total $916.75. Hazen made a motion to approve the items as requested; seconded by Loso. Ayes: Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. 3 ) Sadlo also informed the Counc i 1 that there has been damage to the maintenance equipment and sIgns by the city maintenance shop. Dehler returned at 8:45 p.m. Council discussed information to disseminate to the residents of Page 2127 October 15, 1992 the city on the ballot question concerning purchase of the land issue. Hazen made a motion to send out the information sheet with the seven points on it, with the last point removed; seconded by Loso. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. POLICE CHIEF REPORTS: Brad Lindgren reported on the monthly incident report and police activity during the month. 1 ) The St. Joseph J.C.s contributed $400 and DBL Labs contributed $1 ,000 to the DARE program. He also discussed the alcohol relate offenses, and party sting operation results. He also stated that four way STOP signs would be appropriate at Baker Street and 7th Avenue SE. The Council discussed if there is a need for a pedestrian lane on Baker Street, due to the increased traffic. The matter was referred to the Planning Commission. POLICE RESERVE UNIT: After discussion with the police chief, Loso made a motion to accept the program and by-laws as presented, pending review and l' econm1enda t ions of the City Attorney, and at a budget not to exceed $1,000; the motion was seconded by Hazen. Discussion - Loso requested the police reserve attend a Council meeting prior to beginning so that the Council could meet them. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. SECRETARY: Loso made a motion to approve Clerk/Administrator and Deputy Clerk interview the top applicants as recommended by the Hiring Committee and fill the vacancy; seconded by Rieke. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. ORDINANCE - PARTIAL PAYMENT OF ASSESSMENTS: Loso made a motion to approve an ordinance which will allow partial payment of assessments, prior to certification to the County Auditor. The motion was seconded by Dehler. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. PERSONNEL POLICY MANUAL: Loso made a motion to table the proposal to upgrade the personnel manual, for further review, and information; seconded by Hazen. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. Loso made a motion to recess for 12 minutes at 9: 18 p.m. ; seconded -by Hazen. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. Mayor Dehler reopened the meeting at 9:30 p.m. RECREATIONAL ASSOCIATION: Loso discussed that the $11,927 payment to the city for the Recreation Center Fund, from the Recreational Page 2128 October 15, 1992 Association should be placed in the General Fund as agreement of 1980 concerning improvements in Millstream Park. Loso made a motion to send a letter of request to the St. Joseph Recreational Association that according to the 1980 agreement this money should be returned to the city for general fund purposes, The motion was seconded by Hazen. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen, Nayes: None. Motion carried. MAYOR REPORTS: Mayors conference will be held on Saturday, October 1 7 , 1992. TREASURER'S REPORT: Hazen made a motion to accept the September treasurer I report presented; seconded by Rieke. s as Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. Judy Weyrens, Deputy Clerk, presented recommendations of fund transfers. Hazen made a motion to transfer the fund balances from: FUND 302 1972 IMPROVEMENTS WATER AND SEWER $40,453.14 to: FUND 601 WATER FUND 18,000.00 FUND 602 SEWER FUND 22,453.14 The motion was seconded by Loso. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried, Loso made a motion to leave the fund balance as it is, from Fund 304 -1978 East Side Improvement until the amounts to be transferred to each fund is worked out as it was assessed. The motion was seconded by Rieke. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. Dehler made a motion to transfer the fund balance from: FUND 305 - 1978-A STREET IMPROVEMENT 17,446,71 to: FUND 106 - STREET MAINTENANCE 17,446.71 The motion was seconded by Rieke. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. Hazen made a motion to make the following transfer due to new bond issue for East Baker Street and 7th Avenue, from: FUND 106 STREET MAINTENANCE 175,221.69 and FUND 308 - 1992 IMPROVEMENT BONDS 196,736.81 to: 408 CONSTRUCTION FUND FOR BAKER & 7TH IMP. 371,958.50 The motion was seconded by Loso. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. BILLS PAYABLE: Hazen made a motion to approve the bills payable Page 2129 October 15, 1992 - as presented; seconded by Loso. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. CLERK/ADMINISTRATOR REPORTS: 1 ) Dick Taufen has requested to attend seminars. Sadlo made a motion to approve the attendance of Richard Taufen at Water Operator t Schoo 1 , and Community Service s Workers meeting; seconded by Rieke. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. 2) The phone system in the City Offices is not working. Council instructed the Clerk's Office to get quotes on a new phone system. systems. 3) Two more election judges will be needed for the general election. Loso made a motion to approve Leander Kapsner and Lorraine Taufen as election judges. The motion was seconded by Rieke. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. Loso made a motion to adjourn at 10:00 p.m. The motion was seconded by Rieke. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. Q Rachel Stapleton Clerk/Administrator - - Page 2130