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HomeMy WebLinkAbout1992 [11] Nov 19 November 19, 1992 Pursuant to due call and notice thereof, the City Council for the City I of St. Joseph met in regular session on Thursday, November 19, 1992 at 7:00 p.m. in the St. Joseph City Hall. Members Present: Mayor Steve Dehler. Members of the Council Leo Sadlo, Ross Rieke, (arriving at 7:45 p.m.) , Stephanie Hazen, Bob Loso. Deputy Clerk Judy Weyrens. Others Present: Mayor Elect Donald "Bud" Reber, Councilor Elect Ken Hiemenz, Monte Eastvold, Fran Court, Gary Schleicher. Bond Sale: Monte Eastvold, bond counsel from Juran & Moody, discussed that he is presenting an offer for a $365,000 bond issue. The bond issue is to aid in the financing of the Sanitary Sewer Service to North Industrial Park. Should the City bond for $365,000, $340,000 would be available for construction costs. The average interest rate would be 6.2% with a net interest affect of 6.39%. Sewer hookup fees, investments, and interest earnings would be used to pay the bond issue each year. Councilor Sadlo discussed the necessity of setting aside funds to assist with the payments if the hookup fees would not be sufficient. The Council discussed alternatives of designating funds for future payments. After discussion, the Council determined that the Sewer fund has sufficient funds available should additional funds be needed to assist with the re-payment of the bonds. Sadlo made a motion to proceed with the sale of the 1992 General Obligation Series B Bond, I in the amount of $365,000. The motion was seconded by Hazen. Ayes: Dehler, Sadlo, Loso, Hazen. Nayes: None. Motion Carried 4:0 Monte Eastvold presented the Council with a letter of intent from Juran & Moody. The letter of intent stated that Juran & Moody agreed to: ** purchase $365,000 General Obligation Bonds of 1992, Series B, to be dated December 1 , 1992, and to mature December 1 , 1994- 2008. ** pay for the Bonds $357,846 and accrued interest to the date of settlement. Additionally, the Bonds will be payable at First Wisconsin Trust Company as the paying agent and registrar. Interest will be payable on June 1 , 1993 and semiannually thereafter, and bonds will mature on December 1 of each year. All bonds will be in the denomination of $5,000, with the average interest calculated at 6.2% and a net effective rate of 6.39%. Bonds maturing in the years 2001 to 2008 are callable at the City option. After hearing the terms of the Bond Issue, Hazen made a motion approving a resolution to sell the $365,000 General Obligation Bonds of 1992, Series B, to Juran & Moody, according to the contract presented. The motion was seconded by Loso. Ayes: Dehler, Sadlo, Loso, Hazen. Nayes: None. Motion Carried 4:0 I Agenda Approval: Loso made a motion to approve the agenda with additions and deletions. The motion was seconded by Hazen. Ayes: Dehler, Sadlo, Loso, Hazen. Nayes: None. Motion Carried 4:0 Page 2136 November 19, 1992 Approval QÍ Minutes: Loso made a motion to approve the October 1 5 and I November 5, 1992 with the following corrections: page 2126 - .,until permission is obtained from the State, property owners to the west... 2127 - Discussion under Sadlo , report 1 ) should include: page s Sadlo responded that the Fire Department only requested approval for three. page 2128 - Police Reserve Unit - Loso requested the police reserve attend a Council meeting prior to beginning so that the Council could meet them, page 2129 - Mayors conference will be held on Saturday, October 17, 1992. page 2129 - Under the heading - TREASURER'S REPORT: Judy Weyrens, Deputy Clerk, presented recommendations of fund transfers. Hazen made a motion to transfer the fund balances from: FUND 302 1972 IMPROVEMENTS WATER AND SEWER $40,453.14 to: FUND 601 WATER FUND 18,000.00 FUND 602 SEWER FUND 22,453.14 The motion was seconded by Loso. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. Loso made a motion to leave the fund balance as it is, from I Fund 304 -1978 East Side Improvement until the amounts to be transferred to each fund is worked out as i t was assessed, The motion was seconded by Rieke. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. Dehler made a motion to transfer the fund balance from: FUND 305 - 1978-A STREET IMPROVEMENT 17,446.71 to: FUND 106 - STREET MAINTENANCE 17,446.71 The motion was seconded by Rieke. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried, Hazen made a motion to make the following transfer due to new bond issue for East Baker Street and 7th Avenue, from: FUND 106 STREET MAINTENANCE 175,221.69 and FUND 308 - 1992 IMPROVEMENT BONDS 196,736.81 to: 408 CONSTRUCTION FUND FOR BAKER & 7TH IMP, 371,958.50 The motion was seconded by Loso. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion carried. page 2130 - Clerk/Admin Report #2 - Council instructed the I Clerk's Office to get quotes on a new phone system. page 2131 - Mayor Dehler called the meeting to order and allowed County Commissioner Rose Arnold to speak on County Page 2137 November 19, 1992 matters as they relate to the City. Mayor Dehler thanked Rose Arnold for coming and opened a public... page 2132 - Rieke: Questioned whether the bridge at Millstream Park had been fixed and reported that a portion of the railing was in the water. Rieke was concerned about the possible liability issue. page 2132 - Personnel Manual - Hazen stated that she wished to work on a draft to update the personnel policy. .. page 2133 - Easement Request - . .He presented a copy of a letter.. page 2133 - Ross asked if the Council would grant a permit.. The motion was seconded by Hazen. Ayes: Dehler, SadIo, Loso, Hazen. Nayes: None. Motion Carried 4:0 Treasurer , Report: Deputy Clerk Judy Weyrens presented the October s Treasurer I report, including detail summary of YTD expenditures for s a each department. The Council requested when future transfers are made, a separate column be added to the first page. Hazen made a motion to table the October Treasurer I report; seconded by Loso. s Ayes: Dehler, Sadlo, Loso, Hazen. Nayes: None. Motion Carried 4:0 Mayor I Report: 1 ) The Chamber of Commerce is interested in beginning s the process of becoming a Star City. The Chamber has purchased the manual which describes the project and process for becoming a Star City. Before the process can begin, the City Council must pass an ordinance which designates a Star City Commission. Mayor Dehler stated that one of the purposes of the program is to promote an active approach to Economic Development. Councilor Sadlo stated that the program actually sells the City, and felt that the Council should have time to digest the information before spending money attorney , s on bi 11 s with the drafting of an ordinance. Ken Hiemenz questioned if any taxing per capita was included in the program. Mayor Dehler stated that their was not, but encourage all the Councilors and Councilors Elect to review the information before a decision is made. Loso made a motion to table the matter until all the Councilors have had time to review the manual. The motion was seconded by Sadlo. Ayes: Sadlo, Loso, Hazen. Nayes: Dehler Motion Carried 3: 1 2) Roske Property: Mayor Dehler addressed the Council with regards to a new proposal to enter into a purchase agreement with Jerry Roske. Mr. Roske is still willing to sell his property to the City. He has agreed to reduce the price to $130,000 with the following terms: a five year contract for deed, with $10,000 earnest money down which is non- refundable. Once the sale is finalized the City would pay $20,000. Mayor Dehler stated that Mr. Roske was not excited about dropping his asking price by $20,000. Dehler believes that their is not enough, nor is land available in the downtown area. Councilor Hazen felt that it is not appropriate to continue discussions on the Roske property because it went before the public at the General Election and they voted the issue down. Councilor Loso concurred. Page 2138 November 19, 1992 3 ) Resolution for connecting to City Services: Loso made a motion approving a resolution establishing time for connection to the Sanitary System. The motion was seconded by Sadlo. Ayes: Dehler, Sadlo, Loso, Hazen. Nayes: None. Motion Carried 4:0 Councilor Rieke arrived, 7:45 p,m. COUNCIL REPORTS Sadlo: 1 ) Sadlo discussed with the Council the possibility of cleaning up the property located at Minnesota Street and 6th Avenue NW, The County work program could assist the City and remove the concrete blocks. Sadlo feels that i t would enhance the housing development if the entrance to the development was aesthetically attractive. Councilor Sadlo also discussed the possibility of purchasing the land for a future well site. The Council was In general agreement to research through the Clerk's Office, the potential for this property. 2 ) The sewer mains serving North Industrial Park are installed in the ground, and the remaining equipment is scheduled to arrive mid December. Loso: No Report Hazen: The Planning Commission met on November 1 6 and discussed the following items: 1 . Approved the application for a building permi t for Sylvester Prom to construct a warehouse for his Industrial Kitchen operation. 2. Roger Steichen questioned whether the Planning Commission would consider allowing a special us e permi t for the property located at 111 College Ave. N. He is considering purchasing and renting the property if allowed. A hearing has been scheduled for December 7, 1992 at 8:30 p.m. 3. Discussed the Pinal Plat approval for Terry Schmid 4. Commission tabled garage size and assessment policy until the December 7, 1992 meeting. Rieke: 1 ) The Core Committee met on November 1 7 , 1992. A group of students is working on a campaign promoting responsible drinking, 2 ) Councilor Rieke stated that he has some information available on the property located on the NW corner of Minnesota Street and 6th Avenue NW. The property can be cleared of liens and judgements, but it will be a challenge and time consuming. Before cleaning the property, the City would need written consent by the owner of record. Recreation Center: Fran Court appeared before the Council to discuss the monies in the Recreation Center Fund. It was the intention of the Recreation Center Study Group that any monies left in the fund would be designated only for the purpose of a Recreation Center. They would like some assurances that the money would not be used for park beauti f ication or park projects. The Recreation Association has sent a letter to the City requesting that the money they donated, $11,927, remain in the recreation center fund. Some confusion has arisen Page 2139 November 19, 1992 I because of a grant the City gave the Recreation Association in 1978. Councilor Loso stated that after he attended a Recreation Association meeting, it was the general concensus of the board to return the money to the City to be used for parks. Loso presented an agreement from 1980 in which the board members of the Recreation Association stated that they money would be returned for park and recreation use. Gary Schleicher, President of the Recreation Association read the letter that was sent to the City on behalf of the Recreation Association. The letter indicated that the money being returned, $11,927, should be reserved for a future recreation facility. The Council was in general agreement to refer this matter to the Park Board for a recorrunendation. Sadlo made a motion to recess for 7 minutes; seconded by Loso. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion Carried 5:0 Mayor Dehler reconvened the meeting. OLD BUSINESS Personnel Policy: Councilor Hazen presented a first draft of the table of contents for the updated personnel policy. The policy will include items such as what the employee can expect from the City and what the Ci ty is expecting from the employee, as well as terms of employment. Anyone with corrunents should contact Councilor Hazen. I Economic Development: Mayor Dehler discussed a letter he received concerning the fees of joining the St. Cloud Area Economic Development Partnership. One of the purposes of the Partnership is to promote the City and bring businesses in the participating Cities. Rieke discussed whether or not the City of St. Joseph would get placed on the back burner, and felt that if we joined, we would need to have a process for evaluating the service we receive. Loso didn't feel that the City would benefit from joining the partnership at this time. Dehler made a motion to join the St. Cloud Area Economic Development Partnership January 1 , 1993 and pay the annual dues of $5,000. The motion was seconded by Rieke. Ayes: Dehler, Sadlo, Rieke. Nayes: Loso, Hazen. Motion Carried 3:2 OPEN TO THE PUBLIC No one present wished to speak. CLERK/ADMINISTRATOR REPORTS 1 ) Dave Hollander Off-Sale License: Loso made a motion to transfer Off-Sale Liquor license of the St. Joseph Liquor Shoppe, 213 Minnesota Street East to 225 Minnesota Street East. The motion was seconded by I Sadlo. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion Carried 5:0 2) Loso made a motion to approve the following applications for Page 2140 November 19 , 1992 payment: I a. Randy Kraemer Excavating (Final) East Baker & 7th Avenue $ 2,141.78 b. S. J. Louis (Final) 91st Sewer Improvement $ 32,573.68 c. S. J. Louis (2nd) Water Main - Contract I $ 65,387.25 The motion was seconded by Rieke. Discussion: Sadlo questioned the sink down that has occurred on Minnesota Street East by the vacant lot owned by Krebsbach Oi 1. Sadlo would like a statement from the engineer as to what the compaction was and who is responsible for repairing the sink downs. Loso amended his motion to approve the applications of payment after approval of the Engineer. Rieke agreed to the amendment. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion Carried 5:0 3 ) Change Order: Loso made a motion to approve change order H2 for the 1992 Waster System Improvements, Contract I : Water Transmission Mains of S. J. Louis, as recommended by the Engineer. The motion was seconded by Rieke. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. I Nayes: None. Motion Carried 5:0 4) Cigarette License: Loso made a motion to approve the Cigarette License of M & T Liquor as presented. The motion was seconded by Hazen. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None, Motion Carried 5:0 5) Assessor Request: City Assessor, Ollie Lesnick requested the increase his salary by $ 895 per year. Ollie states that the City has recently annexed 103 properties, increasing his work load. Rieke made a motion to approve the salary increase as presented; seconded by Hazen. Discussion: The Council was in general agreement to adjust the salary of the assessor each year based on the number of additional properties. The Council wi 11 discuss this during the coming year. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion Carried 5:0 Roske Property: With the full Council now present, Mayor Dehler again brought to the table the new proposal for purchasing the Roske Property. Sadlo made a motion to table further discussion the proposed purchase of the Roske property. The motion was seconded by Rieke. I Ayes: Sadlo, Rieke, Loso, Hazen. Nayes: Dehler. Motion Carried 4 : 1 Adjourn: Hazen made a motion to adjourn at 9:05 p,m. ; seconded by Page 2 1 4 1 November 19, 1992 Loso. Ayes: Dehler, Sadlo, Rieke, Loso, Hazen. Nayes: None. Motion Carried 5:0 ~døød Judy Weyrens Deputy Clerk Page 2142