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HomeMy WebLinkAbout1993 [06] Jun 28 P:lg C-~ ~~ryr: ..:--'~- ~ '_I .J 1.l {¡ >~_. :: t~ , ., '-:-:10"'"':' h m~ _'-_' r '...~l~ SU.;3.t'l t tCJ dU!:2 c~all -~ -........~ n.0 tice tl\2::C'00f, t h~ E' Ci ~_y C Cì U:n(;j i 1 _!-:- . ". r~-. I '~i.¡',-"" ~\......>.... tile City ~,(.'" St. .Josc'pb~ n1(:t 1. 11 Spr:s-citll S(~ss:LC,in C)fl i1CjIl¿:-.:lY, JU_l1;~ ~~- ~a ltJ93 at 7:30 p. m. iF, Ci t~l I{all. ~\...J1 .. ~lEMBERS PRESENT: M;3.Yü:c Donald Bud Reber- ; r"ic:rn bc~:c s of tl-1C Council Ross Riel--::e, Bob LO;£JCJ, StË·p11':l1"1i!~ I'IG.:~t?rl, I{c\ri I-liË'fnC!l~:.. Clerk/Administrator' Rachel stapJ..eton.& OTHERS PRESENT: David Hirlrlenkamp, Judy !deyrcrls. The pur'pose -of tti~ rn0E?t:L.r¡g was to rccei V:?,f} ;Cì.nd 1'" ~.:: v :L (;; 'Vi the ~u.di t l'-C?P or,·t fOl--- 1992. Mayen-- Reber c:.ÜIE'd the rneet.if.i.g tc o:c-cie:c at f7. ~r1 "p., H1. 3fld I . _I\..,' introduced. Al!_dì to:c David I1innerlkamp ,--~ I": E':C n. ; D{;;'\ lGD te:c, W..i. Vier2, Ltd. Da've 8'ta ted that the? Ci<ty' of s·t ~ Joseph :cecoi "'./:':"Ú 8.:rl unqualified opir¡iD~~¡¡ based o:n tb.ei:c :It.\dit :(-2sul ts. Thro:' YE")2:C 10,...,"" ended in cor¡£ or-Tni 't:l 'fiY i'l}-l ge:n2T-ally UCG:¿'p·t2JÔ -' ..:.¡..:::... :3cCOltn-ti:ng p:r:·i.f1ciplez~ RODS RieJ.~e a:r-:ri \lE,}d ~t., 7;4G þ!" }ij. Dave went >thr-ough the audit l-'eptJl"'t '.lit·h tb.e C cn.J 1""1 c:~ i 1 ~tnc! discl..U:38E?C.{ thG' f(!~arlin,g and indica-tioD ~-¡: t l~l c~ 'ý" ;,j 1-' i Ci \J :; 8rf10un. ts U.J.. arid stat.t~3. l{is :cecornrnenda-ti OIlS 1'le:ce to corJtiD.'\J2 -to dO\JEJlop arid implement t}~le irl't/ento:cy Sy.=:-t2Ú1. J " ~h . st':ltcc! ..1(. f1 a t. z rl E' L. 8. r3 I U'-."i SOTní2 ü£ the depa:ctl;'12nts inventory 1 i st 8, arId t. }-l e:' o1~he:c depa:r-tments are \';arl~ing ür-¡ i:hem ~Q t:L rDE' pfJ.}:c1ni "ts ~ -~- lIe stated ttlat tl¡c~ City has hE:althy fund bsla11c.2s: in i:~ 11 C? GC2.nË":c'al Fund -8 rl c1 Debt Se:c'vice Ftlncis; ,-,hiGh p 1-' CJ vi d Ci~ S £o:c bet tE:':C bondi:ng p 0 \-, E;:-!:C .... 'to, I.:;i cit.y of 01.).:C C~:1.Z.2~ ..... . Itl truE> Gl?ne:cal F"L~!ld tl~¡2 :ceV2Á¡U.E' O'le::..~· e):pe,ndi t U.:CQS co-uld DQ co:nsidË,:ccd aboe.t- $40,000 lOll &;:C-, beC:8\).S2 2C,:if!ìS~ i:ntL:':c-er::-t 8C,C:Ct.\ec. in pr2'lious "f2a:Ci3¡- -(: '--. ~~. .~ '" long t c:':c- if¡ COTf1f30un.ds'd CD, b\.lt ,'/38 -L-'" V) ¡ rlCJt sti:ated i:n -!--h~ ..ç ~ , y-, ,--! balsi1ce. ......1.1;_ .ok .......-"-.~ T}1~' Special Rev ~;': n. \J.e F t~ D. d l.~ -tIl(£;' Rc~c.~:c 2;3 'l:..i 0:r1 C0:n ·te:r T:CU3t 17und" Special ReVE'f'l tlE~ Fltnds t.~sually have a budgí~-'·t p:cepa:c0d £o:c l--e-'verlLte Etfld Ë'}~ :f.H2:ndi ;t U.Å~C)8 <I Special R2vv2:n'_~2 Funds ¿¡r'c :c2str--ictec{ Íl;,rlí:{c £o:c speci£ic~ pt.~:cp OSE:8 9 Da'lE? discussed th2 Debt Se:cvic0 F'unz:..1s G.i1CJ. :t" C c~ 0 Til Tnc'rl ¿ e d to closE' the folloy¡i:ng fund bala:¡¡ces to t~~, GŒ~11C!:C· 21 ? L~:O d und ,;..:.~ special asseSSffì2T1ts received for ·tr12Zc." fU.f1dz; <Õ'il()uld go i ~J t C1 the Gen'¿'ral Fu[¡d: 1(*¡'7'") I¡npj..='ov0:nient DOr-¡C1S GO, [379 -L_F.c.... 1978 I ìnp:s.-- 0 ~l2rfìerl t BO¡-ids 332, CClig I 19781 A I Ji1Ç¡:Cov2Tfl2n"t Bor¡cls let, 344 TOTAL 4.11, (391 ThC?fl t:r.""ar1sfç}x" 32,703 from tl"lE: amount t rarisf i:2rx"Ë,d to the PGgc:::· 'J.F"\""""" -<-h- I ¡ '!', ,r, _.-. 2,D, ., 00.....) _, v......-~ ~... _,_I - Gerl.c:l"'al FU.rld; -::0 tr10 19B3 I flIP:C 0 \lC'-¡T¡~?rl t Don.d fur-,ú ~ .-. clo;..~¡·:: it '-~ ()\),t,. lie 1-;6'£:<.0 IT1Tfì2¡¡ded :c{£1assigning t-l:12 :c 2' ~,¡ Ë' ["1 \), Ë~ GS :cE·q\..~i:c·ed £ ():L~ cu:r':CEi~11t Debt 8 (2J:"V ice t"'. . -p. <-! r-. .. 1, '.,.{.\. ~!...;.;¡j .. 1ac"J B81-~er t> 74~ ~. þ~ VE'DUt¿!J 11;-715 ..Å. ~ç -' ¿.. ~ , '- Å'¡' 1992 \v a 'te:r~ I H1P:CoV2Ti'¡er¡ <t 197;000 ù¡ld C:api'tal Pl"'Oj E'C,tS: Fu:ncJs: B,Ü~e:c !> 7th A ~,l 2' n 'L~ e '")'? 'lr:1CO: ~ _I~¡ "4. ...I.......' A t:c a:ns:f e¡\:c :f:r- ü Tn 'the 1972 I rnp:ç- CjVejr~[2l1 t.- FU.tlct ·1- "_ I k_~_ \'latE':c F' \J :n. (..{ '- '-' I"..-ÅJ,~· CQuld also be L.:IË~aT'e-c{ T~'l i tÌ1 t"". t:c-a:nsÍf2T- £'1.:'oro ·t}-¡2 G c.,]o :n. é.:~ :c- 8.1 1:', , .-_ ..J <.,.;.;¡ J. ._~.l J. "-..). .. The bala:nce could be dr::sig!18.tecf 'di·thi:n tr¡e G~J:ne:c211 Ft;.I1C{ for ilJ.tU:CE' c:{ebt SË~:cv ice ü~- capital p:c oj 2 cd:. {lc'·c:ds "" Tr¡t? Capital Projects Funds, \'1 a te:r- S:lSt.2íí1 I HìP:C DY"c~rne¡1l. und T"\PT ~-.a._IJ~.. Labs " 9ist A Vi?flt12 t a:c£' T¡ot closed C\.lt yut. "- Dave dizc'ussec:{ triG c{i££e:cerl'l mc~-tl~lcds o£ T-:¿~p 0 :.;.~~t irlg d2p:CE:~ciati 011 0 Dave then pl~e8ented the ifianag2H¡erl-t :ceco rr¡Tnc;'¡¡da-ti one. J-Ie discussed 8£'gl--eg ~ ti orl ü£ C.{utiCD, checks, .-. '"'" ;o--:,}o.. i 'fl V 2st,-rnar!"t 3 ,,-.'..;.o.~;'J., arId 8 rne8n,r;; t.o Œ'as~~" the: caTnplË}~:i ~ty of ente:r- i¡,-¡g ir¡ Y..Jec"tHlf2:n ts and alloca>tixlg i:nte:rest, 'tvi tl1 pooled r' ~__'¡ (,....' "; 8nd i.n vas tHìl-:'I1ls" ~'''.-i'';;':;;J.J. t_T r~~ l==.ecö rifrnG':ndc~c{ i Tnp It2Tfierlt.iYlg u pur c.,:hace o :r Li {2 :C' zY' st C'Til, J:c2cpi.ng :....>.,;; 811 i 1"1 Tv'cst rOE':n t. zc11edtlle, a:nd uc~cu:r--atc' if1vE':nto:cy' of £i>:c1d .3SSe"t:s 'd i -th h.isto'J..=.ical costs. lIazi2n. a:.:;l-~c'l.{ \'ll'¡ ~:l ll"1(:':" P\..\:CCh8SG:' orde:c s:ystG:'Tn wb.icl'l 'þ,..", , be-en ~11],.- C rl as ed, .J..~ i10't i Tnp lcsí:lc'D.tcd. ~",~o;.;;,. Racr¡el stù'ted .'.1-....,-"--4- ~Þ-, .---. and th2 ~_::ta£f had ag:C2c'c~ to the [122(] 1,...,!,,i.Q\.,.- a..;..ÁAr,;.; fer adrriinis'tl"'a'ti vo :cu.l(?s and .!- ;~, 9 (~-' t. ~GBis·turlL:i.:J f:t-'urn -l.hE' '-~ a uc.!i -tOl'"'. Dave stû"t6?d ·trlat tie \.. .--" p:co~.,¡ lc.!e~i i :n£ Ç.¡;:-·\¡1¿:,.l t. i un, £01' J.'¡';'Â~ assiGt~r¡ce -~ -.~> this ífìat ~t~..2J.'"' ~ LOGO 8s1~2d ~ b t; tot ·t 4--'h,-', stQLus of ..:.. J,..i. I..,.J..i.C i rnp 1 efnE.~rl <ta t i Or-1 .~--ç in.<ve:ntci:c-ying tIlE' f i;··:ed U83C;tSt t 11 y' 0 1_t ~ },¡ Ci \,.. ..!,.. so£t\'r'!8y-e p:r-·og:carn. r,aCllG'l 8tat:¿~d thd.t t 11 E;' dQ'PL~J.·t ¡ncl.n-lc 1"¡Dv0 been \'lor'}':ì:ng 0:C1 i -J- 2J.:nd Judy 3f£i:c·šoed t1~ut 20if¡C' i t¡ v 2 n. to :r- i (-)::; - '- IHlave })ee:;'l tU.T:c.!,Qd i,n tei rle:c"'. Dave also :.ceCC1Yifnen.deó f'" 1 (:'1l"1C.,1 CO¡,,¡s12?cut1 \:"£2 USC.! ..~_ .r ll-¡:2 :c c·!.:;e ,i p t 'V,..b~ ,_I .L beed-:, 8.fld mü'Los.e CQI¡t:r-ol p:coGedurC's i T¡¡plE~TfìC\¡l tccr :f 01-" disbu:L-="'Zf2f¡lE?nt and pay_~~-oll cü:r1·t:col. All t.Ln¡~· ~-~}-102t.L s110uld be appro-.:.¡ed and signed by tr¡2 d(?p<-:1:ct "J¡~íerlt, :hŒ~acJ.:.J ... The Dcput.y Clerk's duties a:c~e to E':[¡SU:L2 cle:r-ic.~f.;ì.l 8CC'U.:C-~c.~y '< Dçl\le s-tated t r¡a t ,!- 1-,·; ,--; -\'188 .3- veJ.~}~ gccc1 ~udit.-, ~h-! 11C\ ie,' \"'J.~~~ ;".;.¡,¡, 4 Li. "-' cOYfifort8ble with the t1cct.{:r'~3c:cy' . The Ncyo:c co :np 1 i rnc;.'il t c~::1 T, ~ (-1 ~ y -_I....·.U.1 C¡[l he:c "f¡l c: :t-l-: . Ii.3 :ZE'l~l r ec 0 IT¡TíiE--rlded, .'r_ ." . ~_ t·. .-... Cc::¡ur1cil COflC·U.:C:C Gtd, t-u }:i;~ "'¡C~ RG.c:.l-.l01 <:ri..i¡'''';' <--~¡Ç.~ go t f1:C Cì l), g- 1--1 tl'H,,' fi1a:r¡agfJ!fi1erlt. :cepür·t r: ri.'C~ o ¡;<¡Tfì 21-¡:J a to' i D.flS ðnd give ~ t ~,.,<"' line f CJ l~ ·3 t:~:CSfC::.Jt c{;,.;¡·te f Cii--' i rnp 12iilcl[J. t Qt i Of:. ~ Yh2 :cequ2st ..I..)H~ was t.o h·s,ve 'tl'lis :cead:r IC-T' tr¡!!:.) 32C~c:.!¡""¡d ¡nt.'2t ir¡b :in July. ..., ~r:'"'"7 í¡ ~~ -~¡.....:: ..=! ~:- .. ~ -1("} ~ r·r,"'-' ...-'~' f - -- - --- r-rG:_::2i~ __ __I j,;ot j CJf), , CLL- ,:.luc{i t j ___ :~¡ ~::: c; n. ¡.i c- ¡j \ " !{iL¡ÚL;n¡.. - (¡-¡3. !.JC' ,.-1 Ì...,U ai~c L' p \~ ~j Ayc~~:; : E(;;b;-~::¡:- f !"") -' , _ 1.~ r- , l!:..-i¿L:.n, !Iiç;I;¡LilZ~ i.\ ...:-'~- i-a'_' ¡ ~U;~U, r\rw.YL"~ : !\Iunc.::' . n c; -e- l G rl C.:..lrr- ic·(J~ r ,d",. in8.d¡~ yn t,J t i ü n tu ,:.ld j L' ~É l' n ,,< '3:00 - ." . 3CCGlldc-cJ b" k~',-,,,-.J '~ ;;...,¡ \.. 1-'· ,I. , , J l{i(~lnell~~ J.\~ic';'2 : Rc' be:c-, RiC?l-:~'=;~t T ,.-, -:=-< ,.--, I! a ~ f.~ r¡ , 1-1 i ~~Tn2nz. ,L;;..J......."-'t }J.,.,. 7 r-". ,- . " !'1otion ¡=-.:8¡-:r. ic'd. ~';.Ç..."l '-=~ .. J:-i. i->..!;.:;,;; . Œ R,3c1-1f.=-1 St.;1ple -:un, M~'t,1''-' j.i...... ¡.I. \....- Clerk/^dr~i¡)l~-tr~-lor