HomeMy WebLinkAbout1994 [09] Sep 28
I~-'age 2~7't-
Sept embe¡-~ 28, 199't-
¡':'ursuant to due call and notice thereof, the City Counci 1 f O!'~ the
City of St. Joseph met in special session on l.Jednesday, Sept embet~
28, 1994 at 1:Ø0 p. m. in the City Hall.
MEMBERS PRESENT: )1ayot~ Donald BI.\d Rebet~ ; Councilors Bob Loso, Ken
Hiemenz, Stephanie Hazen, Ross Rieke; Clerk/Administrator Rachel
Stapleton.
U".HEHB PHEÐ~N"': Dick Taufen, Al Stellmach, James Marthaler, Jeffrey
Young, Ray Bechtold, Mike Sworski, Judy Weyrens, lY\ary Generous.
Mayor Reber called the meeting to o¡-~d e¡-~ at 7: 07 p. m. and stated
that the purpose of the meeting is to discuss a Special Use Pe¡-~m it
request, Local Govet~nment Rad i 0 Ft~eq uency, and the 1995 Wage and
Benefit Package.
Minutes from the September 28, 1994 City Council meet i ng.
SPECIAL USE PERMIT REQUEST: Al Stellmach discussed with the
Council, his and his partl1et~, Steve Hoffmann's request to renew the
Special Use Pe\"~m it of June 17, 1993, which allowed construction of
183 cold storage units on the propet~ty legally described as Lot 3
,
Block 1, !\leu Addition. rhe Counci 1 approved the extension fo¡-~ one
year of the Special Use Permit t~eql..\est as ¡-~ecommended by the
Planning Commission, with a motion by Hiemenz; seconded by Hi eke.
Ayes: Rebe¡-~, Ri eke, Loso, Hazen, Hiemenz.
Nayes: None. Mot i on car¡-~ i ed.
LOCAL GOVERNMENl RADIO FREQUENCY: Dick Taufen discussed that the
local government license fo¡-~ the rad i 0 frequencies needed to be
renewed or t 0 ¡-~eappl y fot~ a license since the current one has
lapsed. raufen indicated that this license covers the local
govet~nment frequencies including the police frequency. Hazen
ql.\estioned \<"Jhy it had lapsed. Taufen indicated that the license is
for a four year time pe¡-~i od and it was unclear where the form s wet~e
sent. The Police Chief had indicated to Dick that he had sent in
fot~ms of application fm~ the frequencies, but had not received a
¡-~esponse yet. The Council discussed prevention of this type of
occtn~rence in the fut I.n~e. Hiemenz questioned if this is the same
frequency that l.oJai t e Park uses. I"aufen indicated that it is.
Hiemenz made a motion to reapply fm~ the frequencies; seconded by
Rieke. Discussion - Loso requested that the notification process is
investigated.
Ayes: Rebe¡-~, Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Mot i on ca¡-~t~ i ed.
1995 WAGE AND BENEFIl PACKAGE: Bob Loso, for the Personnel
Committee discussed the employee requests and the Personnel
Committee's recommendations. He discussed the regular employees ##
¡-~equest s and recommendations along with the items that effect all
employees fh'st with the Police Federation requests fo 11 ONi ng. The
following items which state all employees includes the Police
Federation.
1- Wage increase - Employee request was 2.5i- January 1 and an
Page 2~f--/5
September 28, 1 9 '.) It
additional 2.~~ July 1- Committee t~ecommendat ion was 1. ::; 1- in January
and 1" ~I'¡I. in Ju 1 y . Mayot-' Re bet~ made a motion to appt~ove the Pet~sonnel
Committee's recommendation of ¡"¡age inc¡-~ease of 1. :51- January 1 and 1 . 5~Á,
J,-\l Y 1 ; seconded by Rieke. Hazen stated that this increase is to be
s pt~ead tht~ouyhout the entire step system.
Ayes: Rebet~, Rieke, Loso, Hazen, Hiemenz.
Nayes: Non e. Motion car¡-~ i ed.
0::.. Employee t~equest and Committee t~ecommendat ion - Reduce the employee
pa¡-~t lei pat ion in health i n sl.n~ance pr e m i 1.\ m to 1:51- of total pt-'emium, for
all employees. Hazen made a motion to approve the Employees t~equest
and Committee's t~eco m m end at ion to t~ed uce the employee pat~ticipation in
the health ins I.\t~anc:e pt~eJTIium to 1~1-; seconded by Rieke.
f4y e s : Reber, Rieke, Loso, Hazen, Hiemenz.
Nayes: Non e. IVlot ion cat~ried.
~ Dental coverage - Not all employees at~e in favor of having full
~.
dent a 1 c:ovet~age but the Committee t~ecommended that it is offet~ed with
the City paying at the same t~at e of 1:-51- as health ins I.\t~ a n c e . As a
gt~oup, all the employees would be r e q 1.\ ire d to have this ins ut~ance if it
is offered. Discussion with the employees present indicated that the
employeE's would be payin~ less than they cl.\t~rent 1 y at~e paying for the
full pt~em i um on preventative dental. 1'r10st of the employees present
indicated that they were not opposed to this benefit. Hazen stated
that she ~..¡as in favor of full dental co v et~ag e as a majority of the
employees Nant it and made a motion to approve it; seconded by Rieke.
Ayes: Reber, Rieke, Loso, Hazen, Hiemenz.
Nayes: Non e. ti ot ion C¿H~'r~ i ed.
it. Retroactive longevity pay for years prior to 1989, request was for
$20 per yeat~ (c:un~ent ly it is at $10 per year prior to 1 ~89) , requested
by employees and r~ecom mend ed by Committee. Mayor Reber moved to
approve the t~equest for all employees; seconded by Rieke.
Ayes: Reber, Hieke, Lo so, Hazen, Hiemenz.
Nayes: Non e. Motion cat~t~ i ed.
....' Call out policy t~equested by employees \f¡ol.\ld t~et I.\'r"n it to a two h 0 Ut~
~I.
minimum. -, he Committee did not recommend. Hazen asked the t~eason fot~
the increase. )1at~thal er stated that it should I':H? wo¡-~t h two hout~s to
the City fot~ an employee to be called back to handle equipment Ot~
safely pt~obl ems. Call outs t~eq 1.\ i \~e that the employee leave \.'¡hat ev et~ he
is doing, change clothes go to the pt~obl em, take cat~e of it, clean up
after it is t ak en care of and ret l.n~n home. The equipment and safety
at~e costly items to the city and it should be wOt~t h t¡..¡O hout~s o v e t~t i me.
Ma y 0 t~ Reber indicated that most callouts are in the wintet" and ¡..¡ ill
ta~:e 1 onget~ than a fe¡..¡ minutes. It ¡..¡as clat~ified that the two h 0 Ut~ s
minimum is at time and one hal f. Loso made a motion to appt~o v e the
¡-~equest ; seconded by Rieke.
Ayes: Reber, Rieke, Lo so, Hazen, Hiemenz.
Nayes= Non e. )10t ion cart~i ed.
6. ¡--loa tin g holiday in h on O\'~ of birthday requested by the employees
(F ed e'r~at i on emµloyees al'r"eady have this. ) Mayo¡-~ Rebet-' made a motion to
app\'~ove the request; seconded by Hazen.
~"age i.~~76
September 28, 1994
Ayes: I~eber, Ri eke, Loso, Hazen, Hiemenz.
Nayes: None. 'rIot i on cat~ried.
1. Request to increase sick leave to 10 how...'s per month. The Committee
¡-~ecommenc.ied denying this. Counci 1 discussed putting a cap of 96 hout~s
per year on si~k leave earned, as is the cl.n~rent amount with 8 hours
pet·, month ea¡-~ned. After further di~cussion Hazen made a motion to
suppo¡-~t the Committee's recommendation to deny the ¡-~equest ; seconded by
Loso.
Ayes: Rebet~, Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Motion cart~i ed.
8. Request fot~ unifcn~m allowance for office staff; Committee
recommended den ial. Council discussed with office employees who stf),t ed
that the CJthet~ employees get un i fot~m alloNance and some othet~ ci ties
have begun this p¡-~act ice. Mayor Rebet~ stated that the office clothes
can be ¡" Qt~n outside of wot~k. üther employee unifo¡-~ms would not be
app'ropriate clothing off the job. Hazen made a motion to deny the
t~equest ; seconded by L.oso.
Ayes: Reber, Ri eke, Loso, Hazen, Hiemenz.
Nayes: None. Mot i on carri ed.
9. Reque$t for comp time calculated at one and one half time fo¡-~ all
emplCJyees is a 1 t~eady implemented.
Hazen t~equested to talk about ex e m pt non-exempt employees 1 at et~ in
the meeting.
Loso discussed the cost to the City on the items as they a¡-~e
'fi gured. He stated that the total package increase is $12,405.52.
Loso then presented an amendment to the Personnel Policy manual to
clarify h~aining and education hours to be paid. After discussion
of the need to clarify that any hours of training beyond the
mandatory t ¡-~a i n in g hours must be approved by the Counci l. Also
appt~oved Nas to pay oVE?t~time fo¡--' training hou'r~s outside the ¡-~ e g u 1 ël1"~
woy'k hou¡-~s along with transportation time be paid. Mileage will be
paid at the cl.n~t~ent I RS t~at e. If employee comes before Council
with request the Council Nill cons ide\'~ it. Include in the f Í1"~ s t
paragt~aph of the amendment "Any tt~aining above the mandatory 48
hours in three years fot~ police officers shall be subject to
Co unci 1 approval, and the fi 'r~st pp should be added to the parag¡-~aph
in the personal manual.
Loso !Hade a motion to table unt i 1 the t~evisions can be made fot~
y'eviewal to the policy; seconded by Rieke.
Ayes: ¡:'{ebe'r~, Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Motion car¡-~ied.
The Coune:i 1 then cons i det-'ed the Polie:e F edet~at i on 1995 cont t~act
t~eql.\e$t$.
1. Hiemenz made a mot ion to appt~ove the t~equest , as ¡-~ecommended
by the Committee, to change at~ticle 20 DURATION of the contt~act
to state that the a!;weement is in effect from Januat~y 1, 1994
j:.1age 2~-n
i:3eptembe¡-" 28, 1994
through December' 31, 19"J4 and shall remain in effect from y eat~
to yea'(' ther~eatt e'r~ '-mless e i ther~ ~at~t 'I gives ~"¡r~ i t ten notice 90
days pt~ i 0 r to any anniversary date of its desire to amend Ot~
tet~minate the ag1~eement . ~I he motion was seconded by Rieke.
Ayes: Rebet~, Hieke, Lo so, Haz en, Hiemenz. --
Nayes: Non e. t'1ot ion car-,t~i ed.
':.0 Loso discussed the t-'eco m mend ed increases as fOt~ the t~egular
1;;;..
employees. Hiemenz made a mot i on to approve a 1. 51- i nCr~ease
J an 1..\ar~y 1 and 1 and July 1 as r~ecommended by the Committee;
seconded by Hazen.
Ayes: Rebet~, Rieke, Loso, Hazen, Hiemenz.
Nayes: Non e. t'1ot ion cat~r~ i ed.
Officet~ Jeff YOI.my asked if the Police F eder~at i on get s any input.
He questioned the negotiation pt~ocess. t::mployees were t~eq I.\e st ed to
Ç! i 'Ie feed back, and they did in a commendable mannet~. Rieke st at ed
that the Personnel Committee met with the employees aftet~ receiving
thei'r~ requests and came away thin~<Íng that the only issue 1 eft to
ad.j I"\,~ t was vlages and felt that this should be a good year fot~ the
employees. (Jfficet~ Y 0 I..\ÏI 9 st at eo that the 1.5 per cent i nC'r"'ease is
considet~ably less than area police departments and t~equested to
star"'t the yeat~ off with at least 3J1Ø2~ i nct~ease. Hazen discussed
revenl.\e t~estrictions and that the Ci t Y t~eceives LGA and Taxes mid
'I e ¿n~ , as a r~esponse to the mid year i n c¡-~ e a s e . Loso stated that the
~Iet~s ann e 1 Committee t~eql..\ested specific reasons for the wage and
benefit i nC:'r~ea s e s. Rieke felt that this vias not an arb i t r~at~y
i nct~ea s e and he feels this is a f a it~ offer~.
,;,. '1 he Council d i s c: 1..\ sse d that the step inct~eases would be
app'r~oved on t~ecommendat ion of the Chief of Police at the
anniversary dates,.
4 and 5 are the same as the t~eYlllat~ employees and appt~oved fO'r~
all employees at that time.
E\ . Police ¡:. ed er~at ion t~eq lie s t ed to allow sick leave at 10 ho1..\'r~s
pet~ month. Hazen made a motion to allow the t= ed et~at ion
employees to accumulate 10 ho1..\'r~ of sick leave pet~ month not to
exceed 96 hOI.\t~s pet~ y eat~ of accumulation; seconded by Loso.
Ayes: Rebet~, Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Motion cat~t~ied.
7. Diffet~ential ¡:'Iay change p'r~oposed vJë\S d i ffe¡-~ent i ë\ 1 pay vi i 11 be
applied to regularly schedl.\led work hours f¡-~om 5:00 p. m. tht~augh
7:00 a.. m" (Not to include ovet~t i me h 0 '-I t~ s) . It is payable in
multiples of one hour, scheduled betvleen 5:00 p. m. and 7:00 a. m.
of the ne><t day. 1he t-'at e r~eql\ested is $" 25. Rieke made a
motion to allow the change of h 0 1.\ t-' S allowed to 5:00 p. m. tht~ough
7:00 a. m. and increase the r~at e by $.10 to $.20 pet~ h01..\t~
differential pay. fhe mot i on vIas seconded by Loso.
D i S C I_I S S ion - Hiemenz made ë\ mot ion to amend the hour-'ly t~at e to
.~. 1::; per hour differential pay; seconded by Hazen.
Page 2~78
Sept embet~ 28, 199/+
Vote on the amendment:
Ayes: Rebet~, Loso, Hazen, Hiemenz.
Nayes: Rieke. Motion ca¡-~¡-~ied.
Vote on the amended motion:
Ayes: Rebet~, Rieke, Loso, Hazen, Hiemenz.
Nayes: None. ylot ion ca¡--'t~ i ed.
8. Unif01"~m and equipment allowance t~eque st ed increase was by $'-'1::'
. L:.,J
pet" quat~t et~. Officet~ Young stated that the Fede'~at ion \.'Jas
withdrawing that request. Hiemenz made a motion to accept the
Fedet~ation' s wit hdt~awa 1 of the clothing allowance t~equest that
they have submitted; seconded by Ri eke.
Ayes: Reber, Ri eke, Loso, Hazen, Hiemenz.
Nayes: Non e. Motion cart~ i ed.
9. Request is to i nc¡-~ease Christmas Eve to a full day holiday.
f'he Personnel Committee's recommendation was to d en y. Officet~
Young was t~equested fot~ comment. He stated that this was not a
high pt~iority item. Loso made a motion to accept the Personnel
Committee's t~ecommendat ion to deny the ¡-~equest ; seconded by
Ri eke.
Ayes: Rebe¡-~, f-Heke, Loso, Hazen, Hiemenz.
Nayes: None. Motion cat-'t"ied.
Hiemenz t~equested clat~ification that the amendment to the Pet~sonnel
Policy manual on training time 1,.-JO u 1 d apply to all employees.
Mayot~ Rebet~ thanked the Personnel CommittE'e of Loso and Rieke fot~
!Jood .job and repol"t given.
Hazen t~equested clarification of the ch ëm g e in ex e m pt non-exempt
employees and the effect. Hiemenz commented on the va'r~iol..\s
p¡-~obl ems and situations, along with allowances to wo¡-~k at home in
some instances, and the need for flexibility. Mayor Re be'r~ asked
the Pet~sonne 1 Committee to check Nith the City Att o¡-~ney on this
mat t e1~.
NORTHLAND ADDI1ION PLAT THREE AND DEVELOPERS AGREEMENT: Hiemenz
made a motion to approve No¡-~thland Addition Plat Th¡-~ee and the
Devel()pe¡-~' s Ag'r~eement ; seconded by Rieke.
Ayes: Reber, Ri eke, Loso, Hazen, Hi emenz.
Nayes: None. ylot ion ca¡-~t~ied.
ASSESSOR'S SALARY REQUEST: Council considered the t~equest of Olu'e
Lesnick to i nct~ease his salat"y by the amount of new pt~opert i es.
Hazen stated that she thought the COI.mci 1 had i nc\'~eas ed his sa 1 at~y
¡-~ecent 1 y. Counci 1 ¡-~eque st ed that the assessot~' !;, salar~y i nct~ea s e
history be presented to them.
Hazen asked the status of eval uat i ems, and if the Counci 1 was going
to do them. Rieke stated that he and Loso have reviewed some
evaluation fot~ms and that he feE·ls inadequate to evaluate the
employees. Ma y 01"~ Reber concut~red. Rieke also stated that he felt
i-' a 9 E' 2~}Cj
Sept embet~ 28 1 9 9 1+
that t:he emplüyees s h 0 I_lId be ·r-·ece i v i ng some feed b3.ck fr-'O m the
e 0 1_1ïI C i 1 ¡:\nd talking to the employeE's. Haz £'n questioned if the
Counci 1 is going to do it O'r' not. Hiemenz stated that a ber'lch mat-·k
shou1cJ OE' set for~ them to 1 et them kno~'i vihat is expected of them.
fhe ¡:'er~sonnel Committee a IJ r' e e d to con f e'r' on this mat t e'r' .
Hazen made a motion to adj Ollrn at CJ : 2~ p. m. ; seconded by Rieke.
Ayes: I~eber~, Rieke, Loso, Hazen, Hiemenz.
Nayes: None. tiJot ion car't~i ed.
Rachel Staplet n
Clerk/Administrator