HomeMy WebLinkAbout1994 [11] Nov 03
Page 2604
November 3, 1994
Pursuant to due call and notice thereof, the City Council for the City I
of st. Joseph met in regular session on Thursday, November 3, 1994 at
7:00 p.m. in the City Hall.
MEMBERS PRESENT: Acting Mayor Ross Rieke; Councilors Bob Loso, Ken
Hiemenz, Stephanie Hazen; Clerk/Administrator Rachel Stapleton.
OTHERS PRESENT: Judy Weyrens, Dean otterson, Richard Taufen, Daniel
Nierengarten, Gary utsch, Mary Ann Poepping, Ben Poepping, Cory Ehlert,
Bill Barg, Judy Barg, Mr. and Mrs. Art Hiemenz.
Acting Mayor Ross Rieke called the meeting to order at 7:00 p.m. with
Oouncilors Loso, Hazen and Hiemenz; and Clerk/Administrator Stapleton
present. Mayor Reber was absent.
AGENDA: Hazen made a motion to approve the agenda as amended; seconded
by Hiemenz.
Ayes: Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Motion carried.
TAX INCREMENT FINANCING HEARING: Acting Mayor Rieke opened the TIF
Hearing to consider a Tax Increment Financing plan and turned the
hearing over to Dean otterson, Executive Director of the Stearns County
Housing and Redevelopment Authority. Mr. otterson is assisting the
City through the process. He discussed that the TIF Planning Area is
the area of the Industrial Park and the TIF District is the DBL Labs I
area within the TIF Planning District. This project will create and
sustain forty five full time jobs to fulfill the public purpose
requirement. The process will be "Pay as You Go." otterson discussed
the funding and payment mechanisms.
Mr. otterson informed the Council that an application to the Department
of Trade and Economic Development is being prepared for a grant, to run
concurrently with the TIF financed project for DBL Labs. In order for
the programs to run concurrently, otterson explained, the TIF public
hearing needs to be rescheduled for December 15 along with a public
hearing for the federal DTED grant program.
Dick Taufen questioned how many full time jobs this would add.
otterson stated that forty five full time jobs will be added by
contract obligation. Taufen asked if there is any guarantee that DBL
Labs will be here five years from now. otterson stated that no one has
that guarantee, but the project is set up so that if the corporation
does not perform and does not pay their taxes, the City does not have
to reimburse them. Secondly, the redevelopment contract is filed
against the property, so controlling language in the contract
prohibiting the sale, exchange or transfer of that property without the
specific approval of the Council is very important.
Dan Nierengarten asked about the obligations of the City under the I
plan. otterson stated that the financing does not obligate the City
but is a financing mechanism. There is no risk to the City. The
benefit to the city is an increase in jobs.
Page 2605
November 3 , 1994
Gary utsch asked if these jobs will be for local people. otterson
stated that we do not have much control over where the labor comes from
or where the employees live. These are fairly technical jobs, and they
have been hiring employees from graduates of the technical college.
Acting Mayor Rieke asked if there were other questions from the
audience. Hearing none he entertained a motion. Hazen made a motion
to set the rescheduled TIF Hearing for December 15, the time to be
determined by the Clerk/Administrator; seconded by Hiemenz.
Ayes: Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Motion carried.
Hiemenz made a motion to set the Department of Trade and Economic
Development grant hearing on December 15, time to be determined;
seconded by Loso.
Ayes: Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Motion carried.
The hearing was closed.
MINUTES: Hazen made a motion to approve the minutes of october 20,
1994 as corrected as follows; seconded by Hiemenz.
4. Ken Hiemenz brought in two corrections to the minutes of October
20. Page 7 CHIEF OF POLICE: 4) --- "Hazen made a motion to approve
the request for five military assault M-14 rifles; seconded by
Hiemenz. "
Page 3 Paragraph 6 Second to the motion by Hazen approving the
assessment role was omitted. Hiemenz seconded the motion.
Ayes: Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Motion carried.
Hazen made a motion to approve the minutes of October 27 as presented;
seconded by Loso.
Ayes: Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Motion carried.
TREASURER'S REPORT: Deputy Clerk Judy Weyrens presented the September
Treasurer's Report. After discussion Hazen made a motion to approve
it; seconded by Loso.
Ayes: Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Motion carried.
BILLS PAYABLE: Judy Weyrens presented and discussed the bills payable
check numbers 20235 - 20286, overtime and comp time. Loso made a
motion to approve the bills payable as stated; seconded by Hiemenz.
Ayes: Rieke, Loso, Haz en, . Hi emenz .
Nayes: None. Motion carried.
The Council discussed the overtime and callouts. Weyrens requested to
receive overtime pay for work over forty hours. Loso stated that all
work over forty hours would be dealt with as overtime and considered as
Page 2606
November 3 , 1994
it \.¡as prior to the changes. Hazen stated that everything over 40
hours is at time and one half to be paid at or taken as comp time.
Weyrens also asked if there is a designation of exempt or non-exempt
employees yet. Rieke stated that the study on this issue has not been
completed.
Hazen questioned why the comp time is now listed as straight time.
Weyrens stated that this is to show the comp time and over time as
equal amounts. Loso made a motion to approve the overtime and call
outs as presented; seconded by Hazen.
Ayes: Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Hotion carried.
COpy MACHINE PROPOSALS: Weyrens presented copy machine proposals
received from several companies. Council discussed the options, and
financing arrangements. Razen made a motion to keep moving fonJard
with the project, and bring back to the Council recommendations showing
plan of payment; seconded by Loso.
Ayes: Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Hotion carried.
AUDIT UTILITY ACCOUNTS: Weyrens stated that a new update for the
utility billing will show average use and our system will be able to
calculate average use through history by next summer. To do it now
would require viewing each account by hand, and would be very time
consuming. Rieke stated to watch and monitor accounts to see if their
accounts are in line with the number of hookups they have purchased, we
need to have a system in line to do that. Weyrens recommended that
this report is run with the budget process. Hazen made a motion to
remove Audit Utility Accounts from Old Business and l.n 1995 as part of
the budget process have a report of audit of use versus paid hookups;
seconded by Hiemenz.
Ayes: Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Motion carried.
MAYOR REPORTS: Stapleton reported that Mayor Reber had received a
report from Herlyn Jersek of st. Ben's of $60 per hour for sweeping
streets at their facility. After discussion of the cost of rnaintenance
of the equipment, and that the City is not in the business of street
S\.¡eeping, Hazen made a motion to reply in writing to Hr. Jersek that
because of the cost and upkeep of equipment we would not be able to
reduce our price of $120 per hour, but we appreciate the opportunity
bid it. The motion was seconded by Hiemenz.
Ayes: Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Hotion carried.
ACTING MAYOR REPORTS: 1) Mayor Reber requested that the Acting Hayor
take the meeting because Mayor Reber went deer hunting.
2) Chief of Police Brad Lindgren has offered a resolution for
consideration for a grant for "Badges in Business" which will a 11 ow the
police, through overtime work, to enforce underage alcohol consumption,
Hazen questioned if approval of this resolution will approve overtime
pay for the Chief. Hiemenz stated that this would require another
motion. Loso made a motion to approve the resolution, subject to
Page 2607
November 3 , 1994
review and approval by the City Attorney; seconded by Hazen.
Discussion - the approval only covers #1 of the request.
Ayes: Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Motion carried.
3) Chief Lindgren also is making an application for a third grant
called "Fast Cops". This application needs Council approval because it
requires 25% funding through the City. It is a total maximum grant of
$75,000 over a three year period. Loso made a motion to table the
matter to November 17, 1994 to receive more information; seconded by
Hazen.
Ayes: Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Motion carried.
4) Hazen questioned the proposal to get an unmarked car free through
the military surplus program, because of the cost of insurance and
upkeep in owning another car. Council agreed to table the matter until
the November 17 meeting.
5) Acting Mayor Rieke reported that the CORE Committee met. There was
not a final report available yet on Community Day. Hazen requested
that the Council receive the CORE Committee minutes. The CORE
Committee met in Mary Commons of CSB and discussed proposals for
control of Pinestock. Discussed were having a hot line for potential
problems to be called; student to student contact for controls;
requesting the businesses to assist in costs to the City. Each group
will go back to their individual groups and bring back concrete
proposals.
OPEN TO THE PUBLIC: Bill Barg asked when the Council would bring up
the matter of his street. Loso stated that he will bring it up under
his report.
COUNCIL REPORTS
HAZEN: 1) Hazen questioned stapleton on the status of cleanup of Tom
Borasch's property. Stapleton stated that a certified letter had been
sent, which the City received back today as unclaimed. A followup
letter was sent today, regular mail requiring that the property is
cleaned up. Hazen requested that Stapleton report back at the first
meeting in December on the status of the situation. Acting Mayor Rieke
stated that the mechanics for enforcing the ordinance are in place and
should be followed.
2) The Joint Operating Fire Board held their quarterly meeting and
discussed a) the chassis will be delivered for the new fire truck in
January and will require payment within thirty days.b) St. Ben's sen t
their annual contribution of $5,000 for operation of the fire budget.
c) Chief Taufen is applying for a DNR $1,000 matching grant for coats
and helmets.
d) The Township Fire contracts expire in 1996, therefore the Fire Board
will start negotiations in February 1995.
e) Chief Taufen reported that at the Chief's convention the previous 2%
insurance premium money for state aid for Fire Relief Associations was
Page 2608
November 3 , 1994
changed to 59< The Chief's Association is trying to get the amount
. 0
reinstated to 29< . the law which prohibits gifts to local officials and
0,
public employees was reviewed; attempts are being made to set up a
hazardous material team possibly in st. Cloud; reviewed changes in
the EMS requirements; new DNR regulations have changed concerning open
burning, even with an ordinance controlling burning¡ they recommend
issuing a permit for burning before six p.m., vegetation only can be
burned; the Lions Club is donating about $600 for a windshield cutting
tool, as Hell as hard hats and safety glasses.
L080: Outlot A in Pond View Ridge Addition is a 66 foot strip of land
that functions as an entrance to the Bill Barg and Arnie Lauer
properties. Loso made a motion to approve that the ci ty wi 11 take
title to the property, the adjoining property owners Hill be
responsible for paving a 16 foot wide driveway and providing a
permanent easement to the City for deposit of snow. The City Attorney
and Engineer will assist in preparing and filing the documents. The
motion was seconded by Rieke. Discussion - Hazen questioned if a
precedent was being set. Hiemenz stated that the Engineer had already
sent a recommendation on this issue, and that he recommended that the
adjoining property owners will each accept a portion of Outlot A.
Hiemenz also stated that the issue of where the snow shall be dumped
Hill need to be resolved.
Ayes: Rieke, Loso.
Nayes: Hazen. Hiemenz abstained. Motion carried.
HIEMENZ: No report.
Loso made a motion to recess for ten minutes at 8:30 p.m. ; seconded by
Hazen.
Ayes: Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Motion carried.
Acting Mayor Rieke reconvened the meeting at 8:40 p.m.
DEPARTMENT HEAD REPORTS - DICK TAUFEN: Dick Taufen reported that 1)
the Council had approved an $800 estimate for the 60 x 70 sandbox for
the playground equipment to be installed at Morningside Park. Quotes
for lumber for the perimeter base: Matthew Hall $1,038.78, Avon Lumber
.. 1,040.59, Mills Fleet - $1,373.38; plus nails. Gary utsch asked if
the City had asked organizations for donations. Loso discussed all the
donations that the organizations have donated for park upgrading. Loso
made a motion to approve the quote of Matthew Hall of $1,038.38 plus
nails for a perimeter base for playground area for Morningside Park;
seconded by Hiemenz.
Ayes: Rieke, Loso, Hiemenz.
Nayes: Hazen. Motion carried.
Loso stated that the Park Board has the authorization to make purchases
up to $3,000 by their own authority, but it is brought to the Council
as a courtesy.
2 ) The city OHns a 1957 Caterpillar motor grader which required about
Page 2609
November 3, 1994
$3,500 worth of repairs last year. This years repair costs are
estimated to be between $800 and $1,200. This machine is worth about
$5,000. He recommended that the City get a better machine, and
discussed machines available. After further discussion Hazen made a
motion to allow Dick to continue looking and prepare specifications for
a motor grader for bid in 1995; seconded by Hiemenz. Discussion - Loso
requested that a needs assessment is prepared.
Ayes: Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Motion carried.
3) Taufen discussed that the City Engineering firm of SEH has the
resources to assist communities to develop a detailed Wellhead
Protection Plan as required by the Minnesota Department of Health.
After further discussion Hazen made a motion to place this matter on
the agenda and have the City Engineer make a presentation at a future
Council meeting.
Ayes: Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Motion carried.
4) Fire Chief's Conference was reported by Councilor Hazen. The
burning ban needs to be considered. Taufen recommended that during the
winter months the City consider revising the burning ordinance to
comply with the DNR requirements. Hiemenz requested that the Planning
Commission review the ordinance and make recommendations to the
Council. Taufen stated that Jeff Haws, the st. Cloud DNR officer would
come to a meeting to discuss this issue. Hazen made a motion to start
the process to look at the laws and potential need to update the
burning ordinance, and have the City Clerk/Administrator's office come
up with a plan of who needs to deal with it; seconded by Loso.
Discussion - Dan Nierengarten asked if the Planning Commission reviews
the laws and ordinance he would like the DNR officer to come to the
Planning Commission meeting.
Ayes: Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Motion carried.
5) Dick Taufen stated that he will be out on sick leave sometime
during November and December for medical reasons.
CLERK/ADMINISTRATOR REPORTS
POLICE FEDERATION CONTRACT: Loso made a motion to table the Police
Federation Contract until the November 17 meeting, to give the
Councilors time to review it; seconded by Hazen.
Ayes: Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Motion carried.
NORTHLAND ADDITION: Hiemenz made a motion to approve the City
Engineer's recommendation to delay the final bituminous coat to be laid
for the improvements currently underway in the Northland Addition until
spring, but to not delay building permits and certificates of occupancy
for this Addition because of this allowance; seconded by Hazen.
Ayes: Rieke, Loso, Hazen, Hiemenz.
Nayes: None. Motion carried.
.
Page 2610
I\¡ 0 \ì ern}) e r "') 1994
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Ayes: F.ieke Lose): H 8_ Z e n_ H. J. ernel1- Z ,
T\TaY2s: I'·J (J J.-l ~~ . 1,,10 t i C>1-1 can:-i ed.
B.p~BE RUTH LEAGUE; Loso :ce[Jortecl J-..1._........l- .,. , . rneet ing .ne.l (1.
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;?-~ reslgrla-c:tOn L lie
p.~(i_ð r es s i 119 {:Orn1Tti t t e~ f t-orn C}fficer Bra ell e y l~feyeL- étnd :cequested to have
{- 1-1 ¡:.~. jY¡,=11- T ~.!.- r); ~ (-: ~ (~ . , next agenda. The resiclerlts or1 31st AVen1)e rlYP
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reql1.est.eci are Here
a rl '¡! e x e (1 .
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I\a:i~s: None, I-~-lotion carriecl.
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Ayes: Rieke, Hazen, r.!.l eìTlerl Z .
I\t aye s : Loso. l'~'i D i~ i 0 r~ c a. l:.- ~( i eel .
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that accol:'clìr1cJ j(J Š,~i)-lneS()t ::;_ statu.tes ' , Cornrni ssiOTle:( r Tl-a.r1Sr}Ol~-tat iorl
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~!.. S no substantial change nn C:SÞ~H - to a 1") pea L to 'i,·Jarrc,-nt "" 11 e\J s t 1..10 Y -
Page 2611
November 3 , 1994
Loso m2.de &, mo t i Or-1 to adjourn at 9:25 p.m. ; seconded by Hazen.
Ayes: Rieke, Loso, Hazen, Hi emenz .
I Nayes: None. Hotion carried.
; G2
Rachel stapleton
-, ...; ... . ".-, -, . '- Clerk/Administrator
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