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HomeMy WebLinkAbout1994 [08] Aug 18 Page 2b24 August 18, 1994 Pursuant to due call and notice thereof, the City Council for the I City of' St. Joseph met in regular session on Thursday, August 18, 1':3':34 at ï:ØØ p.m. in the St. Joseph City Hall. Members Present: Mayor Donald "Bud" Reber. Council Members Ross Hieke, Bob Loso, Stephanie Hazen, Ken Hiemenz. Deputy Clerk Judy Weyrens. Others Present: Mike Hazen, Rachel Stapleton, Jeff Young, Igor Lenzner, Gary Heltemes, Janelle Schneeklot, Mark Sakry, Dave Hiedeman, Pat Schneider, Steve Hennes, Steve Dehler, Duke Hewitt, Cheryl Josephs, Joe Bettendorf, Marilyn Court, Pete Giroux, Hosemary Meyer, Joe Miller, Chris Verlow. Aqenda Approval: Hazen made a motion to approve the agenda with the following additions: Clerk/Adm reports d) I::lection Judge, e) Attorney Correspondence - Fire Hall, f) Vacation - Hachel, g) Hardrives Quote - Maintenance Dept. Old Business: k) Boy Scout Building, 1) Sunset parking lot. The motion was seconded by Loso. Ayes: Heber, Hieke, Loso, Hazen, Hiemenz. Nayes: None. Motion Carried 5:0:0 Approve Minutes - July 28, 1994: Hazen made a motion to approve the minutes of the July 28, 1994 meetings as presented; seconded by Hieke. I Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion Carried 5:0:0 Approve Minutes - Auqust 4, 1994: Hiemenz made a motion to delete the discussion on the motion to table, located in the middle o:f page 3, of the August 4 minutes. (The motion was not recognized) Hazen questioned whether it was necessary to include in the corrected copy of the minutes the name of the Councilor who corrected the minutes, Hiemenz concurred. Reber stated that he has some question as to the paragraph located directly below the motion to table. After considerable discussion Hieke made a motion to table the minutes of August 4 and August 11, 1994, so that further clarification can be determined on page 3 of the August 4 meeting, and Councilor's have the opportunity to review the August 11 minutes. The motion was seconded by Loso. Ayes: Reber, Hieke, Loso, Hazen, Hiemenz. Nayes: None. Motion Carried 5:0:0 Treasurer's Report: Deputy Clerk Judy Weyrens presented the July Treasurer's report. Weyrens stated that the City has received the first half tax settlement :from the County and the first half o:f local government aid. Loso stated that the expenditure for the bleachers is divided equally between park development and the designated reserve, Grant Reimbursement. Loso made a motion to I approve the Treasurer's Report as presented. The motion was seconded by Hazen. Ayes: Heber, Hieke, Loso, Hazen, Hiemenz. Nayes: None. Motion Carried 5:0:0 Page 2b25 August 18, 19<::14 Bills Payable: Loso made a motion approving the bills payable as I presented, check numbers 199'16 - 199':33 and purchase orders 1311 - 1312; the motion was seconded by Hazen. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion Carried 5:Ø:Ø Overtime & Callouts: Loso made a motion to approve the overtime and callouts as presented. The motion was seconded by Rieke. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion Carried 5:Ø:Ø KAYUH REPORTS Thank you letter: Mayor Reber received a thank you letter from Jim Sadla, Texas. Boy Scout Troop 15'1 stopped in St. Joseph on their way back from Canada and used the Boy Scout building. They appreciated the warm hospitality and a place to sleep for the night. Meetinq Procedure: In order to try and eliminate any future problems at the meetings, Mayor Reber requested that any Council Member requesting to speak must ask for the floor first. Mayor Heber apologized to Councilor Hazen for his error with regard to the water credit for the residents along East Baker Street in 1<::1<:12. Additionally, Mayor Heber apologized for the Council for the I outburst at the August 11, 1<::194 special City Council meeting. Fire Hall Appraisal: John Scherer has recommended that appraisal figures be released to the public as soon as possible to avoid public speculation. Hazen questioned if both boards should be present when the appraisal is discussed. Hiemenz stated that the committee has received the report and would like the opportunity to recap the information and make a presentation to both boards. After discussion, the Council requested the City Offices to contact the Township to see if they can attend the August 25, 1994 meeting to receive the report. The City is already meeting to discuss the budget at OJ : øø, and would be available to meet with the Township at t;;J:00 p. m. CUUNCILUR H~POHTS Rieke Employee Waqe/Benefit Neqotiations: Rieke stated that the Personnel Committee has meet with all the non-federation employees and discussed the 1995 wage/benefit proposal of the employees. Hieke stated that the meeting went well and he enjoyed being with the employees. Hieke also requested that the City Council get I together with the employees a couple times a year. Hazen Page 2&26 August 18, 1994 I Doq Ordinance: Hazen questioned if the Council would be receiving in£ormation on the removal of dog waste as stated in the August 4, 1994 City Council minutes. Stapleton responded that the City Attorney, John Scherer has reviewed the information and presented a draf"t of" the Ordinance for them to review. Loao Hockey Rink: Loso stated that someone has ran into the hockey rink over the past weekend, and the maintenance department has repaired it with materials from the old bleachers. Maintenance Siqn: The sign for the Maintenance shop has been completed, with a total cost of $450.00. After contacting Stearns County Highway Department, it was discovered that the sign needs to have a setback of lóØ feet from the east bound lane. Therefore, it will be necessary to place the sign further down the hill than originally planned. Councilor's discussed the cost of the sign and how to charge Shannon's Upholstery. After discussion it was determined that Mr. Hinnenkamp should be contacted and presented with the options of paying $90.ØØ/yr for five years or $50.Ø0/yr for ten years. Reber stated that he would contact Mr. Hinnenkamp and report back to the Council. Hiemenz requested that when an agreement is written the City Attorney be involved. I Auqust 11 Meetinq: Loso stated that he would like to apologize for the budget meeting. He stated that he was, "pretty stressed out and tired and he might have used inappropriate wording in conveying his thoughts and it was not directed at anyone person -- it was due to alot of factors." Hie111enz Planninq Commission Actions: The Planning Commission met on August 15, lY94 and recommended approval of the following: 1) Variance on rear yard setback for HRA; 2) Front Yard Variance for Rosemary Meyer; 3) Special Use Permit for Joe Miller to construct cold storage units. These matters will be discussed in greater detail at a later time in this meeting. Auqust 11. 1994 Meetinq: Hiemenz stated that he would like to address the meeting of August 11, 1994 and made the following motion: To discipline Council Member Loso under section 21.5 subd l(e) of the City Ordinance for conduct that interrupted the perf or'mance of Ufficial duties and wrongful performance of an act that might have been lawfully performed or done during the meeting of August 11, 1994, and 1 recommend that the disciplinary action be a reprimand under subsection 3(b) for malfeasance and or misfeasance in office. I Mayor Heber stated that he talked to the City Attorney with regard to this matter. At this time the City Attorney recommended that no action be taken, but an apology is certainly in order. Mayor Reber stated that Councilor Loso was ruled out of order at the meeting. lJage 2627 August 18, 19'::14 Additionally, Reber was satisfied that Loso has apologized at this I meeting and felt that it would be nice to place an apology in the Newsleader. At this time Mayor Reber stated that he is not in favor of disciplining Councilor Loso. Mayor Reber called for a second to the motion on the floor, with no second the motion died for the lack of a second. Hiemenz made a motion that the record show that Hiemenz does not approve or condone the behavior of Councilor Loso as expressed during the meeting of August 11, 1994 and that the matter should be deferred to the City Attorney for the necessary action. The motion was seconded by Rieke. Discussion: Rieke asked for clarification on the motion. Hiemenz stated that his motion states that he does not approve of the behavior and ií Hieke wished, he can amend the motion to the Council or include himself or others. Rieke requested that Reber further check with the City Attorney to see ií something additional needs to be placed in the minutes. Mayor Heber stated that he also did not approve oí the behavior. Ayes: Hiemenz Nayes: Heber, Hieke. Abstain: Hazen, Loso. Motion Fails lÜeke stated that he does not have any problem with the motion I Gaming back forward ií more iníormation is brought íorward. Council Meetinq Tapes: Hiemenz questioned the availability of the tapes oí the City meetings. He requested to listen to the tapes oí the meeting and the íirst time the tape was not located in the City Uífice; the second time it was locked and not accessible. IT was his understanding that we had a taping system that would resolve -Lhis matter. Hiemenz also requested iníormation as to how and when tapes are available to the public. Stapleton stated that iníormation available under the data practices act does not require that information be available upon demand. It states that you have a right to request certain information and have access to it in a reasonable amount oí time, normally íi ve days. Sensitive tapes would normally be locked. Additionally, Stapleton stated that she had taken the tape home to work on the minutes at her computer at home. Stapleton also stated the cabinet íor the tape machine is extremely -Light and it is diíficult to get the tapes in the machine. Heber requested that Stapleton determine what is needed to make the tape recording more reliable. Hieke stated that he is a strong proponent oí taping the meetings, and the originals should not be used for the public to listen to. All the tapes should be duplicated, and kept in the back room oí the annex with duplicates available íor the public to review. The I public should be able to walk in the ofíice and request to listen to a tape. Additionally, the City should determine a reasonable fee íor duplicating tapes and not allow the public to make copies. Page 2628 August 18, 1994 I Hazen was concerned that the tapes were leaving the City O££ices and :felt that until the tapes are duplicated they should not be taken home. Reber requested that Council Members think about this problem and bring ideas back to the Council £or the next meeting. At this point the matter can be re£erred to John Scherer, City Attorney, to establish a written policy. Hazen also stated that i:f the City is having a problem with the taping machine, it should be serviced. POLLC~ CHLEr R~PORTS In the absence of the Police Chief, Acting Chief Jef£ Young presented the July police report. Probationary Status - Brain Kline£elter: O££icer Brian Kline£elter has completed one year of employment and has successfully completed the probationary period. Loso made a motion to make O£ficer Klinefelter a regular full time permanent employee. The motion was seconded by Hieke. Hiemenz made a motion to amend the motion to delete the word permanent. The amendment was seconded by Loso. Vote call on amendment: I Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion Carried 5:0:0 Vote call on the motion as amended: Ayes: Heber, Hieke, Loso, Hazen, Hiemenz. Nayes: None. Motion Carried 5:0:0 Intoxilyzer School - Kline£elter was approved a while back to attend intoxilyzer school. At the time he was approved the course was offered at no charge. Since that time the have attached a course fee of $200.00. Hiemenz made a motion to approve the expenditure of $20Ø to send Officer Klinefelter to Intoxilyzer School as requested. The motion was seconded by Rieke. Ayes: Reber, Hieke, Loso, Hazen, Hiemenz. Nayes: None. Motion Carried 5:0:0 Monthly Report: Acting Chie£ Young brie£ly discussed the July report and responded to questions of the Council. Hazen made a motion to approve the police report as presented. Seconded by Hiemenz. Ayes: Heber, Hieke, Loso, Hazen, Hiemenz. I Nayes: None. Motion Carried 5:0:0 Joe Miller. Cold Storaqe Facility: Joe Miller appeared be£ore the Council requesting approval of the Special Use permit. This permit would allow for the construction of cold storage units in an Page 2b2':) August 18, 1':194 area 'Looned General Business. St. Joseph Code of Ordinances :52.20 I subd :3(e) allows other uses determined by the Planning Commission 1:.0 be of the same character. 'rhe property is legally described as follows: The West Two Hundred (200) feet, as measured along the Northerly right-ai-way line of 'rrunk Highway Number Fifty-two (52) of the following described 'lract: All that part of the Southeast Quarter oi the Northwest Wuarter (SI:.; 1/4 NW 1/4) of Section Ten ( 10) , in Township Une Hundx'ed Twenty-four (124) North, of Range Twenty-nine (29) West, in Village of St. Joseph, Stearns County Minnesota, described as follows: Commencing at the Southeast corner of the Northwest Uua:ctex' (NW 1/4) of Section 10; thence on an assumed bearing oi North alt1ng the I:.;ast line oi said Northwest Quarter (NW 1/4), a distance of ~5':1.:;1 feet to a point on the Northerly right-ot-way line of Trunk Highway 52; thence 88 degrees, 18 minutes West along said right-oi-way line 831. ~7 feet; thence North 01 degrees, 35 minutes I:.;ast 290.22 feet to its intersection with the Southwesterly right-oi-way line of the Burlington Northern Railroad; thence Southwesterly along said right-of-way line to its intersection which said East line of Northwest Quarter (NW 1/4) of Section 10; thence South along said I:.;ast line 87.91 feet to the point of beginning. Joe Miller spoke on his own behali. Mr. Miller stated that he I plans to construct a storage facility with 14 units. Each unit would be 10' )/; 24' , and would be used for the storage of household goods and vehicles. In addition, he would be constructing a shed ¿4' x :';0' io:c storage. Mr. Miller presented written authorization from Burlington Northern Hailroad to construct the storage units one foot inside the railroad Hight-Ut-Way. In consideration of the recommendations of the Planning Commission, Hazen made a motion to approve the Special Use permit of Joe Miller t"o construct a cold storage tacility. Approval is based on the following: 1. St. Joseph Code of Ordinances 52.8 subd 4: The Planning Commission shall recommend a special use permit and the Council shall order the issuance of such permit only ii both the Planning CCJmmission and Council find that such use at the proposed location: Findings: The special use meets all the requirements a-k. 'rhe motion was seconded by Hiemenz. Ayes: Heber, Hieke, Loso, Hazen, Hiemenz. Nayes: None. Motion Carried 5:0:0 I Front yard Variance Request, Rosemary Meyer: Rosemary Meyer appeared beiore the Council requesting approval of a twelve (12) foot variance on the front yard setback to allow construction of an accessory D\.Ülding. Page 2b3Ø August 18, 1994 I St. Joseph Code of Urdinan~es ~2.16 subd 6(a) states, "Front yard setbacks of not less than 80 feet on all public right-o£-ways, unless 30 percent or more of the frontage on the same side of the street between two intersecting streets is improved with buildings that have observed a greater or less depth of front yard in which instance no new building or portion thereof shall project beyond a straight line drawn between the point closest to the street line o:f the residence upon either side of proposed structure or, i:f there be residences upon only one side, then beyond the straight line projected from the front of the nearest residences, but this regulation shall not be interpreted to require a front yard of more than ::;0 feet. Where the street is curved the line shall follow the curve of the street rather than to be a straight line. " The property is legally described as :follows: The North lØØ feet of the North 208.72 feet of the South 1,722.14 :feet of the West Une-half of the Southwest Quarter (W 1/2 SW 1/4) of Section Eleven (11), Township Une Hundred Twenty Four (124) North of Range Twenty Nine (2'] ) West. In consideration of the recommendation of the Planning Commission, and its application to the Comprehensive Plan and Ordinances of the City of st. Joseph, Hiemenz made a motion to approve the twelve I foot variance request to construct an addition to an existing residence. Approval is based on the following findings: St. Joseph Code of Ordinances 52.7 subd 2: A variance shall not be granted by the Board, or by the Council upon review unless they determine supporting findings: a. That there are exceptional or extraordinary circumstances or conditions applying to the property in question as to the intended use of the property that do not apply generally to other properties in the same zoning district. The exceptional or extraordinary circumstances must not be the result of actions taken by the petitioner. ¡'°inding: An error was made in the authorization of the building permit, which was not the results of actions taken by the petitioner. b. "hat the literal interpretation of the provisions of this Ordinance would deprive the petitioner of rights commonly enjoyed by other properties in the same district under the terms of this Ordinance. Finding: The petitioner has a right to have a garage. d. That the proposed variance will not impair an adequate supply of light and air to adjacent property, or diminish or impair established property values within the surrounding area, or in any other respect impair the public health, safety or welfare of the I residents of the City. ¡'°inding: As stated by the neighbors, allowing this addition will only increase the surrounding home values. €:'. 1~at the condition or situation of a specific piece of Page 2b::l1 August 18~ 1994 I proper ty, or the intended use of said property, for which the variance was sought, is not of so general or recurrent a nature as to mal<e reasonably practicable the formulation of a general regulation for such conditions. The motion was seconded by Hazen. Ayes: Re bel", Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion C¡:H~ried 5:Ø:Ø Hiemen'L: stated that the Planning Commission has also requested that a letter be sent to the 8uilding Inspector stating concern for the error that occurl~ed in this matter. Stearns County HRA: Igor Lenzner appeared before the Council to request approval of a 2Ø' variance on the rear yard setback in an area ;¿;oned R-3. The variance is needed to construct three (3 ) fou:c (4 ) unit townhomes. St. Joseph Code of LJrdinances :52. 18 subd 7(c) requires a l-ear yard setback of not less than forty (40) feet. Thl:? property is legally described as follows: Lots 1-6, Block 1, Cedal~ Village II; Lots 1-4, Block 1 Cedar Village III. Igor LenL.ner, legal counsel for HRA, spoke on their behalf and I presented a final drawing of the proposed construction. Since the Planning Commission meeting, Mr. Lenzner stated that he has r1:?ceived the recommendations of the Fire Chief. He requested that the Council not require those recommendations as part of the Special Use. Rieke stated that as the concerns of the fire Chief deal with safety, he would be hesitant to approve the plan without attaching the requests as conditions. Rieke further stated that if the recommendations cannot be adhered to, HRA is welcome to appear before the Council and request to be relieved of the requirements. In consideration of the information presented to the Planning Commission and its application to the Comprehensive Plan and LJrdinances of the City of St. Joseph, Rieke made a motion to approve the twelve foot variance on the rear yard setback based on the following findings: St. Joseph Code of Ordinances 52.7 subd 2: A variance shall nut be granted by the Board, or by the Council upon review, unless they find the supporting findings: a) That there are exceptional or extraordinary circumstances ur uonditions applying to the property in question as to the intended use of i...he property that do not apply generally to other I properties in the same zoning district. The exceptional uircumstances must not be the result of actions taken by the petitioner. Finding: The property as described above is landlocked and does not have an ingress/egress. Additionally, access to outlot A was denied by the property owners. d) That the proposed variance will not impair an adequate supply of light and air- to adjacent property, or diminish or impair Page 2b32 I August 18, 1994 established property values within the surrounding area, or in any other respect impair the public health, safety or welfare of the residents of the City. Approval is based on the following contingencies: a) Approval of the Fire Chief to include the following requirements 1. A fire hydrant be installed on the West end of the driveway by the cul-de-sac. 2. Un the South side, adjacent to Outlot A, and the E::ast side, execution of a written agreement prohibiting the installation of a fence. 3. Designation of a fire lane that would be established and maintained, including signage. b) Hefer the replatting of the property to the City Attorney for his recommendation. The motion was seconded by Hazen. Ayes: Heber, Hieke, Loso, Hazen, Hiemenz. Nayes: None. Motion Carried 5:0:0 I OPEN TU THB PUHL1C - No one present wished to speak Hazen made a motion to recess at 8:20; seconded by Hieke. Ayes: Reber, Hieke, Loso, Hazen, Hiemenz. Nayes: None. Motion Carried 5:0:0 Mayor Heber reconvened the meeting at 8:30 p.m. CLERK/ADMINISTRATOR HEPORTS Refuse Contract: Stapleton reported that the City refuse contract expires December 31, 1994. The Council agreed to advertise for bids for the service of refuse removal, to include the Spring and f'all cleanup. Also discussed was the inclusion of requiring refuse to be hauled to MN land fills and notifying the City which land fill they would be using. Hazen made a motion to seek bids for the service of refuse removal for City residents providing the same services as the existing contract. The motion was seconded by Hiemenz. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion Carried 5:0:0 Water Permit: Ed Merkling requested a permit to haul water using the ~ire equipment in cases of emergency. Mr. Merkling is I requesting a blanket permit to haul water as needed. Hazen made a motion granting Mr. Merkling a blanket permit to haul water until such a time the City establishes a policy. The motion was seconded by Rieke. Discussion: Rieke questioned the procedure of authorizing the hauling of water and stated that if the City allows the hauling of water, the following needs to be considered: 1 ) all residents should have equal access to purchase water, and; 2) all the Page 2b:.:J:"'~ I August 18, 19~4: residents should have equal to rent equipment to have water access hauled with the City equipment. Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion Carried ~:ø:ø A"partment Repairs: Stapleton reported that all the necessary repairs have been made to the City apartments and a Certificate of Occupancy has been issued. Election Judqe: Hiemenz made a motion appointing Leander Neyer as an election judge. '1'he motion was seconded by Hazen. Ayes: Heber, Hieke, Loso, Hazen, Hiemenz. Nayes: None. Motion Carried 5:0:0 Vacation: Stapleton stated that she would be out of the office August 22 through August 24. Hardrives Quote: Public Works Director, Dick Taufen, presented a quote from Har-drives to install a bituminous apron at the maintenance shop. Hazen made a motion to approve the request of the Public Wor'ks Director as presented; seconded by Hiemenz. Ayes: Heber, Hieke, Loso, Hazen, Hiemenz. I Nayes: None. Motion Carried 5:0:0 ULlJ BUSINESS Sidewalk District: Rieke discussed the proposed sidewalk district and the need to establish a designated sidewalk district that would be maintained. Councilors discussed the safety of providing sidewalks on College Avenue, East Baker- Street and Minnesota Street. After- considerable discussion, Hazen made a motion to adopt the sidewalk district as pr-esented excluding the por-tion fr-om -the entrance of Clinton Village to bth Avenue. The motion was seconded by Hiemenz. Discussion: Hiemenz requested the Council considel- adding a sidewalk distr-ict on the North side of County Rd 75 where the Btudent apartments are located. That area will have a heavy concentr-ation of traffic and safety needs to be addr-essed. The Council agreed to consider this area at a later time. r<eber requested the City Engineer to provide the Council with cost estimates for repairing a block area of sidewalk. This figure could then be used in the prioritization stage. After discussion as to who would be responsible for the I prioritization, Hazen made a motion to amend the motion to au-thorize Bud Heber and Hoss Rieke to review the sidewalk district and prioritize the repair/installation needs using a five year planning period. The amendment was seconded by Rieke. Vote call on amended motion: Ayes: Heber, Hieke, Loso, Hazen, Hiemenz. I Page 2634 August 18, 1994 Nayes: Non.e. Motion Carried ~:Ø:0 Vot.e call on original motion: Ayes: Reber, Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion Carried 5:0:0 Loso made a motion to review the current Ordinance regulating sidewalks and update it as necessary. The motion was seconded by Hazen. Ayes: Heber, Hieke, Loso, Hazen, Hiemenz. Nayes: None. Motion Carried 5:0:0 Police Chief Contract: Stapleton reported that the Attorney will have a draft for the Council to review after the Police Chief returns from vacation. Doq Ordinance Amendment: The City Attorney has prepared a proposed amendment to the Dog Urdinance, No. 104 as requested. The proposed amendment makes provisions for housing more than two dogs and the immediate removal of animal waste. Hiemenz questioned if the proposed ordinance would require animal owners to carry a device to I remove animal waste. Stapleton stated that approval of this amendment would require such. Hiemenz made a motion approving the amendment to Urdinance No. 1Ø4 as presented by the City Attorney. The moticm was seconded by Hazen. Discussion: Rieke questioned the enforceability of the Ordinance and cautioned the Council not to approve an amendment that might not be able to be enforced. Ayes: Heber, Hazen, Hiemenz. Nayes: Loso, Hieke. Motion Carried 3:2:Ø Boy Scout Buildinq: The Public Works Director presented a quote of $4~Ø to install gas service to the Boy Scout Building. Rieke questioned if the City should consider funding a portion of the cost. Heber stated that the building is City owned and it would be appropriate for the City to bear the costs. Hazen made a motion authorizing the expenditure of s45Ø.ØØ to provide gas service to the Boy Scout Building. Ayes: Heber, Hieke, Loso, Hazen, Hiemenz. Nayes: None. Motion Carried 5:Ø:Ø Summer Recreation Proqram: Mark Sakry, Dave Hiedeman and Chris Verlow of St. Cloud Boys and Girls appeared before the Council to discuss the Summer Hecreation program. Hazen and Hieke questioned I Ms. Ver-low as to how the program was advertised. She stated that the flyers were handed out in the local schools and available through Kid Stop. Rieke discussed with the representative of the Boys and Girls Club the need for the City to maximize the dollar and provide the best recreation program possible. The City will be f::'xploring alternatives for summer recreation for I 995. When questioned as to the program for 1994, Ms. Verlow stated that they were not prepared to report on the program at this point, but rather would like some feed back from the Council. Page 2b35 August 18, 1994 I ¡'ls. Verlow also stated that Councilor Loso has requested information as to the costs and procedures for establishing a Babe ~uth LeaguE? t'rogram. Reber felt that it is important to provide oppor turd ties for the youth of st. Joseph, but at the same time the Council must watch the costs of such programs. Reber stated that the local organizations should be approached to see if they are willing to participate in cost sharing the program. Rieke made a motion stating that, "We as a Council are seriously committed to providing a Babe ~uth League to the youth of St. Joseph and are requesting to be locked into the :coster for 1':39:5. " The motion was seconded by Hazen. Discussion: The Council generally felt that at this time a íinancial commitment could not be made, but appointed Loso, as a Par'k Board l1ember, to request íunds from the local organizations to help finance the program. Council Members requested that this matter- be placed under Uld Business far further discussion. Ayes: Heber, Hieke, Loso, Hazen, Hiemenz. Nayes: None. Motion Carried 5:0:0 Steve Hennes, Whitney Center: Steve Hennes, Director of Whitney I =:enior Center appeared before the Council requesting funding to assist the Senior Center. Currently 54 households in St. Joseph \.~ s e the Whitney Senior Center. The center provides many oppor·tuni ties for the retired to include: wood working, meals, social activities and day t.rips. Duke Hewitt invited the Council t.o visit Whitney to see what services they provide. Pat Schneider: Pat Schneider, representative of the St. Joseph Haseball '!'eam appeared before the Council to report/request the fallowing: 1- '!'he bleachers have been ordered and are due to arrive the first week of September. The installers will arrive immediately and installation should only last approximately two days. ¿. Water- Problems: The cement slab installed for the new bleachers works well. However, it has caused problems with washouts. Schneider is requesting assistance in resolving this mat.ter'. Heber stated that the City Engineer would be contacted to resolve this matter. 3. With the installation of new bleachers, the Baseball Team is requesting that a new sign be painted, stating the following: Welcome to Memorial Park; Home of the St. Joseph "Saints"; St. JQseph American Legion Post 328 "Joes"; No food or beverage may be brought into the park. The Council requested Schneider to make I application for a sign permit with the City Building Inspector. 4. Field Hental: The Baseball Team currently charges a nominal fee for renting the field for baseball tournaments. Schneider is requesting to raise the fees as follows: Single Game - from $40.00 to $5Ø.00 Double Game - from $70.Ø0 to $80.ØØ Practice - from $20.00 to $30.0Ø Page 2636 August 18t 1994 Loso made a motion authorizing the increase in field rates as proposed; seconded by Rieke. Ayes: Rebert Rieke, Loso, Hazen, Hiemenz. Nayes: None. Motion Carried :S:0:Ø :j. storage Shed: Schneider reported that the Legion is interested in constructing a storage shed. The Baseball Team would like to expand the storage shed to include ADA approved restrooms and a concession stand. CITY EHßIHEEH REPUHTS Pretreatment ProQram: The Committee working on the Sewer Ordinance update has finished reviewing the documentation and the amendment to the Urdinance will be ready for publication. Abandonment of the Railroad: Bettendorf stated that he has contacted the Hailroad in the hopes of acquiring additional crossings, but it is very difficult. At this time the Railroad is not willing to release additional accesses without closing an é'xisting access. Bettendorf stated that as he reported earlier, the ICE TEA bill calls for a 25% reduction in the amount of RR crossing and the legislature has followed requesting an additional 25% reduction. For the City to have access to an additional crossing for County Road 133t we may have to close the existing crossing and construct a frontage road. Bettendorf stated that he would continue to work on this matter. Tax Increment FinancinQ: Bettendorf requested that the Council consider providing TlF' financing to those wishing to develop in the industrial park. The Council agreed with Bettendorf that it is important to be able to provide TIF financing after which Hazen made a motion authorizing the City Engineer and the City Attorney tu put together a proposal for Tax Increment Financing to be reviewed the Council. The motion was seconded by Hiemenz. Ayes: Reber, Hieke, Losot Hazen, Hiemenz. Nayes: None. Motion Carried 5:0:0 Water Tower Illumination: The illumination of the water tower is scheduled to be completed by the scheduled completion date of September 2'/, 1YY4. Northland III: The underground work for Northland III is scheduled -Lo begin shortly. Bettendorf stated that the parkland issue has been settled, with the entire park area being designated and platted with the first phase. The park should be relatively dry except after heavy rainfallst whereas water may pool in the center. Water Tower: The first year water tower inspection has been completed with a :full analysis o:f the facility. This inspection cost was part o:f the original contract with AEC, and will not need to be repeated for six or seven years. Page 2687 August 18, 1994 Old Hiqhway 52: .The project is nearly complete and went very well. Mayor Reber extended the meeting 1~ minutes. -.:;, ~ .. Hillstream Park: Bettendorf discussed the two proposals submitted :for blacktopping at Millstream Park. The Lions have donated the funds to cover this expenditure and are questioning when the project will bl:Õ' completed. Hiemenz made a motion authorizing the Lions to proceed with the project as presented; seconded by Hazen. Ayes: Reber, Rieke, Loso, Hazen, Rieke. Nayes: None. 110tion Carried ~:ø:ø Bettendor± will draw the specifics fOl~ the contractor to lay the surfacing. When it is completed he will forward it to Leo Sadlo. Acting Chief' Young questioned the parking on the South side of the fields, in the grass area. The area is posted "no parking" on the park area, but due to the overflow, they are driving and parking in this area. Reber stated that he would talk to some of the Officers of the Recreation Association to resolve the matter. Morninqside Parl< : Bettendorf discussed the layout for the parking lot and entrance o:f Morningside Park. Rieke questioned if the ~ntrance to the park will line up with the existing roads. Bettendorf assured the Council that it would be in line. East Minnesota Street: Bettendorf stated that he is still working on resolving complaints/requests of residents in the project area. To assure that all the concerns are addressed, the City will retain a reserve to correct those that need attention. Mayor Reber extended the meeting 5 minutes Other Concerns: Reber questioned Bettendorf as to the status of the replacement sod for those areas where it did not survive. Bettendorf stated that they are having a problem with the subcontractor, so until this matter is resolved the project will not be closed. ~eber questioned 'lhe problems in Northland with the sewer lines Gaming in'lCJ the house too low. Bettendorf responded that this is a cCJntr-ac'lor's problem. The utility lines are installed properly 'Lo allow for adequate connection. The City should not have to allow c;ontr-actors to excavate in the new streets due to this err-or. Ad;ourn: Hiemenz made a motion to adjourn at 10:20 p. m. ; seconded by Hazen. Ayes: Heber, Hieke, Loso, Hazen, Hiemenz. Nayes: None. Motion Carried 5:0:0 Page 2b38 August 18, 1994 ,I 91tiµJ~ dy Weyrens . eputy Clerk - ., I ~ I