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HomeMy WebLinkAbout1995 [02] Feb 02 I Page 2750 February 2, 1995 Pursuant to due call and notice thereof, the City Council for the City of st. Joseph met in regular session on Thursday, February 2, 1995 at 7:00 p.m. in the City Hall. MEMBERS PRESENT: Mayor Donald Bud Reber; Council Ross Rieke, Bob Loso, Ken Hiemenz, Cory Ehlert; Clerk/Administrator Rachel Stapleton. OTHERS PRESENT: Judy Weyrens, Stephanie Hazen, Art Hiemenz, Edith Hiemenz, Dick Taufen, Jim Kacures, Jim Marthaler, Janelle Von Pinnon, Joe Bettendorf, Steve Christen, John McVicker, Jamie Phenow. AGENDA: Loso made a motion to approve the agenda with the omission of the Police Chief contract until the next meeting in anticipation of receiving a response from the Chief. The motion was seconded by Hiemenz. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. I CONSENT AGENDA: Loso made a motion to approve the consent agenda as follows, with approval of the minutes to be removed for discussion; seconded by Rieke. a) Attendance requested to the following seminars 1) MRWA Technical Conference, registration $75, to be held in st. Cloud, March 7 - 9, requested by Richard Taufen. 2) Changing Environmental Issues, registration $20, February 16 in st. Cloud, requested by Jim Marthaler. 3) Intro. to IBM Compatible Computer, a three week course sponsored by District 742, requested by Jim Marthaler b) Resolution Authorizing application to International Lions club for the Funding of Fire Equipment. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. BILLS PAYABLE: Loso made a motion to approve the bills payable check numbers 20595-20631, as presented by Deputy Clerk Judy Weyrens; seconded by Rieke. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. Rieke made a motion to approve the overtime and callouts as I presented; seconded by Ehlert. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. MINUTES: Hiemenz presented additional corrections to the January 19 minutes. He stated that Loso voted naye on the Health Insurance Page 2751 I February 2, 1995 matter and that the meeting adjourned at 8:40 p.m. Ehlert moved to approve the minutes of the January 19th meeting with corrections; seconded by Loso. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. Hiemenz made a motion to approve the minutes of the January 24 special meeting as presented; seconded by Loso. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. MAYOR REPORTS: 1) The Council received a copy of the report from the Personnel Committee in regard to the Mike Hazen complaint Mayor Reber made a motion to accept the report and authorize the City Attorney to prepare a letter of response to Mike Hazen and advise Council on the confidentiality of the information; the motion was seconded by Loso. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. I Loso made a motion to have all the copies of the documents sent out on this matter turned back to the Mayor who will return them to the City Attorney. The motion was seconded by Rieke. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. 2) The League Bulletin shows $18,336 in proposed cuts in Local Government Aid for our City. 3) The Mayor received a response from Minnesota Pollution Control Agency on the Kacures Property, 307 1st Avenue NE. He gave a copy of the report to Jim Kacures. 4) The Mayor has received letters from the Economic Development Partnership on enterprises interested in locating in the area. The City would be interested in grant funding to assist in development of the Industrial Park. COUNCIL REPORTS RIEKE: The CORE agendas are available for the February 6 meeting. EHLERT: 1) As discussed at the last meeting, Ehlert has discused I wi th members of the Sno-Joes speed control of snowmobiles going through the City. The Sno-Joes proposed posting a person at each end of town on the snowmobile trail as a warning during busy times. Changing the trail would be difficult this year, because it is part of the state trail. The Sno-Joes will further discuss speed control and will bring recommendations back to Ehlert. Page 2752 February 2, 1995 2) At the APO meeting Ehlert attended Minnesota road and highway statistics were discussed. LOSO: 1) The Joint Operating Fire Board met last night and approved the purchase of bunker coats, one pair of replacement boots, a blade for the chop saw, and attendance of two firefighters at the state convention and four firefighters at state Fire School. 2) The warming house will close at the end of next week depending on the weather. 3) The City Attorney prepared sample Department Head evaluation forms for the Council to view. A copy will be sent to the Council members. HIEMENZ: No report. CLERK/ADMINISTRATOR REPORTS: 1) Proposed written policies are being prepared for Council consideration on dispensing public information, including copies of tapes. DEPARTMENT HEAD REPORT: Director of Public Works Richard Taufen reported that: 1) An inspection of the property sites was done recently by a Loss Control Consultant of our insurance company. His report will be sent to us soon. 2) The I SO survey was done about two months ago. The inspector felt that we could drop down in insurance rating to a five or six but he will be sending a written report. 3) The annual water report will be ready for the next meeting. OLD BUSINESS a) Craig Bomgaars is gathering information on cabinets to meet our needs for storing the recording equipment and associated storage needs. Rieke stated to also check on a wall cabinet to hold the tapes of past meetings, for cataloging and easy retrieval. b) Snow removal requirements for the County/City CSAH 75 signal project will be reviewed with the engineers. c) Loso recommended the City establish by resolution, a public safety sidewalk district as is provided for in the ordinances. Hiemenz stated that he intends to work on a policy and official map to define the areas where the City will participate in the sidewalk costs. d) Loso made a motion to refer to the motion of August 19, 1994 which removes the status of exempt and non-exempt employees, in reference to the Fair Labor standards Act, and affirmed that all employees of the City are non-exempt according to the requirements Page 2753 February 2, 1995 of the Act. The motion was seconded by Rieke. Discussion - Rieke stated that this was an in-depth process and that the Committee looked at all aspects. Hiemenz stated that originally the Committee viewed the criteria, and if a majority of the items met the job description the classification was established. Hiemenz also discussed the requirements of FLSA including "paid time". Loso stated that time clocks would clarify paid time. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. OPEN TO THE PUBLIC: Jim Marthaler reported that he is receiving quotes on pickups and he will present the information to the Council for the next meeting. He stated that this pickup has been budgeted for over the past few years and will come out of the Sewer Fund budget. Loso made a motion to recess for fifteen minutes at 8:00 p.m. ; seconded by Ehlert. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. REFUSE CONTRACT PROPOSALS: Rachel Stapleton presented the refuse contract proposals as opened. After reviewing them the Council requested further compilation of them to show one final cost for comparison. The Council will consider the proposals at the next meeting. CITY ENGINEER REPORTS CAPITAL IMPROVEMENT PLAN: Joe Bettendorf presented a Capital Improvement Plan, CIP, proposal he compiled from information considered by a committee of City Officials. The Council discussed the various projects including the future well and water treatment facility. Mayor Reber discussed means to make the Industrial Park properties saleable. Rieke discussed the proposed street improvements and the status of the arterial roadway route through st. Ben's. Bettendorf stated that Bill Hansen of APO has been working on it and that the Council may wish to have him present it at a Joint meeting with the City and Township and may wish to invite st. Ben's officials. Council discussed the need to get the roadway route designated. The next step on the CIP is to determine costs of the projects, review the priorities, adopt the plan and use it as a tool. WATER WELL AND TREATMENT FACILITY: Joe Bettendorf discussed the need for the proposed well and treatment facility. After short discussion Loso made a motion authorizing SEH to proceed with plans and specifications for the well and treatment facility by SEH. The motion was seconded by Rieke. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Page 2754 February 2, 1995 Nayes: None. Motion carried. MS-TRAM: Janelle Von Pinnon presented an informational video on the MS fund raiser called TRAM (The Ride Across Minnesota) , a biking fund raiser that has st. Joseph as an overnight stop. This will bring around 3,000 people into our community July 26, 1995. She discussed the committees set up to handle the needs of the bikers and encouraged volunteers to help. ADJOURN: Loso made a motion to adjourn at 9:44 p.m.; seconded by Hiemenz. Ayes: Reber, Rieke, Loso, Hiemenz, Ehlert. Nayes: None. Motion carried. Q. Rachel Stapleton Clerk/Administrator