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Home My WebLink About[04g] 2016 Fire Relief Contribution 4(g) Council Agenda Item MEETING DATE: June 5, 2014 AGENDA ITEM: Requested Action: Fire Relief – Acknowledge the 2014 Report indicating a $ 0.00 liability for the 2016 Relief Contribution. SUBMITTED BY: David Salzer, St. Joseph Fire Relief Association BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: Annually the Council receives the report. BACKGROUND INFORMATION: The Fire Relief Association is a separate entity from the St. Joseph Volunteer Fire Department. The St. Joseph Relief Association manages the retirement for the volunteer Fire Department. The Mayor and Administrator/Clerk are financially responsible and attend the quarterly meetings. Annually the Relief Association must present the Council with a financial statement illustrating the fund status and required municipal contribution. This fund is audited separately from the City Audit and the Relief Association is responsible for the independent audit. Like the City Audit, this information is filed with the State of Minnesota. This year the Fire Relief Association changed auditors and engaged KDV, the same auditors the City uses. The change provided for quicker turn around and ease. Form SC-15 illustrates the required contribution for 2016. As can be seen on the attached the projected municipal requirement is $ 0.00, the same as last year. Therefore the contribution is reduced. The Fire Board has previously agreed to provide a $ 3,000 contribution when the City does not have a liability. The Council does not need to approve this report; rather they must accept the report authorizing the administrator to execute the same. This report is a mechanism to assure that Councils are aware of the condition of the retirement fund and have advance notice of any required contribution. The reports are due to the State prior to Cities preparing their budget so the shortfall can be included. Due to retirements and a sluggish market the liability has not changed much over the last three to four years. BUDGET/FISCAL IMPACT: Inclusion of $ 3,000 for the 2016 Budget ATTACHMENTS: Request for Action Summary Financial Report REQUESTED COUNCIL ACTION: Accept the Fire Relief Report and authorize the Administrator to execute the Fire Relief Report indicating that the Fire Relief has presented the report to the City Council identifying the liability for 2016. 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Stat.§69.051,subd. 1 a(a),the detailed financial statement shows: (1)the sources and amounts of all money received; (2)all disbursements,accounts payable and accounts receivable; (3)the amount of money remaining in the treasury; (4)total assets,including a listing of all investments; (5)the accrued liabilities;and (6)all other item ssary to w ac tely the revenues and expenditures and financial position of t6e relief association. ,. � _j S' natu L F ASSO ATI PRES�ENT,SECRETARY,OR TREASURER DATE First ame Last Name Title t _._. � l.�. _�i..L/S.� -�» 3 a�,_ 71-c�,/ Sig ure: UNI P CLERK See In tructions DATE BUSINESS TELEPHONE L�G�) .� F'P�'1� First Name Last Name (If the relief association is a�liated with an Independent Firefighting Corporation serving more than one community,the municipal clerk for the largest community served by the fire department must sign.) Auditor or Accountant Certification Associations with Assets and Liabilities LESS THAN $SOQ,000 (An independent accountant may certify the detailed financial statement below or,if qualified as a certified public accountant,pmvide a separate attestation report by March 31,2015.) Pursuant to Minn.Stat.§69.051,subd.I a(b),we have examined the preceding detailed financial statement(including investment information)of che Special Fund and the Ganeral Fund,and hereby certify that th'rs detailed financial sYatement is presented in aonformity with Minn.Stat.§69.051,subd. la(a),except if noted on the attached signed,dated sheet. The Relief Associatiods managernent is responsible for the detailed financial statement.Our responsibility is to express an opinion based on our examination. Our examination was condueted in accordance with attestation standards established by the American Institute of Certified Public Accountants and,accordingly,included examining,on a test basis,evidence supporting the detailed financial statement and perfomung such other procedures as we considered necessary in the circumstances.We believe that our examination pmvides a reasonable basis for our opinion. In our opinion,the detailed financial statement presents,in all material respects,the condition of the Special Fund and the General Fund,based on the criteria of Minn.Stat. §64.051,subd.la(a),referred to above. First Name Last Name NAME OF FIRM NAME OF AUDITOR/ACCOUNTANT Street Address City State Zip Code ADDRESS OF FIRM Signaturet AUDtTOR/ACCOUNTANT DATE BUSINESS TELEPHONE FAX NUMBER EMAIL ADDRESS Associations with Assets or Liabilities of AT LEAST $500,000 Pursuant to Minn.Stat.§69.051,subd. 1(d),a certified public accountaut or the state auditor must attest to,and submit,audited financial statements of the relief association to the Office of the State Auditor. The Reporting Form and audit report must be submitted by June 30,2015.