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HomeMy WebLinkAbout2003 [12] Dec 04 December 4, 2003 Page 1 <;>f6 ¡ Pursuant to due call and notice thereof, the City Council for the City of SI. Joseph met in regular session on Thursday, December 4, 2003 at 7:00 PM in the SI. Joseph City Hall. I i Members Present: Mayor Larry Hosch. Councilors Gary Utsch, AI Rassier, Ross Rieke, Dale Wick. Administrator Judy Weyrens. I City Representatives Present: City Engineer Joe Bettendorf, Fire Chief Dave Theisen, Police Chief Peter Jansky , Others Present: Jim Sand, Tim Erkilla, Matt Volbrock, Jim Orthendal I Approve Aaenda: Rassier made a motion to approve the agenda as presented; seconded by Utslh and passed unanimously. I I , Consent Aaenda: Rassier made a motion to approve the consent agenda as follows; seconded by Wick and passed unanimously. ! a. b. c. d. e. I f. g. h. i. Bills Payable - Approve check numbers Minutes - Approve the November 2003 minutes I Application for Payment - Authorize the Mayor to execute Pay Application NO.6 for 2002 Northland Plat 6 and authorize payment in the amount of $ 20,475.90 I Application for Payment - Authorize the Mayor to execute Pay Application No.3 for the improvements for the 2002 East Baker Street Lift Station renovations and authoriz,e I payment in the amount of $ 7,487.42 Application for Payment - Authorize the Mayor to execute Pay Application NO.3 for the 2003 Liberty Pointe Improvements and authorize payment to R.L. Larson in the amount of $ 1,280.00 ' Application for Payment - Authorize the Mayor to execute Pay Application NO.4 for the 2003 Liberty Pointe Improvements and authorize payment to R.L. Larson in the amount of $ 168,570.29 " I Application for Payment - Authorize the Mayor to execute Pay Application No.4 for the Northland Plat Seven Improvements and authorize payment in the amount of $ 4,432.70 to R.L. Larson. I Change Order - Authorize the Mayor to execute change order No. 1 for the Northland' , Plat Seven to reimburse a property owner for crop damage. ' Non Intoxicating Liquor, Cigarette and Amusement Licenses - Issue licenses for 200~ based on completed applications. Public Comments to the Aaenda: No one present wished to speak. Dave Theisen - Fire Report: Fire Chief DaveTheisen presented the Council with the six month fire activity report for the period June 1, 2003 through November 30, 2003. Theisen stated the Fire Department has been very active and responded to 282 calls during the past six months. Thesien presented the following summary of call activity: 2002 2003 Jurisdiction Summary: City of SI. Joseph 67 91 SI. Joseph Township 42 47 SI. Wendel Township 15 18 Mutual Aid 4 0 Call Type Summary Medical Calls 183 206 I Fire Calls 67 75 Weather Calls 0 1 Total Calls 250 282 December 4, 2003 Page 2 of 6 Rieke made a motion to accept the six month fire report for the period of June 1 through November 30, 2003 as presented by the Fire Chief. The motion was seconded by Utsch and passed unanimously. Central Minnesota Federal Credit Union: Jim Orthendal representing the Central Minnesota Federal Credit Union approached the Council requesting approval of the parking plan for their new facility. Orthendal stated that the CMFCU has purchased the property at 35 College Avenue North and have submitted a plan to the Planning Commission to remodel the existing facility. Utsch stated that since the property is located in the General Business District, the City Council and Planning Commission have the authority to waive some of the parking requirements. Orthendal stated that the property can only provide two parking spaces and the Ordinance requires 8 spaces. He further stated that CMFCU is willing to lease parking spaces from the City to meet the minimum standards. Utsch stated that the Planning Commission approved the parking plan without leasing space from the City. It was the consensus of the Commission that adequate off street parking would be available and the City should not be leasing spaces to other entities. Hosch disagreed and stated that the City is in a position to lease parking spaces and believes that the CMFCU should be required to provide the parking. Rassier stated that in the past the City has denied a request for parking and stated the Council should be consistent with their decision making. Hosch stated that the City denied the parking request as it included overnight parking and that would be a maintenance headache. This situation is different and the City has the opportunity to enter into a first option with the CMFCU in exchange for the parking spaces. The City could not afford to purchase the building at the present time and this give the City an opportunity in the future. Rieke made a motion accepting the development plan of the Central Minnesota Federal Credit Union, including the leasing of six parking spaces from the City of 51. Joseph. This motion also authorizes the Mayor and Administrator to execute a parking stall lease agreement between the City of St. Joseph and the Central Minnesota Federal Credit Union. The motion was seconded by Utsch. Ayes: Hosch, Rieke, Utsch, Wick. Nays: Rassier Motion Carried 4:1:0 Tim Erkilla Arcon AUAR: Tim Erkilla of Westwood Professional Services approached the Council to discuss the proposed Arcon Development. Erkilla stated that his firm has been hired by Arcon to design the proposed housing development. Previously the City Council had authorized the use of an AUAR for the environmental assessment process. This process is lengthy and looks at every facet of development, including transportation. Erkilla stated that he recently coordinated a meeting between Steams County, the SI. Cloud Area Planning Organization and City Staff including the Engineer and Administrator. The purpose of the meeting was to review proposed transportation routes in relation to the Arcon Development and the master transportation plan of the City. Erkilla presented the Council with a proposed transportation route that he is requesting to insert in the AUAR document. The document includes the future north corridor known as Field Street, the southern corridor known as Callaway Street and the extension of 12th Avenue NE. The extension of 12th Avenue NE includes the reconfiguration of Jade Road. I I Wick questioned if the Council approves the exhibit presented at this meeting, if we are then obligated to construct the road. Wick stated that he does not see 12th Avenue NE serving as a major roadway. Erkilla responded that the Council is not obligated at this time, rather the plan is intended to represent the best guess as to how the area would be served. There are many factors in determining the location of a roadway and that process has yet to begin. Rassier stated in his opinion the City always intended for 12th Avenue to be extended and that needs to happen aiong with the development of 88th Avenue. It is also I his opinion that 88th Avenue will be the major north/south connector and 12th Avenue will function more as a neighborhood collector. City Engineer Joe Bettendorf stated that even though 12th Avenue will connect to County Road 121, it can be designed with a residential flair including trees and walkways. I I I ! I I December 4, 2003 Page 3 of6 I The Council by consensus supported the transportation plan submitted by Erkilla and acknowledged that it will be included in the AUAR document for discussion purposes. ' -_._...-;.,.........,.''C''.~'"...,,''"'::''''.,..,.,:-==''"..'O('" I CITY ENGINEER REPORTS I Storm Water Manaaement Plan: Shannan Smith of SEH presented the Council with the proposed Goals and Policies for the Storm Water Management Plan. The proposed plan will include the following: Assessment of Current Situation Includes the classification of significant storm water management problems and determines existing conditions. Analysis of Management Strategies A philosophy for handling storm water runoff using one or more of the following methods: · Conveyance Philosophy · Ponding Philosophy · Combination of conveyance and ponding · Develop and Treat Philosophy · Regional Pond Philosophy · Land Use Control Philosophy · Enhanced Practices Philosophy Plan Goals · Storm Water Runoff Management (Water Quality) · Water Quality · Erosion Control · Wetland Management · Public Participation, Information and Education · Drainageway Maintenance · Recreation, Open Space and Wildlife · Ground Water · Reguiations/lntergovernmental Relations Smith stated that once the goals and polices are adopted the final task associated with the storm water management program includes establishment and implementation of improvement and maintenance I programs. These final tasks are necessary to ensure storm water management measures are implemented in a timely fashion and their effectiveness in maintaining the City drainage system can be quantified. Rassier made a motion to accept the Storm Water Management Plan Goals and I Objectives as presented; seconded by Rieke and passed unanimously. ! Field Street Proiect Memorandum: Bettendorf reported that he is starting to complete the paperwork to begin the Field Street Study. The first step in beginning the Transportation Study is to submit a project memorandum to Mn/Dot. The Memorandum must include the proposed projeèt description including 'the route, termini, proposed improvement, City/County, proposed cost and anticipated construction year. fhe Memorandum will also include the proposed preliminary engineering work and the Federal Action , Determination Statement. ! Rassler and Hosch questioned if the Study can be completed in 2004. Bettendorf responded that the ;City will be requesting to advance fund the Corridor Study so that it can be done next year. The study should begin sometime late summer or early fall of 2004. Utsch made a motion approving the Project I' Memorandum for the Field Street Study as prepared by the City Engineer and authorized the submittal of such to MnDot for review and approval. The motion was seconded by Rassier and passed unanimously. December 4, 2003 Page 4 of 6 Cloverdale Improvements: Bettendorf presented the Council with the feasibility report for the proposed improvements to the Cloverdale area. Bettendorf stated that the area being discussed is currently in 51. Joseph Township and is an island area. Since this area can be annexed without petition, the Council had previously ordered a feasibility report to determine the cost of extending utilities to that area. Bettendorf stated the proposed improvements including extending water and sewer services as well as reconstructing 7'h Avenue (95t"). The proposed street improvements for all streets (Callaway, Dale and 7'h Avenue), will consist of 36-foot-wide street from face-to-face of curb. Design B618 concrete curb and gutter will be installed on all proposed streets. Drainage will be collected by the existing storm sewer system for Callaway and Dale Streets and by a new storm sewer system for 7'h Avenue SE. I The probable costs of the improvements are as follows: Street Construction Sanitary Sewer Water Main $ 262,374.00 120,315.72 91,602.70 Total Cost $ 474,292.42 The probable Assessments are as follows: Reconstruct Street (7'h Avenue SE) New Street (Callaway & Dale Street) Curb and Gutter Sanitary Sewer Water Main $ 41.751 LF 60.901 LF 13.691 LF 5,468.90 I Unit 4,163.761 Unit Bettendorf stated that if the Council wishes to move forward, a public improvement hearing must be conducted. Rassier stated it is his opinion that the improvements should be done. The property in discussion is in the middle of the City and has been receiving some Cities services while not contributing I to the cost. Hosch concurred and stated that at this time the Council should move forward to the next step. Bettendorf stated that the City has received a petition for services for one of the individuals in this area and that is what brought this matter to the table. If the improvements are to be ordered, the Council must annex the property. Rassier made a motion to adopt the resolution accepting the feasibility report and calling for a public improvement hearing. The motion was seconded by Utsch and passed unanimously. Wellfield and Water Studv: Bettendorf presented the Council the Well Field Investigation and Pilot Study Report. The reported included the following tasks: Hydrogeology literature review and recommendation report identifying potential sites for new well field; test well construction and testing at site southeast of County Road 2 and 1-92; Pilot plant study using the SEH pilot lab to test and identify a preferred treatment process; engineering analysis of SI. Joseph water usage data. In summary Bettendorf stated a location for a new well field with good production potential has been identified near the intersection of CR 2 and 1-94. Based on this information Bettendorf recommends the Council move forward with the project design for the construction of a second water filtration system and well field at the location mentioned above. The Council was in general agreement to move forward but requested that capital outlays that require a specific project location be tabled until the City has acquired the needed property. Bettendorf presented the Council with the following project schedule: · January 2004 - Council authorize preliminary design · Late January - February 2004 - Tour area treatment facilities · April - Present Council with preliminary plans and cost estimate I · June - Finalize well siting with developer · July - Prepare plans and specifications I December 4, 2003 Page 5 of6 · I · · · POLICE CHIEF August - construct and test new wells Sept - December - prepare design documents for new treatment plant March 2005 - Open bids for Water Treatment Plant October 2005 - Substantial completion of Plant Department Head Reports Snowmobile Grant: Police Chief Pete Jansky stated that he is requesting authorization to make application to the Minnesota Department of Natural Resources for a snowmobile grant. The grant would allow the Police Department to patrol the Wobegon Trail as well as other areas in the City. The grant is a $ 1,000 award that will be used for training of the Officers. in addition to the grant, Bee Line Marine has agreed to provide the City with snowmobile for the winter months at no cost. The City would be ! , responsible for covering the cost of oils, gas and insurance. Jansky assured the Council that no overtime would be allowed for snowmobile patrol. ' Rassier made a motion authorizing the Police Chief to make application to the Minnesota Department of Natural Resources for a $ 1,000 snowmobile grant. The motion was seconded by Hosch and passed unanimously by those present. I ADMINISTRATOR REPORTS I Maintenance Worker Update: Weyrens reported that Michael Johnson has accepted the Maintenance Worker Position and will begin employment on January 5, 2004. I I 2004 Budaet: Weyrens stated that since the Council will not be meeting again in December, the 20041 Budget must be finalized at this meeting. Wick made a motion to approve the following resolution adopting the 2004 budget. The motion was seconded by Rieke and passed unanimously. RESOLUTION ADOPTING PROPOSED TAX LEVY APPROVING 2003 TAX LEVY, COLLECTIBLE IN 2004 BE IT RESOLVED by the City Council of the City of 51. Joseph, Stearns County, Minnesota, that the following sums of money be levied for the current year, collectibie in 2004, upon taxable property in the City of SI. Joseph, for the following purposes: General Fund Levy 450,068 2003 Fire Hall Refunding 2003 Street Refunding 45,000 42,200 I 2003 Public Works Facility 2003 Street Improvements 2002 Equipment Certificates 2000 City Hall Project 1998 Whispering Pines 2002 Street Improvements 1999 Stearns Cooperative Loan 55,500 55,500 43,000 96,000 7,450 44,000 29,581 868,299 December 4, 2003 Page 6 of 6 Be it further resolved that these levies will support a general fund budget of $ 1,511,215 for the year 2004. Adiourn: Utsch made a motion to adjourn at 8:45 PM; seconded by Wick and passed unanimously. dE( Q5P~ I I I