HomeMy WebLinkAbout2003 [02] Feb 20
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February 20, 2003
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Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular sessidn
on Thursday, February 20, 2003 at 7:00 PM in the St. Joseph City Hall.
Members Present: Mayor Larry Hosch. Councilors AI Rassier, Dale Wick, Ross Rieke. Administratorl
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Judy Weyrens. Absent: Gary Utsch.
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City Representatives Present: Shannon Smith, Public Works Director Dick Taufen
others Present: Ted Schmid
Approve Aaenda: Rassier made a motion to approve the agenda with following changes:
Moving consent agenda item Gonfinement of Easement 3(c) to 10 (c); addition of 10 (b) Fund i
Transfers; move consent agenda item 3(e) Sf. Joseph Gode of Ordinances to 10 (d); addition of
10 (e) Surplus Property. '
The motion was seconded by Rieke and passed unanimously by those prEisent.
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Consent Aaenda: Rieke made a motion to approve consent agenda as follòws:
Bills Payable - Approved Check Numbers 32435-32475
Minutes - Approved January and February Minutes
Removed
EDA Professional Service Gontract - Authorized the EDA Ghair to execute the contract
for professional services between the Gity of Sf. Joseph/Sf. Joseph EDA and Municipal
Development Group at a monthly rate of $ 1,500.00. I I
Removed ¡ I
Police Policy Manual - Repeal the current police policy manual and replace with revised
policies. i I
Mayor Appointment - Accept the 2003 Mayor's Appointments '
Gambling Permit - Accept the application for a one day gambling license for the St. ,
Joseph Volunteer Fire Department for a fundraising event to be held at the EI Paso or!
August 16, 2003.
a.
b.
c.
d.
e.
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g.
h.
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The motion was seconded by Wick and passed unanimously by those present.
Public Comments: No one present wished to speak
Northland Plat Seven - Final Plat Approval: Ted Schmid of Lumber One Avon presented the Council with
the final plat for Northland Plat Seven. Weyrens stated that the Planning Commission has recommended
the Council approve Northland Plat Seven with two contingencies: 1) Jade and Juniper Road must be
changed as those street names already exist in Stearns County; 2) A sewer easement must be submitted
with the final plat documents to assure that the sewer line can be extended. i
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Schmid stated that he has changed the street name of Jade and Juniper to Jasmine as requested by the
City Engineer. Wick questioned how many of the lots in the plat will be priced at the affordable housing
range. Schmid stated that while some of the homes may be priced at the affordable home range, theyl
are not targeted for participation in the program as the program is still being established. I
Hosch questioned if the City could be provided with the income ranges of the property owners once the
development is complete. This information would assure the City is meeting the requirements of the i
Affordable Housing Agreement. Schmid stated that he can only provide income information if the ,
property owners release the data. He can however, provide the City with a summary of the selling prices
of the homes in the development once it is complete. Schmid stated the City could use the selling price
of the homes as a monitoring tool and he would be wiliing to provide such inforn:ation. Weyrens I
reminded those present that the hookup fees are anticipated to be increased and will affect the plat being
discussed. ,¡ I
Rieke made a motion accepting the recommendation of the Planning Commission approving the
Final Plat for Northland Plat Seven with the street name change of Jade to Jasmine and providing
the City with a utility easement for the extension of utility services. In addition the City Attorney is
February 20, 2003
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authorized to prepare the Developers Agreement. The motion was seconded by Wick and passed
unanimously by those present.
Northland Plat Seven _ Public Financinq: Weyrens stated that Schmid is requesting the City bond for the
street and utility improvements and assess the affected property. This process would be similar to the
one used for Northland Five, including a financial guaranty from the developer. Weyrens stated she has
discussed this matter with City Bond Counsel Monte Eastvold and the City has the ability to bond for
such. Eastvold is recommending the City consider issuing a one year temporary bond as Schmid has
indicated the majority of the lots have been sold.
Hosch questioned Schmid as to how many lots are sold or have a commitment for purchase. Schmid
responded that of the 27 lots, 13 people have committed to building once the plat is approved. Weyrens
stated that if the City bonds for the project, the City must authorize the City Engineer to prepare a
feasibility report.
Rassier made a motion to complete the utilities and roads for Northland Seven as a City project,
issuing one year temporary bond with the costs being assessed to each parcel in Northland Plat
Seven. The motion was seconded by Rieke and passed unanimously by those present.
Rassier made a motion adopting Resolution 2003-_. authorizing the City Engineer to prepare a
feasibility report to extend utility and street services to Northland Plat Seven. The motion was
seconded by Rieke and passed unanimously by those present.
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NPDES Permittina II: Shannon Smith of SEH presented the Council with the federal mandated NPDES II
Permit (National Pollutant Discharge Elimination System). Smith stated the requirement is a Federal
program that came from the EPA to ensure water quality from storm water run-off and to try and keep
pollutants and sediments from running into rivers and lakes. The Permit is required for all cities over I
10,000 in population throughout the USA and within an Urban area of which St. Joseph is part of the St.
Cloud Urban area.
Weyrens stated that part of the regulation includes monitoring and reporting. As reported at an earlier
meeting, software is available for the monitoring and reporting. Weyrens reported that she had the
opportunity to review the software. The software is a data base program which allows municipalities to
track the Best Management Practices outlined in the NPDES Permit and complies the information at the
end of the year for the mandatory reporting. While it would be possible to create a modified program to
meet the minimum requirements, Weyrens recommended the City purchase the software at a cost of $
3,000. The funds for the purchase of the software can be expended from the Capital Rollover Fund.
Rassier made a motion to accept the NPDES Permit as presented and authoñze the purchase of
the ASSIST software for monitoring and reporting. The motion was seconded by Wick and
passed unanimously by those present.
DEPARTMENT HEAD REPORTS - PUBLIC WORKS
Maintenance Facilitv: Public Works Director Dick Taufen reported that the tentative date for construction
of the Maintenance Facility is April 21, 2003. Taufen questioned if the Council is actively seeking
alternative land or if the buiiding will be constructed where the existing building is located. Hosch stated
that the City is committed to constructing the maintenance facility but he is willing to consider alternative
sites. Weyrens stated that if a new site is to be selected it must be done within the next 10 days as the
contractor is in the process of scheduling sub contractors.
Hosch stated it is his opinion the City should look for five to ten acres for the maintenance facility.
Purchasing a larger tract of land is good planning for the future and will allow for expansion. Rieke stated
it is his understanding that if the facility is placed on the current site, the building will be landlocked and
expansion will not be possible. Rieke concurs with Hosch and any building completed by the City should
meet both long term and short term needs with the ability for expansion. Rassier stated he is willing to
look at other property if the City can find property in the next ten (10) to fifteen (15) days.
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February 20, 2003
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MAYOR REPORTS I
Proposed Budaet Cuts: Hosch reported that the City has received the potential State Aid cuts as ,
proposed by Governor Pawlenty. At the present time the City stands to lose approximately $ 348,765 in
Local Government Aid (LGA) over the next two years. The loss of aid will have a significant impact on'the
City of St. Joseph and Hosch encouraged Councilors, Staff and residents to accompany him to the
Captial to speak with legislative representatives.
COUNCIL REPORTS
RIEKE - None
RASSIER - None.
WICK - Reported that he attended the area meeting where Senator Norm Colemen was present to
discuss economic deveiopment issues.
ADMINISTRATOR REPORTS
Update on Field Street: Weyrens reported the School District and Gollege havei agreed to a land
transaction that will allow the City to secure the needed Right-of-way for the extension of Cailaway and
Field Street. The City had previously filed for condemnation. As a result of the recent agreement the I
City will prepare the necessary documents for the College of St. Benedict and St. Cloud School District to
execute. The agreement includes the City compensating the College of St. Benedict for the land being
taken. The land price will be based on the appraisal completed by the City.
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Fund Transfers: Weyrens requested the Councii approve the following fund transfers: i
1. Fund 115 - Fire Facility Land Fund. This fund was established when the City
and Township jointly purchased the Roske Property. A portion of the land was
retained for the construction of the Fire Facility and the'remaining property wa!;
sold. At this time all the property has been soid and as of December 31, 2002
Fund 115 has a fund balance of $ 150,797. Weyrens requested authorization'to
make payment to the Township for their portion of the proceeds and place the
remaining balance in the General Fund Reserves. '
2. Fund 322 - City Hall. Transfer $ 15,750.64 from the General Fund to the City'
Hall Fund. Weyrens reported that when the City Hall was constructed a change
order late in the project required that a portion of the proceeds from the sale of
the old City Hall be transferred to the City Hall Bond Fund to cover the overage.
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Rassier made a motion to authorizing the fund transfers as requested and authorize payment to
St. Joseph Township for their portion of the land proceeds. The motion was seconded by Rieke
and passed unanimously by those present. '
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Confinement of Easement: Weyrens reported that an error in a recorded easement for the extension of a
utility line for Indian Hills Plat has been detected. The legal description for the easement includes the I
entire parcel owned by St. Joseph Veterinary Clinic when it should have oniy been an easement across
the southern 20 feet of the same property. To correct this error, the Council must authorize a public
hearing to confine the utility easement.
Rieke made a motion to adopt Resolution 2003 - _ establishing a public hearing for March 20,
2003 for the confinement of a utility easement. The motion was seconded by Wick and passed
unanimously by those present. 1
Zonina Ordinance: Weyrens reported that at a recent staff meeting it was suggested to add a provision
in the Zoning Ordinance requiring a deposit for any property owner/developer requesting a site plan I
review. Requiring a deposit would assure that residents are not,e~¥iD~f2rolh~<¡ostqf,develoPIJ1e¡~t.:rre
Council by consensus agreed to include an escrow provision in àriýzbfiirig district requiring a site' þlarí ,,;
review. Weyrens reported that the revisions discussed at this meeting will be a~ded to the Zoning
February 20, 2003
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Surplus Property: Weyrens requested the Council declare two (2) lift station pumps as surplus
authorizing for the disposal of such. Wastewater Operator Jim Marthaler has stated that pumps are out of I
service and cannot be used in any of the lift stations. Marthaler requested the pumps be placed in the
League of Minnesota Cities Bulletin classified ads section.
Rieke made a motion declaring the two pumps as surplus and authorizing the disposal through an
ad in the LMC Bulletin. The motion was seconded by Rassier and passed unanimously by those
present.
Department Head Retreat: Weyrens reminded the council that the Department Head/City Council retreat
has been scheduled for February 26, 2003.
Adiourn: Hosch made a motion to adjourn at 8:10 p.m. Amotion was seconded by Wick and
passed unanimously by those present.
~e~ 0r~
~strator
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