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HomeMy WebLinkAbout2004 [02] Feb 05 February 5, 2004 ¡ Page 10f4 Pursuant to due call and notice thereof, the City Council for the City of St. JOseJh met in regular sessiln on Thursday, February 5, 2004 at 7:00 PM in the St. Joseph City Hall. I Members Present: Mayor Larry Hosch. Councilors Gary Utsch, AI Rassier, Dale Wick, Ross Rieke. Administrator Judy Weyrens. Citv ReDresentatives Present: Public Works Director Dick Taufen, Police Chief Pete Jansky. Others Present: Pat Gangl, Herman Gangl, AI Krey ApDrove AQenda: Ustch made a motion to approve the agenda with removing 3(h) EDA Annual Report from the consent agenda and placing it with the Mayor's Report. The motion was seconded by Wick and passed unanimously. Consent AQenda: Rassier made a motion to approve the consent agenda as follows; seconded by Rieke and passed unanimously. a. b. c. d. e. f. I g. h. i. j. k. I , , Bills Payable -Approve check numbers 33715 - 33819 i.' I Minutes - Approve as presented, ' Ordinance Amendment - Authorize the Mayor and Administrator t~ execute the Amendment to Ordinance 80, Regulation of Privafe Streets. The amendment clarifies the time that snow must be removed. I Application for Payment - Authorize the Mayor to execute Application for payment No, 6 foithe SE Utility Extension and authorize payment in the amount of $ 14,297.25 to Kueckle Underground, Application for Payment- Authorize the Mayor to execute Application for payment No, 5 and authorize payment in the amount of $ 2,318.00 to R. L. Larson Excavating. i APO Federal Funding Resolution- Authorize the Mayor and Administrator to execute resolution 2004-_ Supporting the Federal Fiscal T ransportafion priority list. I Lawful Gambling Exemption - Accept the Gambling Application of the St. Joseph Fire Department for an event to be held on April 23, 2004 at the Lighthouse. EDA 2003 Annual Report - Remove for discussion Application for Payment - Authorize the Mayor to execute Application for Payment NO.5 for the improvements for Liberty Pointe and authorize payment in the amount of $ 78,880.27 to RL I Larson Excavating. Change Order - Authorize the Mayor to execute Change Order No, 4 for the Liberty Pointe i Improvements increasing the contract $ 7,885.00. The change order added Rock Bedding and compensated the contractor for installing utility crossings. I Taser Policy - Adopt the Taser Policy as presented by the Police Chief. Public Comments to the AQenda: No one present wished to speak. I , I St. JoseDh CvclinQ Club: Michael Doyle and Ernie Diedrich appeared before the Council on behalf of the St. Joseph Cycling Club. Ernie Diedrich stated that the St. Joseph Cyciing club formed one year ago and have completed several bicycle journeys including the Wobegon Trail. Doyle and Diedrich presented the Council with information on becoming a Bike-Friendly Community. Doyle presented the Council with the following information regarding the Bike-Friendly Community: , I · The Bicycle Friendly Community Campaign was created by the League of American Bicyclist I dedicated to promoting bicyciing as a fun recreational activity and as an alternative form of I transportation. · Represents over 42 million cyclists nationwide, with a current membership of 300,000 cyclists actively affiliated with the organization. League members work to promote bicycle friendly I communities. · The Bicycle Friendly Community Campaign is a reward program that rewards communities which have taken active steps to increase bike friendliness in 'their communities. I · Bicycle Friendly Communities Promote: a safe aiternative form of transportation; reduction in i , traffic levels and air pollution; improved public health through increased recreation and fitnesr a I February 5, 2004 Page 2 of 4 strong sense of community; economic growth through increased levels of tourism; and overail increase in the quality of life. I Wick stated that he has reviewed the process for becoming a Bike Friendly Community and it includes two parts: 1) Inventory of the general community profile and 2) detailed audit of the engineering, education, encouragement, enforcement and evaluation efforts of the community's work to promote bicycling. Wick stated that he has received the application and has starting completing the inventory. Utsch stated the before he could agree to participation he would need to know if the program requires a financial commitment from the City. Wick responded that he has reviewed the application process and he is unaware of any financial cost to the City. The Bike Friendly program is more of an award program that supports bicyciing providing publicity to participating communities. Once recognition is received, the program must be renewed every two years, Rieke made a motion to support the application process to become a Bicycle Friendly Community with Councilor Wick working with the 51. Joseph Cycling Club. The motion was seconded by Wick and passed unanimously. PUBLIC WORKS DIRECTOR REPORTS CaDital Purchase Request: Public Works Director Dick Taufen appeared before the Council to request additional funding to purchase equipment for the Maintenance Facility. Taufen stated that the Council had previously authorized the expenditure of $ 40,000 to be used for equipment for the new facility. Taufen stated that the new shop is still in need of a welder, fuel tank and tools and tool box. Taufen estimated that an additional $ 10,000 will be needed to purchase the remaining items. Future purchases will be financed through the budget process. Utsch expressed concern that a capital purchase item that the Council rated as a low priority was I purchased and questioned who authorizes the purchases of capital equipment. Utsch was specifically concerned about the radio base station that was purchased while the Public Works Director was on vacation. Taufen stated that two members of the Maintenance Staff and himself all purchased items for the new facility. Rassier concurred with Utsch and expressed frustration that the one item the Council specifically requested to be purchased has not been purchased and now additional funding is being requested. Rassier stated it is important to abide by the established budget. Weyrens stated that if the Council approves the additional funding it will be expended from the rollover funds designated for street equipment. Rieke stated that as stewards of the taxpayers money it is important for the Council and staff to spend money wisely and effectively. Hosch made a motion authorizing the expenditure of an additional $ 10,000 to be used to purchase the fuel tank, wire feed welder and tools for the new maintenance facility, allowing a total of $ 50,000 for capital expenditures. The additional $ 10,000 will be expended from the rollover funds for the Maintenance Department. The motion was seconded by Rieke and passed unanimously. Water Vulnerability ReDort: Taufen reported that the City must submit a water system vulnerability report to the State of Minnesota no later than June 30, 2004. Minnesota Rural Water has provided municipalities with a template for completing such and questioned if the Council wished to contract this service to SEH. Weyrens stated that the City Office Staff will review the requirements and determine if the report can be compieted internally. If the report cannot be completed by City Staff, Weyrens will contact SEH for an estimate to complete the report and report to the Council at the February 11, 2004 Council meeting, I I I I February 5, 2004 Page 30f4 MAYOR REPORTS ; i I Fire Board: The Fire Board meet on January 28, 2004 and discussed the sale of the surplus tanker truck. The truck will be advertised in the League of Minnesota Cities Bulletin with a minimum bid of $ 2,500. Iln addition, the truck will be advertised in a Township publication, ' Fire Hall Communitv Room Rental Fee: The Fire Board discussed the use of the Community Room at the Fire Hall and the revenue received. It was the anticipation of the Fire Board that the rental fee collected would fund replacement of the carpeting and tables as needed. Currently the City is only collecting I enough revenue to clean the facility. The Fire Board discussed the use of the Fire Hall and is reques\ing that the rental fee be increased from $ 25.00 to $ 50.00. Hopefully increasing the fee will raise enough revenue to install new carpeting. Before the fee can be increased, St. Joseph Township will need to I approve the increase as well. I As the Fire Hall is used almost every weekend, the Fire Board has requested that the Maintenance Staff check the Fire Hall each weekend morning and if the facility needs to be cleaned the on-call cleaner i would be contacted. If the cleaner is required to clean on a weekend the party creating the callout wo'uld be charged a minimum fee of $ 40.00. This change in fee structure will be placed on the reservation ' form. ' ; Rassier made a motion to accept the recommendation and increase the rental fee for the St. Joseph Community Fire Hall from $ 25.00 to $ 50.00 effective March 1, 2004. This change is contingent upon St. Joseph Township accepting the same recommendation. The motion was seconded by Utsch and passed unanimously. ' , EDA Annual ReDort: Hosch reported the EDA met recently and accepted the 2003 annual report. The annual report includes the following: 2003 appointments; meeting dates; mission statement: 2003 I prospects/technical assistance/coordination; building permit comparison for five years; diversification of the tax base; estimated annual increase in new municipal taxes; additional projects undertaken and goals for 2004. I The 2004 Officers for the EDA are as follows: Chair - Ross Rieke; Vice Chair - Larry Hosch; Treasurßr- Mike Deutz; Secretary- Bruce Gohman. Utsch made a motion to accept the 2003 Annual EDA Report as presented; seconded by Rassier and passed unanimously. i I School Committee: Hosch reported the School Committee has been meeting rkgularly on the 1" and b'd Tuesday of each month. The Committee is still in need of members and are looking to increase the I membership from 6 to 12. The Committee is in the process of developing a needs assessment survey. I Area PianninQ OrQanization: The APO Executive Board has recently met and will be requesting the Full Board approve the 2030 Transportation Plan. In additional the funding requests for 2006/2007 have been submitted to the Technical Advisory Board and they will be meeting on February 12, 2004 to select I projects for funding. Hosch reminded the Council that the City has submitted an application for funding to complete a Transportation Study for two cooridors. COUNCILOR REPORTS RIEKE EDA Teieconference: Rieke reported that he participated in a teleconference on Economic Development Issues. The event was sponsored in part by the Partnership in St. Cloud. Rieke stated that he would I make available the information to anyone who is interested. i February 5, 2004 Page 4 of 4 Area City LeQislative MeetinQ: Rieke reported that he participated in the area Cities meeting with the Legislators on Saturday, January 31,2004. The meeting was spent discussing items of mutual concern such as declining local government aid and sales tax opportunities. RASSIER I Stearns County Municipal LeaQue: Rassier reported that he attended the recent Stearns County Municipal League Meeting where the County Attorney was the guest speaker. Rassier stated that the League meets quarterly and each meeting includes a guest speaker. Area City LeQislative MeetinQ: Rassier stated that he too attended the area Cities meeting. In addition to discussing revenue losses the Cities also discussed business retention. WICK Park Board: The Park Board has recently met and appointed Bruce Berghorst as the new Chairperson. In addition, the Park Board has moved their meeting to the fourth Monday of each month. Librarv Committee: Wick reported that he attended a listening session for the Great River Regional Library and they will be discussing the feedback on February 12, 2004. UTSCH PlanninQ Commission: The Planning Commission recently met and reviewed a concept plan for Morningside Acres. The proposed development will include townhomes and single family homes, ADMINISTRATOR REPORTS Fire Mutual Aid AQreement: The Fire Board discussed a recent request of the Foley Fire Department to I become a member of the Central Minnesota Mutual Aid Association. Foley is the last community in the area that is not part of the mutual aid agreement. The Central MN Mutual Aid Association has reviewed the request and is recommending each participating jurisdiction to approve the inclusion of the Foley Fire Department. The Fire Board is recommending approval of such. Rieke made a motion authorizing the Mayor and Administrator to execute the amendment to the Mutual Aid Agreement to allow the participation of the Foley Fire Department. The motion was seconded by Wick and passed unanimously. CaDital EQuiDment Purchase: Weyrens reported that the City Office Secretary has found chairs for the Council Chambers at a cost of $ 40.00 per chair after rebates. If approved the funds would be expended from the Administration Capital purchase rollover. Rassier made a motion to approve the capital purchase request authorizing the purchase of 8 chairs for the Council Chambers and 2 chairs for the Conference room. The motion was seconded by Rieke and passed unanimously. Adiourn: Wick made a motion to adjourn at 8:00 PM; seconded by Rassier and passed unanimously. Judy Weyrens Administrator I