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HomeMy WebLinkAbout2004 [03] Mar 04 March 4, 2004 Page 1 of 5 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, March 4, 2004 at 7:00 PM in the St. Joseph City Hall. I Members Present: Mayor Larry Hosch. Counciiors Gary Utsch. AI Rassier, Ross Rieke, Dale Wick. City Administrator Judy Weyrens. City Representatives Present: City Engineer Joe Bettendorf ADDrove AQenda: Utsch made a motion to approve the agenda with the following additions: 6 (e) Storm Water Utility, Informational Meeting 6 (f) Future Transportation Planning 6(g) St. Wendel, Extension of Services The motion was seconded by Rassier and passed unanimously. Consent AQenda: Rassier made a motion to approve consent agenda as follows. A motion was seconded by Wick and passed unanimously. a. b. c. d. I e. f. g, Bills Payable - Requested Action: Approve check numbers 33908-333932 Minutes- Requested Action: Approve February 19, 2004 minutes Application for payment - Requested Action: Authorize the Mayor to execute Application for Payment NO.6 for the Improvements to Liberty Pointe and authorize payment in the amount of $ 7,490.75 to R.L. Larson Excavating. Gambling License Renewal - Requested Action: Accept the Lawful Gambling License Renewal for the St. Joseph Lions for the following sites: EI Paso Sports bar; Loso's Main Street Pub Contract Employees Compensation - Requested Action: Accept the recommendation of the Personnel Committee regarding the annual increase for the Contract Employees. Resolution opposing limits on Taxes and Expenditures - Requested Action: Authorize the Mayor and Administrator to execute Resolution 2004-07 Opposing Tax and Expenditure Limitation Proposals. Ordinance Amendment - Requested Action: Authorize the Mayor and Administrator to execute the Ordinance Amendment to the definition of a family, correcting the reference in the Zoning Ordinance. Public Comments to the AQenda: No one present wished to speak. Public HearinQ Annuai Storm Water Permit City Engineer Joe Bettendorf stated that the City is required annually to conduct a public hearing regarding Storm Water Management. Changes in Legislation required the City to complete an MS4 NPDESII Permit. The permit requires an annua meeting to review the Best Management Practices as included in the permit and to assure required policies and monitoring are in place. Bettendorf stated in his opinion the City has met or exceed the goals outlined in the permit for 2003. Bettendorf presented the Council with the following summary of changes undertaken by the City to manage drainage issues: · All new construction is required to fence the street perimeter of the property to prevent erosion on the streets. · Property fenced during construction can only have a 24' entrance and the entrance must be rocked a width of 10 feet and length of 30 feet. I · The City has entered into an agreement with Inspectron to provide 40 hours of Buiidin9 Inspection Service per week. This change is allowing the City to become more aggressive with enforcement. I March 4, 2004 Page 2 of 2 Bettendorf presented the Council with the detaiied summary of the M4 Permit which identifies all the goals for past, present and future. Since the permitting process was a new requirement, Legislature allowed Cities to phase in the complete requirements. Therefore on the summary it can be noted that some of the items are not scheduled to be completed until 2007. I As this is a public hearing, Mayor Hosch opened the floor to the public. No one present wished to speak and the hearing was closed at 7:10PM. Rassier questioned when the City begins working on the items outlined for completion in 2007 such as Woodland Preservation. Hosch encouraged the City to start the process to preserve woodland so we do have the same situation happen that occurred in Forest Ridge. Bettendorf concurred and stated that all developments should be required to maintain green space and the City should begin the process for establishing the requirements. CITY ENGINEER REPORTS State Aid Street DesiQnation: Bettendorf stated that due to the growth of the City and recent reconstruction projects, the City has an additional 1.34 miles of roadway that can be designated for State Aid Funding. Before additional roads can be designated, the State Aid Engineer must approve a proposed route. Therefore, Bettendorf stated that he has forwarded his recommendation to the State Aid Engineer and when he responds the matter will be brought back to the Council for approval. Bettendorf proposed adding the following sections of roadway for possible State Aid designation: 1. Field Street - CSAH 2 (Minnesota Street West) to County Road 121 (College Avenue South) - .90 miles 2. 4th Avenue NE - County Road 134 (Minnesota Street West) to CSAH 75 - .15 miles 3. 12'h Avenue NE - Baker Street East to CSAH 75 - .29 miles. I Wick questioned if the East Corridor (Field Street/88th Avenue) could be included for State Aid mileage. Bettendorf stated that any designation of State Aid Funds must be within the City which is receiving State Aid. At this time the area questioned by Wick is located in St. Joseph Township. Bettendorf stated that the City will have the ability at a later time to change the designation, but it is important to designate the maximum mileage allowed. ChanQe Order #1- East Baker St. Lift Station: Bettendorf presented the Council with a Change Order for the East Baker Lift Station. During construction of the Lift Station the contractor excavated around an oid power pole and during the process it was discovered that the pole could not be safetly anchored. Therefore, the contractor had two choices - replace the overhead power pole or place the power line underground, Since the City requires all new developments to place the power lines underground, a decision was made to do the same for this project. Therefore the contractor incurred additional cost. Hosch questioned Bettendorf why this is being discussed at this time if the change has already been completed. Bettendorf stated that typically change orders are approved before the work is completed. The exception to this rule is when they are in the field and there is not time to bring the matter to the Council for approval. Procedurally the Council still needs to approve the Change Order and the funds will be expended from the Trunk Sewer Fund. Wick made a motion authorizing the Mayor to execute Change Order #1 for the East Baker Street Lift Station, authorizing the payment in the amount of $ 4,664.38 to R.L. Larson for the installation of a permanent 4-inch PVC crossing under the roadway. The motion was seconded by Utsch and passed unanimously. I March 4, 2004 Page 3 of 5 I Utilitv Extension - 295th Street & 103'" Avenue: Bettendorf reported that as the Council is aware, there are two new housing developments that are being considered adjacent to 295th Street. These two developments would leave an island area without water and sewer services. The Council should consider inviting the residents to an informational meeting to see if there is interest or need for utility services. Providing services with the two developments would not only be cost effective but efficient as well. Bettendorf stated that he is in the process of completing the review of the projects and his comments will include the need to provide an additional access from Morningside Acres to the property to the south. The Council questioned if the area being discussed could be annexed without petition. Weyrens stated that the property being discussed is part of the service area set to expire in 2007. Therefore, if annexation would occur, the City would need to receive a petition from at least 60% of the property owners within the affected area. Once the petitions are received the City and Township would conduct a public hearing, which would ultimately determine if the property should be annexed. The City has the ability to annex this property without petition in January 2008. Utsch and Hosch concurred that the residents should be invited to an informational meeting to find out if the residents would be in favor of the annexation. Bettendorf stated that before an informational meeting is scheduled the Council should order the Feasibility report as the first question residents wiii ask is what will the improvements cost. Rassier made a motion to approve the Resolution ordering the Feasibility Report for the proposed improvements to residents abutting 295'h Street and a portion of 103'· Avenue. The motion was seconded by Rieke and passed unanimously. I Callawav Street: Bettendorf reported that he is in the process of completing the design for Callaway Street from College Avenue to 4th Avenue NE. It is his opinion that Callaway Street should be constructed with a bituminous layer 36' wide with curb and gutter on both sides. Bettendorf expressed concern that the road may create additional storm water run-off and he may need to design a pond on the property owned by the College of St. Benedict. The pond could be designed so that when St. Ben's develops their property, the pond would just need to be expanded. Bettendorf stated that he will update the Council when the plans are completed so that they may review them and determine a year for construction. Storm Water Utility Informational Meetinq: Bettendorf requested the Council establish the date for the Storm Water Utility Meeting. The meeting will function as an open house and SEH will be present to answer any questions residents may have. The Council a9reed to schedule the open house on Wednesday, March 17,2004 between the hours of 3:30 PM and 7:00 PM. Weyrens agreed to notify the St. Cloud Times and St. Joseph Newsleader for publication. I TransDortation PianninQ: Bettendorf presented the Council with a first draft of a future Transportation Map for St. Joseph. The map illustrates Field Street as well as the proposed relocation of CR 2 to CSAH 75 and the north EastlWest corridor. Bettendorf stated that since St. Joseph is experiencing rapid growth, the Council should begin to discuss future corridors so that the right-of-way can be preserved while it is vacant land. The map prepared is a best guess of where the roads might be located. Bettendorf stated that in laying out the corridors, he attempted to avoid wetland areas and areas not suitable for road construction.! I I Hosch stated that he does not favor the CR 2 bypass as illustrated on the proposed map. In his I opinion people will have to make an effort to drive through St. Joseph and it should be just the I opposite, It should be more difficult to get around St. Joseph. Rassier and Rieke disagreed with I Hosch and stated that it is important to look at the best traffic design as this road will need to serve the future for many years. While both agree that they would encourage the traffic through St. Joseph, the best design for traffic flow should be reviewed. Bettendorf stated that he can design alternatives and then the City should begin discussing the proposed routes with the residents to see what will be supported. : March 4, 2004 Page 4 of 4 St. Wendel - Utility Services: Bettendorf reported that the City of St. Cloud is in the process of expanding the Wastewater Treatment Facility and are in the planning stage. As such, St. Cloud is requesting each participating community to project their needs. Therefore, St. Joseph needs to consider the possible expansion to St. Wendel Township. Rieke questioned how far into the future the City of St. Cloud is planning, to which Bettendorf responded 20 years. The need to expand again will be driven by development and Engineers try and plan facilities for 20 years. I The Council was in general agreement to meet with the St. Wendel Township Board to discuss if they are still interested in receiving services for a portion of the Township, and if so, what timeframe they will need the services. Weyrens will contact St. Wendel Township to establish a meeting date. MAYOR REPORTS Federal TransDoration Studv: Hosch reported that the St. Cloud APO Full Board is requesting that both Corridor Studies submitted by St. Joseph be funded in fiscal year 2007. While the studies did not make the funding level of the Technical Advisory Committee or the Executive Committee, the Full Board reduced the amount of another project so St. Joseph would receive funding. COUNCIL REPORTS UTSCH PlanninQ Commission: Utsch reported that the Planning Commission conducted two public hearings on March 2, 2004 to consider amending the Comprehensive Plan for two planning districts to allow for the construction of R3 dwelling units. The Planning Commission was hesitant to allow the amendment without changing the R3 Zoning regulations requiring the developer to complete a PUD and Special Use Permit process for developments with 12 or more units. The PUD process would allow the City to enter into a Development Agreement for a specific project and if the project changes, the developer must start the process all over. Therefore the Planning Commission has scheduled a special meeting for March 24, 2004 for the amendment to the R3 Zoning District, project specific PUD and Special Use, Rezoning Request and Amendment to the Comprehensive Plan. I WICK WobeQon WelcominQ Center: The dedication for the Wobegon Welcoming Center has been scheduled for April 30, 2004. In addition the Carmel Roll Bike Trip will leave from the Wobegon Center on May 1, 2004. Bicycle Friendlv AODlication: Wick reported that he has completed and submitted part 1 of the application for Bicycle Friendly Communities. Wick stated that he is in the process of completing part 2, which has a submission deadline of March 19,2004. Park Board: The Park Board has met and is in the process of reviewing the park dedication fees and will be meeting with the Planning Commission for possible modification. Wick also stated that there is a bill before the Legislature that would limit how Park Dedication Funds are expended and could have a negative impact on St. Joseph. The Park Board also met with representatives from the St. Joseph Township Park Board and the Stearns County Parks Director. The main discussion item was the proposed Park along the Sauk River. Wick stated that the Arcon Development is designating a portion of property near the river for park and Stearns County Parks is requesting that the City consider developing the park with a canoe drop off. I I I I March 4, 2004 Page 5 of 5 Great River ReQional Librarv: Wick reported that the Great River Regional Library has hired a consultant to research expansion alternatives for the Library. The consultant is reviewing expanding the current facility and operating branch libraries in Sarteil and St. Joseph. Wick stated that since the plan being reviewed encompasses a twenty-year period, he is requesting the City pass a resolution in support of placing a branch library in St. Joseph. ' Wick made a motion adopting Resolution 2004-08 supporting a branch library in St. Joseph. The motion was seconded by Rieke and passed unanimously. RASSIER - No Report RIEKE - No Report ADMINISTRATOR REPORTS UDcominQ meetinQs: Weyrens reminded the Council of the following meetings: · March 9, 2004 5:00 PM Discussion on roles/responsibilities of Boards/Comm issions/Council. St. Cloud City Hall, meeting with Legislatures Joint meeting with the St. Joseph Township Board and St. Joseph City Council - purpose is to discuss items of mutual concern. Intergovernmental, location to be determined Board of Equalization and Review · March 13, 2004 March 22, 2004 9:00 AM 7:00 PM · · March 30, 2004 April 6, 2004 6:00 PM 6:30 PM · MeetinQ with liquor License hoiders: Weyrens reported that a meeting was held with the local liquor license holders to discuss binge drinking and enforcement issues. One of the bar owners has requested that the Council reconsider extending the bar hours until 2 AM. The committee will be meeting again in April and will forward a report back to the City Council. I Adiourn: Utsch made a motion to adjourn at 8:15; seconded by Wick and passed unanimously. I CØ£~~ I THIS PAGE INTENTIONALLY LEFT BLANK I I