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HomeMy WebLinkAbout2004 [03] Mar 18 I I I i I March 18. ~004 Page 1 of 4 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in reguiar sessiL on Thursday, March 18, 2004 at 7:00 PM in the St. Joseph City Hall. I Members Present: Mayor Larry Hosch. Councilors Gary Utsch, AI Rassier, Ross Rieke, Dale Wick. City Administrator Judy Weyrens. I Citv Representatives Present: City Engineer Joe Bettendorf I I ADProve AQenda: Rassier made a motion to approve the agenda with the deletion of the approval of the March 9 minutes and the following additions: 6 (c) Engineering - Future Industrial Park 10 (b) Funds Transfer Request The motion was seconded by Utsch and passed unanimously. Consent AQenda: Wick made a motion to approve consent agenda as follows; seconded by Utsch and passed unanimously. I' I a. Bills Payable - Requested Action: Approve check numbers 33933-~3999 I b. Minutes- Requested Action: February 26, 2003 and March 4, 2004 I C, Transportation Planning - Requested Action: Authorize the Mayor and Administrator to execute Resolution 2004-10 obligating City funds to provide a 46% match for the St Joseph North east/west Corridor Study. I d. Transportation Planning - Requested Action: Authorize the Mayor and Administrator to execute Resolution 2004-11 obligating the City to construct the North east/west corridor within 10 years of completing the Transportation Study. i . e. Gambling Permit - Requested Action: Accept the Gambling Premise Permit for the St. Joseph Y2K Lions for an event to be held on April 30, 2004 at the EI Paso Bar & Grill. I f. One Day Liquor Permit - Authorize a one day liquor permit for the Church of St. Joseph, Waite Park for an event to be held at Millstream Park on May 23, 2004. Public Comments to the AQenda: No one present wished to speak. I St. Cloud Bovs and Girls Club. Discussion on Summer Recreation - Tom Wicks, Director of Programs/or the St. Cloud Boys and Girls Club appeared before the Council to present a proposal for the summer I recreation program. Wicks stated that he was contacted by Weyrens inquiring if whether or not the Boys and Girls Club would be willing to take over the summer recreation program. In response to that inqui~, Wicks presented the Council with a proposed operating budget for the 2004 Summer Recreation I Program. The proposed budget includes three (3) scenarios based on projected enrollment. In , reviewing the project costs it appears as though the project will have a deficit of approximately $ 7,000.i The Boys and Girls Ciub is not in a position where they can operate a program with a deficit/ Therefore, if they operate the summer recreation program, the City wouid have to reimburse the Boys and Girls Club and operating shortfalls. i I Hosch stated that he would like to see a summer recreation program back in St. 'Joseph and he has no' problem authorizing the City to pay for the program for St. Joseph residents, but as a City we can't pay for the portion for St. Joseph Township and St. Wendel Township. Weyrens stated that in the past the I program deficit was converted to a per student cost and St. Joseph Township contributed that amount for each student participating from St. Joseph Township. St. Wendel Township was asked to provide the I same contribution and they refused. The program was canceled in 2003 as it was not cost effective and participation had dropped in 2002 as a result of the City charging a higher student fee for those residing in St. Wendel Township. I The Council was in general agreement that the City could not subsidize the Summer Recreation Program for participants that did not reside within the City. Weyrens stated that she wouid check with the auditdrs to verify that the City could contribute an amount to the program for those students residing within the March 18, 2004 Page 2 of 4 City. Weyrens further stated that she has contacted St. Joseph Township and they would be wiiiing to contribute at the same level they did in the past, the shortfall divided by the number of students with each I jurisdiction paying for their residents. The Council agreed to meet with St. Wendel Township to request the same funding levei as agreed to with St. Joseph Township. Weyrens clarified the Council will be meeting with St. Wendel Township on April 6 and this item can be added to the agenda. Rassier made a motion to table a decision on the Summer Recreation Program until the City meets with St. Wendel Township on April 6, 2004. The motion was seconded by Rieke and passed unanimously. CITY ENGINEER REPORTS Northland Plat 8, Bid Results: City Engineer Joe Bettendorf presented the Council with the following bid results for the improvements for Northland Plat 8. Molitor Excavating RL Larson Excavating Kuechle Underground Inc. Larson Excavating Randy Kramer Excavating Visser Scraper JR Ferche Inc. RP Utilities Inc Burski Construction $ 311,641.90 312,541.25 314,164.60 314,722.96 323,040.56 324,585.55 326,275.25 326,755.35 337,198.00 Bettendorf stated that after reviewing the bids received, he recommends awarding the contract for the Northland 8 Improvements to Molitor Excavating. Utsch questioned if the City has worked with Molitor Excavating in the past, and if so, was the projected completed as bid. Bettendorf responded that St. I Joseph has worked with Molitor Excavating and have been satisfied. Wick questioned when the project is anticipated to begin, to which Bettendorf responded mid April. Rassier made a motion to accept the low bid of Molitor Excavating Inc. in the amount $ 311,641.90 for the 2004 Northland Plat 8 Improvements. The motion was seconded by Wick and passed unanimously. Feasibility ReDort _ Sand ComDanies: Bettendorf reported that Sand Companies has requested to publicly finance the Improvements for Morningside Acres. If the City finances the improvements, the Council must authorize SEH to prepare a feasibility report. Bettendorf stated that he is in the process of preparing the feasibility report for the abutting property owners along 295th and 103"' Street and it makes sense to construct Morningside as a City project. Utsch questioned if publicly financing the project provides a risk to the City. Weyrens stated that the City requires the developer to submit a letter of credit equal to 80% of the assessments, which eliminates financial risk to the City. Utsch made a motion to adopt resolution 2004-_, Ordering the Preparation of the Feasibility Report for the Improvements to Morningside Acres. The motion was seconded by Rieke and passed unanimously. EnQineerinQ costs for future a industrial Dark: Bettendorf reported that the EDA has requested an estimate on the possible extension of utility services for a future industrial park. The property being considered at this time is located north and adjacent to the existing Industrial Park. Bettendorf estimated the engineering services to provide a cost estimate for services would not exceed $ 3,000. In addition to extending the existing water and sewer lines, the lift station on Ridgewood Road must be reviewed to determine and establish the service district. Bettendorf estimated the total cost to review the possible I extension of services, including the lift station analysis to be $ 10,000.00. Hosch questioned how the expenditure would be funded. Weyrens stated that the engineering expenses would be expended from the Trunk Utility Fund. I I I , March 18,2004 Page 3 of 4 : . I I . I Wick made a motion to accept the estimated budget for engineering services for a future' industrial park, not to exceed $ 10,000, which will be expended from the Trunk Utility Fund. The motion was seconded by Utsch and passed unanimously. I MAYOR REPORTS , APO MeetinQ: Hosch reported that he attended a recent APO Executive Committee meeting where the Transportation Bill was discussed. I School Committee: Hosch reported that the School Committee has been meeting regularly and will bè meeting with the Survey Company from SCSU to discuss the potential costs for conducting a survey. The survey will help the School Committee determine the needs and wishes of the St. Joseph Area. COUNCIL REPORTS UTSCH PlanninQ Commission: Utsch questioned when the Planning Commission members will receive the updated Ordinance Books to which Weyrens responded they should be ready for distribution on Marc 24, 2004. ' WICK - No Report RIEKE - No Report RASSIER I MeetinQ at St. Cloud Citv Hali: Rassier reported that he attended the area Cities meeting on March 1~, 2004 where the main topic of discussion was the proposed extension of the one-half cent sales tax. The proposal is to request Legislative Authority to extend the one-half cent sales tax for an additional 20 years. ADMINISTRATOR REPORTS Public HearinQ Fees: Weyrens requested the Council consider amending the Public Hearing Fee for and use requests. With the City expanding the boundaries, it is becoming difficult for residents to identify (he property when requesting land use consideration. Increasing the fee $ 50.00 would allow the City Office to publish a map with all hearing notices. The map would provide a quick illustration as to the general I vicinity of the land use request. ! I , I Rassier made a motion to increase the Public Hearing fee for land use requests $ 50.00 to cover the expense of publishing a map with the legal notices. The motion was seconded by Wick and passed unanimously. Funds Transfer: Weyrens reported that during the process of finishing the accounting for 2003, the Council needs to consider the following fund transfers: 1. 2. 3. 4. 5. Close Construction Fund 424 Northland Five into Bond Fund 324 Northland Five Bond Close Bond Fund 308, East Baker Street to Bond Fund 332 Crossover refunding I Close Bond Fund 312, West Minnesota Street to Bond Fund 332 Crossover refunding Close Bond Fund 315, East Minnesota Street to Bond Fund 332 Crossover refunding: Transfer the annual debt requirement for the Sewer Capacity (2002 and 2003), $ 124800 March 18, 2004 Page 4 of 4 Rieke made a motion to authorize the fund transfers as requested; seconded by Utsch and passed unanimously. Adiourn: Utsch made a motion to adjourn at 7:45 PM; seconded by Wick and passed unanimously. ~:~ ~~~1I ~;ator I I I