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HomeMy WebLinkAbout2004 [05] May 06 May 6, 2004 Page 10f3 I I , Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, May 6, 2004 at 7:00 PM in the St. Joseph City Hall. I Members Present: Mayor Larry Hosch. Counciiors Gary Utsch, AI Rassier, Dale Wick, Ross Rieke. Administrator Judy Weyrens. Citv Representatives Present: City Engineer Tracy Ekola Approve Aqenda: Wick made a motion to approve the agenda with the following changes; seconded by Utsch and passed unanimously. Addition 7 (a) Park Board Appointment Addition 9 (c) Software Purchase - Point of Sale Consent Aqenda: Rassier made a motion to approve the consent agenda as follows: a. b. c. d. e. f. I g. h. Bills Payable - Approve check numbers 34150 - 34240 Application for Payment - Authorize the Mayor to execute Pay Application NO.7 for the 2003 Liberty Pointe Improvements and authorize payment in the amount to R. L. Larson Excavating, Inc. in the amount of $ 17,551.25 I Liability Insurance - Authorize the administrator to execute the LMCIT Liability Coverage Waiver Form, verifying the City does not waive the monetary limits on tort liability. I Assessor Appointment - Appoint Ollie Lesnick as the Assessor for the 2005 Assessment. Premise Permit - Accept the premise permit for Lawful Gambling for the American II Legion Post # 328. I Antenna Location - Deny the request of Clearwire to collocate an antenna on the water tower facility. City Hall Landscaping - Accept the quote of Scenic Specialties in the amount of $ I 1,284.61 for landscaping materials to be placed around the City Office Building. I Gambling License - Accept the application of the St. Joseph Recreation Association for a premise permit Gambiing License for pull tabs to be sold at the St. Joseph Millstreami Park Concession Stand. The motion was seconded by Wick and passed unanimously. Public Comments - No one present wished to speak. CITY ENGINEER REPORTS MNdot Aqencv Aqreement: Ekola presented the Council with Agency Agreement between the City of St. Joseph and the Minnesota Department of Transportation. The agreement is a requirement for federal funding and outlines the terms and conditions of accepting Federal Funding. Ekola stated that she has reviewed the agreement and recommends the Council authorize the Mayor and Administrator to execute the Agency Agreement. i Rassier made a motion adopting resolution 2004-17, Agency Agreement for South Bypass : Corridor Study and authorize the Mayor and Administrator to execute the same. The motion was seconded by Rieke and passed unanimously. I , 16th Avenue SE Utilitv Extension: Ekola reported that the City has received a r~quest from Thomas I Schleper and Urban Schriefels to extend utilities services to their property located on 16th Avenue SE. Both properties are in need of sewer service as their septic systems are failing and they have been I notified by Stearns County Environmental Services that the systems need to be replaced. If municipal services cannot be extended, the property owners will be required to replace their existing systems at'a cost estimate of $ 12,000 each. I May 6, 2004 Page 2 of 3 SEH reviewed the possibility of extending sewer along 91 st Avenue in December of 2003. At that time the estimated cost of improvement was $ 39,328 per lot. The estimate was not cost effective or feasible. In reviewing alternatives, it was determined that the existing waterlsewer lines on Pond View Lane could be extended along the side and rear yard property lines to service the two properties mentioned above and one lot owned by Pond View Ridge LLP. Ekola requested authorization to extend an offer of services to the properties mentioned above, and if they are willing to pay the cost of extension the matter will be brought back to the City Council. The Council agreed by consensus to extend the services if the affected property owners agree to bare the cost. I MAYOR REPORTS Park Board Appointment: Mayor Hosch reported that the City only received one application for the two open Park Board seats. Wick reported that the Park Board has reviewed the application of Bob Loso for appointment to the Park Board and have requested the Council affirm his appointment. Therefore, Wick made a motion to appoint Bob Loso to the Park Board to fill the vacant seat of Kyle Schneider, whose term ends in January 2007. The motion was seconded by Rieke and passed unanimously. Fire Board Meetinq: Hosch reported that the he attended the Fire Board Meeting where the following items were discussed: 1. FEMA Grant - The Fire Department has applied for FEMA funding for the purchase of new pagers, turnout gear and an extrication tool. 2. New Fire Firefighters - The Fire Department is in the process of recommending four new firefighters. School Committee: Hosch reported that the School Committee has been meeting twice a month and are requesting the Council establish a budget for the Committee. It is the opinion of the Committee that a professional survey should be conducted to assist with determining the needs of the community. The I survey area would consist of the Fire District boundaries including the City of St. Joseph, St. Joseph Township and St. Wendel Township. The cost of the survey is based on the number of questions, with a 15 question survey estimated at $ 9,000. The survey has a 4% accuracy rate and a guaranteed response number of 350. Hosch stated that if the City would like to add questions, it could be done so at this time. Wick stated that the disadvantage to lengthening the survey is that people may not want to take time to complete a long survey. It may be easier to conduct a survey that is relatively short, but concise. The Council concurred with Wick. Hosch stated that the Committee has begun formuiating the questions and welcomes any suggestions from the City Council. Rassier questioned how the survey will be funded. Weyrens stated that the refuse fund has a balance that could support a transfer of $ 15,000 which could be used for the survey. Hosch stated that the Committee will try and reimburse the funds expended for the survey. Hosch requested the Council establish a total budget for the School Committee which will be used for postage, supplies and the . survey. Utsch made a motion authorizing the transfer of $ 15,000 from the Refuse Fund to the General Fund, for the purpose of establishing a budget for the School Committee. In addition, this motion authorizes the Mayor to execute the agreement between the City of St. Joseph and St. Cloud State Survey, to conduct a survey to determine the area needs for education at a cost not to exceed $ 12,000.00. The motion was seconded by Wick and passed unanimously. Land Donation: Hosch reported that the City has received a donation of land from Mark Lambert. The land is located adjacent to the Water Storage Facility and will be used for additional parking for the I Wobegon Welcoming Center. The Council expressed their gratitude to Lambert for his generous donation. Utsch made a motion to accept the donation of a land from Mark Lambert and authorize I I I " . _....~.-.~ '-'._'~"'~"-ry,,"~,.,.,,,..-~...~,. .--- May 6, 2004 Page 3;of 3 the City Attorney to prepare the necessary documents to transfer property ownership to the City of St. Joseph. The motion was seconded by Rieke and passed unanimously. COUNCIL REPORTS UTSCH Planninq Commission Update: The Planning Commission met on May 3, 2004 and conducted a public hearing for the rezoning of certain property on Birch Street East and to finalize the rezoning request for Foxmore Hollow. Both matters will come before the Council on May 20, 2004. WICK - No Report RASSIER - No Report RIEKE - No Report ADMINISTRATOR REPORTS Point of Sale Software: Weyrens requested authorization to purchase Point of Sale Software. The POint of Sale Software is used as an electronic receipt book and to track daily funds. The Software integratE>s with the existing Utility Billing and Accounting Software. Rieke made a motion authorizing the' I purchase of the Point of Sale Software at a cost of $ 2,400.00. The motion was seconded by Wick and passed unanimously. I I Adlourn: Utsch made a motion to adjourn at 7:45 PM; seconded by Wick and passed unanimously. ~,A.(d-7 ~~5 udy eyrens A mmistrator I THIS PAGE INTENTIONALLY LEFT BLANK I I