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Home My WebLink About2004 [08] Aug 16 I I I August 16, 2004 Page 1 of2 I , Pursuant to due call and notice thereof the City Council fo, the City of St. Joseph met in special session on Monday August 16, 2004 at 5:00 PM in the St. Joseph City Hall. Members Present: Mayor Larry Hosch. Councilors Gary Utsch, AI Rassier, Dale Wick, Ross Rieke. Administrator Judy Weyrens. Others Present: Public Works Director Dick Taufen, Police Chief Pete Jansky. I I Hosch stated the purpose of the meeting is to discuss the proposed 2005 General Fund Budget. Hosch turned the floor over to Weyrens who presented the first draft of the budget. Weyrens presented the following information: · The proposed budget includes a General Fund Tax Levy of $ 478,291 · The proposed General Fund Budget is $ 1,612,381 . · Tax Impact of proposed budget without growth on a $ 150,000 home is estimated to be $ 76.73 · The proposed budget will increase the tax capacity rate approximately 5.115%. This is calculated without growth. Average growth patterns will be reviewed to determine the impact assuming I growth. This information will be available at the next budget meeting. I · The budget information presented includes a General Fund detailed budget as well as a detailed breakdown by department. · Department Heads are present to discuss the needs of each department. Police Department - Chief Jansky presented the following information regarding the proposed 2004 Police Budget: · The budget for salaries has been increased to cover the cost of the sixth patrol officer. · Health Club dues has been increased in the event the Council considers reimbursing a part 0 . the officers membership fees if they chose to utilize a health club. Jansky stated that he would like to encourage his officers to utilize those services. I · Clothing allowance has aiso been increased to cover the additional costs of adding an officer. I · Travel and Conference has been increased as Jansky is requesting to attend the International Chiefs Conference in Miami Florida. Chief McDermont from Waite Park will also be attending 'this conference.. .; I · The City will need to begin budgeting for conversion of the radio system to a 800mhz system. I i Public Works - Public Works Director Taufen presented the following information regarding the proposed 2004 Public Works Budget: I · The budget does not include the hiring of the next maintenance employee, and the Council will need to determine if they intend to follow the schedule of adding an employee every other year. · Snow Removal is a difficult area to project and the minimal amount has been included. I · The Capital Improvement area includes needed equipment. Street Equipment is expensive and budgeted over time. Rassier questioned the scheduling of minor equipment in the Capital are~ and requested that minor equipment not be budgeted as capital. ' · The Council needs to establish a seal coating program and begin funding for such. · The Park area of the budget includes bathroom facilities for parks and updating of Centennial Park. Wick stated the Park Board is budgeting for the new bathroom facilities and it is his understanding the Public Works Budget includes the rehabilitation of Centennial Park. · Taufen briefly discussed the water budget and the need to determine the best method for reading meters in the future. The meters are currently read by hand and is time consuming. Taufen 1 stated that alternative systems include radio transmission and use of a telephone line. Rieke I questioned if the City could consider something similar to Stearns Electric whereby the consumer reads the meter. Taufen stated that the Cities of Sartell and Sauk Rapids already implement this system. Weyrens stated that alternative methods should be investigated with options presented to the Council at a future meeting. Taufen stated that he would contact MN Rural Water for suggestions. August 16, 2004 Page 2 of 2 Administrator Budget - Administrator Weyrens stated the remaining portion of the budget is included in administration and the following items have been considered: I · The Budget includes increasing the meeting fees for the Council from $ 20 per meeting to $ 35 per meeting. The Planning Commission is already receiving the increased meeting fee. Rieke questioned if all subsidiary boards will be increased to which Weyrens responded that as of this time only the Planning Commission and Council have been under consideration. The Planning Commission has been increased due to the increased work load. The preparation for Planning Meetings is considerable and as the City grows it is more demanding. · The budget includes a contribution to RSVP. Their request is included in the budget packet. · The EDA Budget is also included in the packet and Weyrens referred this matter to Rieke, Chair of the EDA. Rieke stated the EDA had considerable discussion as to when a developer should be charged back time billed by the City Engineer and City Attomey. Hosch stated that this meeting is not a time to discuss that policy and requested to move forward with the budget. Police Officer Hire: Utsch made a motion authorizing the hiring of a patrol officer to begin in 2004 as requested by the Police Chief; seconded by Wick and passed unanimously. Discussion: Weyrens requested the Council establish the hiring committee for the hire to which Rassier and Utsch were appointed as Council Members along with Weyrens and Jansky. The Committee will report back to the Council. It was clarified that the positiòn will be posted internally for all part time officers to apply. Adiourn: Wick made a motion to adjourn at 6:25 PM; seconded by Rassier and passed unanimously. ~::%n~ ~i~strator I I I I I August 16, 2004 Page 16f2 ! ¡ Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session on Monday, August 16, 2004 at 6:30 PM in the St. Joseph City Hall. I Members Present: Mayor Larry Hosch. Councilors Gary lJtsch, AI Rassier, Dale Wick, Ross Rieke. City Administrator Judy Weyrens. I Citv Representatives Present: City Engineer Joe Bettendorf and Tyson Hyjak. Others Present: John Schroeder, Rick Schroeder, Beth Leither, Pat Brannan, Betty Schloemer, Bernie Schloemer, Dan Felix, Randy Broda, Susan Braun, Randy Bunnell, Tom Nieland, Ann Reischl, Rose Ann Homan ' Public Improvement HearinQ - 2951h/1 03"': Hosch called the Public Hearin~ to order and stated the purpose of the hearing is to consider the ordering of improvements for 295 Street and 103'" Avenue. Hosch turned the floor over to City Engineer Joe Bettendorf. I Bettendorf stated that the scope of the project includes tt;., installation of water and sewer lines in 295'r Street and 103'" Avenue. The Council is considering the improvements at this time as property north and south of this area are being developed with residential units and if utilities are not installed at this time 1m island area will be left without services. Bettendorf stated that the development on the north side of 295'h is entitled Foxmore Hollow and will be constructed as a private project. The development will begin within 30 days with substantial completion before November 2004. Bettendorf stated that the developer will I extend the utilities from County Road 121 to the new street named 2"" Avenue SW. The City will extend the utilities from this point to serve all the property along 2951h and 103'" Avenue. I The project on the south side of 295'h is entitled Morningside Acres and will also be constructed as a I private project. The development will begin this fall and should be completed before snowfall. ¡ Morningside Acres includes an east/west road between 103'" Avenue and County Road 121. This road has been named Iverson Street West. The City will use Iverson Street as a detour when the City constructed improvements begin. The Developers Agreement for Morningside Acres requires that Iverson Street be completed on or before June 1, 2005. As stated at previous meetings, one concern of the project is water pressure for four homes along 103'· Street. The water pressure provided will be adequate for fire protection, but to increase individual water pressure, the project will include booster pumps for affected homes. It is the intent of the City to purchase the pumps and provide an allowance for the installation. The installation and maintenance of the pumps will be the responsibility of the property owner. Bettendorf stated that the City has considered the construction of a booster station, but it is cost prohibitive at this time to construct such. When development occurs south of the project area, the booster station will be needed and constructed. Bettendorf discussed the size of the streets and stated that they will be widened to 36'. Typically City streets are constructed with bituminous 16' on each side of the centerline. During the design stage of the project, the impact of trees, driveways and yards will be reviewed before determining the exact width of the road. The project will be designed as a rural street, without curb and gutter. Typically the City I requires curb and gutter but when installing services to a developed area it is not always feasible, as in this case. ¡ Project costs were also discussed at this meeting. The total construction costs are estimated at $704,000. Combined with other costs such as the individual booster stations, contingency' costs, engineering cmits, and financing, it will add up to a total of approximately $1,022,300. Most of the revenue will come from special assessments, with the City contributing a portion of the street costs and over sizing. The City Will pay roughly 40% of the road construction costs. Bettendorf discussed assessment rates as well as I connection charges for water and sewer, which are estimated at $4585. ' August 16, 2004 Page 2 of 2 Mayor Hosch opened the floor for questions and clarified that the meeting at this time if for the improvement, not the assessment. Therefore he requested those present to limit their questions to the design of the project. Dan Felix, 1041329&" Street, questioned the booster pumps and whether or not they have been used in the City before. Bettendorf stated that he does not have a lot of experience with them and that the City has not used them in the past. The individual booster pumps would be located in the basements similar to what is currently used by the residents for their wells. Beth Leither, 10401 29&" Street, questioned when the work will be started and where the access points will be located during the construction. Bettendorf stated that the intent is to have Iverson Street West open before any construction is started on 295'h. Bettendorf stated that he understands that their may be a need for the contractor to shuttle residents with special needs to their home during construction. The contractor will be required to backdrop during construction so that one lane is open. However, their will be times during the day when access is not available. Their being no one further to comment, the public hearing was closed. Utsch questioned Bettendorf as to the timeline for the project. Bettendorf stated that he anticipates completing the plans by the end of November and then requesting the Council to authorize the bidding of the project in December. Hosch told those present that the improvements will include additional meetings. Bettendorf stated that if it is the intent of the Council involve the neighborhood in the design stage of the project, a meeting should be established when the plans are 50 to 75% complete. Changes would be easier and less cos~y to make before the design is complete. Utsch made a motion authorizing execution of the Resolution Ordering the Improvements for 295'" and 103'· Avenue. The motion was seconded by Rassier and passed unanimously. Adiourn: Wick made a motion to adjourn; seconded by Utsch and passed unanimously. Ç¿spdr::J·· . 0' a:i;:s~fi~~b 1 I I