HomeMy WebLinkAbout2004 [11] Nov 04
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November 4, 2004
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Pursuant to due call and notice thereof, the City Councitfor the City of St. Joseph met in regular session
on Thursday, November 4, 2004 at 7:00 PM in the SI. Joseph City Hall. I
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Members Present: Mayor Larry Hosch. Councilors Gary Utsch, AI Rassier, Dale Wick, Ross Rieke. City
Administrator Judy Weyrens.
Others Present: City Engineer(s) Joe Bettendorf, Tracy Ekola, Nick Yakisch, Richard Carlbom, Scott
Ronglien, Kiersten Cjerstad
APprove Aoenda: Wick made a motion to approve the agenda with the following changes;
seconded by Rassier and passed unanimously.
Add 4.5
Outdoor Liquor Permit, Lighthouse
Consent Aoenda: Rassier made a motion to approve the consent agenda as followed; seconded by
Wick and passed unanimously. I
a. Minutes - Approve minutes of September 9 and October 21, 2004 '
b. Bills Payable - Approve check numbers 34906 . 34960 ,
c. Contract Payment - Authorize the Mayor to execute Application for Payment #2 for the
16th Avenue SE Utility Improvement and authorize payment in the amount of $33,515.49
to Randy Kramer Excavating. ;
d. Grant Application - Authorize the Mayor and Administrator to execute the grant I
agreement between the Minnesota Department of Natural Resources and the City o~ st.
Joseph. I
e. Contract Payment - Authorize the Mayor to execute the Final Payment Application for
the 2002 SE Utility Improvement and authorize payment in the amount of $3,889.61 to
Kuechle Underground.
Public Comments to the Aaenda: No one present wished to speak.
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Outdoor Liauor Permit: Weyrens stated that the Lighthouse has requested an outdoor liquor permit foi an
event to be held on November 9, 2004 between the hours of 5 - 10 PM. The application has been I
reviewed by the Police Chief, who has approved the license request contingent upon providing security to
monitor alcohol sales and consumption. I
Lighthouse owner Nick Yakisch approached the Council on his own behalf. Yakisch stated that the i
Lighthouse in conjunction with WILD 99 (local radio station) are sponsoring an event to coincide with the
Country Music Awards. Originally, there would have been enough seating inside to accommodate I
everyone at the evenl. However, WILD 99 has invited 1,100 people and that is too many for the size of
the building. Therefore, a tent will be erected C:1 the north side of the building with access to the tent from
the building. Rassier questioned whether or not there would be alcohol being served in the tent outside.
Yakisch stated that 3.2 beer will be available and he will provide security to monitor the alcohol sales and
consumption. I
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Rassier made a motion to approve the Outdoor Liquor Permit for the Lighthouse for an event to be
held on November 9, 2004 as recommended by the Police Chief. The motion was seconded by I
Utsch. '
Election Canvas:
Election:
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Motion Carried 4:0:1 I
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Weyrens presented the Council with the following results of the November 2, 2004 City
Ayes: Hosch, Utsch, Rassier, Wick
Nays: None Abstain: Rieke
Pl
P2
P3 TOTAL
November 4, 2004
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MAYOR
GARY l1TSCH 188 917 237 1342 I
RICHARD CARLBOM 170 669 766 1605
WRITE-IN 4 4 3 11
QVERVOTE . 0 0 0 0
UNDERVOTE 25 122 155 302
387 1712 1161 3260
COUN=
AI. RASS1ER 182 901 337 1420
STEPHEN FRANK 159 566 352 1017
HERMAN GANGL 88 381 187 656
RENEE SYMANIE1Z 131 650 464 1245
WRITE-IN 4 13 5 22
OVERVOTE 0 0 0 0
UNOERVOTE 210 913 917 2100
174 3424 2322 6520
CITY QUEmON ONE - Regional Transportation Projects
YES 225 882 678 1785
NO 102 592 228 922
OVERVOTE 0 0 0 0
UNDERVOTE 60 238 255 553
387 1712 1161 3260 I
CITY QUESTION TWO - Regional Community Fadlfties
YES 238 989 787 2014
NO 105 553 142 800
WRITE-IN 0 0
OVERVOTE 0 0 0 0
UNDERVOTE 44 170 232 446
387 1712 1161 3260
CITY QUEsnON THREE - Regional Parks and Trail System
YES 241 985 175 2001
NO 99 550 158 807
WRITE-IN 0 0 0
OVERVOTE 0 0 0 0
UNDERVOTE 47 117 228 452
387 1712 1161 3260
Wick made a motion accepting the Election results of November 2, 2004 as presented, declaring
Richard Carib om as Mayor Elect and AI Rassier and Renee Symanientz as Councilors Elect. The
motion was seconded by Rassier and passed unanimously.
Public Hearino Final Assessments 16th Avenue SE: Mayor Hosch opened the public hearinJl and I
stated the purpose of the hearing is to consider and adopt the Final Assessment roll for the 16 Avenue
Utility Improvements. Hosch turned the fioor over to the City Engineer Joe Bettendorf. Bettendorf stated
that there are four properties involved in the proposed assessment and the project is a result of two
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November 4, 2004
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property owners requesting sewer service due to collapsing septic systems. When the City Council
authorized the improvements, the property owners signed an agreement waiving their rights to the
statutory process. The final assessment per lot is $ 19,779.33 which will be payable over a 15 year
period at an interest rate of 6%.
As this was a Public Hearing, Mayor Hosch opened the floor to the Public. No one present wished to
speak and the hearing was closed.
Rassier made a motion to approve resolution 2004·28 and adopt the final assessment roll f6r 16'h
Avenue NE. The motion was seconded by Wick and passed unanimously. :
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Public Hearino - Final Assessments - Northland Plat 8: Mayor Hosch opened the public hearing and I
stated the purpose of the hearing is to consider and adopt the final assessment roll for the Northland 8'
Utility Improvements. Hosch turned the floor over to the City Engineer Joe Bettendorf. Bettendorf stated
that Northland Plat 8 is being developed by Lumber One Avon who waived their rights to the statutory ,
assessment process when executing the Development Agreernenl. The final assessment per lot is $
19,200 which will be payable over a five year period at an interest rate of 6%.
As this was a Public Hearing, Mayor Hosch opencc the floor to the Public. No one present wished to
speak and the hearing was closed.
Rassier made a motion to approve resolution 2004-27 and adopt the final assessment roll for
Northland Plat 8. The motion was seconded by Wick and passed unanimously.
CITY ENGINEER REPORTS
Water Filtration Site Location: Bettendorf stated that he along with City Staff have been working on finding
a site for the new water filtration planl. Originally, it was intended to place the facility in the development
known as Gateway Commons. However, based on the price of the land and the desire to not utilize I
valuable commercial property for City purpose, alternative sites are being considered. I
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Bettendorf stated that in reviewing alternative sites a potential site has been identified on the south side of
County Road 2. In reviewing hydrology reports the area adjacent to County Road 2 would be the best
potential for high yield wells. The State of Minnesota also has a piece of surplus property along County
Road 2 that may be an option. That piece of property would allow more room for the facility. Once it hès
been determined that the quantity and quality of the water is sufficient, land negotiations can begin.
By moving the facility further west than originally intended the City will incur additional costs in pipe
extension. However, the additional costs of adding piping would still be less costly than purchasing the
original property in the gateway complex, and as a result, that property could be developed commercially.
Bettendorf further stated that they have not yet talked with the Township regarding Orderly Annexation in
that area. Rassier questioned if the City can construct a facility in the Township. Weyrens stated thai
she has previously contacted the SI. Joseph Township Clerk notifying her that the City is seeking land
alternatives for a water filtration facility and that it may be located in SI. Joseph Township. I
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East Transportation Corridor: Bettendorf stated that he attended a meeting with representatives from SI.
Joseph (City and Township), Waite Park and the SI. Cloud Area Planning Organization. The purposE! of
the meeting was to discuss the proposed development along State Highway 23 and the impact to the
affected parties of the E/W route of the 33"' Street Corridor. Due to the request for development, it may
be necessary to begin a corridor study for the East Transportation network so that development does' not
preclude local transportation planning. '
Proposed 2005 StreetlUtilitv Improvements: Bettendorf stated that there is one phase of street
reconstruction that has yet to be designed. The section includes an area east of College Avenue
between 1" Avenue NE and 3"' Avenue NE. Due to the already planned 2005 construction projects,
Bettendorf recommends waiting to construct the final section until 2006. If the Council wishes, the project
November 4, 2004
Page 4 of 6
could be planned and designed in 2005, conducting the required hearings so that it would be ready for
construction in the Spring of 2006.
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Hosch questioned that status of the collapsing Hollow Park Storm Sewer and if the Council should be
considering repair in 2005. Bettendorf responded that he doesn't see it as a crisis and that we can wait a
year to do the improvements.
Northern Bvpass - Advance fundino of Transportation Studv: Bettendorf stated that currently there are
two studies being done:
· Stearns County is doing a study regarding the connection of County Road 3 connecting with
Westwood Parkway on the north side near Rolling Ridge Road.
· SI. Joseph is studying the realignment of County Road 2 with County Road 75.
According to Bettendorf, the APO has combined the two projects and would like the City to take control of
them. He also stated that due to other State projects not going through, MNDot has funding available to
complete the projects at this time. Bettendorf stated that he and his staff are working on the project
memorandum and plan to have the costs finished by January and ready for Council approval shortly
thereafter.
Hosch questioned whether or not the South Corridor Study could be delayed having all the studies done
at one time. Bettendorf stated that it would be best to talk to the consultants since they have already
started their work. It may be best to keep going with the current projecl. He also stated that they will need
to do an RFP again for the North and West Corridor Studies. Wick questioned whether or not there are
funds to start this project early. According to Weyrens, funds could be moved to allow for the project to be
started early.
SI. Wendel Utility Extension: Bettendorf stated that he and his staff have completed preparing the
estimates and design to extend services to the SI. Wendel area known as Pleasant Acres. The next step I
is to review the proposed costs and assure that the proposed improvement cost is fair and equitable.
Bettendorf presented the following process and timetable to continue the process:
1. City Engineer, Attorney and Administrator meet to review the proposed costs and
expansion. (November)
2. The City Engineer, Attorney and Administrator meet with the remaining
department heads to present and discuss the plan. (December)
3. The City Financial consultant prepares proposed financing alternatives. (January)
4. The City Council is presented the data collected and decision must be made
whether or not to approach SI. Wendel Township. (January)
MAYOR REPORTS
Fire Board Meetino: Hosch stated that he attended the Fire Board meeting and the following items were
discussed:
· FEMA Grant - The City has not received an award notice, but we have received a request
for additional information. Typically when additional information is requested, a reward
notice is received shortly thereafter. The grant will cover 90% of the cost of new pagers,
which is an essential need at this time. For a recent fire call 12 pagers failed to activate.
· Turnout Gear - The Fire Board authorized the purchase for one set of turnout gear
· Saw - Currently the Fire Department only has one saw for fire fighting purposes. If the truck
that it is stored in does not respond to the fire call they do not have one readily available.
The cost of a saw is approximately $ 1700, which was authorized for purchase by the Fire
Board.
· Stearns County Emergency Services Director Marvin Klug has indicated that the Cities and I
agencies requesting participation in the 800 mhz grant have received notice of grant award.
This grant was funded through Homeland Security.
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November 4, 2004
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. The Fire Department is requesting authorization to purchase a personnel hauler to be used
for training and transporting fire fighters to ir,cidents. The Fire Board authorized the Fire I
Chief to research this matter further, Teporting back to the Fire Board in February 2005.
Communitv Fire Hall Rent/Deposit Fee: Hosch also stated that the Fire Board is looking at raising the I
fees for the Fire Hall rentals due to abuse. They are recommending that the rental fee be raised from $50
to $75 and the security deposit be raised from $100 to $200. Rassier stated that before the fees are '
raised, he would like to make sure that the current fees are not sufficient to cover the costs. Rassier I
stated that he wants to assure that the public will be able to continue to utilize the community room. Wick
questioned if it is feasible to increase only the damage deposit? Weyrens stated that the Fire Board did
consider such, but decided to keep the fees consistent with other facilities. Since both the City and I
Township jointly own the facility, both boards must act on this issue before it can become effective. Utsch
recommended, and the Council agreed, to discuss this matter further when the City and Township meet
jointly on November 23, 2004.
COUNCIL REPORTS
RIEKE
EDA: Rieke stated that the next EDA meeting will be on November 17, 2004. Rieke further stated tha
the SI. Cloud Economic Partnership is soliciting membership and stated that it is his understanding that
they will be making a presentation to the City Council. !
RASSIER
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Meetinos: Rassier stated that he attended the Stearns County Municipal League meeting and found it to
be very informational. He also urged the other Council members to attend some of the League meetings
as other Cities are experiencing the same growth issues as SI. Joseph. I
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LCH Executive Board: Wick stated that he attended a meeting for Hosch regarding the Affordable I
Housing Task Force. The area Cities agreed to renew the financial service contract with the United w,ay.
WICK
UTSCH - No Report
ADMINISTRATOR REPORTS
Annexation Reouest: Weyrens presented the Council with an annexation request from Lumber One A~on.
Lumber One is requesting annexation of approximately 54 acres to begin a housing development which
will be entitled Northland Heights. Lumber One has already approached SI. Joseph Township for i
detachmenl. SI. Joseph Township has agreed to detachment, signing the Resolution for Orderly I
Annexation. Weyrens stated that the property being annexed will be classified as Agricultural, the same
as it is designated in SI. Joseph Township. The Council requested that the word "Agricultural" be added
to the resolution avoiding possible confusion at a later time. !
Wick made a motion authorizing the Mayor and Administrator to execute the Resolution for 1
Orderly Annexation, authoring the annexation of the area to be known as Northland Heights. The
Resolution will include the verbiage that the property will be zoned as Agricultural, the same I
zoning classification as it is zoned in St. Joseph Township. The motion was seconded by Rassier
and passed unanimously. I
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Community Sion: Weyrens stated that the City currently owns the Community Sign located on the corner
of CR 75 and College Avenue. The sign has not been working properly and is also in need of updating.
For these reasons the sign is underutilized. The City has been approached by an individual who is !
willing to assume the sign and continue the use as a community sign. The City does not have a need for
the property or sign and Weyrens stated that she is working with the City Attorney to determine the b~st
November 4, 2004
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method for disposing of the surplus property. As information is available it will be forwarded to the City
Council.
Meetinos: Weyrens reminded the Council of the following meetings:
· Intergovernmental meeting is being held in SI. Joseph. Weyrens stated that she is working on
finding a place and that we will get invitations out soon. It will be on November 30th beginning
with dinner at 5:30 PM and the meeting at 6:00 PM.
· Truth and Taxation meeting will be held on November 29th at 7:00 PM
· Joint meeting with SI. Joseph Township has been scheduled for November 23, 2004 at 7:00
PM at the SI. Joseph Community Fire Hall.
Adiourn: Rassier made a motion to adjourn at 7:55; seconded by Wick and passed unanimously.
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Judy Weyrens
A Inistrator
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