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HomeMy WebLinkAbout2005 [01] Jan 20 I I I January 20, 2905 Page 1 bf4 I Pursuant to due call and notice thereof, the City Council for the City of SI. Joseph met in regular session on Thursday, January 20, 2005 at 7:00 PM in the SI. Joseph City Hall. Members Present: Mayor Richard Carlbom, Councilors AI Rassier, Dale Wick, Ross Rieke, Renee Symanietz. City Administrator Judy Weyrens. Citv ReDresentatives Present: City En~ineer(sì. Tracy Ekola & Joe Bettendorf Others Present: Kathy Wirth I ADDrove AQenda: Wick made a motion to approve the agenda as presented; seconded by Rassier and passed unanimously. Consent AQenda: Rassier made a motion to approve the consent agenda as follows. a. Minutes - Approve the Minutes of January 3 and January 10, 2004. b. Bills Payable - Approve check numbers 35219·35300 c. Ordinance Amendment - Accept the recommendation of the Planning Commission and Amend Ordinance 52 adding Subdivision 18, clarifying methodology for Calculating Storm Water Fee.' .. I d. Ol'dinance Amendment -Accept the recommendation of the Planning Commission and Amend Ordinance 52.33 subd. 9{ c) clarifying that windows and doors are excluded' when calculating exterior requirements. i e. Ordinance Amendment - Accept the recommendation of the Planning Commission'and City Engineer, amending certain design standards in the Subdivision Ordinance. i f. Gambling License - Authorize the City Administrator to sign the request for a ' gambling license. I g. Cable Commission: Authorize the expenditure of $1,604.59 for a mixer for the Cable Commission. I Discussion: I · Carlbom questioned when the meeting was held by the Planning Commission to I discuss the Ordinance Amendments. I · Weyrens stated that the Storm Water Collection Fee Ordinance would need to be rewritten to be consistent with the Planning Commission minutes. ' · Wick mentioned that the Mayor's name needs to be corrected in the minutes of January 10 from Mayor Hosch to Mayor Carlbom. The motion was seconded by Rieke and passed unanimously. Public Comments to the AQenda: Kathy Wirth, 110 - 8th Avenue SE, approached the Council requesting that the trail in Kleinfelter Park be plowed. She stated that in the past the City removed the snow on the trail and residents could use the trail for walking. This year the trail has not been maintained and she' requested that the City remove the snow so the residents can utilize the trail year round. Cartbom stated that this is the second request that he is aware of for the snow removal. ' , Weyrens stated that the Public Works Department is enforcing the policy of the City whereby the cityl does not maintain sidewalks and trails for snow removal purposes. While the Council could change the policy and remove snow from Klinefelter Trail, the Council needs to consider if precedence is being set. Graceview Estates and Liberty Pointe both include trail systems and if Klinefelter Trail is maintained are the other trails going to be maintained? Further, if the City removes the snow from Klinefelter Trail, the employee must drive the equipment down Minnesota Street. The expectation will then be that the sidewalk should be plowed as they have to drive-by anyways. January 20, 2005 Page 2 of 4 The Council questioned if there are consequences to residents not removing snow from the sidewalks. Weyrens stated that the Police Chief has recently mailed notices to residents who did not shovel their sidewalk and the penalty is $ 50 per day. Rieke stated that the decision to plow the-~idewalks is a quality of life issue and the Council needs to determine what level of service will be provided for such. Rassier stated that this has come up in the past and the reason the Council discontinued snow removal was for financial reasons. Rieke suggested that the City look into an outsourcing the service or seeking if a volunteer would be willing to maintain the trail in the winter months. CITY ENGINEER REPORTS Bid ODeninQs: Ekola presented the Council with the results of the bid openings for both the Hill Street Improvements and the Cloverdale Area Improvements. a. 2005 Hill Street/295th Street ImDrovements: Ekola stated that six bids were received for the Hill Street Project with RL Larson the low bidder. Along with the 5% construction contingency, legal and engineering fees, the project has a total cost of $1,045,550. Ekola stated that this cost is very close to the preliminary costs that they shared with the residents. The bids were as follows: Engineer's Estimate R L Larson Excavating S J Louis Construction Dunninck Brothers 'nc Barbarossa & Sons Randy Kramer Excavating S R Weidema Inc b. 840,813.70 762,067.46 823,444.86 854,525.65 870,255.78 875,418.94 898,868.31 LOW BID 2005 Cloverdale Area ImDrovements: Ekola stated that thirteen bids were received for the Cloverdale Project with Larson Excavating the low bidder. Along with the 5% construction contingency, legal and engineering fees, the project has a total cost of $570,890. Ekola stated that this cost is also very close to the preliminary costs that they shared with the residents. The bids were as follows: Engineer's Estimate Larson Excavating Contractors Randy Kramer Excavating Sunblad Construction R L Larson Excavating Dunninck Brothers Kuechle Underground Redstone Construction S R Weidema Inc S J Louis Construction Barbarossa & Sons Breitbach Construction J R Ferche Northdale Construction 430,393.64 429,239.86 432,347.88 441,491.24 442,723.80 449,755.00 466,273.56 466,613.26 468,756.00 473,025.01 476,839.56 490,789.31 496,482.50 622,723.79 LOW BID I I Southwest Beltwav: Bettendorf stated the APO has prepared a cost estimate for the Southwest Beltway that will connect to the 33'" Street Corridor. This matter should be discussed jointly when the City meets with the Township on January 25, 2005. The APO estimated the cost of the Corridor Study to be I $850,000. Currently, only SI. Joseph, Waite Park and Stearns County are participating jurisdictions. The proposed cost split would be 50% Stearns County with the balance shared equally between Waite Park and SI. Joseph. If SI. Joseph Township decides to cost share there would be a potentia' split of those I I I ~.'."'.'"' ~'~--'~:'r~'~"'- January 20, 2005 Page 3 of 4 , costs. Bettendorf stated that it would be better for the City if we could build the corridor first and then develop around that rather than developing and then trying to build the corridor. Waite Park will be affected the most by the Corridor. Wastewater Advisorv Committee: Bettendorf and Ekola'stated that they attendéd the recent Wastewater Advisory Committee where by the main discussion was the amount of sewage treatment the City will I need in the next 25 years. The City of SI. Cloud will be constructing a new facility and each participating City is requested to determine their need so the facility can be sized accordingly. The engineers will I provide the City with a best guess estimate, which should be somewhat similar to how they estimated for the new water tower. I , I MAYOR REPORTS MeetinQs: Carlbom stated that he attended the following meetings: · January 12'h _ Coalition of Greater Minnesota Cities. Carlbom stated that he met with I some of the local legislators such as Hosch, Kleis, Opatz, and Knoblach. , · January 13th - APO Executive Board. He stated the main topic of discussion was ' transportation funding. · Stearns Municipal League Meeting - He attended this meeting with Symanietz . I · EDA - Carib om reported that at the EDA meeting they discussed the goals for next year and that Rieke was appointed chair of the EDA. He also stated that the EDA and the Çity have been meeting with Joe Sutherland of the SI. Cloud River Bats and announced that they plan to build a 3,OOO-seat baseball field in SI. Joseph, just south of the Stonehouse ~~. I · Chamber of Commerce - Carlbom stated that he attended the Chamber Lunch and also mentioned that the Winter Warm Up is scheduled for February 4, 2005. COUNCIL REPORTS SYMANIETZ Stearns MuniciDal LeaQue MeetinQ: Symanietz reported that she attended this meeting with Mayor Carlbom. The main topic of discuss was the conversion of the 800 mhz radio system. The Stearns County Sheriff Department is in the process of converting their system and it will be available to area Cities as well. This radio system will link the area cities together and offer them a better way to communicate. This type of system would allow communication between Police, Sheriff Department, i Ambulances, Snow Plows, and Fire Fighters. SI. Cloud is planning to implement this new system in I February. Symanietz stated that there are grants available to fund this new system, however the CitY would be responsible for the cost of the radios. ' Rassier also had some comments in regard to this new radio system. He stated that it would be best 10 talk to Chief Jansky about this, as this was already brought up and it was not as inexpensive as one I would think. There are costs for the radio as well as monthly fees to access the County. Symanietz stated that Motorola is the selected vendor for the new radio system. Symanietz also reported that they voiunteered to host the Stearns Municipal League Meeting in SI. Joseph on October 18, 2005. WICK - No Report RASSIER - No Report RIEKE - No Report ADMINISTRATOR REPORTS January 20, 2005 Page 4 of4 Sales Tax: Weyrens stated that the area Administrators met to discuss the proposed legislation authorizing the collection of the additional Y, cent sales tax. Due to the importance of the issue, it was the consensus of the Administrators that a Lobbyist should be hired. Michael Williams of 81. Cloud contacted Flarherty and Hood requesting a cost estimate to provide lobbying services. Williams received an estimate not to exceed $ 20,000. Based on the sales tax revenue sharing formula, SI. Joseph would be responsible for an amount not to exceed $ 615.00. Weyrens requested authorization to expend an amount not to exceed $ 615.00 for lobbying efforts to secure the one-half cent sales tax. Rieke made a motion to accept the distribution formula to hire Flarherty and Hood as lobbyist for the one-half cent sales tax legislation with St. Joseph contributing a maximum of $ 615.00 of the total cost estimate of $20,000. The motion was seconded by Symanietz and passed unanimously. UDcomino Meetino: Weyrens reminded those present that the Council will be meeting jointly with the Planning Commission and St. Joseph Township Board and Planning Commission on Tuesday, January 25, 2005 at 8:00 PM In the SI. Joseph Township Hall. Adiourn: Rieke made a motion to adjourn at 7:50 PM; seconded by Wick and passed unanimously. /:! ~. c:tí dle~ Jud we'/:ns ~ Ad nistrator I I I