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Home My WebLink About2005 [02] Feb 08 I I I - ¡ February 8, 2005 Page 1 of4 , I Pursuant to due call and notice thereof, the City Council for the City of SI. Joseph met in special sess'ion on Tuesday, February 8, 2005 at 7:00 PM in the SI. Joseph City Hall.· , Members Present: Mayor Richard Carlbom, Councilors AI Rassier, Dale Wick, Ross Rieke, Renee Symanietz. City Administrator Judy Weyrens. City ReDresentatives Present: City Engineer{s) Tracy Ekola & Joe Bettendorf, City Attorney Tom Jovanovich Others Present: Galen & Terri Keyes, Chuck & Becky Neeser, Randy & Sue Broda, Rick & Audrey Schroeder, John Schroeder, Paul Krey, Debra Viehauser, Mark & Beth Leither, Betty & Bernie Schloemer, Brian & Linda Johnson, Tom & Barb Nieland, Thomas & RoseAnn Homan, Ann Reischl Public HearinQ. Final Assessment - Hill Street ImDrovements: Mayor Carlbom opened the public hearrng and stated that the purpose of the hearing is to consider and possibly adopt, the proposed assessment for the 2005 Street and Utility Improvement for property abutting Hill Street and 3'0 Avenue SW. The I improvement will consist of street, water and sewer. Carlbom turned the floor over to the City Engineers Joe Bettendorf and Tracy Ekola. Bettendorf stated that this is the fourth meeting with the residents I involved in the improvement area. They first meeting was an improvement hearing, followed by two open houses in which the residents were able to come and ask questions about their properties. The last of , the meetings is the hearing tonight, the final assessment. Bettendorf began by discussing the costs associated with the improvement. He presented both the preliminary costs and the final costs, which were similar. After discussing the costs of the project, Bettendorf discussed the financial impact of the project. The assessment was broke down to illustrate individual assessment and an assessment for a typical lot. Street, Grading, Drainage Sanitary Sewer Water Main SUBTOTAL Booster Pumps 5% Construction Contingency Engineering Financing GRAND TOTAL $409,600 $136,700 $158,200 $704,500 $36,000 $70,500 $140,900 $70,400 $1,022,300 $445,985 $159,044 $157,038 $762,067 $32,000 $38,104 $152,413 $60,965 $1,045,549 I $776,285 $237,264 $32,000 $1,045,549 Reconstructed Street (60%) Sanitary Sewer Water Main $51.27/ft $4,908/unit $5,274/unit $53.37/ft $5,288/unit $4,857/unit .SE~II~Nf~~: .., February 8, 2005 Page 2 of 4 SAC WAC Trunk Sewer Trunk Water Inspections & Meter TOTAL $2,000 $2,000 $150 $150 $285 $4585 , I Assessment $15,720 15,482 Connection Charges $4,585 $4,585 TOTAL $19,000 $20,067 ...Estimated cost to run services to house - $1,500 - $2,500- After discussing the costs for the project, he then went over the payment terms to explain how they will be paying for the improvements. Assessments · Paid over a period of 15 years · Pay assessments by October 1 No Interest · Pay assessments by December 31 3 Months Interest · Pay assessments after December 31 3 Months + Full Year Interest · Interest Rate: 4Yo % + 1 Yo % = 6 % (Est.) I Connection Terms · Charges are paid at the time of hookup · Sanitary Sewer within 90 days Water Main within 90 days (Except November through May) Charge if Lieu of Assessment: Change in Land Use, Platting or Lot Split Ekola then presented the construction plans and schedules for the project. Proiect Scheduie · Begin Construction (Tentative) · Substantial Completion (All work except 2nd lift pavement) Final Completion (2nd lift pavement) May 2005 September 2, 2005 · June 15, 2006 Work Schedule · Project · Hill Street West of 3"' Avenue 7AMt07PM 8AMt05PM Monday - Saturday Monday - Friday ...Work is not permitted on Sundays, Holidays, or Holiday Weekends- After discussing the construction plans and the work schedules, Ekola addressed the Access Roads for the project. She stated that Hill Street or 3" Avenue roadway (I.e. access to CR 121) would be I maintained on a daily basis. 3"' Avenue and Hill Street will usually have access at all times either from CR 121/HiII Street or Iverson/3"' Avenue. However, West Hill Street Access will be closed at times from - I I I February 8, 2005 Page ~ of 4 , I 8AM - 5PM. To assure that Emergency Services have access to the area, they will be provided a regular update on detours. I , , , Ekola also discussed some miscellaneous details of the project that the residents should be aware o~, ~- 'I · Temporary water provisions in construction contract (if needed) i · Low Water Pressure for higher elevations which would create a need for booster pumps · Temporary Mailboxes with a tentative CR121 location I · Temporary Newspaper Mailboxes · Driveway Improvements I · Trees or landscaping in existing right-of-way will not be replaced. I · WaterlSewer Services will be installed to property line and residents will then need tQ schedule private connections to waterlsewer services after substantial completion (and before July 2006). I Rieke questioned Ekola about the Booster Pumps and whether or not a plumber could install them. Ekola stated that they would hire their own plumber to install the pump and they would then be reimbursed. I She further stated that she spoke with Metro Plumbing and they have stated that they normally charge $700 to install a booster pump. The City has not yet determined the maximum reimbursement for the pump and installation. Wick questioned the booster pumps and who would be responsible for ¡ maintenance. Ekola stated that the owner would be responsible for the pump until the City can construct a booster station. I At this time Mayor Carlbom opened the fioor to questions andlor comments from those present. , I Chuck Neeser, 704 Hill Street West, addressed the Council with a few questions and concerns. : · Neeser stated that he has some concerns about the road being shut down from 8-5. How will the garbage be picked up? How will emergency vehicles get to the homes in the I event of an emergency? I Eko/a stated that they will have to arrange a new time for the garbage service or they will arrange to have the contractors bring the garbage to the end of the road and then return them later in the day. She also stated that they would keep I communication open between the contractors and medical personnel for emergency situations. . I He also questioned where the booster pumps will be installed and the size of the pumps. Ekola responded that they are approximately the size of a breadbox and they are installed inside by the water connection. i Neeser questioned how many and which trees will be removed. I Eko/a responded that all trees that will be removed have been marked and thø property owners have been made aware of the removal. ' Neeser also questioned about the possibility of the project not being completed as scheduled. , Ekola stated that they anticipate it being finished as scheduled, however the weather may affect the time frame for the completion of the project. · · · , Tom Nieland, 700 Hill Street West, approached the Council to ask about the depth of the sewer and the costs to haul the dirt away. Ekola stated that the sewer line will be approximately 10-12' deep. With i regard removal of soil, the contractor will be using a procedure where the soil is placed behind the area being excavated. This method allows for greater access. i Weyrens stated that she received a letter from Michael Hanauska, 817 3rd Avenue SW objecting to thl amount being assessed for the improvements. Rassier made a motion to close the Public Hearing. The motion was seconded by Symanietz; passed unanimously and the Public Hearing was closed. February 8, 2005 Page 4 of 4 Rassier made a motion to adopt resolution 2005-6, adopting the assessments for Hill Street and 3r. Avenue NW. The assessments will be payable over a 15 year period with an interest rate of 6%. Further, the assessment will be due on October 1, 2005. All assessment balances on October 31,2005 will be charged interest from October 1, 2005. The motion was seconded by Symanietz and passed unanimously. Other Matters: Weyrens stated that a group of area elected officials would be going to the capital to lobby for Transportation Projects. The City has been asked to support the Northstar Corridor to extend transit from Big Lake to the Twin Cities. Wick made a motion to adopt Resolution 2005-07, Supporting Phased Implementation ofthe Northstar Commuter Rail Development Corridor. The motion was seconded by Rieke and passed unanimously. Adiourn: Rassier made a motion to adjourn; seconded by Symanietz and passed unanimously. CZt*~ I I I