HomeMy WebLinkAbout2005 [02] Feb 10
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February 10, 2005
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Pursuant to due call and notice thereof, the City Council for the City of SI. Joseph met in special session
on Thursday, February 10, 2005 at 7:00 PM in the St. Joseph City Hall.
Members Present: Mayor Richard Carlbom, Councilors AI Rassier, Dale Wick, Ross Rieke, Renee
Symanietz. City Administrator Judy Weyrens.
Citv ReDresentatives Present: City Engineer(s; Tmcy Ekoia & Joe Bettendorf, City Attorney Tom
Jovanovich
Others Present: Mike Phillipp, Herman & Pat Gangl, Brian Donnay, Rick Heid, Vickie & Darwin Erickson
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Public HearinQ, Final Assessment - Cloverdale Area ImDrovements: Mayor Carlbom opened the public
hearing and stated the purpose of the hearing is to consider and possibly adopt, the proposed I
assessment for the 2005 Street and Utility Improvement for property abutting 7'h Avenue SE, Dale Street
and Callaway Street. The improvement will consist of street, curb and gutter, water and sewer. Carlbom
turned the floor over to the City Engineers Joe Bettendorf and Tracy Ekola. Bettendorf stated that they
have met with the residents several times prior to discuss the project. They met earlier for the preliminary
improvement hearing, followed by a couple of open houses in which the residents were able to come and
ask questions about their properties. '
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Bettendorf began by discussing the costs associated with the improvement. He showed both the ¡ I
preliminary costs and the final costs. After discussing the costs of the project, Bettendorf discussed the
financial impact of the project. The assessment was broke down to illustrate individual assessments and
the detailed calculations. In addition to the assessment, the property owner must pay the connection I
charges totaling $ 4,285. The connection charges cannot be assessed and are due and payable at the
time of connection. '
Street, Grading, Drainage
Sanitary Sewer
Water Main
SUBTOTAL
5% Construction Contingency
Engineering
Financin
GRAND TOTAL
$189,300
$78,500
$86,200
$354,000
$35,400
$70,800
$35,400
$495,600
$231,616
$159,048
$74,834
$429,240
$21,462
$85,848
$34,330
$570,880
Reconstructed Street (60%)
New Street
Curb & Gutter
Sanitary Sewer
Water Main
$43.81/Ft
$54.87/Ft
$13.52/Ft
$4,580/Unit
$4,667/Unit
$51.16/Ft
$68.42/Ft
$13.87/Ft
$4,087/Unit
$4,173/Unit
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February 10, 2005
Page 2 of 5
SAC
WAC
Trunk Sewer
Trunk Water
Inspections & Meter
TOTAL
$2,000
$2,000
$150
$150
$285
$4585
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Since there are three typical lots in this area, Bettendorf presented a comparison of the different lots
showing both the preliminary and final assessment numbers. He also showed the residents a comparison
of costs between their improvement costs and those of the Hill Street project showing the breakdown as
well as a total cost comparison between the two projects.
Assessment
Connection Char es
TOTAL
$16,085
$4,585
$20,670
$16,489
$4,585
$21,083
'!;l[l[rBtglimin;i
$14,980
$4,585
$19,565
Final
$14,765
$4,585
$19,350
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Assessment
Connection Char es
TOTAL
~æSIIIIEN'I".ID!iTE~Ç.O\lllf':ARlSON .. .
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Reconstructed Street
New Street
Curb & Gutter
Sanitary Sewer
Water Main
$51.16/Ft
$68.42/Ft
$13.87/Ft
$4,087/Unit
$4,173/Unit
$53.37/Ft
N/A
N/A
$5,288/Unit
$4,857/Unit
Hill Street
$15,910
$4,585
$20,495
Assessment (Reconstruct)
Connection Char es
TOTAL
$15,200
$4,585
$19,785
Bettendorf stated that this project is similar to that of the Interior Street Project from 2002. To show the
differences between the two, Bettendorf did a similar comparison between the Cloverdale Project and the
Interior Street Project.
Reconstructed Street (60%)
New Curb & Gutter
Re lace Water Main
P'ARISON
loverdale·
$51.16/Ft
$13.87/Ft
$4,173/Unit
Interior Streets
$44.35/Ft
$15.95
$4,125/Unit
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Ekola then presented the construction plans and schedules for the project.
Proiect Schedule
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February 10, 2005
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Begin Construction (Tentative)
Substantial Completion
(All work except 2nd lift pavement)
Final Completion (2nd lift pavement)
May 2005
August 15, 2005
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June 20, 2006
Work Schedule
· Project
7 AM to 7 PM Monday - Saturday
Ekola stated that the contractors are allowed to work on Saturdays. However, work is not permitted on
Sundays, Holidays, or Holiday Weekends. Allowing the contractors to work on Saturdays will help to
speed up the completion of the project.
Ekola stated that the Sanitary Sewer and Watermain will be constructed along 7'h Street, Dale Street and
Callaway. There will be new streets along Callaway and Dale; however, 7'h Avenue will have the street
reconstructed. She stated that WaterlSewer services will be installed to the property line and it is up to'
the property owner to connect those services to their homes. In her discussion of the project design I
issues, she stated that the location of the centerline of 7'h Avenue would be near the middle of the road.
She also stated that there has been some thought by the developer of Graceview Estates to constructthe
private driveway to line up with Dale Street rather than in the middle of the block. Ekola further stated that
the City received approval from the Minnesota Department of Health for the well variances needed for the
project. There may be some trees removed in the rlght-of-ways or utility easements based on conflicts'
with the construction area. '
They plan to keep good communication between the Engineer, Contractor, and the residents. To , I
accomplish this a newsletter will be mailed to property owners identifying contact numbers and project
status. I
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Ekola also discussed some miscellaneous project considerations that the residents should be aware of,
such as: '
· Access - The contractor is to maintain access on a daily basis.
· At the south end of 7'h Avenue, there may be a temporary road closure during i
construction near the gas easement. Affected properties will be notified 24-48 hours prior
to road closures.
· Temporary water provisions are included in the construction còntract (if needed) I
· There will be a temporary location for the delivery of mail and newspapers. The location
is yet to be determined. i
· Driveway Improvements - Ekola stressed that if the property owner would like to maintain
their own driveway after construction, they will need to make the City aware of their I
intentions shortly after construction begins. Otherwise, the contractor will restore the:
driveway with the same material that was removed. '
· Water/Sewer Services will be installed to property line and residents will then need to
schedule private connections to waterlsewer services after substantial completion. I
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Ekola stated that there were some questions as to why the project was not designed to extend the w~ter
and sewer along Dale and Callaway from 9th Avenue. In reviewing the costs to do so, t was determined
that it would cost an additional $ 55,600. Therefore the design was not considered.
At this time Mayor Carlbom opened the floor to questions from those present.
Pat Gangl, 316 ih A venue SE, addressed the Council with a few questions and concerns.
. Gangl asked why they are being assessed for a contingency fee.
February 10, 2005
Page 4 of 5
Bettendorf stated that they allow a 5% contingency fee for construction to allow
for any unexpected occurrences such as bad material, construction problems, I
etc. He also stated that if that money is not used, there is a possibility that it can
be dropped from the assessments.
. Gangl requested that the City complete an appraisal of their property before and after the
improvement to verify that the property value has increased at the same level of the
assessment.
Jovanovich stated that the City is not likely to do this because it would be too
costly. The only reason that they would do the appraisals is if there was an
objection that moved it to the courts. He stated he has been the City Attorney for
more than 30 years and he has never seen this happen. Jovanovich also made a
recommendation to the Council that they do not do the appraisals as requested.
Rassier stated that the City did consider this request but decided in the contrary,
as the City believes the assessment is fair and reasonable. Jovanovich stated
that there is a State law that the amount assessed to a property owner cannot be
more than the increase in market value and the City is confident that they are
within the parameters of the Statute.
Mike Phillipp, 338 7'h Avenue SE, approached the Council to ask some questions about the project as
well.
· Phillipp questioned what assurance he has that storm water will not be an issue. He
stated that he currently has a drainage issue and does not want that expanded.
Ekola stated that 7"' Avenue will be lowered and stonn sewer will be constructed
along Dale and Callaway. This combination should alleviate his drainage issues.
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Phillipp also questioned the gas line he has on his property. The gas company needs a
50' right-of-way, so he would like to bring the sewer along the north side of his home.
Bettendorf stated that they are aware of that and they can work with him to have
it done the way he would like it. Bettendorf also stated that the water and sewer
lines can be placed on the property at the wishes of the property owner as long
as the City is notified at the time of construe/ion. .
· Phillipp also stated that he would like to put his own driveway back in after the
improvements as he wants one continuous driveway without patches.
· Phillipp also questioned whether or not he could have a second driveway cut. He stated
that he requested it from the Township and they sent him a letter giving permission for
him to have a second driveway. Weyrens stated that upon proof of approval from SI.
Joseph Township the second driveway access would be allowed.
Herman Gangl, 316 7'h Avenue SE, also had some questions for the Council and the Engineers.
· Gangl questioned the cost difference between a 10' line and an 8' line.
Bettendorf stated that he would need to research that further because they are in
different fonnats.
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Previously, Gangl requested that the City provide them with an appraisal before the
project and after to prove that the increase in market value is similar to the amount they
are being assessed. He stated that he understands that the City is not willing to do that;
however, they would just like it in writing that the City is unwilling to provide that
information.
Gangl also stressed some concem as to whether or not the City has looked into some
federal grant money. Bettendorf stated that they have looked into that, however it is very
hard to get federal grant money for projects like this due to the SI. Joseph median
income. The last time the City received this type of funding; they offered aid based on a
lot-by-Iot basis rather than the entire project.
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February 10, 2005
Page 5 of 5
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Gangl questioned the interest for the project and when it would start and stop. Weyrens
described the interest schedule as follows: I
o interest if paid by October 30th ¡
15months interest if paid after October 30th (to account for Oct, Nov, Dec
2005 and all oi 2006) .
. Gangl also questioned the driveway and how close they will get to the garage door with
the driveway, as he wants to redo his driveway this summer. I
Bettendorf advised Gangl that he might want to wait until the project is done and
redo the entire driveway to make it all look the same.
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. During Bettendorf's presentation, he was using some numbers as a comparison and
Gangl questioned how he calculated the costs.
Bettendorf stated that the numbers used for comparison purposes are a
combination of new and reconstructed streets.
Marvin Mastey, 717 Callaway Street, approached the Council with a general question in regards to an
evergreen tree that is causing problems for people who nced to read street signs. He stated that there is
a tree on the corner of 7'h and Callaway Streets that he would like to see removed during the construction
if possible. Rassier stated that they would need to contact the property owner before removing the tree.
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Pat Gangl, 316 7'" A venue SE, approached the Council one last time to state that they currently have a
double lot on Dale Street and 7'h Avenue SE. An individual approached them and stated that they were
told that they were looking to sell one of the lots. She clarified that they would not be selling the extra lot.
Wick made a motion to close the Public Hearing. The motion was seconded by Rieke; passed
unanimously and the Public Hearing was closed.
Wick questioned whether or not the residents would be notified of any short-term road closes that come
up during construction. Ekola stated that they would be notified. i
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Rassier made a motion to adopt resolution 2005-08, adopting the assessments for the Cloverdale
Area. The assessment will be payable over a 15 year period with an interest rate of 6%. Further,
the assessment will be due on October 1,2005. All assessment balances on October 31,2005 will
be charged interest from October 1, 2005. The motion was seconded by Rieke and passed i
unanimously.
Adiourn: Rieke made a motion to adjourn; seconded by Symanietz and passed unanimously.
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