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HomeMy WebLinkAbout2005 [06] Jun 16 I I i I , June 16, 2005 Page 1 of6 I I Pursuant to due call and notice thereof, the City Council for the City of SI. Joseph met in regular session on Thursday, June 16,2005 at 7:00 PM in the SI. Joseph City Hall. ' Members Present: Acting Mayor AI Rassier, Councilors Dale Wick, Ross Rieke. City Administrator Judy Weyrens. I I , Citv ReDresentatives Present: City Engineer Tracy Ekola, Public Works Director Dick Taufen Others Present: David Potter, Jerry Hettwer, Bill Durrwachter, Jess Louk, Philip Wolter ADDrove AQenda: Wick made a motion to approve the agenda with the following changes. The motion was seconded by Rieke and passed unanimously. 11 b. Remove Pond View 9 Development Agreement 11 b. Add Certificate of Compliance - Boulder Ridge ¡ Consent AQenda: Symanietz made a motion to approve the consent agenda as follows: a. b. c. d. e. I f. Bills Payable - Approve check numbers Minutes - Approve the Council minutes: May 5, 2005 Fire Compensation - Accept the December 1, 2004-May 31, 2005 Fire Call report accepting the fire expenditure of $28,975.00. Police Conference - Authorize the Police Chief to attend the International Chiefs Conference in Daytona, Florida at an estimated cost of $1 ,460.00. Street Closure - Authorize the closure of College Avenue South on July 3, 2005 between 6:00PM and 9:00PM for the annual Fire Department Waterball Fight. Development Agreement - Authorize the Mayor and Administrator to execute a Development Agreement between the City of St. Joseph and Midnight Haulers allow'ng the construction of a 21,000 square foot addition. The motion was seconded by Rieke and passed unanimously. I Public Comments: o Bill Durrwachter, 1416 Pond View Ct, approached the Council to state his opposition to the Field Street Project. Durrwachter stated that the residents of Sartell are still dealing with the cutting of the trees for development and he sees the development of Field Street as the same situation. , I Durrwachter encouraged the City to consider using existing roads to the South that would not impede growth in the City. He also stated that the City should stay away from destroying woods, trees, and wetlands that currently part of the natural beauty of the City. Public HearinQ. Easement Release. Graceview Estates: Acting Mayor Rassier opened the public hearing and stated the purpose of the hearing is to consider vacation of two easement. City Engineer Tracy I Ekola reported that the request for vacation has been submitted by the Graceview Estates Developer$. Originally when Graceview Estates was platted, the City required a drainage easement along Klinefelter Park. This easement would prevent the park from excess storm water. Since the area is ready for I development the easement is no longer needed. The second easement being considered for vacation is the roadway easement for 7'" Avenue. When Graceview 3 is constructed, 7'" Avenue will be re-designed and the existing roadbed needs to be vacated. The Council assured that residents south of Graceview 3 wiil have adequate access after the new road is constructed. Ekola stated that she has reviewed thel vacation requests and recommends the Council release the easements as requested. I 1 As no on present requested to speak, Wick made a motion to close the Pub ic Hearing which was seconded by Rieke and passed unanimously. June 16, 2005 Page 2 of 6 Wick questioned whether or not all of the easements have been provided in Graceview Estates. Ekola 'stated that the only outstanding easement issue is the temporary easement along 7th Avenue into Graceview Estates. Rieke made a motion authorizing the Mayor and Administrator to execute Resolution 2005-15, releasing the easements in Graceview 2 and 3 as requested by the Developer. The motion was seconded by Symanietz and passed unanimously. Preliminarv Plat. Lumber One Northland HeiQhts: Weyrens reported that the Planning Commission reconsidered the Preliminary Plat for Northland Heights. The matter was originally tabled until the Council considered the request to utilize eminent domain for the required ROW for 15th Avenue. The Planning Commission recommended the Council approve the Preliminary Plat entitled Northland Heights and rezone the same area a combination R1, Single Family and R2 Two Family. The recommendation of the Planning Commission included accepting the recommendations of the City Attorney which include the following: I 1. The City obtains the necessary right of way to allow access from the platted property to County Road 133 at the Developer's expense. 2. The Developer shall construct or pay the costs of construction of the road and the underground utilities to County Road 133. 3. The Developer may proceed with final platting of Phase 1 of the development if it enters into a written agreement satisfactory to the City, which shall assure the Developer's performance of conditions 1 and 2. Phase 1 consists of Block 1 Lot 1-6, Block 2 Lots 1-28, Block 3 Lots 1-30, Block 4 Lots 1-16, Block 5 Lots 1-3 and Block 6 Lots 1-5. 4. The Developer may not proceed with the final platting of Phase 2 of the development consisting of Block 2 Lots 29-36, Block 5 Lots 4-16, Block 6 Lots 6-27, Block 7 Lots 1-9. Block 8 Lots 1-13 and Block 9 Lots 1-5, until such time as conditions 1 and 2 are met. 5. If the Developer does not proceed with Phase 2 by January 1, 2008, then the Developer shall I complete the construction of the road and underground utilities no later than September 30,2008. 6. Jasmine Lane will be constructed on or before September 30, 2008. Ted Schmid, Chief Manager of Lumber One, approached the Council on his own behalf. Schmid stated that the Preliminary Plat includes the development of 158 homes which will be completed in two phases_ The first phase will consist of 88 Single Family Homes. Plat for Northland Heights shows 88 dwelling units including the two family units. Weyrens clarified that action at this meeting must include rezoning as well as the preliminary plat. The developer has requested to mix R2 with the plat so that the property could be developed without requesting variances. The original plat included variances on 15% of the lots. Rassier questioned Schmid as to whether or not Jasmine Lane would be constructed with phase one. Schmid stated that he does not plan to construct Jasmine Lane until phase 2; however, he will be constructing Iris Lane with phase one. Rassier stated that he was of the under the understanding that both roads would be constructed in the first phase. Schmid stated that since they have been requested to plat a larger area than he typically plats, it is not financially viable to construct both roads. Wick questioned whether or not a sidewalk would be constructed along Iris in the first phase. Schmid stated that a sidewalk would be constructed. Weyrens suggested that the City add to the Developer Agreement that Jasmine Lane must be completed on or before September 30,2008, to which Schmid agreed. Wick made a motion to approve the Preliminary Plat for Northland Heights incorporating the comments of the City Attorney in the approval and approving the rezoning a mix of R1 Single Family and R2 Two Family. The motion was seconded by Rieke and passed unanimously. Northiand HeiQhts - Feasibilitv ReDort: Acting Mayor Rassier opened the public hearing and stated the purpose of the hearing is to present the feasibility report for the Northland Heights Improvements. At this time Rassier turned the floor over to City Engineer Tracy Ekola. Ekola presented the following information: I I I I June 16, 2005 Page 3 of6 Design Plans: > Iris Lane will be connected to Northland Drive > Wetlands are being mitigated by the developer > Watermain will be installed along Jasmine Lane. > Lumber One has agreed to the easement and the future sanitary sewer line will connect to Northland and then drain to the Northland Lift Station. II > Iris Lane will be constructed at 36' wide. , > The loop around Phase 1 along with Jasmine Lane can be either 32' or 36' wide. That"s still up for consideration. > Two storm water ponds will be constructed with 6:1 slopes. > Sidewalk will be constructed along Iris Lane connecting to Northland Drive. Cost Summary > Site Grading and Street > Sanitary Sewer > Water Main > Storm Sewer > Turf Establishment > Soil Borings $ 1,376,896 454,938 399,223 265,556 114,230 1,595 $ 2,612,438 Total Estimated Cost Assessment Rates > Option 1: > Option 2: Per Lot based on Design Reducing the street widths from 36 feet to 32 feet $ 30,287/lot $ 29,803/10t Wick made a motion to close the Public Hearing. The motion was seconded by Symanietz and passed unanimously. Weyrens stated that before the Council can move forward accepting the feasibility report and ordering the improvement, the Developer must agree to the projected costs. Schmid requested the Council move forward and order the improvement for Norhtland Heights so that bids may be received for the improvements. Wick made a motion authorizing the Mayor and Administrator to execute resolution 2005-16 accepting the Feasibility Report and ordering the improvements for Northland Heights. The motion was seconded by Rieke and passed unanimously. Field Street N/W Corridor: Weyrens clarified that the public hearing also requ'ested approval for the North and South east/west corridor studies. Rieke made a motion authorizing the Mayor and Administrator to execute resolution 2005-16 authorizing the North and South east/west corridor study. The motion was seconded by Wick and passed unanimously. ' Richard Schroeder - Preliminarv and Final Plat: Weyrens stated that during the Council discussion of the Hill Street Utility Improvement, Rick Schroeder discussed the possibility of subdividing his property I allowing for a second home to be constructed. Since Schroeder has enough property to create two conforming lots, the improvement project was designed to accommodate a second home. Under the Ordinance, property can be split once without platting, but only if the property is platted to begin with. Since Schroeder's property was not platted, he is required to complete the platting process. : I , I Weyrens stated that the Planning Commission did consider this matter on June 2, 2005 and recommended the Council approve the plat entitled Walz's Hillside Acres Plat 2. Wick made a motion accepting the recommendation of the Planning Commission approving the Preliminary and Final Plat entitled Walz's Hillside Acres Plat 2. The motion was seconded by Rieke and passed unanimously. June 16, 2005 Page 4 of6 CITY ENGINEER REPORTS I Seal CoatinQ: Ekola stated SEH has been working with he Public Works Director to prepare a seal coating program. During this process an inventory of the City Streets was completed. This inventory included identifying when the streets were constructed, overlayed and the current condition of the streets. Based on the inventory, it is recommended that the following streets are seal coated: 2"" Avenue (North of County Road 75), Hickory Street, GumtreeStreet (East of 3"' Avenue), 4th Avenue, and Fir Street. Weyrens stated that the City has budgeted $25,OOO/year for seal coating. Ekola stated that if the project is to move forward they would work with the affected residents as well as ask the contractors to sweep up any loose aggregate when the project is completed. At this time Ekola requested the Council to authorize the engineer to send out invitations for quotes to 3-4 contractors to seal coat the above mention streets. If approved it is anticipate that bids can be received by the end of June and begin work in July. Wick made a motion to authorizing the Engineer to receive quotes for the 2005 Seal Coat Program. The motion was seconded by Symanietz and passed unanimously. Proiect UDdates: The councilors asked Ekola for some updates on some of the current projects. o Rassier questioned Ekola about the drainage pond by the apartments near Hill Street. He stated that there is no silt fence and the clay has settled. He questioned how it is draining and who is responsible to clean it up? Ekolastated that it is the developer's responsibility and that they will need to clean the pond and possibly re-grade the pond. The Developer's Agreement is the enforcing document. . o Rassier stated that in his opinion the Hill Street has been moving along slowly. Ekola stated that due to the rain the contractor had to shut down for 3-4 days. They originally tried to work in the rain but only made conditions worse. During the shutdown period the contractor kept one person on the site to assure ingress and resolve any matters that arose. I o Wick questioned Ekola on the status of the Cloverdale Project. Ekola advised the Council that they have completed the Storm Sewer except the area south of the gas main. She stated that they are waiting for Northern Natural gas to lower the gas line. PUBLIC WORKS DIRECTOR REPORT Hvdrant UDorade ProQram: Taufen reported that he would like to propose a Hydrant Upgrade Program. He stated that this was not put in the budget, however he sees a need to update certain hydrants in the City. He stated that the hydrant near Ace Hardware is a 1949 model. It is currentiy leaking and they are unable to find parts to fix the hydrant. Taufen also stated that there are 16 hydrants that are not a breakaway style and they have incorrect fittings. None of these are scheduled for a change out in the near future. Rassier questioned whether or not this would be budgeted for every year. Taufen stated that it would. He estimated that it would cost $5,300 to replace the hydrant near Ace Hardware. He also stated that the hydrant in the trailer park could use updating as well. During a recent fire, it was difficult to make the hydrant work. . Wick made a motion to authorize the upgrade of the fire hydrants as requested, using funds from the water fund. The motion was seconded by Symanietz and passed unanimously. COUNCIL REPORTS I SYMANIETZ I I I June 16, 2005 Page 5 of6 i ReQional Human RiQhts Task ForcE>: Symanietz stated that the Regional Human Rights Task force I conducted their first meeting. The purpose of the task force is to stop hate crimes in the SI. Cloud Area. Symanietz reported that the City has been requested to appoint an alternate to the Committee, to which Rassier volunteered. I I Part-Time Police Officer: Symanientz reported that they began the interview process for the on-call pa~- time police officer. WICK i Town Gown Tournament: Wick reported that the Town Gown Tournament was held in May. There were 16 teams and 6 of those teams were from CSB/SJU. 1 Summer Rec ProQram: Wick stated that the Rec Association would help to fund the summer rec program again this year. RIEKE EDA: Rieke stated that the EDA meeting was held on June 15, 2005. Downtown Committee: Rieke reported that the Downtown Committee meets the 4th Wednesday of each month. The next meeting is scheduled for June 22, 2005. They will be discussing organizational items' RASSIER - No Report ADMINISTRATOR REPORTS Verizon Antenna co-location: Weyrens stated that the City had a lease with Cellular 2000, leasing space on the tower for antennas and ground space fro the required cabinets. Recently Verizon has assumed the lease from Cellular 2000 and is requesting to remove the existing equipment and replace it with a structure that will house the cabinets. The City is bound to the existing lease and placing the : equipment in a structure makes more sense. i , Scott Watson approached the Council on behaif of Verizon. He stated that they plan to keep the old : equipment in place until the new equipment has been installed. According to Watson, the process could be completed in 4-5 weeks. Rieke stated that he sees this as an opportunity to improve the image of the tower. ' I Wick made a motion to accept the request of Verizon to relocate the existing cabinets nea~ the water storage facility authorizing the Mayor and Administrator to execute a new lease agreement. The motion was seconded by Symanietz. I I Discussion: Wick stated that they will need to make sure that they have enough clearance f6r the snowmobiles and trailers. : The motion passed unanimously. I Boulder RidQe Certificate of ComDliance: Weyrens stated that Mark Lambert is in the process of closing the Boulder Ridge Apartment Project. The Developers Agreement includes a provision whereby the I Developer can request a Certificate of Compliance declaring the project compliant with the terms of the Development Agreement. Weyrens stated that in reviewing the terms of the Development Agreement between the City of SI. Joseph and Summit Management LLC all the terms of the Agreement have been fulfilled. Weyrens presented the Council with a Certificate of Compliance prepared by the City Attorney and requested authorization to execute the Certificate. June 16, 2005 Page 6 of6 Symanietz made a motion authorizing the Administrator to execute the Certificate of Compliance acknowledging that Summit Management has fulfilled the terms and conditions of the I Development Agreement which authorized construction of the Boulder Ridge Apartments. The Certificate of Compliance is limited to Lot 1 Block 1, Indian Hills Park Plat. The motion was seconded by Rieke and passed unanimously. Adiourn: Wick made a motion to adjourn; seconded by Symanietz and passed unanimously. ~--\ ;dy~~ Judy Weyrens Administrator I I