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HomeMy WebLinkAbout1996 [01] Jan 22 I I I Page January 22, , 2905 1996 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session on Monday, January 22, 1996 at 8:30 A.M. in the City Hall, to do business from the January 18 regular meeting, which was postponed due to the sto~m. , MEMBERS PRESENT: Mayor Donald Bud Reber; Councilors Ross Riek~, Bob Loso, Ken Hiemenz; Clerk/Administrator Rachel Stapleton. Councilor Cory Ehlert was absent. OTHERS PRESENT: Judy Weyrens, Joe Bettendorf, Jamie Phenow. Mayor Reber called the meeting to order at 8:30 A.M. with Councilors Loso and Hiemenz present. AGENDA: Hiemenz made a motion to approve the agenda with chang~s; seconded by Loso. Ayes: Reber, Loso, Hiemenz. Nayes: None. Motion carried. CONSENT AGENDA: Loso made a motion to approve the Consent Agenda as follows; seconded by Hiemenz, with the removal of Morningside Park Grant agreement for discussion: 1. Minutes of the January 4, 1996 Council meeting. 2. Election Judges appointed for the special elections (primary, January 23) and (general, February 6) to fill the District 14 State Senator seat vacated due to the resignation of Joe Bertram are as follows: Adeline Gillitzer, Dorothy Sadlo, Marcella Gill, Elaine Imholte, Doris Johnson, Rudy Gapko, Rachel Stapleton, Judy Weyrens, Mary Generous. Ayes: Reber, Loso, Hiemenz. I Nayes, None. Motion carried. ! BILLS PAYABLE: Deputy Clerk Judy Weyrens presented the bills I payable, overtime and callouts. Loso made a motion to approve !the , bills payable check numbers 21982 - 22013, Jenny Almanza for her apartment renter's damage deposit refund and Leo Sadlo for utility consultant fees. The motion was seconded by Hiemenz. Ayes: Reber, Loso, Hiemenz. Naye.: None. Motion carried. Loso made a motion to approve the overtime and callouts as presented; seconded by Hiemenz. Discussion - Police Officers have been taking vacation days on the days that they work under the! Safe and Sober grant in order to get overtime. The Police ! Federation contract and City Personnel Policy provides overtime pay for hours worked in excess of the regular 10 hour shift per day. Overtime should not be allowed unless the hours worked are in excess of the normal work shift. Mayor Reber will review the situation. Ayes: Reber, Loso, Hiemenz. Nayes: None. I I MAYOR REPORTS: Information was recently received from the Sartell Clerk/Administrator concerning maintenance costs of their sign.: I I Motion carried. Page 2906 January 22, 1996 Stapleton will provide the Council with copies of this information and place this matter on the next agenda. I Councilor Rieke arrived at 8:38 a.m. COUNCILORS REPORT RIEKE: The CORE Committee will meet on January 25th with the main item of discussion to be plans for the February Speakout. LOSO: The Fire Hall issue was discussed at the last GSJAC (City - Township) meeting with proposed construction costs at $1.1 million. Loso made a motion to have the architects suspend activity on this project in anticipation of the issue being referred to the voters at the 1996 General Election as a General Obligation Bond issue question. The motion was seconded by Reber. Discussion - Property was proposed to be sold to provide partial funding for the project. Move forward and coordinate with funding of other projects, give clear and accurate information on the cost to the taxpayers, and to give the voters an opportunity to have a voice in the matter. Ayes: Reber, Loso. Nayes: Rieke, Hiemenz. Motion failed. Loso made a motion to approve the attendance of the Clerk/Administrator and Emergency Manager at an Emergency Response meeting in Albany on February 20; seconded by Rieke. Ayes: Reber, Rieke, Loso, Hiemenz. Nayes: None. Motion carried. I HIEKENZ KORNIHGSIDE PARK DNR GRANT AGREEMENT: Hiemenz discussed that he received phone calls concerning the source of the matching funds for the DNR Morningside Park project. He noticed there is a two year window for completion of the project. Loso stated that funds are being solicited from organizations and the Park Board anticipates the support of the Council on this worthwhile project. Hiemenz made a motion to approve the Outdoor Recreation Grant Agreement between the State of Minnesota, Department of Natural Resources and the City of St. Joseph for a 3,800 foot walking trail with bridges in natural surroundings in Morningside Park; seconded by Loso. Ayes: Reber, Rieke, Loso, Hiemenz. Nayes: None. Motion carried. Hiemenz also presented a sample and discussed the plans for the City of St. Joseph flag, prior to construction. The plans are a cream background with charcoal grey city skyline as the flag with gold fringe surrounding it. I Hiemenz also discussed snow removal damage by City equipment, to a bike rack and structure on the sidewalk on East Minnesota Street. Council agreed that the City would repair the damage and have the I I I ! Page 2907 January 22, 1996 ! Property occupant was I , Hiemenz agreed bike rake removed from the sidewalk. concerned that he was not notified of the damage. to work out the repair with the property occupant. CITY ENGINEER REPORTS WATER TREATMENT PLANT REHABILITATION: Joe Bettendorf, SEH, discussed the WTP Rehabilitation Project and stated the construction costs to be $578,005 including the contract bid for I the project along with the SCADA System, the computer and I , , software, and Portable water analys1s laboratory. He presented the bids received and o.pened; Friday, January 12, ,·1996 for the ' Water Treatment Plant Rehabilitation project along with a , tabulation of bids. Hiemenz made a motion to award the contract to M. C. Magney Construction, Inc., the apparent low bidder, with a bid of $532,700, as recommended by the project engineer James Norton. The motion was seconded by Loso. Ayes: Reber, Rieke, Loso, Hiemenz. Nayes: None. Motion carried. Rieke made a motion to award Bentec the their quote of $23,872 and computer and quote of $19,233, total quotes $43,105. by Hiemenz. Ayes: Reber, Rieke, Loso, Hiemenz. Nayes: None. Motion carried. SCADA System based on software based on their The motion was seconded EAST MINNESOTA STREET: Loso asked Bettendorf to research the street lighting in relation to the East Minnesota Street project for additional lighting. He also discussed the location of ¡ utility poles in relation to the proposed sidewalk. Bettendorf will look into these matters. , I REFUSE CONTRACT: Jamie Phenow, B.F.I., discussed the current I contract with the Council. His company is willing to waive the January 1, 1995 twenty five cent per household increase, asst¿ted . .. I 1n the contract, in return for a contract extension of one year, with the twenty five cent increase to take effect January 1, 1997. Loso made a motion to approve the contract changes. ·as presented by Phenow; seconded by Rieke. Ayes: Reber, Rieke, Loso, Hiemenz. Nayes: None. Motion carried. Phenow also discussed a program being formulated ¡to provide disposal of needles ("sharps"), for those individuals that medically need to use them for administering medication. This program is anticipated to be in place about April 1, 1996. CLERK/ADMINISTRATOR REPORTS: 1} Stapleton has contacted Dennis Stueve about the congestion in the city parking lot due to his storing towed vehicles in it. Loso presented a proposal to establish a city impound lot for towed vehicles. This could be located by the City maintenance garage. After di'scussion of its merits, Council generally agreed to have Loso look further intd Page 2908 January 22, 1996 this proposal. 2} The City Auditor is comfortable with the Council receiving a quarterly treasurer's report as long as the bank is balanced monthly. 3} The St. Joseph Chamber of Commerce is holding a 1996 Winter Warm-up on February 2, 1996 at the El Paso Club with dinner and entertainment. The members of the Council are encouraged to attend this event. 4} The Council received the St. Joseph Police Officers Federation's response to the Council's decision on wage and benefit increases. After discussion of the status of contact with the League of Minnesota Cities personnel official and the Council's position on the contract, Loso made a motion to reaffirm the previous offers, and notify the Federation of the Council's reaffirmation of their position. If this offer is not accepted the City Attorney will become involved for counsel. The motion was seconded by Hiemenz. Ayes: Reber, Rieke, Loso, Hiemenz. Nayes: None. Motion carried. I POLICE REPORT: Loso recommended that the Council receive the Police report quarterly as the Treasurer's report is received. The motion was seconded by Reber. Discussion - this will reduce the paper consumption, and preparation and review time. Ayes: Reber, Rieke, Loso, Hiemenz. Nayes: None. Motion carried. POLICE SERGEANT POSITION: After some discussion Rieke made a motion to contact Kathleen Murphy (the individual that originally worked with the City to set up the point system), for assistance in assigning points and wage levels to the position of Sergeant position; seconded by Loso. Ayes: Reber, Rieke, Loso, Hiemenz. Nayes: None. Motion carried. I Hiemenz made a motion to position as requested by Ayes: Reber, Rieke, Nayes: None. approve posting the Police the Police Chief; seconded Loso, Hiemenz. Motion carried. Sergeant by Loso. ADJOURN: Rieke. Ayes: Reber, Mayes: None. Loso made a motion to adjourn at 9:36 a.m.; seconded by Rieke, Loso, Hiemenz. Motion carried. Rachel Stapleton Clerk/Administrator I