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HomeMy WebLinkAbout1997 [06] Jun 05 Page 3143 Pursuant to due call and notice thereof the City Council for the City ofSt. Joseph met in regular session on Thursday, June 5, 1997 at 7:00 p.m. in City Hall, I MEMBERS PRESENT: Mayor Kenneth 1. Hiemenz; Councilors Mary Niedenfuer, Ken Twit. mEERS PRESENT: Judy Weyrens, Dave Theisen, Joe Bettendorf, Mr. And Mrs. Ralph Turbes, B. 1. Leggatt, Michael Weihrauth, Bud Reber, Jim Oraeve, Shannon Shimota, Nicole Kwelsch, Fred Reber, Steve Streng, Ellen Wahlstrom, Lora Lee, Dermis Stneve. Mayor Hiemenz called the meeting to order at 7:00 p.m. with Councilors Niedenfuer and Twit present. AGENDA: Twit made a motion to approve the agenda; seconded by Niedenfuer. Ayes: Hiemenz, Niedenfuer, Twit. Nays: None. Motion carried, NOISE VIOLATION HEARING: Mayor Hiemenz called a noise violation hearing to order and stated the property owner had not requested an evidentiary hearing. An incident of May II, 1997 at the Hollow Park Aparbnents, 332 Cypress Drive, Aparbnent 8, property owned by Ralph Turbes, resulted in a noise violation being issued. The property owner and tenants discussed the incident, stating the tenants had just moved in and did not realize the music was too loud. Turbes questioned if a sample lease is available to assist them in controlling violations. He was advised to contact a member of the Landlords Association. After short discussion between the Council members, property owners and tenants Twit made a motion to acknowledge this violation as a first violation for this unit, and require the owner to pay the costs associated with the'violation totaling $84. Should a second violation occur the full ramifications of the ordinance will be imposed. The motion was seconded by Niedenfuer. Ayes: Hiemenz, Niedenfuer, Twit. Nays: None. Motion carried. I The hearing was closed at 7:15 p.m. CONSENT AGENDA: Twit made a motion to approve the consent agenda as follows, with an addition to the Investment Policy where appropriate, prohibiting investments in mortgage derivative and additions to the minutes as presented: a) Council Minutes of the May 13 and May 15, 1997 meetings. b) Investment Policy - As recommended by the Investment Committee c) Agreement Regmding Sewer Connections (Fuchs and Wasner) d) Application for Payment #2 . W. Gohman Construction The motion was seconded by Niedenfuer, Ayes: Hiemenz, Niedenfuer, Twit. Nays: None. Motion carried.. PVBLIC COMMENTS TO THE AGENDA: Bud Reber questioned why there is cousideration to pave residential alleyways. Many streets are in dire need to be reconstructed, as well as Some alleys in the business district. ,Mayor Hiemenz indicated a report on the status of the alleys and proposed improvements for streets is expected to be received from the City Engineer later in the me01:iil¡¡. Fred Reber questioned on what basis Councilors receive compensation. Mayor Hiemenz indicated Councilors receive $150 per month and $20 for each approved meeting, Agendas are posted for all meetings. Ellen Wahlstrom questioned when the EDA meets, Mayor Hiemenz stated the EDA meets the 2"" Wednesday' of each month at 8;00 a.m. in City Hall. Steve Streng questioned if there will be a report on the sewer planning meeting with St. Cloud. Mayor Hiemenz stated a meeting will be set up with St. Cloud. I I I Page 3144 BILLS PAYABLE: Deputy Clerk Judy Weyrens presented the bills payable. Jim GTaeve questioned the status I of the chlorine equipment and chlorination of the municipal water. The Council discussed several bills including one for police equipment. Mayor Hiemenz told the Council he has worked with the Chief of Police in drafting a policy to come before them clariJYing initial issue, official uniform and department equipment. Membersbip dues to Sam's Club was also questioned. After discussion Twit made a motion to allow the Sam's Club membership to permit one individual ftom each department to purchase goods (at $10 per individual); seconded by Niedenfuer. Ayes: Hiemenz, Niedenfuer, Twit. Nays: None, Motion carried. After further review of the bills Twit made a motion to approve the bills payable check numbers 24052 . 24133 with the change to Sam's Club; seconded by Niedenfuer, Ayes: Hiemenz, Niedenfuer, Twit. Nays: None. Motion carried. The Council reviewed the overtime and call outs as wen as a summary of the accumulated Holidays paid to the Police Officers for the first five months of the year, according to their contract. Mayor Hiemenz stated he is working with the Chief to establish a better policy for allowing overtime. Twit made a motion to approve the overtime and call outs; seconded by Mayor Hiemenz. Ayes: Hiemenz, Niedenfuer, Twit. Nays: None. Motion carried. I MAYOR REPORTS: 1) The St. Cloud Area Economic Development Partnership is working on an economic development software program to be made available to the local members, with cost to be determined later. 2) Police Officer Dean Cichy has submitted his resignation effective June 19, 1997 to work for Sherburne County. He was hired under the "Fast Cop" grant agreement which has requirements and stipulations. The Council reviewed the information ftom Chief Lindgren concerning the position and filling the duty hours during the lriring process. Mayor Hiemenz made a motion to proceed with filling the "Fast Cop" position in a timely manner, seconded by Niedenfuer. Ayes: Hiemenz, Niedenfuer, Twit. Nays: None. Motion canied. The Council recommended the Police Chiefwork with the Personnel Committee on a proposal for the duty hours of the vacant position to bring to the Council for consideration. 3) The College ofSt. Benedict is hosting a band camp for Waconia Marching Band. College representatives stated they will need to practice on a street. Mayor Hiemenz recommended Park Terrace as the best location for such use. Niedenfuer generally supported the proposal but indicated her concern for traffic at Birch Street and 5'" Avenue NW, The hours of marching would be afternoon and evening to about 8:30 p.m. After further discussion including traffic control the general consensus was to allow the band to march on the streets in Park Terrace. 4) The School Patrol at the St. Joseph Lab School has encountered safety problems with vehicles. Mayor Hiemenz stated the Police Chiefhas been patrolling the area. The Council discussed installing school unloading zone signs by the Lab School. Mayor Hiemenz will review the matter further and bring a proposal. COUNCILORS REPORT TWIT: The Investment Committee met and finalized the Investment Policy. I NIEDENFUER: 1) Mayor Hiemenz and Niedenfuer attended the Stearns County League mee1:i11g in MeJrose. The League of Cities representative provided a model Nuisance Ordinance and discussed the need to define a nuisance. State statntes address junk, abandoned, and unauthorized vehicles, Page 3145 2) Stearns County Emergency Services is requesting to review comprehensive plans. They also will be sponsoring hazardous waste disposal mobile units providing service at various locations throughout the County. 3) The City of St. Joseph will host the next Stearns County League meeting on October 21,'1997. I Niedenfuer stated she would not be available for tIle next Council meeting. Twit indicated he may not be available either. ' DEPARTMENT HEAD REPORTS: Fire cmefDave Theisen reported two bids were received and opened for the surplus grass rig truck as follows: . City of Hills St. Cloud Reftigeration $5,007.21 3,600,00 At the Fire Advisory Board meeting the Townslrip Representative stated the Townslrip would accept the City's action on this equipment, cmefTheisen requested the City accept the high bid cf$5,007.21. Twit asked if the Board discussed keeping this truck. Theisen st>rted they discussed it and agreed it was in the best interests to dispose of it . Twit made amotion to accept the high bid ftom the City of Hills of$5,007.2l, seconded by Niedenfuer. Discussion - The City of Hills has agreed to pick up the truck. Ayes: Hiemenz, Niedenfuer, Twit. Nays: None. Motion carried. I CLERK/ADMINISTRATOR REPORTS: 1) Reconstruction of County Road 121 will be set for 2001 in the Stearns County Road Plan, in order to use Municipal State Aid Road fimds. The the City ofSt. Joseph anticipates receiving Municipal State Aid Road fimds after qua1ifYU1g by reaching 5,000 popnlaJinn in 2,000. 2) NSP RESTORATION - Restoration on 1" Avenue SE ftom a past project was unsuccessfu1 NSP is willing to make corrections and retain a good working relationslrip with the City. However NSP is unwilling to place $20 per foot in escrow for the City to make the corrections. NSP IS requesting to allow bydroseeding in place of sod replacement, expecting better results. NSP is proposing to remove each section of curb and gutter that settled in the trench, recompact the soil, and set each curb and gntter section back in it's correct location. City Engineer Joe Bettendorf stated the results would not be satisfactory long term. Bettendorf suggested and the Council concurred to suggest an amount of$10 per foot to be held in escrow, with the restoration to be done in conjunction with a future project. I 3) Members of the Park Board have requested input from the Council concerning the proposed statute in Brian Klinefelter Memorial Park. After short discussion of City costs (vandaJism, insurance, long term upkeep)Twit made a motion to request the Park Board solicit community input; seconded by Niedenfuer. Ayes: Hiemenz, Niedenfuer, Twit. Nays: None. Motion carried. 4) Stapleton proposed the Council consider imposing a fee in the future for requested supplemental water me readings. Twit questioned the benefit of the proposal. CITY ENGINEER REPORTS I 1996 SEAL COATING: City Engineer Joe Bettendorfpresented Change Order Number 2~ to include the 1997 seal coating, adding Second Avenue NW, First Avenue SE, East Baker Street, Seventh A venne SE and the road! to the Wastewater Pumping Station. This will increaBe the contract by $10,325 to a total contract of$2l,276. Twit made a motion to approve Change Order Number 2 aB presented; seconded by Mayor Hiemenz. Ayes: Hiemenz, Niedenfuer, Twit. Nays: None. Motion carried. POND VIEW RIDGE FOUR: Bettendorf presented a propos-al to require the developer to loop the water main with an existing one on 16'" Avenne SE. The additional cost would be about $6,000 with the developer and Ci splitting the cost. The City will recover the cost in the future when the property devel,,!>,. Rick Heid, the ! I I Page 3146 , I i developer, will also clean out the settling pond in the B. Klinefelter Memorial Park with this development. Twit made a motion to approve the cost oflooping the water main in Pond View Ridge Four as presented; seconded by Niedenfuer. Ayes: Hiemenz, Niedenfuer, Twit. Nays: None. Motion canied. ALLEY SURVEY Bettendorf presented a map showing the amount of blacktop, gravel and turf alleys in the City. Alley improvement and past methods of assessments were discussed. (Alley improvements have been assessed at 100% to property owners.) CAPITAL IMPROVEMENT PLAN: Bettendorfpresented a review copy of the Capital Improvement Plan for, consideration, It was discussed as fonows: Bettendorfwill check into using sand in place of pea rock with the seal coat projects in residen1ial neighborhoods. I Exhibit One - Is complete.. Exhibit Two - Proposed for 1997 Exhibit Three - Plans are being laid for the Monastery entrance; City's plans for seal coating Minnesota Street should mesh with the Monastery plans. Exhibit 4 & 5 - Leave as is. Exhibit 6 - Essen1iaJly complete. Exhibit 7 & 8 - The Chamber of Commerce wants to have decorative lighting installed when the block on Conege Avenue is reconstructed, Exhibit 9 - Extend to 2001 Exhibit 10 - Change to 1999 Exhibit II - Change to 2000 The next step is for the Council to review and then schedule a town meeting to present the plan to the public. Bettendorf stated the County is ready to prepare plans for reconstruction of County Road 133. The associated City plans (adjacent streets and u1iJities, TIF and other funding requirements) will have to be ready by January I. In order for all plans to be in place by that time the planning work will have to be done this fall. I Niedenfuer questioned if consideration could be made to construct a link out of the Northland Addition. Mayorl Hiemenz stated the property is 100% undeveloped, so the cost would be unreaJis1ic, The next step is to meet with the adjoining property crwners and all interested parties to consider the feasibility. A meeting could be scheduled after the 4th of July. ALLEY RECONSTRUCTION: Lora Lee requested consideration of reconstruction of the blacktop alley at I East Able Street. She stated her house ftonts on the alley and another house does also. She felt due to this condition, the Council should consider sharing in the cost of the reconstruction. After discussion the Council agreed to further consider this matter at a later date, MISCELLANEOUS AND ANNOUNCEMENT ITEMS: I) Personnel Committee report on compensation for employee attendance at Council meetings and recording of donated time on Employee Time Sheets. I Employee attendance at Council meetings: All City Employees will receive a copy of the City Council agenda in thcirmail box by Monday at 9:00 a.m. It is the responsibility of the employee to see ifthcir attendance is required at a Council meeting. If it is they will be compensated ftom the time they are on the agenda until the time the Council hears their report. Compensation will be a minimum of If hour. This policy replaces the current practice ofbilling a two (2) hour call out for meeting attendance. Donated time: No time sheets will be accepted with donated time on it. Any altered time sheets must be iriitialed by b"th the employee and the supervisor. Page 3147 Twit made a motion to approve both policies; seconded by Mayor Hiemenz. Discussion - The time schedule is stringent for getting the Council agendas to employees with packets going out on Mondays. Twit requested to receive Council packets on Friday preceeding the meeting, and the Council generally concurred, Ayes: Hiemenz, Niedenfuer, Twit. Nays: None. Motion carried. I Mayor Hiemenz stated the Coalition of Greater Minnesota will meet ftom 7:30 to 8:30 a.m. on Thursday, June 12 at the Kelly Inn. I Niedenfuer discussed Taco Johns constrnction in progress. She indicated concern regarding the community intage. Niedenfuer requested the EDA review plans and address design of proposed con..<truc11on. She also suggested all commercial permits come to the Council. The Council discussed allowances of land use regulations. Niedenfuer made a motion to adjourn at 10:00 p.m.; seconded by Twit. Ayes: Hiemenz, Niedenfuer, Twit. Nays: None. Motion carried. ~Æ~ Rachel Stapleton Clerk! Administrator I I