HomeMy WebLinkAbout1997 [09] Sep 30
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September 30, 1997'
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Pursuant to due call and notice thereof the City Council and City Employees for the City of 81. Joseph met 1 I
in City Hall at 1:00 p.m. on Tuesday, September 30, 1997 for Sexual Harassment Training and review of
the proposed changes in the Personnel Policy.
MEMBERS PRESENT: Mayor Kenneth J. Hiemenz; Councilors Cory Ehlert, Mary Niedenfuer,
Ken Twit; Clerk! Administrator Rachel Stapleton. !
OTHERS PRESENT: Ellen Longfellow, Judy Weyrens, Dave Theisen, Chad A. Carlson,
Richard Taufen, Jim Marthaler, Hub Klein, Ray Bechtold, Mike Sworski, Bradley Lindgren, Jeff
Young, Steven Fischer, Jean gustin, Joel Bill, Bradley Meyer, Daniel Nierengarten, Mary
Generous.
Ellen Longfellow conducted Sexual Harassment Training for those in attendance.
At 3 :20 Mayor Hiemenz called the meeting to order and turned it over to the Persoonel Committee
to review the proposed changes in the Persoonel Policy with the employees and gather their input
on the changes.
The Personnel Committee of Ken Twit and Cory Ehlert stated a flow chart will be provided and
the exempt and non-exempt status is being reviewed by the attorney.
They stated vacation time will be given with each pay period and maximum amounts of vacation
and comp time retained is being reviewed.
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A public relations questionaire will be provided for public input. The responses will be reviewed
perhaps at employee meetings.
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The Persoonel Committee intends to recontmend the Council purchase and require employees to
begin using time clocks. The reason time clocks are being recommended is for liability issues. The
intent is to determine time on duty. Chief Lindgren and Police Officers feh time clock usage would
deter flexibility at the beginning and end of shifts. Maintenance Employees also feh checking in I
and out would be cumbersome. Mayor Hiemenz stated policies and procedures would have to be
prepared before time clocks are implemented. Jim Marthaler requested to have an additional time I
clock installed at the Wastewater Plant if this proposal is approved. He also reconnnended looking
at other liability issues such as the crowded conditions in the maintenance shop.
Hours allowed for call back pay was discussed. Mayor Hiemenz indicated "salaried" etuployee is
not synonymous with "exempt" employee.
There was further discussion of time cards and pay computation. Oulythe supervisor is authorized
to approve error's to time sheets. The Deputy Clerk may ouly correct computational errors. I
If supervisors are aware in advance of the need for overtime, it should be brought to the Council
for prior approval. .
Employees feh accumulated sick leave should be paid in full on termination in good standing.
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There was discussion of inclusion of a merit system being used for wage increases. Employees felt:
due to the nature of government and changes in elected officials, future problems could result using
this type of system due to personality or personal conflicts. Team type reviews were also !
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September 30, 1997
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suggested. The work schedule reference to police was recommended to be deleted. When
possible, any work schedule changes should be done one week in advance of the change. It was !
recommended not to require employees to work on a day when they are required to attend jury
duty. As the hour was late, the Personnel Committee requested the employees to bring other
concerns to their supervisors to he qiscussed at the Department Head meeting. The meeting was
adjoumeq ¡¡t 5:22 p.m. to food ~d socializing.
Rachel Stapleton
Clerk! Administrator
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