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Home My WebLink About1997 [11] Nov 18 I Page 323~ , November 18, 1997 Pursuant to due call and notice thereof the City Council for the City of St. Joseph 'met in special session at' 4:00 p.m. on Tuesday, November 18, 1997 in City Hall. MEMBERS PRESENT: Mayor Kenneth J. Hiemenz; Councilors Bob Loso, Cory Ehlert, Mary Niedenfuer, Ken Twit; Clerk! AdÍninistrator Rachel Stapleton. OTHERS PRESENT: Bradley Lindgren, Ken Heinen. Mayor Hiemenz called the meeting to order at 4:05 p.m. with all Councilors present. AGENDA: Niedenfuer made a motion to approve the agenda with the addition of a proposal for roof repair for City han; seconded by Twit. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. ROOF REPAIR - CITY HALL: After review of quotes of Horizon Roofing, Inc. for repair and replacement of the City Hall roof, discussion of current needs and the need for pl3nning and consideration of long term intended use of the building, Loso made a motion to accept the quote of $860 for repair of the roof; seconded by Twit. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried PLANNING NEEDS FOR CITY FACJLITIES: The Council reviewed the memo from BOA Director Chad Carlson concerning office needs. I Representatives of the American Legion have approached the Mayor if the City h3s any interest in their building. The Legion is experiencing space constraints and would consider land the City may have available (Roske Addition). Discussed were the following planning issues: I) The need for long range planning. 2) Storage needs: · Both the Police Department and the Maintenance Depart:ment have storage needs that the old Fire Hall could help alleviate short term A separation in the building, may be needed. · Maintenance needs warm storage for snow removal equipment. Consideration was given to allow the maintenance to use the storage space this winter and construct a building next year to meet their needs. · Maintenance facilities could be expanded to use the ac!iacent gravel pit area. The whole area could he secured with a fence. . · Snow storage needs and possible impound lot. 3) City Hall -Police Department building: I · Provisions to be made for Senior Citizens. · Constructing a pitch roof on City Hall building. · If the City would acquire the Legion building it would take it off the tax rolls. · Legion Building in good location, as wen as ac!iacent properties tothe City Hall property. 4} Prioritization Page 3234 November 18, 1997 · Administtation building needs were previously established as top priority. · Both Administration and Police Departments are in substandard facilities. I 5) Determining needs: · Have a study done showing facilities needed within adjacent properties, using the PfC"ious study. · Determine the structural condition of the City Hall building, perhaps by the Building Official. · Should the furnace go out in the City Hall Annex building, it will be repaired or replaced as needed to accommodate innnediate needs. Mayor Hiemenz will meet the Police Chief and Director of Public Works to worlk: out a plan for both departments to use the space in the old fire hall. There was also discussion that another option would include using a vacant bay at the new Fire Station. Niedenfuer made a motion to have the City Engineer do a simple study on accommodating the City's needs in the American Legion building; seconded by Ehlert. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried After further discussion, Lose made a motion to have a preliminary study done,' to accommodate the City's needs, incorporating the old fire hall in the plans with demolition of the existiß:g City Hall building, City Hall Annex (green office building) and garage; seconded by Twit.. ' Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried I Mayor Hiemenz reported the lot on Minnesota Street, west of 4'" Avenue, a<ljaœnt to the Roske pwp,,,ty and Fire Hall site may be coming available. The Council was in general agreement to further investigate the availability of this piOpeity. STREET LIGHTING: Niedenfuer and Stapleton will meet to review the street lighting proposal. After short discussion, Twit made a motion to approve installation of lights to illuminate the area I) by the Post Office, 2) between 2nd and 3"' Avenues West on Minnesota Street(by the alley); 3) Ash Street West, west of7'" Avenue NW. The motion was seconded by Loso. ' Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, T"it. Nays: None. Motion carried Loso made a motion to adjourn at 6 :20 p.m.; seconded by Twit. Ayes: Hiemenz, 1.000, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried G<~~~ Rachel Stapleton Clerk! Administrator I