HomeMy WebLinkAbout1998 [08] Aug 04
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August 4, 1998
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Pursuant to due call and no~ce thereof, the City Council for the City of St. Joseph met in special
session on Tuesday, August 4, 1998 in the St. Joseph City Hall. The meeting was called to order
by the Mayor at 6:34 p.m.
Members Present: Mayor Kenneth J Hiemenz. Councilors Bob Loso, Cory Ehlert, Ken Twit,
Mary Niedenfuer.
Others Present: City Attorney John Scherer, Recorder Kathy Sherrard.
Mayor Hiemenz called the meeting to order and announced the purpose of the meeting and
procedures that will be used.
Job Performance Evaluations:
The Council will be evaluating four supervisory personnel, James Marthaler, Richard Taufen,
Bradley Lindgren and Rachel Stapleton.
The evaluation porlion of the meeting will be closed pursuant to Minn. Stat. 471.703, subd. 1d(d).
Person being evaluated does not have an absolute right to comment on the evaluation or address
the Council, however, Council may allow individual to comment or Council may direct specific
question toward evaluating person.
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Personnel Committee to provide a report to entire Council of the finding of their evaluation. Upon
completion of report, the floor will be open to questions council members have and general
discussion of the evaluation and then ask Personnel Committee if they have any recommendation
with respect to action on the evaluation. i
Mayor Hiemenz recessed the meeting at 6:39 p.m. and the Council went into closed session.
Mayor Hiemenz reconvened the open meeting at 9:45 p.m.
Mayor Hiemenz asked the Personnel Committee to summarize their evaluation and what
recommendations they are making.
Evaluations of Supervisorv Personnel
For James Marthaler - Personnel Committee has determined that the job performance to be
favorable and recommends pay increases continue based on the current payroll step system.
Ken Twit made a motion that the evaluation was favorable. The motion was seconded by
Mary Niedenfuer. I
Ayes: Hiemenz, Loso, Ehlert, Twit, Njedenfuer
Nays: None Motion Carried 5:0:0 ¡
For Richard Taufen - Personnel Committee has ! etermined that the job performance to be I
f~~'" ,rnJ ~_ "" .~"" ",","", """ '" .h. """" """"'" "".m.
Ken Twit made a motion that the evaluation was favorable. The motion was seconded by!
Mary Niedenfuer.
Ayes: Hiemenz, Loso, Ehlert, Twit, Niedenfuer
Nays: None Motion Carried 5:0:0
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For Bradley Lindgren - Personnel Committee has determined that the job performance to be
favorable and recommends pay increases continue based on the current payroll step system.
Bob Loso made a motion that the job evaluation was favorable. The motion was
seconded by Cory Ehlert.
Page 3356.02
August 4, 1998
Ayes: Hiemenz, Loso, Ehlert, Twit, Niedenfuer
Nays: None. Motion Carried 5:0:0
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For Rachel Stapleton - Personnel Committee has determined that job performance is deficient
and recommends that plan of action and reevaluation in the future.
Bob Loso stated he would be voting no on this because finding of facts is a lot of hear
say and accusations.
Ken Twit made a motion that Council accept the recommendation of the Personnel
Committee of the job performance of Rachel Stapleton, City ClerlllAdministrator, is
deficient and the plan of action as presented by the Personnel Committee is adopted with
reevaluation in the future. The motion was seconded by Cory Ehlert.
Ayes: Hiemenz, Ehlert, Twit, Niedenfuer
Nays: Loso Motion Carried 4:1:0
Summary of Personnel Committee Plan of Action will be attached to thes~ meeting minutes.
Adioum: Ken Twit made a motion to adjoum at 9:58 p.m. The motion was seconded by Mary
Niedenfuer.
Ayes: Hiemenz, Loso, Ehlert, Twit, Niedenfuer
Nays: None Motion Carried 5:0:0
Kathy Sherrard, Recorder
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Attachment "A"
Summary of Recotmnendations
The Personnel Committee for the City of St. Joseph recommends the following actions be
implemented with regards to Rachel Stapleton's City Clerk/Administrator, employment with the
City of St. Joseph. These goals and requirements will be evaluated every 90 days until such time
that the City Council deems this evaluation is not needed.
1. General Administrative Skills
A. Task Planning. A weekly time budget and work allocation schedule will be
prepared and presented to the Mayor by Friday noon for the following week. This
schedule will be a correlation of the City Clerk/Administrator, Deputy Clerk and
Secretary's time demands and ùeadlines. This weekly work plan will also in¿lude
The requests and directives fÌ"om the City Council. The Clerk/Administrator lmd
Mayor will meet weekly to discuss and evaluate this plan. I
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B. Training and Filing. Set short tenn and long tenn goals and implement a plan for
cross-training for employees for:
i. Budgeting
n. Water, Sewer and Refuse Billing
I Ill. .Bills Payable
IV. Payroll
v. Community Sign
VI. Cable Access Channel
Vll. Filing of Office Records (per State guidelines)
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This plan is to be written and submitted to the full Council within 30 days.
2. Communication Issues
A. Need to see measurable improvement in verbal and written communications as
the City Clerk/Administrator with respect to City Employees and General Public.
The degree of improvement will be measured by observations, interviews and
feedback fÌ"om Elected and Appointed Officials of the City ofSt. Joseph and ¿o-
workers. :
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Need evidence of absolute consistency in providing information to all Council
Members. I
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All acts of Personalization of Character of any Council Member or Employee 'to
any presenter, consultant or potential provider must cease.
B.
C.
D.
Attachment "A"
Minutes of City Council meetings are to be completed as "unofficial minutes" on
Friday morning following the meeting. These "unoffidal minutes" are to be in
employee mailboxes by the next Monday morning at 9:00 a.m The employee
meeting will be moved to Tuesday morning following the Council meeting to
allow time for employees to review minutes and prepare questions for the City
Administrator.
E. Council Directives ITom Thursday night meetings will be listed and reviewed as
part of the next weeks time budget and work allocation schedule.
F. The City Clerkl Admiriistrator will account to the Deputy Clerk for time worked or
absence 'ITom work We need to know if absences ITorn the office during a normal
week day are work related or personal for Worker's Compensation reasons.
3. General Job Peñormance and Knowledge
A Actively participate in this year's budgeting process.
B. Increase preparedness for all meetíngs. Anticipate information needed and
questions asked by Coundl Members and the General Public.
C. See that the Engineer and Attorney receive needed information prior to meetings,
allowing for timely replies.
D.
Make sure public requests for information are responded to accurately and
promptly.
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