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HomeMy WebLinkAbout1998 [08] Aug 20 I I I I I Page 337p August 20, 1998 Pursuant to due call and notice thereof the City Council for the City of St. Joseph met in regular session on Thursday, August 20,1998 at 7:00 p.m. in City Hall. MEMBERS PRESENT: Mayor Kenneth J. Hiemenz; Councilors Bob Loso, Cory Ehlert, Mary Niedenfuer, Ken Twit. Clerk/Administrator Rachel Stapleton. OTHERS PRESENT: Judy Weyrens, Chad Carlson. Richard Taufen, Joe Bettendorf, Steve Streng, Ray Loehlein, Gary Heltemes, Cheryl Kostreba, Ron Kostreba, Bo~ Herges. Mayor Hiemenz called the meeting to order at 7:00 p.m. with all Councilors present. AGENDA: Loso made a motion to approve the agenda; seconded by Twit. Discussion _ Omit item 10 Proposed Building Use and move Director of Public Works report until later in the meeting. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. . CONSENT AGENDA: Niedenfuer made a motion to approve the consent agenda item, a Resolution Authorizing Grant Agreement with Waite Park and Sartell Police Departments and the Minn. Dept. of Public Safety, for the Project entitled Safe & Sober for the period October 1, 1998 through September 30, 1999. Ehlert seconded the motion. Discussion- · Is the grant contingent on all entities joining in the grant agreement? · Hard costs to the City of St Joseph. · Revenue from additional fines to offset attomey fees and City costs. · Role of the grant in overtime scheduling for Officers, and for special events such as Pinestock. , · Officers working regular shift with additional overtime contributes to long working hours. · Timing of the grant is during budget time. · Clarify amount of overtime and proposed scheduling of it. Deputy Clerk Judy Weyrens presented financial information on the current grant, showing the spread of the costs between the federal grant and local (City) share. She also stated the 'Safe and Sober" work schedule is prepared in advance with the focus (DWI, Youth, Belts, or Safe Driving/Speed) pre-determined for that period. . Twit made a substitute motion to carry the Resolution Authorizing Execution of Agreement tothe next meeting to allow a Police Officer to be present at the meeting to discuss the matter; seconded by Loso. Ayes: Hiemenz, loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. MINUTES: Loso made a motion to approve the minutes of the August 6, 1998 Council meeting as presented; seconded by Twit. . Ayes: Hiemenz, Loso, Ehlert, Twit. i Nays: None. Motion carried. Niedenfuer abstain~. BILLS PAYABLE, OVERTIME & CALLOUTS: Deputy Clerk Judy Weyrens presented the bills payable and discussed them. Ehlert made a motion to approve the bills payable as presented, check numbers 25766 - 25836; seconded by Niedenfuer. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. After short review Twit made a motion to approve the callouts and overtime as presented; seconded by Loso. ' Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. .......- ..- Page 3371 August 20,1998 DEPARTMENT HEADS REPORT I EOA DIRECTOR CHAD CARLSON: 1) A Representative ofthe St. Cloud Area Economic Development Partnership has agreed to come to the September 2, 1998 budget meeting to give a short presentation on the benefits ofthe partnership. 2) Carlson met recently with representatives of the Minnesota Project and discussed hiring an intem for a project on Park Trails. There will be three jurisdictions involv,ed in a Park Trails project with the intem, Tom MohS, preparing a plan for St. Joseph and working with the Park Board. Carlson anticipated grant funding for installation of Park Trails. RURAL MAILBOX PROPOSED POLICY: Twit reported he and Dick Taufen as a committee have been working on the Rural Mailbox matter. The Postmaster has indicated everyone living within Y. mile radius of the Post Office who is not on a rural route is entitled to tree mail delivery, but door to door delivery is not an option in St. Joseph. The Post Office has determined that the most cost effective method of delivery is rural delivery, and has set specific criteria for rural mailboxes such as height and distance from CUID. but feet any further feI; ulation should come from the City. The Postmaster did not recommended promoting such mailboxes. The Committee feels if the City adopts a policy it must be very stringent, including requiring steel posts, mail boxes clustered together, and that the City would not be resp)nsible for replacement costs. The policy would have to be regulated through a permit process. On Twit's questioning if a committee of two should prepare the policy, Loso recommended seeking public input on the matter and report back at a future Council meeting. ANNEXATION PETITION - BORGERT PRODUCTS, INC: The City Council received a Petition for Annexation according to the procedures of the Orderly Annexation Agreement of February 6, 1998, between the City and Township of St. Joseph, for a property in zone 1, signed by the property owners of title for Borgert Products, Inc. The petitioners are in need of municipal sewer. I Loso made ~ motion to approve the following Resolution for Orderly Annexation; seconded by Twit. RESOLUTION FOR ORDERLY ANNEXATION 1.The Township of St. Joseph and the City of $I. Joseph have entered into an Orderly Annexation Agreement approved by the Municipal Board February 6, 1998 as OA-524, and, pursuant to Section 7, Subdivision B, Paragraph 3, states ifthe owners of 100% of the parcels of property in the affected area have petitioned to annex, the City Council will, as an agenda item at their next regular meeting, review the petition for consideration of annexation. 2. The City Clerk/Administrator received a petition for annexation on AUj~ust 10,1998, signed by the property owners of title for the following described property, in zone! of the OA Agreement. That part of the Southwest Quarter of the Northeast Quarter (SWJ~ ne1/2) of SecOOn Eleven (11), Township One Hundred twenty-four (124), Range twenty-nine (29) West of the Fifth principal meridian, St. Joseph Township, steams County, Minnesota, which lies northerly of the northerly right-of-way line of the Burlington Northern Railroad and which lies westerly of a line 706.92 feet west of and measured at a right angle to, and parallel to the east line of said Southwest Quarter of the Northeast Quarter (SW ~ NE ~); subject to easements of record, if any. I 3. The City Council agrees to reimburse the Township pursuant to Minœsota Statutes 414.036 and Section 4 ofthe OA Agreement, for the taxes collected on this property according to the following schedule: i I Page 3372 August 20,1998 I 1999 2000 2001 2002 2003 60% 50% 40% 30% 20% In 2004 and every year thereafter, all pertinent tax revenues will be the propertyof the City. 4. Upon annexation the property shall be zoned Industrial subject to the Industrial zoning requirements according to city ordinance Number 52 and future amendments to such zoning ordinance. , í 5. The OA agreement states the Town and City mutually agree and state that this Joint Resolution and Agreement sets forth aU the conditions for annexation of the areas designated, and that no consideration by the Municipal Board is necessary. The Board may review and comment, but shall, within thirty (30) days, order the annexation in accordance with the terms of this Joint Resolution. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. I CITY ENGINEER REPORTS: City Engineer Joe Bettendorf discussed, and the Council set the assessment hearing for the 1998 Street Jmprovement project for Tuesday, October 6, 1998 at 7:30 P.M. On Loso's asking about the installation of driveways creating debris in the street, Mayor Hiemen~ indicated he had spoken with the installers requesting it be cleaned. Stapleton will have I maintenance check on it. í RIGHT OF WAY ACQUISITION AGREEMENT FOR 12TH AVENUE SE: R~n & Cheryl Kostreba appeared before the Council and Ron Kostreba discussed with the Council previous negotiations they had concerning development of a street adjacent to their property and sewer and water service to the property. He felt the portion of the agreement that stated the "City will waive any I future assessment for street, cur/) and gutter work relative to the original construction of 12'h I Avenue SE, where it abuts the Kostreba property" is not the current situation and does not reflect the current financing arrangements for the street. Becausé the developer is financing the I development. there will be no street assessments. Kostreba requested to receive a value for I taking 5,924.16 square feet. or .136 acres of his property that is needed for street right-of-way (to: be used in the street construction). There was discussion of developed and undeveloped land values and comparative street assessments as a means of determining land value. Twit made a motion to have an estimate of land value prepared on the property, by the City Assessor if possible, in an expedient manner; seconded by Loso. Ayes: Hiemenz. Loso. Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. I DIRECTOR OF PUBLIC WORKS RICHARD TAU FEN REPORTS: 1) Taufen discussed a complaint he received from John Davis conceming paint spots on his truck, which Davis felt was from the City Maintenance painting the streets. Taufen reported the truck did have paint white spots on it but did not feel they were from the City Maintenance painting the streets due to the distance the truck was parked from the location of the street painting. Twit made a motion to deny the claim of John Davis for paint spots on his pickup from street painting as the circumstances make it rnghly unlikely that the paint on his pickup is from street painting as claimed; seconded by Niedenfuer. Ayes: Hiemenz, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. Loso abstained. The St. Joseph Lions Club has approved a donation of $7,000 to purchase new Christmas decorations. This would purchase 19 new decorations to replace theexistiòg 17 decorations aRd Page 3373 August 20, 1998 two additional decorations. However the City would be required to bear tl~e cost of the required wiring for two additional decorations. Taufen discussed proposed locatiollls for the additional decorations and on Loso's asking if NSP had been contacted to assist in Ithe costs of wiring, Taufen indicated they had not been asked. Twit made a motion to approve payment for the cost of the electrical installations for two poles for lighting the Christmas decorations; seconded by Ehlert. I Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. Taufen also reported he recently received an emergency locate for a replacement electric pole by the Amoco station. Because this pole was wired for the Christmas lights, he called Cold Spring Electric to rewire the new pole. On Mayor Hiemenz questioning if a vehicle damaged the pole Taufen stated he did not know the reason for the replacement. PROPOSED REMOVAL OF THE ROTH HOUSE: Mayor Hiemenz discussed interest he had received to remove the Roth House from the property, indicating it is not in a condition to rent. Twit made a motion to call for bids to remove the house, including all moving costs and site cleanup; seconded by Loso. Ayes: Hìemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. ST. JOSEPH FIRE REL1EF ASSOCIATION BY-LAYS UPDATE: Twit dliscussed the update to the Fire Relief Association By-Laws stating the only change is to Article 9, Section 2 . stating the payment will be "the sum as stated in Schedule I of the Firefighters Relie,f Association Financial Report" rather than the specific amount. This will allow the annual pension amount to be revised in the future without having to update the By-Laws. Niedenfuer made a motion to approve the updated "By Laws-Of the St. Joseph Volunteer Fire Department Relief Association; seconded by Loso. Discussion - Council discussed the role of the Fire Board and Township in approving the By Laws, and the latitude both statutorily and by an investment policy, the Relief Association has in investing. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. I PUBLIC COMMENTS TO THE AGENDA: There were no public comments to the agenda. MAYOR REPORTS: 1) The St. Cloud Area Joint Planning will be holdìn! an informational meetings with the Great River Roundtable. The meeting in st. Joseph is sclheduled for Thursday, October 1, at 7PM, at Kennedy Elementary. This will be a public envisioning process with the meetings starting September 21, 1998. One of the intentions is to have Comprehensive Plans more compatible between jurisdictions. Niedenfuer recommended placing this information on Cable Access. 2) st. Cloud Mayor Larry Meyer sent a letter requesting to meet with the Mayors conceming the Central Minnesota Events Center, to come to a conclusion on a Joint Powers Agreement, including the sales tax distribution. This matter is expected to be referred to the voters in 1999, with an anticipated mid year election, as it will require a special election in that year. Mayor Hiemenz stated St. Joseph's share of the Yz % sales tax revenue is anticjpated to generate $147,144 additional revenue in 2001 according to a proposed formula, and would increase annually. Under another scenario the amount would be $128,039. He stated the group needs to work together in order to market the proposal. It will have many capabilities with perimeter activities. On Loso's asking if operating costs should be in the negative, what effect would it have on st. Joseph's revenue, Mayor Hiemenz stated it would have no effect. Niedenfuer asked if the bonding would affect St. Joseph, to which the Mayor indicated it would not affect st. Joseph as st. Cloud would be the lead agency. The Council further dis<::ussed anticipated reduced rates for the facility for residents. I Ehlert discussed the importance of the marketing plan. He stated the architects have a Public Relations Department as part of their service, who will handle the marke'ting. I I I I i Page 3374 August 20, 1998 Niedenfuer stated the Events-Center would have a strong impact on the growth in the area. further stated it would have a ripple effect that is not necessarily a positive effect to our community. i i She I Loso stated the site selection will have the most effect on the impact to our community. 3) Mayor Hiemenz reported he, Twit and Niedenfuer met with the Township concerning the Roske Property. The Township wants the City to be up front with its intentions. If the City intends to use the land for public use, the Township wishes to be paid $11,000. If in the future the property should be sold for a use other than public the Township would retain the $11,000 and receive Y. of any future sale. COUNCILORS REPORT NIEDENFUER: 1) A Sub-Committee of CORE for Community Day met and discussed proposals for a Community Day event. Proposals were to hold a joint brunch with the KC's in the Parish Center, but how to deal with the costs would be a consideration. They also discussed holding it later in the day with food and children's events and games. 2) A Core group derived from the Sustainability meeting will be meeting soon. Interested persons are encouraged to attend. 3) The reimbursement for the flowers in the beautification area on Minnesota street has not yet been done. Niedenfuer stated the City and the Chamber were each to donate $100 for the flowers and perlhaps include the cost in the bUdget as well. Loso made a motion to pay $100 to Judy Meemken out of the Community Support area of the budget; seconded by Ehlert. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. 4) Niedenfuer also expressed the need to impress diligent policing for school safety both moming and aftemoon with school opening soon. LOSO: The new siren is now installed and will be checked for operation, both in the City and compatibility with the County system. EHLERT: 1) The Minnesota Project Intern program was discussed previously. 2) The Joint Powers Board with the Township met recently and discussed a proposed plat of D. & G. Feld and J. & A.M. Prom. Mayor Hiemenz questioned if the City Engineer and City Attomey were consulted on this matter. On Ehlert's asking the Council's wishes on this process, Mayor Hiemenz indicated recommendations should be sought from the City Attorney and Engineer prior to consideration of the matter. 3) Loso asked the status Of the proposed ordinance changes from the Planning Commission. Mayor Hiemenz stated the changes will be ready to review soon, and discussed at a joint meeting with the Planning Commission. TWIT: 1) The EDA met and discussed the Industrial Park issues. Borgerts are strongly opposed to a proposed roadway which cuts through their property and connects with County Road 134. This Proposal is an east-west road, which will lie in the middle of their storage area. An altemative is being reviewed. 2) The Investment Committee met recently and discussed the investment concems, including market changes, and callable CDs. Page 3375 August 20, 1998 CLERK/ADMINISTRATOR REPORTS: 1) Stapleton discussed the upcoming elections. On Stapleton's recommendation, Loso made a motion to increase the election judges hourly compensation to $6.00 per hour; seconded by Niedenfuer. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. I Twit made a motion to approve the following election judges for the 1998: primary and general elections; seconded by Loso. Leona Gapko Rosie Taufen Carol Trinklein Doris Johnson Leander Meyer Marcella Gill JoAnn Schneider Gene Pfannenstein Rachel Stapleton Judy Weyrens Jan Pfannenstein Elaine Imholte Marge Lesnick Adeline Gillitzer Dorothy Sadlo Tom Nahan Kelly Reber Ralph Meyer Mary Generous Sheri Claire Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. Loso made a motion to approve approximately 24 hours overtime per election for the office staff as requested; seconded by Niedenfuer. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. Twit made a motion to approve the cost of programming fees and hardviare maintenance for the election equipment as requested of approximately $2,880; seconded by Loso. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. I Twit reminded the Clerk/Administrator to include the Public Comments to the Agenda item on succeeding agendas. The meeting was adjoumed at 10:0Q P.M. with a motion by Twit; seconded by Niedenfuer. Ayes: Hiemenz, Loso, Ehlert, Niedenfuer, Twit. Nays: None. Motion carried. ~ Rachel Stapleton Clerk/Administrator / I