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HomeMy WebLinkAbout1999 [01] Jan 07 I I Page 3453 i January 7, i999 Pursuant to due call and notice thereof, the City CouACíI for the City of Sl J~ met in regular I session on Thursday, January 7,1999 at 7:00 p.m. in the St. Joseph City Hall. ! Members Present: Mayor Kenneth J. Hiemenz. Councilors Bob loso, Cory Ehlert, Ken Twit, Mary Niedenfuer. Deputy Clerk Judy Weyrens. Others Present: Art Reber, Chad Carlson, Mike Schoenecker, Steve Streng i Oaths of Office: Deputy Clerk Judy Weyrens administered the following oaths of office: Councilor - Cory Ehlert, Bob loso Mayor - Kenneth J. Hiemenz I ADProve Aaenda: loso made a motion to amend the consent agenda as follows: Consent Agenda: i) Police Training request - approval for post required training for all Officers Approve Minutes: delete December 16,1998 (approved January 5,1998) ¡ Consent Aaenda: Niedenfuer made a motion to approve the consent agenda as follows: seconded ~~ '! a. Police Chiefs Conference, April 19 - 22, St. Cloud - Approve attendance of Brad I Lindgren and authorize payment of registration fee. b. '98 Street Improvement - Approve Pay Application #3 - $ 77,200.81 to Hardrives Inc.! c. Beeline Annexation Resolution - Authorize execution of resolution to annex property missed in original legal description. d. Authorize execution of a resolution restoring the previous zoning of Lots 7-9 Block 1 Whispering Pínes. (property will be zoned General Businesses) e. Approval of the collateral assignment of lease for Cenular Mobile Systems f. Approve the resolution endorsing the Central MN Regional Parks and Trails Plan g. Water Conference, March 2 - 4, Sl Cloud - Approve attendance of Dick Taufen and authorize payment of registration fee. h. Resolution authoIizíng the execution of the grant documents for the 99 COPS Program funding overtime for Police Officers. . , 1. Police Training - approve required post training for aU St. Joseph Police Officers. , Discussion: . Twit questioned the current poficy on employee training. He stated that it wa~ his understanding that required training for certiñcation did not require Council approval as long as it was included in the budget. The Council concurred that all training required foi: professional ficenses .should be included in the annual budget and do notrequire pre ! approval of the Council. Additional training required by employees require prior approval by the City Council. Ayes: Hiemenz, Ehlert, loso, Twit, Niedenfuer Nays: None. Motion Garned 5:0:0 Mavors ADoointments. 1999: Loso made a motion to approve the Mayor's Appointments as presented; seconded by Twit. (See Attachment "Aj i Ayes: Hiemenz, Ehlert, Loso, Twit, Niedenfuer . Nays: None. Motion Carned 5:0:0 I Aoorove Minutes: loso made a motion to approve the minutes of December 17, 1998 with the following corrections; seconded by Twit Consent Agenda add the following: Ayes: Hiemenz, Ehlert, Loso, Twit, Niedenfuer. Nays.¡ None I I , I Page 6: Just before Buettner Preliminary Plat: The Council recessed from 9:20 p.m. to 9:40 p.m. i Page 5: Niedenfuer Reports #2: ..encourage gelling leaders involved in the Healthy Communities Partnership Program Page 3454 January 7, 1999 Ayes: Hiemenz, Ehlert, Loso, Twit, Niedenfuer Nays: None. Motion CarIied 5:0:0 Bills Pavable and OVertime: Twit made a motion to approve the bills as presented, check numbers 26313 - 26365; seconded by loso. Ayes: Hiemenz, Ehlert, Loso, Twit, Niedenfuer Nays: None. Motion CarIied 5:0:0 I Loso made a motion to approve the overtime as presented; seconded ~ Twit. Discussion: Twit questioned the Holiday hours used by Police Oifficers and if any Officers used holiday hours instead of requesting pay. Weyrens stated that one Officer used 10 hours. Twit stated that it was not the intent of the Council to payoff an the holiday hours and it is his opinion that the Council should take some steps to resofv¡~ this matter. Lose requested the Personnel Committee meet with the Pofice Chief a.oo report back to the Council. Ayes: Hiemenz, Ehlert, Loso, Twit, Niedenfuer Nays: None. Motion Carried 5:0:0 Public Comments to the Aaenda: No one present wished to speak Delinauent Utilitv Bill Healina: Mayor Hiemenz opened the healing. As ~here was no one present for the healing, Hiemenz closed the hearing. Department Head Reports - EDA Director Chad C:arlson: I Joseoh Street ImDrovements: Carlson reported that he met with the City Engineer to discuss the proposed improvement to Joseph Street and related costs. The major focus of discussion was how to assess the project. The lots east of Joseph Street are small lots with small businesses whereas the lots along the west are larger with larger businesses. The Council will need to determine an assessment policy that will be equitable not only to the property owners but the City as well. Carlson stated that he and the City Engineer will make a presentation at the next Council meeting. Buettner Plat: Ehlert stated that the Park Board has recentJy discussed the park dedication fee as it relates to the Buettner Plat. As discussed at a previous Council meeting, the developer is requesting to relocate evergreen trees in lieu of the dedication fee. Before the Council mak.es a decision on this matter, the Park Board would like the opportunity to view the trees and research anticipated life of the transplanted trees. The Park Board also questioned if the park dedication fee could be split between tree relocation and cash. Carlson stated that the park dedication fee will be part of the developer's agreement which is in the process of being drafted. Therefore, the park dedication fee needs to be determined within the next month. AdMark Resources. Housina StudY: Mike Schoenecker appeared before the Council to present a proposal to complete a housing study of St. Joseph. Schoenecker stated that the housing study would review population, household age and income estimates and include projection to 2003. AdMark purchases data bases from ClaIitas which is the premier supplier of demographic data in the U.S. Schoenecker presented the following information: tJ The housing study will include specific recommendations for the type of housing needed in St. Joseph based on an unbiased opinion. tJ A housing inventory will be completed detailing the current housing stock. tJ An attempt will be made to identify housing construction and sales trE~nds between 1987 and 1997. I I Page 3455 January 7, 1999 I o AdMark completed a housing study for the Assisted living Center currently under constructiorl in St. Joseph. i I o Developers rely on the studies completed by AdMark and they consider the studies accurate, o AdMark is considered conservative for projections. I o AdMark works with the Central Minnesota Initiative Fund and they will fund 50% of the cost oflhe study. o The study can be updated in future years for a minimal cost (approximately $ 500.00) Twit stated that it is his understanding that AdMark is before the Council at the request of the EDA Director. Carlson indicated that the infol111ation would be useful for developing both the Industria Park and housing market in St. Joseph. Ehlert discussed the financial advantages to the City when the population of St. Joseph reaches 5,000. This housing study could be useful and provide detail that St. Joseph has a population of 5000. Schoenrecker stated that the study completed for St. Joseph could be divided into a primary and secondary study. The primary study would include all properties within St. Joseph with the . secondary including the surrounding area. I i Twit made a motion to authorize AdMark Resources to complete a housing study for the City of st. Joseph with a primary and secondary study as stated above. The cost of such study is $ 4,200. The motion was seconded by Niedenfuer. i I Discussion: Ehlert clariñed that Carlson will follow through and make application for funding assistance from the Central Minnesola Initiative Fund. I Ayes: Hiemenz, Ehlert, Loso. Twit, Niedenfuer Nays: None. Motion Carried 5:0:0 Community Sian Service Aareement: The Council considered the request of Feneis EnterpOses to enter into a service agreement for the Community sign at a monthly cost of $105.00. Hiemenz stated that Sartell purchases the service agreement as the parts for the sign can be very costly and they ~e the contract as an insurance policy. Weyrens stated that the office staff has some concems and I questions regarding the sign and requested the City Council table action on this matter until January 21, 1999. . Loso made a motion to table action on the Community Sign Service Agreement until January 21, 1999 as requested; seconded by Twit. I , DiscussÍOn: Ehlert stated that he contacted Rich Feneis and discussed the Community sign. Feneis stated that Sartell uses the sign as a form of revenue.. Ehlert further stated that he and the Mayor have been working on a proposal to change the rate structure when announcements are requested. Ayes: Hiemenz, Ehlert, Loso, Twit, Niedenfuer Nays: None. Motion CarIied 5:0:0 leaal Service Prooosals: The Council considered proposals received from firms to provide legal services for the City of St. Joseph to include criminal and general legal services. Hiemenz stated that proposals have been received from Rajkowski Hansmeier and Hall & Byers. The following is summary of the proposals: Rajkowski Hansmeier I Attomey Billing Rate - $ 85.00 per hour for general civil work Support Staff - $ 46.00 per hour Criminal Matters - Attomey Rate - $ 85.00 but offers flat fee service Rat Fee: $2,300 per month regardless of actual fees Modified Flat Fee: $ $2,600 per month based an actual fees, the City would be charged less if fees did not total $2,600 Page 3456 January 7,1999 Hall & Byers Attomey Billing Rate - $ 90 to $ 130 per hour depending upon experience level Support Staff - $ 50 to $ 70 per hour depending upon experience level I Ehlert stated that it is his opinion that there is a benefit and value to contracting with the same firm that has served the City in the past. Twit concurred with Ehlert and stated he believes there is an advantage to using the same firm as they would be aware of the Ordinam:es including the reason for inception and how they have been applied. Niedenfuer disagreed and stated that it is her opinion that any law firm with a staff of municipal lawyers could step in and providle the same level of expertise. Twit is of the opinion that it would not be prudent to enter into a contract where the hourly rate is based on a range. Loso questioned the quality of service the City would receive under a capped proposal. Loso also questioned how proposals were requested and if all firms were requested to provided the same information. Weyrens responded that a proposal fonTII was sent to four firms with the same information. Loso made a motion to retain the law firm of Rajkowski HansmeierforthE~ year 1999. The cIiminal fee will be based on the Rat Fee proposal of $ 2,300 per month regardless of the actual cost. The motion was seconded ~ Twit. Ayes: Hiemenz, Ehlert, Loso, Twit, Niedenfuer Nays: None. Motion Carried 5:0:0 Communitv Sian Rate Prooosal: Ehlert stated that he has been contacted ~ the civic organizations regarding the cost to use the Community Sign to advertise fund raisers. It is their opinion that since the money raised by their organization goes back into the community thai: they should not be charged I a user fee for the sign. Since those conversalions, Ehlert stated that he and the Mayor are in the process of preparing a revised fee schedule for the Council to review. The proposal win reduce the fees in an attempt to encourage use ofthe sign. The current fee structun~ requires a $10.00 setup fee plus a fee of $ 5.00 per day. The proposed fee will reduce the setup jfee to $ 3.00 plus a fee of $ 1.00 per day with an established time limit. Hiemenz stated that the deltails of the proposal need to be finalized and will be presented to the Council at a future meeting" Weyrens stated that the Uons Club has requested to use the Community Sign in January 25 - Janaury 29 and has requested the Council consideling waiving the fees EIS the money from the fund raiser will benefit the City. Loso made a motion to waive the Community Sign fees for the St. Joseph Uons as requested; seconded ~ Niedenfuer. Ayes: Hiemenz, Ehlert, Loso, Twit, Niedenfuer Nays: None. Motion Carried 5:0:0 Miscellaneous Items: Loso questioned the letter received by the City from DBL Labs requesting water. Hiemenz stated that at this time DBL is looking for a commitment from the City as to when water will be extended to their property. This matter has been referred to the EDA Director. Loso questioned the impact on the sewer capacity if DBL is provided water. Hiemenz and Twit responded that extending water to DBL Labs will not tax the systems as their well currently empties into the system. Loso also questioned if the water line is sufficient to handle DBL. Labs. HiemellZ stated that those issues will be reviewed before extension of service. Mayors Report RSVP: Hiemenz stated that he received a letter from RSVP indicating that St. Joseph Township is financially supporting the program as well as the City. St. Cloud Bovs and Girls Club: The City received a thank you letter from the St Cloud Boys and Girls Club for the financial contribution towards the operation of the evening program. I I I I , , I Page 3457 January 7, 1999 Miscellaneous matters: I · Council Members are invited to attend a Race Harmony gatheling at the Sauk Rapids City Hall on January 14, 1999 at 7:30 p.m. I I · Hiemenz attended a Central Minnesota Alliance Transportation committee meeting. · The St. JoseDh Newsleader incorreclly reported that the Mayor had appointed Joe Fitzgerald to the Tri-County and rIVe City Board. The appointment was made by the St. Cloud Area PlannIng Organization on the recommendation of the Mayor Hiemenz. I , I Personnel Matter: Hiemenz reported that the City has been notified that the City Clerk/Administrator has filed a complaint with the Department of Human Rights. At this time the matter has been refeITed to the League of Minnesota Cities Insurance Trust who will be handling the complaint The Mayor stated that he will be monitoring the progress and report to the Council when appropliate. Councilor Reports NIEDENFUER Healthv Community Prooram: Niedenfuer reported that Kart Samp is on the January 21, 1999 Council agenda to make a presentation. In an effort to generate participation, Niedenfuer requested the City Offices send a notice of invitation to the Pianning Commission (City and Township) and the Township Board Supervisors. Niedenfuer will bring the necessary information to the City Offices! i I Snowmobile Traffic: Niedenfuer reported that snowmobilers are driving thrOugh the Hollow Park Tot Lot and requested this information be torwarded to the Police Chief.. I i LOSO I i Snow Plowina: Loso stated that he received snow plowing complaints which he forwarded to the i Public Works Director. EHLERT Park Board: The Park Board met and discussed the possibility of working with the Recreation Association and hiring a Parks Director. Housino ComDlaint: Ehlert questioned the status of the HUD house on Cedar Street and if a buildIng permit was required for the work completed. Weyrens stated that the City Clerk/Administrator had contacted the Building OfflCÎal and Fire Chief but was uncertain as to what action was taken. I Weyrens stated she would check on the status and report back to the Council. Ehlert expressed concem that this property is zoned General Business and the residence is not allowed to continue if repairs exceed 50% of the value. ,I Whisoelina Pínes: Ehlert stated that he has been questioned by some of the residents in Whispering Pines regarding the 1999 Utility Improvements. Residents are questioning whether or not the City' would offer an incentive to residents who are willing to pay their assessment in fun. The Counçil deferred this matter to Monte Eastvold, City Financial Consultant. TWIT Twit reported that the Personnel Committee has met and discussed the fonowing: i I Personnel Matter: I The Personnel Committee has been made aware of the Human Rights complaint. I EmDlovee Evaluations: All the employee personnel reviews are complete and the Council needs ti> establish a meeting date to accept and review them. Twit recommended the Council consider establishing the meeting date as January 21, 1999 before the regular Council meeting. After reviewing alternative dates the COuncil set January 21, 1998 at 6:00 p.m. as a closed meeting to discuss employee reviews. Page 3458 January 7,1999 ComDensatorv Time and Vacation Balances: Twit reported that the Personnel Committee has I reviewed the current employee vacation and comp time balances with mspect to inálVidual anniversary dates. Of 14 employees, 8 employees have 160 or greater hours to use by their anniversary date. It is the opinion of the Personnel Committee that most employees should be able to expend their accumulated balances with the exception of the two eml~oyees whose anniversary dates are in April and May. Clerk/Administrator Reports Insurance Dividend: The City received $ 8,711 from the League of MN Cities Insurance Trust The dividend is based on the Property and Casualty policy. IISAC ADoointment: Hiemenz reported that the City ClerklAdrrdnistrator had questioned him as to how she should account for her time while attending the State appointedlllSAC Board. Hiemenz stated that Stapleton provided him infonnation that claIified that appointees to the Board who are employees of a political subdivision may be compensated ~ the board in the amount of $ 55.00 and that amount is to be deducted from the members regular pay if the meeting is duling regular hours. Therefore, if Stapleton is paid ~ the Board this amount will be deducted from regular earnings as clarified by the infonnation provided by Stapleton. Miscellaneous and Announcement Itetm¡ Ehlert reported on the Planning Commission meeting held on January 5, 1999. The Commission authortzed application for a building permit to D & D Welding for the construction of an addition to the existing business. The expansion includes the construction of a building 60' ~ SO' and is needed to accommodate the fabricating of equipment to manufacture pontoon boats. Adioum: Niedenfuer made a motion to adjoum at 8:55; seconded ~ Twit Ayes: Hiemenz, Ehlert, Loso, Twit, Niedenfuer Nays: None. Motion CarIied 5:0:0 I ~~~ Deputy Clerk I I I I ATTACHMENT "A" 1999 Mayor Appointments NOTE: All terms are one year unless noted otherWise. Three (3) year terms begin January and end in January of cited year. Action Mavor Ken Twit APO Executive Liaison Mavor Hiemenz I APO Full Board Mavor Hiemenz Plannino Chair, Hub Klein Marv Niedenfuer , Buildino Insoector & Comoliance Officer Ron Euteneuer Assistant Buildiri" Insnector Cable Commission 3 Year Term, 3 Member Commission 1997-2000 Tom Nahan I 1998-2001 Noreen Loso 1999-2002 Grea Soanier Central MN Center Studv Task Force CorY Ehlert Central MN Transnortation Alliance Mavor Hiemenz CORE Committee Marv Niedenfuer I Rachel StaDleton CDrv Ehlert Brad Lindoren I I Economic Development AuthoIity 6 Year Term, 5 Member Authority I 1997-2003 Mavor Hiemenz 1997-2002 Ken Twit 1997-2001 Ross Rieke 1997-2000 Bruce Gohman 1999-2005 Mike Deutz Ememen;;t Services Director Ordinance No. 27 Bob Loso Fire AdvisOrV Board Dave Theisen Bob Loso I Rachel StaDleton SJTS Appointment Joe Bechtold Fire Chief Annual election, CouncU conñrmed Dave Theisen Assistant Fire Chief Annual election, Council conOrmed Frank Loso I Fire Marshall Dave Theisen Forester Mike Sworski Health Board Ordinance No, 26, 3 Year Term, 3 Member Board 1998-2001 Thomas Newton MD 1999-2002 Randv Torboro I 1997·2000 Ken Twit Hirino Committee Mavor Hiemenz Bob Loso Ken Twit COry Ehlert Marv Niedenfuer Histolian Ken Kuebelbeck Investment Advisorv Board Ken Twit Duane Sorenson Rachel Staoleton Joint Planninn and OAB COry Ehlert Official Denositories 1 S[ State Bank of SI. Joseoh US Bank I Smith Bamev Shearson Prudential Securities Dain Bosworth 1999 Mayor Appointments NOTE: All terms are one year unless noted otherwise. Three (3) year tenns begin January and end inJanuary of cited year. Official Newsoacer St. JoseDh Newsteader Park Board 3 Year Term. 7 MemMr Board 1999-2002 lonnie Abbott 1999-2002 Bruc:e Bemhorst 1998-2001 Michael McDonald 1997-2000 John Walz 1997-2000 Mariolie Lesnick 1990-2001 Chal1es Muske Park Board Liaison COI"<' Ehlert Personnel Committee Ken Twit COI"<' Ehlert PlanninQ Commission 3 year Term,9 Member Commíssíon 1998-2001 Hub Klein 1997-2000 Kurt Schneider 1998-2001 S. Kathleen Kalinowski OSB 1997-2000 Mariorie Lesnick 1998-2001 Jim Graeve 1999-2002 Ganr Utsch Planning Commission Votina Liaison COI"<' Ehlert Police Commissioner Ordinance No. 21 Mavor Hiemenz Police Interview Board Brad Undoren Mavor Hiemenz Donald "Bud" Reber .... Mike Loso Con, Ehlert ProDerties Number Official Ordinance No. 31 City Enaineer Rental Housino InsDector Alan Rassier Assistant Rental Housing Inspector Hub Klein Safetv Coordinator Bob loso Sf. Cloud Area Economic PartnershiD Chad Carlson Altemate SCAEP Mavof Hiemenz Sf. Cloud Area Plannina District Board Mavof Hiemenz Altemate MaN Niedenfuer Star Citv Commission 9 Member Commission Con, Ehlert 1999-2002 Grea Reinhart 1999-2002 Ellen Wahlstrom 1999-2002 S. Andre Marthaler OSB 1998-2001 Duane Sorenson 1998-2001 Linda Sniezek Ex Officio - Administration Judy weVrens Ex-Offlcio Rosie Arnold County Commissioner District 3 .... Ex-Offlcio Director of MN Job Service Steams Countv LeaQue of Cities ReD Mavor Hiemenz Mar~ Niedenfuef Weed Control Commissioner Mavor Hiemenz Assistant Weed Commissionef Mikl¡ Sworski I I - I