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Home My WebLink About2000 [12] Dec 18 Page 3825 December 18, 2000 City of Sl Joseph City Council Budget Work Session 12118100,7:00 PM . . .' ,¡,,. ~J.;.~. I,." . .,-;¡ -,-, I ::i' hh '., t"ü"" 1. Call to Order. Pursuant to due can..and nH~pe thereof, the City Council for the City of St. Joseph met on Monday, December 18, 2000 at 7:30 p.m. in the St. Joseph Fire Hall. . Members Present: Mayor Kenneth Hiemenz, Cory Ehlert, Ken Twit, Mary Niedenfuer, Bob ;1" Loso, Clerk-Administrator Cari Lindberg and Deputy Clèrk Judy Weyrens. ..~ Others Present: AI Rassier, Larry Hosch, Stephanie Howe and Dennis Hall from WJ Sutherland. ..1 f ~f:'. , ..~, 2. GL T Change Order - Lindberg stated that Stephanie Howe asked to be present to discuss an issue that has arisen with the project. Howe reported that she was contacted by Fire Chief Dave Theisen about a few items that were missed in the building. They are code requirements including seven IIdditional smoke detectors, two heat detectors, two manual pulls and fIVe homlstrobes, totaling $2,652.00. Twit asked how they were missed initially. Howe stated that the Fire Chief did a preliminary plan review requested by Gopher State prior to the scope of the work in the basement being changed. Loso stated that if they are code requirements, this is a no brainer. Dennis Hall, from WJ Sutherland stated that these are code required additions. Luckily, there won't be any additional costs to doing it now rather than doing it before. This amount is what the items would have cost had they caught this from the beginning. Niedenfuer made a motion to approve the change order for $2, 652, seconded by Loso. The motion passed unanimously (Ehlert absent). Loso asked if the building had been wired to have the ability to hook up to generators. Lindberg stated that this was discussed early on but was passed over due to cost and the ability to go back and do it at a later time. Hiemenz added that the generators we have now would be able to work with the building as is, just by using extension cords. Howe stated that the pre-construction meeting for this week is cancelled. The punch list won't be ready by then. They have tentatively scheduled it for Thursday, December 28th at 11 :00 am. I 3. Budget 2001 - Weyrens stated that the City got some good news. Wrth our growth Tate and the tax capacity figures we just received, the City's levy as it stands right now is 5.13%. This includes the City Hall project as well. Weyrens spoke with Monte Eastvold and he indicated that we no longer need to be levying for the $25,650 for the Joseph Street bond. The assessments should pay for it Loso asked for clarification that this also includes the CitY hall project. Weyrens said yes. The City had enough growth that it actually decreased the gTOwth in spending. The taxpayers will see a greater increase if their property valuation went up, but that isn't something that the City can control. If their property value stayed the same, they will only see a 5.130% increase if the Council leaves things as they are now. Weyrens explained that she broke down the increase in different scenarios decreasing the capital outlays by 20%, 30%, 40% and 50%. Loso made a motion to cut the capital outlays by 20% leaving an increase of 3.293%. Ehlert seconded the motion. Schmidt stated that a 3.293% increase is very good. This will also allow the departments to continue saving in the capital outlays for the equipment that is so desperately needed. Hiemenz retorted that is the administration viewpoint, but that the Council needs to look at this from the taxpayer's viewpoint. Loso stated that this may be the administration viewpoint, but it is also important that the Council be thinking about planning for future equipment as well. Weyrens stated that the other issue that the Council should address is street project funding. There is a line item in the budget for this, but the Council has never designated any funds to it. If we are going to do any street projects in the future, the City win have to levy it. In the last street project, the City used an assessment policy of 60/40. The City cannot afford to keep doing this. Loso pointed out that the City would be receiving MSA funds that would help I I I Page 3826 December 18, 2000 fund street projects. Weyrens added though that Ash street would be a big project and won't involVe those funds. There has to be money for seal coating and overlays. Ehlert suggested that the City raise the increase to 4% and keep the capital outlay cut at 20% and use the remaining funds for a street project fund. Weyrens added that this would give them approximately $9,000. Loso withdrew his original motion End moved to cut the capital outlay by 20%, with a percentage increase of 4%, with the remainder to go into a dedicated street projeGt fund. Ehlert seconded the motion and it passed unanimously. 4. Adjourn - Niedenfuer made a motion to adjourn at 8:40, seconded by Twit. The motion passed unanimously. Respectfully Submitted, Cari Lindberg Clerk/Administrator City of Sl Joseph I I