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Home My WebLink About2002 [01] Jan 03 I I I I January 3, 2002 Page 11 of 3 Pursuant to due call and notice thereof, the City Council for the City of st. Joseph met in regular session on Thursday, January 3, 2002 at 7:00 PM at the St. Joseph City Hall, ! I Members Present: Mayor Larry Hosch. Councilors Bob Loso, Cory Ehlert, AI Rassier, Kyle SChneide!. Administrator/Clerk Judy Weyrens, Others Present: Monte Eastvold, Rick Heid, Bob Herges Approve Aaenda: Loso made a motion to approve the agenda with the addition of Computer Purchase request and Cable Commission request. The motion was seconded by Rassier and passed unanimously. Consent Aaenda: Loso made a motion to approve the consent agenda as follows: a, Approve bills payable, check numbers 30600 - 30678 b. Approve the minutes of December 20, 2001 with corrections I c. Increase the sewer rates from the current $ 1.35 per 100 cubic foot to $ 1.40 per 100 cubic foot. The change will be effective for rates January 1, 2002, billed March 15, 2002. Discussion: Ehlert questioned if the sewer rate increase is based on the existing utility rate schedule, Weyrens responded the increase is based on the adopted utility rate schedule, However, as the costs from St. Cloud are increasing the rate schedule will be reviewed. A revised schedule will be presented to the Council upon completion, Therefore, their may be an additional sewer rate increase needed this year, The motion was seconded by Schneider and passed unanimously. Public Comments to the Aaenda: No one present wished to speak, Eauipment Certificates - Monte Eastvold: Monte Eastvold of Juran & Moody appeared before the Council to present the necessary documents to issue Equipment Certificates (bonds) to finance the purchase of a loader and auger and finance a portion of the ladder truck. Eastvold stated that Equipment Certificates are a financing mechanism used by municipalities to purchase equipment. Equipment Certificates are not affected by levy limits as the repayment of the bonds are excluded in levy limits. Weyrens stated that in researching financing methods available, the issuance of Equipment Certificates is the most economical method at this time, Further, while the City does not intend to levy for the I repayment of the bonds, should a financial need arise the City may levy the annual payment. The firel truck purchase will be repaid according to a schedule submitted by the Fire Board. Payment of the loader will be included in the budget. I Rassier questioned if the issuance of Equipment Certificates has an impact on the maximum debt limit for St. Joseph. Eastvold stated that debt limits only apply to General Obligation Bonds so the certificate I issue before the Council will not affect the maximum bond limit of the City, Further, Eastvold stated that while municipalities are limited to the amount of Equipment Certificates that carl be issued, the limit is I based on the calendar year. Therefore, if the City needed to issue Equipment Certificates again next year they would not be limited due to the issue before the Council at this time, ! Loso made a motion providing for the issuance and sale of $ 245,000 General Obligation ! Certificates of Indebtedness of 2002 and levying a tax for the payment thereof; the motion was seconded by Rassier and passed unanimously. i I Eastvold stated that due to the small bond issue, he is proposing a negotiated bond sale with Juran a~d Moody purchasing the bond issue, The bonds will be over a five (5) year period and as such there will not be a call provision. If a call provision is added to a five (5) year bond the interest rate would increase. ! January 3, 2002 Page 2 of 3 Loso made a motion to sell the $ 245,000 General Obligation Certificates of Indebtedness to Juran and Moody based on the following: I ./ The certificates will be payable to US Bank Trust National Association as paying agent and registrar. ./ The certificates will bear interest as follows: 2003 - 2.75%; 2004 - 3.50%; 2005- 4.00%; 2006 - 4.20%. ./ Interest is payable on June 1, 2002 and semiannually thereafter. The certificates will mature or be subject to mandatory redemption on December 1 in the years and amounts as follows: $ 60,000 in the years 2003 through 2005, inclusive and $ 65,000 in the year 2006. The motion was seconded by Schneider and passed unanimously. 2002 Licenses: 1. 2, 3. 4. 5, 6. 7, 8. 9. 10. 11. 12, 13. 14, 15. Loso made a motion to approve the following licenses for the year 2002: St. Joseph Uquor Shoppe - Cigarette St. Joseph Recreation Association - On Sale Non Intoxicating Uquor St. Joe Gas & Bait- Cigarette La Playette - Cigarette and Amusement (9 devices) American Legion - Cigarette, Amusement (5 devices) Loso's Pub - Cigarette, Off Sale Non Intoxicating, Amusement (9 devices) Sat's Bar- Cigarette, Off Sale Non Intoxicating, Amusement (10 devices) EI Paso - Cigarette, Amusement (10 devices) Loso's Store - Cigarette Super America - Cigarette St, Joe Saints - On Sale Intoxicating St. Joe Amoco Uquor - Cigarette Bo Diddely's - On Sale Non Intoxicating Casey's - Cigarette College of St, Benedict - On Sale Non Intoxicating, Strong Beer, Amusement (4 devices) I The motion was seconded by Rassier. Ayes: Hosch, Ehlert, Loso, Rassier Nays: None Abstain: Schneider Motion Carried 4:0:1 Easement Release Request - Rick Heid: Rick Heid appeared before the Council to request authorization to encroach on a storm sewer easement in Pond View Ridge Phase Six, Heid stated that he is working on designing a home to be constructed on Lot 1 Block 1 Pond View Ridge Six, The northem edge of the property has a 20 foot storm sewer easement and an additional 25 foot natural gas easement. After the easements are deducted from the front footage, the build-able lot has a frontage of 60'. The customer who purchased the lot needs an additional eight (8) feet. Frontage along 12"' Avenue SE. Heid stated that he would be willing to install a concrete wall to the frost footings along the garage. This concrete wall would serve as shoring should the storm sewer need to be repaired. Heid stated in his opinion that the City will have adequate area to work on the storm sewer pipe should the need arise. City Engineer Joe Bettendorf recommends retaining the 20' easement to allow the Public Works Department has enough room for maintenance and repair of the pipe. The Council was in agreement to review this matter at the next meeting when Bettendorf can be present. Ehlert questioned if the property owner would need to sign a release of liability should the garage or home become damaged during repair of the storm sewer pipe. Heid reiterated that he is seeking an encroachment of the easement, not release or vacation. MAYOR REPORTS Transportation Workshop: Hosch reminded the Council of the Transportation Seminar sponsored by the I st. Cloud Area Planning Organization on Monday, January 7, 2002 at the Holiday Inn. I I I , January 3, 2002 Page 3, of 3 COUNCIL REPORTS SCHNEIDER No report EHLERT Revolvina Loan Funds: Ehlert questioned the status of the Community Revolving Loan Program as presented to the Council in 2001. Weyrens stated the EDA Consultants are working on this matter and will report back to the Council with additional information, I Patrol Car Idlina: Ehlert questioned the status of the patrol cars idling while vacant. Police Chief Jansky responded that he has taken care of the situation and instructed Officers that in mild weather the cars I should not be left running, Jansky stated that once the cars are equipped with the computers, the cars will need to be idling during extreme weather, ' I Council Reauests: Rassier questioned who follows through on Council requests and directives, and if the Council could receive an update with each Council packet. Ehlert stated the Council at one time kept' an agenda item entitled Old Business and items would not be removed until resolution. Weyrens stated that she will work on a format to keep the Council informed as to the follow up from Council meetings and II activities the Council should be aware of. I I RASSIER LOSO No report, ADMINISTRATOR I CLERK REPORTS Reauest to Paint Council Chambers: Weyrens stated that the Cable Commission has approached th~ Maintenance Department to paint the wall in back of the dais in the Council Chambers. When filming persons against a light colored wall, the people become difficult to distinguish, Loso indicated that the City should hang maps and other items from the former Council Chambers. The Council also proposed the painting the City logo on the back wall. i I Computer Eauipment: Weyrens requested the Council authorize the expenditure of up to $10,000 for¡the installation of a computer network system to serve both the City Offices and Police Department. Weyrens stated that she has discussed the matter with Jansky and he concurs the system needs to be updateq. The networking of both offices would allow for electronic data sharing, Loso made a motion authorizing the expenditure of up to $ 10,000 for the purchase and installation of a network system for the ¡City Office and Police Department. The motion was seconded by Schneider and passed unanimously. I I Adiourn: Schneider made a motion to adjourn at 8:10 PM; seconded by Rassier and passed unanimously. 6td/ ~~ Ju Weyrens ministratorlClerk I THIS PAGE INTENTIONALLY LEFT BLANK I I