HomeMy WebLinkAbout2002 [02] Feb 07
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February 7; 2002
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Pursuant to due call and notice thereof, the City Council for the City of St. JOSlPh met in regular seJon
on Thursday, February 7, 2002 at 7:00 PM in the St. Joseph City Hall, I
Members Present: Mayor Larry Hosch. Councilors Cory Ehelrt, Bob Loso, AI Rassier, Kyle Schneider.
Administrator Clerk Judy Weyrens.
City Representatives Present: Public Works Director Dick Taufen, Police Chief Pete Jansky.
Others Present: Nancy Scott, Rick Breezee, Megan Enninga, Dennis Dahlman.
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Approve Aaenda: Loso made a motion to approve the agenda with the following additions: 11,(d)
Ventilating system, cable room; 11 (e) Chairs, City Council chambers. The motion was seconded
by Schneider and passed unanimously.
Consent Aaenda: Loso made a motion to approve the consent agenda as follows:
a. Bills Payable, approve check numbers 30678 - 30790
b, Minutes, January 17,2002
c, Authorize Mayor and Clerk to execute Resolution appointing Stanton Group as the
manager of the City of Sf, Joseph Flexible Spending Plan, I
Public Comments to the Aaenda: No one present wished to speak.
Nancv Scott, 2001 Buildina Permit Report: Building Official Nancy Scott appeared before the
Commission to present the 2001 Annual Building Summary, Below is a summary of activity for the yeér
2001: !
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Total permits issues 137 I
Total Valuation increase $ 7,654,418
Commercial Valuation Increase $ 897,990
Residential Remodel $ 390,928
New Residential Dwellings $ 6,365,500
The City experienced a 155% increase in single family dwelling units, which is attributable to Northland
Five, Lumber One Avon received over 30 buildings permits for 2001, all of which are under constructibn
at this time, i I
Scott clarified that effective January 1, 2002 the following changes to the Building Ordinance have been
authorized: I
1, Building Permits will be required for shingling and siding as required by the State of I
Minnesota. The building permit fee for such will be $ 25.00, ¡
2, Mechanical and Plumbing permits are required for all mechanismsldevices over $ 2,000.
Scott stated that she will be notifying all contractors of the changes in code as well as finding a mannerlto
notify the residents,
City Engineer Reports
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St. Joseph Business Park Imorovements: Weyrens reported that the St. Joseph Economic Development
Authority has two businesses that are requesting to locate in the St. Joseph Business Park. Therefore,l
the following improvements need to be considered: 1) 15'h Avneue NE - utiiity, street, curb, gutter and
storm sewer; 2) Elm Street - street, curb, gutter and storm sewer, The improvement costs will be
assessed to the abutting property owners and the process must follow MN Statute 429 regulations. As
such the Council must authorize the feasibility report and schedule the public hearing for such
improvements, -
February 7, 2002
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Resolution 2002-03
Ordering Preparation of Report on Improvement
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Loso made a motion to adopt resolution 2002-03 and 2003-04 authorizing a feasibility report and
scheduling a public hearing for the above mentioned improvements.
WHEREAS, it is proposed to improve 15th Avenue NE between County Road 133 and Elm Street East by
the improvement of water, sewer, street, curb and gutter and the making of an improvement to Elm Street
East between County Road 133 east a distance of approximately 975,78 feet by the improvement of
street, curb and gutter and
to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota
Statutes, Chapter 429.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF St. Joseph, Minnesota:
That the proposed improvement be referred to Joe Bettendorf of SEH, for study and that he is instructed
to report to the council with all convenient speed advising the council in a preliminary way as to whether
the proposed improvement is necessary, cost-effective, and feasible and as to whether it should best be
made as proposed or in connection with some other improvement, and the estimated cost of the
improvement as recommended.
Resolution 2202 - 04
Resolution Receiving Report And Calling Hearing on Improvement
WHEREAS, pursuant to resolution of the council adopted February 7, 2002 a regort has been ordered to I
be prepared by Joe Bettendorf of SEH with reference to the improvement of 15 Avenue NE between
County Road 133 and Elm Street East by the improvement of water, sewer, street, curb and gutter and
the making of an improvement to Elm Street East between County Road 133 east a distance of
approximately 975,78 feet by the improvement of street, curb and gutter.
WHEREAS, the report provided information regarding whether the proposed project is necessary, cost-
effective, and feasible,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA:
1, The council will consider the improvement of such street in accordance with the report and the
assessment of abutting property for all or a portion of the cost of the improvement pursuant to
Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $620,000,00,
2, A public hearing shall be held on such proposed improvement on thl¡ 21" day of February, 2002
in the council chambers of the city hall at 7:00 PM and the clerk shall have mailed and published
notice of such hearing and improvement as required by law.
Department Head Reports
PUBLIC WORKS DIRECTOR
Colleae Avenue West Improvements: Public Works Director Dick Taufen reported that he contacted
Assistant County Engineer Jodi Teich regarding the proposed overlay to West Minnesota Street. As was
discussed at a previous Council meeting, West Minnesota Street is beginning to deteriorate and needs to
be overlayed, The road is a County State Aid road and maintenance and repair is the responsibility of
Stearns County, Taufen stated that Teich informed him that the County does not cost participate in
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February 7, 2002
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overlays, As the Council was in agreement that the road needs maintenance before it deteriorates,
Weyrens will contact the City Engineer regarding this maUer,
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1994 Retired Sauad Car: Taufen requested the Council reconsider the decisirin to keep the 1994 squad
car for maintenance and administration, The vehicle does not have a license and if the City keeps the car
it must be licensed. In addition, the car needs some minor repairs. In discussing this matter with the
Police Chief it is the recommendation of the department heads to declare the car as surplus property 'and
dispose of it properly. Taufen stated that if the City needs an extra vehicle, the Police department has
offered the use of their undercover car which is licensed and maintained, Police Chief Pete Jansky stated
that he discussed the car with the high bidder from when the car was first declared surplus and he is
willing to honor his bid. .
Rassier made a motion to declare the 1994 squad car as surplus property and sell to the highest
bidder. Previous bidders should be contacted and an ad should be placed on the cable access
with bids being accepted until February 25, 2002. The motion was seconded by Schneider and
passed unanimously. .
POLICE CHIEF
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Monthlv Police Report: Jansky reported that he is still familiarizing himself with the policies of St. Joseph
and working on improving the department with a team work concept. Jansky also reported that the lap
top computers have been installed in two of the squad cars, ' I
Part Time Officers: Jansky reported the department is down to two part time officers and is requesting
authorization to hire a third. Over the past year the City has employed three part time officers to cover,
vacations and assist as needed. Jansky stated while he is aware of the hiring freeze, he is still seeking
authorization to hire one more part time officer. The additional part time officer will not cover any, I
additional shifts, rather help fill the shifts that are needed. It is more economical to use part time officers
to fill gaps in scheduling than overtime of full time officers, Schneider made a motion to authorize tile
hiring of one additional part time officer as requested; seconded by Rassier and passed I
unanimously, :
Leased Vehicle: Jansky requested the Council authorize the leasing of a third squad car, The 1998 I
Lumina has over 100,000 miles and is in need of extensive repair, The repair costs exceed the cost of
leasing a new vehicle, The lease agreements limit the number of miles per vehicle, and at the present;
too many miles are being placed on the cars already leased, Therefore, it would be prudent for the City
to consider leasing a third vehicle at this time, allowing the miles driven to be distributed amongst an I
additional vehicle, Jansky stated that there are sufficient funds available for the lease in the 2002 bUd¡¡et,
and anticipates delivery sometime ¡ate summer. In addition to leasing the vehicle, the City will need to!
replace some of the equipment. Loso made a motion authorizing Jansky proceed with the process
to lease a third vehicle. In addition, Jansky should present the Council with the final cost for I
lease and equipment before the paper work is submitted. The motion was seconded by Ehlert and
passed unanimously. I
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Miscellaneous: Janksy reported that he has scheduled a meeting for all persons possessing a liquor II
license in the City. The meeting will be held in City Hall on February 26, 2002 at 7:00 PM,
Maintenance Facilitv: Ehlert made a motion to table further discussion on the Maintenance Facility
until February 21, 2002; the motion was seconded by Loso and passed unanimously,
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MAYOR REPORTS
Meetinos Attended: Hosch reported that he attended a Session Priority Dinner sponsored by the St.
Cloud Chamber of Commerce. The purpose of the dinner was to discuss proposed actions before the
legislature.
February 7,2002
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Combinina of Services: Hosch reported that he recently meet with representatives of St. Cloud regarding
services that could possibly be combined between cities. This matter will be discussed further at the
upcoming intergovernmental meeting.
St. Wendel Township: Hosch reported that he and Weyrens attended the recent St. Wendel Township
meeting where they discussed the proposed sewer study between 51. Wendel and St. Joseph, St.
Wendel Township has agreed to pay the City for services incurred in the year 2001. In addition, the City
will address the concerns of st. Wendel and report back to the Council.
COUNCIL REPORTS
SCHNEIDER
Historical Society: Schneider reported the St. Joseph Historical Society recently elected the following
officers: Chair _ Bill Wasner; Vice Chair Ellie Studer; Treasurer - Harvey Not('.h; S. Miriam Ardolf-
Secretary. The Society will meet on the 4th Wednesday of each month at the St. Joseph Community Fire
Hall.
Park Board: The Park Board met and discussed the parkland contribution for Graceview Estates. It was
determined the park board will accept the paving of the walking path system in Graceview Estates in
fulfillment of the parkland requirement.
EHLERT
Buildina Committee: Ehlert reported that the Building Committee for the Maintenance Facility is waiting
for the completion of the survey before meeting again, The next scheduled meeting is February 13, 2002
at 3:00 PM,
Workina MeetinQ: Ehlert requested the Council establish a date for a working meeting to discuss current
matter. The Council agree to meet on Thursday, February 14, 2002 after LELS Mediation.
Fire Board: The Fire Board met on February 5, 2002 and discussed the follo'wing:
· Requested authorization to advertise for the replacement of Ihe three firefighters that
recently retired. Ehlert stated that since the Fire Board is comprised of three entities he
did not feel the hiring freeze was applicable. The Council concurred.
· The following capital expenditures were approved: safety ve,gts and change order to the
ladder truck.
RASSIER
Plannina Commission: The Planning Commission met on February 4 and approved the following:
· Reviewed and approved the site plan for the St. Joseph Business Center. The proposed
building will be constructed on a portion of the Roske Property and is being developed by
Bill Nelson,
· The Planning Commission reviewed the plan of Mark Lambert and will forward a
recommendation to the City Council for the February 21, 2002 meeting.
· The Planning Commission will begin reviewing the following Ordinances: Sign, Building
Height and Transitional Zoning.
LOSO
No Report
ADMINISTRATOR CLERK REPORTS
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February 7, 2002
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Proposed Web Site: Weyrens stated that the office staff has started looking at alternatives for web sIte
design for the City of St. Joseph, Before soliciting proposals it is important to identify what the Council is
looking for in a web page. The following ideas were discussed: survey tool, comments, minutes, I
agendas, ordinances, forms, mail and links to Councilors, Schneider stated that while he agrees the 'City
needs to develop a website, it should start small and become more progressive with time, He also stated
that the more options included in the web page, the more costly the site will be to construct. Weyrens
will report back to the Council. !
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Comprehensive Plan Update: Weyrens reported the EDA consultants have secured approximately $
10,000 in grants to fund updating the St. Joseph Comprehensive Plan, '
Transportation Plannina: City Engineer Joe Bettendorf will present the Council with information on
February 21, 2002 regarding official mapping.
Ventilatina Svstem. Cableroom: Weyrens reported that she received a price from McDowall to add a
heating an ventilating system to the cable area, The unit would be stand alone and only heat/cool the
cable area. Loso stated that he discussed the matter with Tom Nahan of the Cable Commission and!
suggested that before incurring an expense of $ 3,200, we should investigate the possibility of ventilating
the area, Weyrens stated that she will contact McDowall for alternatives. I
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Chairs. Council Chambers: Tom Nahan is requesting the Council authorize the expenditure of up to $
2500 for the purchase of chairs for the Council area. Weyrens stated that the chairs are sturdy and are
stackable. The chairs are used and cost approximately $ 55 per chair, Through negotiations, the price
could possibly be reduced to $ 50 per chair. The Council agreed to discuss this matter further on
Thursday, February 14, 2002,
Future Meetinas: Weyrens reminded the Council of the followin9 meetings:
. February 14, 2002 LELS Labor Mediation
. February 19, 2002 Intergovernmental Meeting at Sartell City Hall,
Adiourn: Loso made a motion to adjourn at 8:15 PM; seconded by Schneider and passed
unanimously,
~áy
u Weyrens
'A inistrator Clerk
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