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Home My WebLink About2002 [08] Aug 21 I I I AU9Ust21,1002 Page 1 of3 ! Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special sessibn on Wednesday, August 21, 2002 at 6:00 PM in the St. Joseph City Hall. I Members Present: Mayor Larry Hosch, Councilors Bob Loso, Cory Ehlert, Kyle Schneider, AI Rassier. Administrator Judy Weyrens. I í Others Present Police Chief Pete Jansky, Public Works Director Dick Taufen, City Engineer Joe Bettendorf, ! Budaet 2003: Weyrens stated that the budget before them is the proposed 2003 budget. The Council must adopt a preliminary budget before September 15, 2002. Once the budget is adopted the levy I cannot be increased, the preliminary budget establishes the maximum levy, Hosch stated he would like an opportunity to hear the department heads and their needs before making a decision on the budget, . I Public Works Public Works Director Dick Taufen stated that the maintenance staff is in dire need of an additional employee, Each year the City expands either by new development or annexation, and residents have an expectation of services. It is becoming more difficult for the City staff to keep providing services at the same level unless the staff is expanded. . , Taufen stated that his budget also includes approximately $ 150,000 in equipment. The current I equipment is extremely old and in need of repair. The City needs to begin an equipment replacemen\ program. Taufen requested the Council consider replacing the pickup truck he drives as well as 1 purchasing another snow plow truck. Hosch stated that the Council is committed to adding an employee to the maintenance staff and as Ray Bechtold will be retiring, it would be sensible to hire two employeßs at that time. Until then, the department can utilize part time employees. Hosch stated that he would I support the purchase of one additional plow truck as well. , Police Department i Police Chief Pete Jansky presented the Police Department Budget. Like the Maintenance Department, Jansky stated it is important to maintain an equipment replacement program, Leasing the squad car~ is one way this can be done. As the leases expire the miscellaneous equipment such as radars, radios and light bars must be updated. Jansky stated that he too would like to add to his department and is disappointed the Council did not make application for COPS FAST funding. The Council stated that adding staff must be rotated between departments and the Police Department was the last department to add staff, Therefore, the ! Maintenance Department will have priority in 2003. ! I , Jansky stated that Officer Young will be taking a medical leave for hip replacement and stated it would be beneficial if another Officer could be added. Shortly after Young comes back from his leave, he is able to retire. Therefore, adding an officer at this time would not necessarily be adding to the staff. Ehlert responded that it would be adding to the staff as Young will be on a paid medical leave, City Engineer Reports SE Utility Improvement: City Engineer Joe Bettendorf presented the Council with the bids results for the SE Utility Improvement. After reviewing the bids, it was determined the lowest responsible bidder was Kuechle Underground in the amount of $ 367,498,30, Bettendorf stated that the contract will be ! expanded into 2003 if we see an early snow fall. Bettendorf stated that he would prefer to reconstruct Lynx Road in spring of 2003. I 1 Loso made a motion to accept the recommendation of the City Engineer awarding the 2002 SE Utility Improvement to Kuechle Underground. This motion authorizes the Mayor and August 21, 2002 Page 2 of 3 Administrator to execute the contract in the amount of $ 367,498.30. Approval is contingent upon the execution of the deferred agreement documents between K & L Properties. The motion was seconded by Rassier and passed unanimously. New City Well Field: Bettendorf presented the Council with a task summary and cost proposal to complete a study and construction of a test well to establish a new City Well Field. Bettendorf stated ~at he proposes to construct the well field south of CR 2 and he along with staff members have been working with the affected property owner. The following is a summary of tasks and associated costs. Task Hydro geologic analysis of the St. Joseph area which includes review of area well logs, USGS reports, and information obtained from local well contractor (s) to develop an understanding of local groundwater system. Engineering review of existing wells and water supply system (projected needs for the future) to articulate a "Firm Capacity" for the wells, Test drillingltest pumping to confirm the report and establish the well field, Includes: preparation of plans and specification for bidding/quotation; engineering oversight; well site construction observation; data analysis (pump test and water quality) Prepare report with recommendations for the City of St. Joseph Water Supply system, I Schedule Cost 45 days from $ 3,500 authorization 45 days from $ 1,500 authorization Plans and spec $ 8,000 one wk after above tasks. Test drilling and testing 45 days 30 days $ 2,000 I Ehlert made a motion authorizing the expenditure to complete a water analysis as outlined above; seconded by Rassier and passed unanimously. 2002 Improvement. Chanae Order No.2: Bettendorf presented the Council with a Change Order (CO) for the 2002 Street Improvement. The CO adds storm sewer work to 3'" Avenue. If approved the base contract will be increased $ 9,324,00. Ehlert made a motion authorizing the Mayor to execute Change Order No.2 for the 2002 Street Improvement adding a cost of $ 9,324.00 to add storm sewer to 3'" Avenue NW. The motion was seconded by Loso and passed unanimously, 2002 Business Park Improvement. Chanae Order No.2: Bettendorf presented the Council with Change Order (CO) No, 2 to extend the completion date for the 2002 Business Park frlom August 15,2002 to August 24, 2002. Schneider made a motion authorizing the Mayor to execu1e Change Order No.2 for the 2002 Business Park Improvements extending the substantial completion date to August 24, 2002 as recommended by the City Engineer, The motion was seconded by Loso and passed unanimously, Sidewalk on Colleae Avenue South: Loso made a motion to table discussi,on on the extension of sidewalk on College Avenue South to September 5, 2002. The motion was seconded by Schneider and passed unanimously. Baker Street Improvement: Bettendorf reported that in a recent discussion with the Public Works Director it was discovered that a one block portion of East Baker Street was not includl;,(Î in the 2002 Improvement Project. This area is the last block in the area that has not been reconstructed. Ehlert made a motion to I schedule a public hearing for the proposed improvement of East Baker Street as recommended by the City Engineer. The motion was seconded by Schneider and passed unanimously. I I I I August 21, 2002 Page 3' of 3 I Maintenance Facility, Sewer Line Extension: Bettendorf presented the Council with quotes to extend the sewer system for the proposed maintenance facility. The sewer extension is not only needed for the 1 maintenance facility, but to extend north to St. Wendel as well. If the City is to construct a new facility in the same location, it would make sense to add the sewer line before construction begins. The following is a summary of quotes received: I , RL Larson Molitor Excavating $ $ 9,936.00 10,692.00 Loso made a motion to accept the low quote of RL Larson excavating in the amount of $ 9,936:00 for the sewer line extension at the Maintenance Facility as recommended by the City Engineer,! The motion was seconded by Rassier and passed unanimously, ¡ i Surplus Trucks: Taufen requested authorization to place a bid on a surplus Snow Plow Truck offered by the City of Apple Valley. Loso made a motion authorizing Taufen to bid a maximum of $ 25,000 for the Snow Plow Trucks listed by Apple Valley, The motion was seconded by Schneider and passed unanimously. Surolus Sauad Car: Jansky requested the Council list the 1998 Crown Victoria as surplus property and advertise the same for sale, Ehlert questioned if the car could be utilized by City Staff when attending' conferences. Jansky stated that the car has many miles and is not reliable. Loso made a motion to list the 1998 Ford Victoria as surplus property and authorize the sale of the same. The motion was seconded by Rassier. I Ayes: Hosch, Rassier, Loso, Schneider Nays: Ehlert Motion Carried 4:1:0 Adiourn: The meeting was adjourned by consensus. I THIS PAGE INTENTIONALLY LEFT BLANK I I