HomeMy WebLinkAbout2002 [10] Oct 03
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October 3, 2002
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Pursuant to due cail and notice thereof, the City Council for the City of SI. Joseph met in regular session
on Thursday, October 3, 2002 at 7:00 PM in the SI. Joseph City HaiL 1
Members Present: Mayor Larry Hosch. Councilors Bob Loso, Cory Ehlert, Kyle Schneider, AI Rassier.1
Administrator / Clerk Judy Weyrens. 1
City Representatives Present: City Engineer Joe Bettendorf .
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Others Present: Eric Moscho, Dale Wick, Jim Graeve, Ernie Diedrich, Delores Nierengarten, J. DeAustin,
Tony Goulet, Tammy McKanan, Dan McKanan, Delbert Collett, Marcia Summers, Sister Merle Nolde, I
Sister Paula Revier, Sister Janet Thielges, Sister Olivia Foster, Sister Louise Koltes, Sister Jane Weber
Roger Nierengarten, Dan Finn, Kevin Kluesner, Amy Kluesner, and Jen VanGollder
Approve Aoenda: Ehlert made a motion to approve the agenda with the addition of 10(a) snow
equipment modification. The motion was seconded by Rassier and passed unanimously.
Consent Aaenda: Schneider made a motion to approve the consent agenda with the removal of
item (e) Application for payment #2, County Road 121. This matter will be considered during the
Engineer's Report. The motion was seconded by Ehlert and passed unanimously by those
present.
a.
b.
c.
d.
I e.
f.
Bills Payable - Approve Check Numbers 31820 - 31879
Minutes - Approve the September meeting
Application for Payment #2, Interior Streets - Authorize the Mayor to execute application
for payment #2, authorizing payment in the amount of $ 107,089.89 to R.L. Larson
Excavating i
Application for Payment #5, Northland Five - Authorize the Mayor to execute application
for payment #5, authorizing payment in the amount of $ 33,407.01 to Larson Excavating.
Moved to Engineers Report. i, I
Street Ughting Plan - Accept the Street Ughting Plan for Graceview Estates as submitted
by Stearns Electric.
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Public Comments: No one present wished to speak.
Noise Violation - Eric Moscho 120 - 2nd Avenue NW. Apt. 103: Eric Moscho, owner of the property
located at 120 _ 2nd Avenue NW appeared before the Council regarding an alleged noise violation tha
occurred on September 22, 2002. Moscho stated that he is not disputing the noise violation and is no!
requesting an evidentiary hearing. I 1
Loso made a motion to acknowledge that a noise violation did occur on September 22, 2002 at 120
_ 2nd Avenue NW. The motion was seconded by Rassier and passed unanimously. '
Loso questioned Moscho as to what measures he has taken to prevent future noise violations. Moscho
stated that all tenants are provided a copy of pertinent City Ordinances along with the consequences for
violation thereof. Among the consequences are eviction and monetary fines. Further, each tenant i~
required to sign an acknowledgement in receipt of the regulations for living at 120 - 2nd Avenue NW'I
Mark Schirwin of 120 _ 2nd Avenue NW, Apartment 103, approached the Council and apologized for the
noise violation. Schirwin stated he invited a few friends to his apartment and they kept turning the stereo
up, causing the noise violation. Schirwin assured the Council that he will not have any parties or create a
noise disturbance again. i
Mayor Hosch stated the Council takes ail noise violations seriously and informed Schirmwin that as a ¡
result of his actions the landlord has the potential of losing his rental license. As the property owner
receives a license from the City, any action or fines imposed penalize him/her ~Iso.
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October 3, 2002
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Loso made a motion to assess the property owner of 120 - 2nd Avenue NW the administration fee
of $150.00 for the noise violation that occurred on September 22, 2002. The motion was
seconded by Ehlert and passed unanimously.
City Engineer Reports
2nd Avenue NW Sidewalk: City Engineer Joe Bettendorf presented the Council with an altemate plan for
providing a sidewalk on 2nd Avenue NW. The plan included in the project draNings begins at the
intersection of Ash Street West and 2nd Avenue NW, the sidewalk would installed on the west side of 2nd
Avenue NW and continues north to the designated parking area in Monumenl Park. Bettendorf stated
that if the Council is considering paving the parking lot at Monument Park, it would make sense to stop
the sidewalk as it enters the parking lot and pedestrians could use the parking lot as well. Bettendorf
further stated that as winter is quickly approaching, the parking lot would probably have to wait until
Spring to be paved. The area could be prepared at this time and finished in 2003.
Schneider questioned if snow will be removed from the Monument Park parking lot in the winter months.
The Council agreed that area should be plowed, but would not be a priority. lit was the consensus of the
Council to accept the revised sidewalk plan, installing the sidewalk to the parking area of Monument Park
and paving the parking area.
Ash Street Sidewalk Desiqn: Bettendorf presented the Council with a revised plan for sidewalk to be
installed on the north side of Ash Street between College Avenue North and 1 st Avenue NW. If the
sidewalk is to be constructed, the east portion of the sidewalk will be setback with a grass boulevard.
However, once the sidewalk reaches the north/south alley, the sidewalk must be shifted to the street
removing the grass boulevard to avoid large pine trees and the front door of the property located at 29
Ash Street West. Bettendorf stated that he considered placing the entire sidewalk without a grass
bouievard on the east, but a power line prevents such a design. It was the consensus of the Council to
accept the revised sidewalk plan between College Avenue North and 1st Avenue NW.
Parkino Lot Improvements: Bettendorf stated he does not have any information on the proposed
improvements to the parking lots of Memorial and Millstream Parks. Bettendorf stated he will be meeting
with Hardrives and will report back to the Council on October 17, 2002. The Council requested a
detailed estimate for each park improvement.
Project Updates
2002 Interior Street Proiect: Bettendorf stated the downtown street project is moving along fairly well. He
stated there is approximately 2 Yo weeks of pipe work remaining and expects the project to be completed
this fall with the exception of sod and the final wear course of bituminous. It is anticipated that the
contractor will begin work on Ash Street West on Tuesday. After Ash Street is constructed only water
main and storm sewer needs to be completed.
Rassier stated that he has been contacted by residents expressing concern as to when their yards will be
restored. Bettendorf stated that the yards will be reshaped with black dirt in tile coming weeks.
However, Bettendorf stated the final restoration will occur in Spring 2003.
Loso questioned the restoration on 1st Avenue NW and if the property on the north west corner of Birch
Street West and 1st Avenue NW will be sloped. Bettendorf responded that th,e City did secure an
easement from the property owner in question and the property will be sloped to reduce the grade. In
addition, Bettendorf stated that the trees abutting Birch Street will be removed and four trees will be
replaced.
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County Road 121: Bettendorf reported that the installation of water and sewer lines on County Road 121 I
is progressing. The contractor is installing between 500 and 600 feet of water and force main daily. The
County has a strict schedule as to how much pipe must be laid each day, and at this time the contractor
is meeting the goal.
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October 3, 2002
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Ehlert questioned if the contractor had been monitored more closely at the beginning of the project, would
the project have met the contract completion date? Bettendo'rf responded that as the project is a County
project, the City does not have any authority regarding the contract. The County Engineer was
monitoring the contractor and reiterated that the project will be completed this fall.
Street Beautification Proiect: Rassier questioned who is responsible for monitoring the installation of the
decorative lighting and paving stones along College Avenue. Bettendorf stated that he would coordinate
the Beautification Project. '
East Baker Street Lift Station: Bettendorf reported the wells have been installed for the East Baker StrJet
Lift Station and the project is scheduled to be completed by the end of October. 1
Northland Plat Six: Bettendorf reported the majority of the utilities have been installed in Northland Plat
Six and the contractor will start installing water and sewer services early next week. Once the serviceS
are complete the surface work will begin and the development will be ready for home construction. i
Rassier questioned if the contractors installing utilities in Northland Six are using the construction road off
of County Road 2 for access. Bettendorf affirmed the construction road is being used. '
Mayor Hosch questioned the condition of the strip of grass at the eastern edge of the park along 1
Northland Drive stating it does not look right. Rassier stated it is his understanding the area in I
questioned by Hosch has been replaced twice. Ehlert responded and stated the first time the area was
repaired, it was seeded and was three to four inches from the top of the curb. Therefore, black dirt was
added and it was reseeded. Ehlert further stated that the area in question should survive. i
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SE Utilitv improvement: Bettendorf reported that the utility casing has been installed under Minnesota i
Street and the contractor will begin installing water and sewer lines within the next week. The contract
documents for the improvement allow the contractor to complete the Lynx Road section in spring of 2003
in the event of inclement weather, such as snow. I ¡
Drivewav Replacement: Bettendorf requested the Council consider adopting a ~OIiCY allowing prope~
owners to be reimbursed when replacing their driveways in a construction project. The payment would
be equai to the proposed assessment for the driveway replacement and would be based on the quantities
of the plans and specifications. Bettendorf clarified that when utilities are installed, driveways along the
construction area are disturbed for a distance of approximately 20 feet. If the property owner wishes to
reconstruct his entire driveway, the City does not restore the area disturbed. Rather, the property owner
submits a bill to the City, presenting a paid receipt for the area that would have been the responsibility'of
the City. The revised policy would not add any financial constraints to the City, rather it gives the I
residents the option of replacing their entire drive or just the portion disturbed by the project. In the later
case, the cost would be assessed back to the property owner. I . I
Loso made a motion authorizing Bettendorf and Weyrens to draft a driveway replacement policy,
allowing reimbursement equal to the proposed assessment cost for residents replacing their own
driveway. Reimbursement would only occur upon the resident providing the City with a paid i
receipt for replacement. The motion was seconded by Rassier and passed unanimously. '
County Road 121. Application for pavment #2: The Council questioned Bettendorf if the City, has an~
recourse with the County regarding the sidewalk on the northwest corner of College Avenue and i
Minnesota Street. The City has expressed concern with the slope of the sidewalk and has requested ,the
area be reviewed and replaced if necessary. At this time the City has received an application for., 1
payment, and Hosch questioned if the City could hold the payment until the matter is resoived.
Bettendorf stated the City should submit the required payment and include a letter stating dissatisfaction
with the sidewalk as stated above. Loso questioned if the sidewalk was constructed as illustrated in the
plans and specifications. Bettendorf stated that it was put in at the direction of the inspectors in the field.
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October 3, 2002
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Hosch made a motion authorizing payment to Steams County in the amount of $375,535.77 for
payment application #2 for the improvements to County Road 121. The motion was seconded by
Loso and passed unanimously.
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Recess: Hosch made a motion to recess at 7:50 PM; seconded by Ehlert and passed unanimously.
The meeting was reconvened at 8:00 PM.
Affordable Housino Aoreement: Mayor Hosch stated the City Council has had several discussion on the
proposed draft of the Joint Powers Agreement regarding Affordable Housing. The Council has met in the
past with the Planning Commission and carried their recommendations to the drafting committee. At this
time Hosch requested the Council consider adopting the Joint Powers Agreement establishing a Board of
Directors to organize and govern a community based effort to provide life cycle housing.
Loso made a motion authorizing the Mayor and AdministratorlClerk to execute the Joint Powers
Agreement establishing a Board of Directors to organize and govern a community based effort to
provide life cycle housing. The motion was seconded by Schneider.
Discussion:
Weyrens presented the Council with a letter of support from the League of
Women Voters.
Ehlert questioned a letter from the Attorney representing the Central Minnesota
Builders Association (CMBA), and if their comments should be considered when
adopting the Joint Powers Agreement.
Tony Goulet of the CMBA spoke on behalf of the Association. Goulet stated that
the CMBA is supportive of the Joint Powers Agreement and requests clarification
on some of the subdivisions of the agreement. Ehlelrt clarified that the areas of
concern wilt be addressed by the Board governing th,e Agreement.
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Dan Finn of the Housing Drafting Committee stated ñ'e did not have any
additional information to present at this time and is encouraged by the positive
motion of the Council.
The motion passed unanimously.
Mayor Hosch commended all those involved in the drafting of the Joint Powens Agreement. Hosch stated
the agreement required an enormous amount of dedication and work, and, on behalf of the City of SI.
Joseph expressed his gratitude.
Mayor Reports
Joint School District Meetino: Mayor Hosch reported that he recently attended a joint meeting between
area cities and School District 742. School District Officials presented information on the proposed levy
and how the funds would be utilized.
Transportation Bill: Hosch reported that at a recent APO meeting projects to be included in the
Transportation Bill were discussed. Due to reallocation of funding, 12.5 million dollars of projects can be
added to the proposed bill. Rassier questioned if the City can request funding for roads and if so what
process needs to be followed. Hosch responded that before a project can be included, for funding an
alignment study must be completed and the project must be rated with the are,a projects. It is anticipated
that the City will try and access funding for Field Street after the Transportation Study is complete.
Ordinance Update: Mayor Hosch requested the Planning Commission consider requiring fencing for I
residents with swimming pools. He has been contacted by resident requesting such. Rassier agreed to
forward this information to the Planning Commission.
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October 3, 2002
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Councilor Reports
LOSO - No Report
RASSIER - No Report
EHLERT
Street Beautification: Ehlert reported the Street Beautification Committee has been notified of a
contribution from the College of SI. Benedict. The College will make a cash donation of $ 30,000 and an
in-kind donation of approximately $ 25,000. The in-kind donation inciudes the installation of paving stone
along the College of SI. Benedict Property. The Council will be presented with a final financial report at
the next Council meeting.
SCHNEIDER - No Report.
Administrator Reports
Snow Eouipment Modification: Weyrens reported the Public Works Director is requesting authorization to
expend $ 1,000 to install wheels on the snow auger. Taufen has received a quote from Little Shop I
Welding in the amount of $ 1,000. Weyrens reported that Taufen sought alternative quotes with prices
ranging from $ 3,500 to $ 2,500. The expenditure will be absorbed by the Capital Equipment fund for I
snow removal. 1
Schneider made a motion to accept the quote of Little Shop Welding, authorizing the expenditure
of $ 1,000 for the installation of wheels on the snow auger as requested by the Public Works
Director. The motion was seconded by Loso and passed unanimously.
Adiourn: Loso made a motion to adjourn at 8:10 PM; seconded by Rassier and passed
unanimously.
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