HomeMy WebLinkAbout[05] Budget urry Or,•s•r. Council Agenda Item S
MEETING DATE: August 17, 2015
AGENDA ITEM: 2016 Budget
SUBMITTED BY: Administration/Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION:
BACKGROUND INFORMATION: The 2016 Budget will be presented at the meeting and paper
copies will be distributed as well as electronic following the meeting
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Request for Council Action
REQUESTED COUNCIL ACTION: Provide direction
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City of St. Joseph, Minnesota
2016 Net Tax Capacity
DRAFT as of August 17, 2015
Net Tax Capacity 3,233,970 3,314,819 3,215,462
2015 2016 2014
2016 Levy Limit n/a 0.58% 2.50% (per Stearns County) 0.49%
Estimated Tax Impact of the Draft 2016 Budget
Adopted 2015 DRAFT 2016 �����=�� �����_����
Levy Levy GF levy
General Fund Levy 1,065,885 32.959% 1,126,910 33.996% Ss5,465
Coborn's Abate-EDA 50,000 1.546% 50,000 1.508%
EDA Levy 44,595 1.379% 133,385 4.024% EDA levy
Park Dedication Fund 9,500 0.294% 4,000 0.121°/a Ese,�so
General Equip Fund 69,760 2.157% 99,700 3.008%
(164,480) -4.962% abate bond
Bond 2005 91,500 2.829% - 0.000%
Bond 2009 131,000 4.051% 135,000 4.073% 15 to 16
Bond 2010 45,000 1.391% 32,500 0.980% debt levy
Bond 2011 93,580 2.894% 132,975 4.012% S�3s,395
Bond 2092 20,000 0.618% 50,000 1.508%
Bond 2013 55,000 1.701% 67,000 2.021%
Bond 2014 28,500 0.881% 123,500 3.726% '
Bond 2015 - 0.000% 224,480 6.772%
1,704,320 2,014,970
52.701% 60.787%
Levy% change 95 to 16 18.23% Tax Cap. Chg 8.086%
Levy$change 15 to 16 $ 310,650
Net Tax Estimated
Impact Analysis 2015 NTC 2015 Tax Capacity Impact
100,000 Homestead 718 378.39 718 436.45
Increase in taxes 15.34% 58.06
150,000 Homestead 1263 665.61 1,263 767.74
Increase in taxes 15.34% 102.13
200,000 Homestead 1808 952.83 1,808 1,099.02
Increase in taxes 15.34% 146.20
250,000 Homestead 2353 1,240.04 2,353 1,430.31
Increase in taxes 15.34% 190.27
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250,000 Business 4,250 2,239.77 4,250 2,583.44
Increase in taxes 15.34% 343.66
500,000 Business 9,250 4,874.80 9,250 5,622.77
Increase in taxes 15.34% 747.97
750,000 Business 14,250 7,509.83 14,250 8,662.11
Increase in taxes 15.34% 1,152.28
1,000,000 Business 19,250 10,144.86 19,250 11,701.45
Increase in taxes 15.34% 1,556.59
$1 M 20 Unit Apt. 12,500 6,587.57 12,500 7,598.34
Increase in taxes 15.34% 1,010.77
Tax Capacity rate change by 1% $ 33,000
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2016 Capital Expenditures
General Fund Capital Improvement Plan-Administration
DRAFT as of August 17,2015
12/31/14
Available through 7/31 through 7/31
Project Budget Project Purchased Reserve Budget Grants/Aids Spent 2015 Budget 2016 Budget Budget Budget Budget
Department Account Code Number Equipment Year Balance 2015 2015 2015 Balance 2016 Balance 2017 2018 2019 2020
Election 101-41410-530 AD-1401 Election Equipment Na 24,115.54 1 1,000.00 - 1,162.50 23,953.04 1,000.00 24,953.04 1,500.00 1,500.00 2,000.00 2,000.00
Administration 490-41430-570 AD-1502 Scanners 200812010 3,500.00 500.00 - - 4,000.00 1,000.00 5,000.00 1,000.00 1,000.00 1,000.00 1,000.00
490-41430-570 AD-1403 Telephone System 2007 1,500.00 250.00 - - 1,750.00 250.00 2,000.00 250.00 250.00 250.00 250.00
490-41430-570 AD-1404 Admin Space Remodel 2000 5,948.55 500.00 - - 6,448.55 500.00 6,948.55 500.00 500.00 500.00 500.00
490-41430-570 AD-1411 Mailing System 2014 3,000.00 500.00 - - 3,500.00 500.00 4,000.00 500.00 500.00 500.00 750.00
490-41430-570 AD-1405 Equipment Replacement Na 6,404.91 250.00 - - 6,654.91 250.00 6,904.91 250.00 250.00 250.00 250.00
20,353.46 2,000.00 - - 22,353.46 2,500.00 24,853.46 2,500.00 2,500.00 2,500.00 2,750.00
490-41430-581 AD-1406 Computer Replacement various 4,858.33 - - 904.97 3,953.36 5,000.00 8,953.36 7,500.00 7,500.00 7,500.00 7,500.00
490-41430-582 AD-1407 Computer Software Na 5,399.68 750.00 - 1,290.00 4,859.68 750.00 5,609.68 750.00 750.00 750.00 750.00
5,399.68 750.00 - 1,290.00 4,859.68 750.00 5,609.68 750.00 750.00 750.00 750.00
Planning&Zoning 101-41910-300 AD-1410 Planning Updates 2008 - 5,000.00 - 1,000.00 4,000.00 5,000.00 9,000.00 5,000.00 5,000.00 5,000.00 5,000.00
TOTAL ADMINISTRATION GENERAL CIP 54,727.01 8,750.00 - 4,357.47 59,119.54 1 73,369.54 1 17,250.00 17,250.00 17,750.00 18,000.00
2018/2020 Equipment Certificates
Administration new-41430-581 AD-1406 Computer Replacement various 25,000.00 25,000.00
Administration new-41430-570 AD-1502 Scanners 2008/2010 11,000.00 -
TOTAL ADMINISTRATION CIP 53,250.00 43,000.00
ADM-1
AD-1401
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Election Equipment/Polling Place TOTAL COST: Varies
2016 BUDGET: $11000.00 PROJECT CATEGORY.Equipment
DESCRIPTION:
JUSTIFICATION: Account Code: E101-41410-530
As the City grows another election precinct may have to be added. The alternative to adding another polling
place is to have a facility large enough to accommodate additional voters. This would be the preferred
method. Regardless, additional equipment will be needed. Reserved budget assists with funding elections.
This allows the city to avoid a fluctuating levy for elections held every other year. New laws in Minnesota
requires a minimum number of election judges for primary and general elections. Each election judge must
attend training at Stearns County. Head judges require additional training.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
General Capital:
Elections 231953.04 11000.00 11500.00 11500.00 21000.00 21000.00 311953.04
PROJECT COSTS
PROJECT STARTING DATE: 2012 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 311953.04
NEIGHBORHOOD: Total $311953.04
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
ADM-2
AD-1 502
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Scanner TOTAL COST: $141000.00
2016 BUDGET: $11000.00 PROJECT CATEGORY;Other Equipment
DESCRIPTION: Desktop Scanners for document filing
JUSTIFICATION: Account Code: E490-41430-570/new-41430-570
City offices currently has three desktop scanners, the police department has two scanners, and the fire
department has one scanner to file documents electronically into LaserFiche. The scanners are used
frequently during the business day. The scanners have an estimated life of 5-8 years. The most used
scanners were last purchased in 2010 with a 1 year warranty. As scanners are replaced, older models are
transfered to other departments that use them less frequently. Based on the last purchase date,the next
scanner replacement is scheduled for 2015 and 2018.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
General Capital:
Administration 41000.00 11000.00 11000.00 11000.00 11000.00 11000.00 91000.00
Equip Certficate:
Administration 111000.00
PROJECT COSTS
PROJECT STARTING DATE: 2014 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2018,ongoing Construction
Equipment and Other 91000.00
NEIGHBORHOOD: Total $91000.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
ADM-3
AD-1403
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Telephone System TOTAL COST: $500/phone
2016 BUDGET: $250.00 PROJECT CATEGORY.Furniture and Equipment
DESCRIPTION: Digital Intra-Office Phone System
JUSTIFICATION: Account Code: E490-41430-570
The current phone system was upgraded in 2007 to a new version of digital phones. The system allows for
transferring to the public works facility,water filtration plant and ire hall. The system also allows for direct
dial numbers and more advanced voice messaging. An annual budget is needed to maintain the system and
allow for upgrades and new extensions.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
General Capital:
Administration 11750.00 250.00 250.00 250.00 250.00 250.00 31000.00
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 31000.00
NEIGHBORHOOD: Total $31000.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
ADM-4
AE3-1 404
CITY OF ST- JOSEPH
CAPITAL IMPROVEMENT PLAN
20-16 - 2020
PROJECT TITLE= Processing Station TOTAL COST= $6,000.00
2016 BUE)GET: $500.00 PROJECT CATEGORY Furniture and Equipment
E:)ESCFZIPTION: Work Flow Workstation to Process Administrative Materials
JUSTIFICATION= Account Code: P-49O-41430-570
When the City moved into the current facility,the City purchased some of the office equipment from the
Bank_ We have determined that not all the space is utilized in the best manner_ Staff would like to replace
some of the existing cabinetry in the main office_ Additional needs include functioning desk, chairs, shelves
and countertops_ This is an ongoing cost so money is budgeted each year_ Council approved funds to
remodel the admin spaces for a workflow processing center_ The remodel was not completed at that time
due to discussions on a government center_
PROJECT COSTS AND FUNDING SOURCES BY YEARS=
Project Funding Prior
Source Years 20'1 6 20'1 7 20'1 8 20'19 2020 Total
General Capital:
Administration 6,448.55 500.00 500.00 500.00 500.00 500.00 8,948.55
PROJECT COSTS
PROJECT STARTING SATE: 2004 Preliminaries
Land Acquisition
PROJECT COMPLETION SATE: ongoing Construction
Equipment and Other 8,948.55
NEIGHBOF2H00E:): Total $8,948.55
Presented to the City Council on Approved denied Tabled
Co m m e r-)is
Approval to Purchase E3ata Authorizing Initials [Date
AE)M-S
AD-1405
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Equipment Replacement TOTAL COST: Varies
2016 BUDGET: $250.00 PROJECT CATEGORY.Equipment
DESCRIPTION:
JUSTIFICATION: Account Code: E490-41430-570
These funds have been set aside to offset unexpected equipment replacement.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
General Capital:
Administration 61654.91 250.00 250.00 250.00 250.00 250.00 71904.91
0.00
PROJECT COSTS
PROJECT STARTING DATE: <2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 71904.91
NEIGHBORHOOD: Total $71904.91
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
ADM-6
AD-1406
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Computer Replacement TOTAL COST: $2,500/system
2016 BUDGET: $51000.00 PROJECT CATEGORY Computer Equipment
DESCRIPTION: Computers
JUSTIFICATION: Account Code: E490-41430-581
At least once a year a few computers need to be replaced or updated. It is the intent of this project to fund
three- five computers each year. This project will also fund desktop printers as they end their useful life. The
Administration staff are trying to tier out computer purchases to avoid large budget increases every 3-5 years.
Administration is also tracking computers for Public Works, Building Inspections, EDA and Police under this
capital item. This capital request includes the main servers. The servers have a useful life of 5 years. The
last server replacement was 2013. The servers can be replaced in 2018 with equipment certificates. There is
not much useful life in the replaced computers once the hardrives are removed. A couple older computers
that were replaced in 2013 were kept as spares. The computers are not functional for daily operations,but
may be used as a spare if needed.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
General Capital:
Administration 31953.36 51000.00 71500.00 71500.00 71500.00 71500.00 381953.36
Equip Cert. 2018,2020 251000.00 251000.00 501000.00
PROJECT COSTS
PROJECT STARTING DATE: <2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2018, 2020, ongoing Construction
Equipment and Other 881953.36
NEIGHBORHOOD: Total $881953.36
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
ADM-7
AD-1407
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Software TOTAL COST: Varies
2016 BUDGET: $750.00 PROJECT CATEGORY.Computer Software
DESCRIPTION: Admin Software
JUSTIFICATION: Account Code: E490-41430-582
Most of the City Office functions are computerized and software updates and maintenance are required. A
major update in software occurred in 2010 using funds from equipment certificates. The updates allow the
public and each department to more easily access the public information. Current updates include property
management and GIS software.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
General Capital:
Administration 41859.68 750.00 750.00 750.00 750.00 750.00 81609.68
PROJECT COSTS
PROJECT STARTING DATE: 2008 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 81609.68
NEIGHBORHOOD: Total $81609.68
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
ADM-8
AE3-1 41 0
CITY OF ST- JOSEPH
CAPITAL IMPROVEMENT PLAN
20-16 - 2020
PROJECT TITLE= Comprehensive Plan Update TOTAL COST= $10,000.00
20'16 BUDGET: $5,000.00 PROJECT CATEGORY Equipment
E:)ESCFZIPTION: 5 year update comprehensive plan, includes applicable ordinances
JUSTIFICATION= Account Code: E'10'1-49'10-300
Statutes suggest updating the City's comprehensive plan approximately every five years to update current
needs and trends of the City_ The last update was completed in 2008- Staff recommends setting aside funds
to complete the next update in 2015/2016 at an estimated cost of S 10,000_ Future budgets include some
funding for other plan updates also (such as the transportation plarn)
In 2014, $5,000 was applied to the Xcel Energy study to look at relocating the power lines away from
Minnesota St_
PROJECT COSTS A11%4100 FUNEING SOURCES BY YEARS=
Project Funding Prior
Source Years 20'1 6 20'1 7 20'1 8 20'19 2020 Total
General Fund:
Planning 8�Zoning 4,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 29,000.00
PROJECT COSTS
PROJECT STARTING SATE: 2014 Preliminaries
Land Acquisition
PROJECT COMPLETION SATE: 2015, ongoing Construction
Equipment and Other 29,000.00
N EIG H BOF2HOOE:): Total $29,000.00
Presented to the City Council on Approved denied Tabled
Co m m e r-)is
Approval to Purchase [Date Authorizing Initials [Date
A01M--12
AE3-1 41 1
CITY OF ST- JOSEPH
CAPITAL IMPROVEMENT PLAN
20-16 - 2020
PROJECT TITLE= Mailing System TOTAL COST= $8,500.00
2016 BUE)GET: $500.00 PROJECT CATEGORY Equipment
E)ESC F21 PTI O W: Mailing System- 3-Station Folder/Inserter
JUSTIFICATION= Account Code: E490-41430-570
The City purchased the mailing system in 2014 on a 36-month capital lease/purchase agreement_ NEOPOST
continues to provide service on the mailing system as part of the agreement_ The mailing system is used to
mail utility bills, city newsletters and other large mailings to the community_ The expected life is 5-10 years_
Staff recommends replacement in 2021_
PROJECT COSTS A11%4100 FUNEING SOURCES BY YEARS=
Project Funding Prior
Source Years 20'1 6 20'1 7 20'1 8 20'10 2020 Total
General Fund:
Administration 4,000.00 500.00 500.00 500.00 500.00 750.00 6,750.00
PROJECT COSTS
PROJECT STARTING SATE: 2014 Preliminaries
Land Acquisition
PROJECT COMPLETION SATE: 2021, ongoing Construction
Equipment and Other 6,750.00
NEIGHBOF2H00E:): Total $6,750.00
Presented to the City Council on Approved denied Tabled
Co m m e r-)is
Approval to Purchase E3ata Authorizing Initials [Date
AE)M-'13
This page intentionally left blank
2016 Capital Expenditures
General Fund Capital Improvement Plan-EDA
EDA Recommended:
DRAFT August 17,2015
12/31/2014
Available through 7/31 through 7/31
Project Project Reserve Budget Grants/Aids Spent 2015 Budget 2016 Budget Budget Budget Budget
Department Account Code Number Equipment Balance 2015 2015 2015 Balance 2016 Balance 2017 2018 2019 2020
EDA 150-46500-582 EDA-1401 Computer Software 11700.00 - - - 11700.00 - 11700.00 - - - -
EDA 150-46500-588 EDA-1402 Let's Go Downtown 25,259.00 18,500.00 - 419.50 43,339.50 25,000.00 68,339.50 30,000.00 30,000.00 30,000.00 30,000.00
EDA-1407 Business Development/TIF 9,851.21 12,000.00 1,938.55 15,122.86 8,666.90 50,000.00 58,666.90 311100.00 10,000.00 10,000.00 10,000.00
EDA-1407 Parkway Business Center (731.96) - 1,896.26 11164.30 - -
EDA-1408 Business Demolition Program 9,210.80 - - 2,500.00 6,710.80 - 6,710.80 - - - -
EDA-1403 BFA Grant/RLF Loan Program 7,549.51 3,000.00 - 21795.93 71753.58 10,000.00 171753.58 10,000.00 10,000.00 10,000.00 10,000.00
EDA-1404 Rental Conversions - - - - - - - 20,000.00 20,000.00 20,000.00 20,000.00
EDA-1405 CSAH 2/3 Collection Street (165.19) - 165.19 - - - - - - - -
50,973.37 33,500.00 4,000.00 22,002.59 66,470.78 85,000.00 1511470.78 91,100.00 70,000.00 70,000.00 70,000.00
TOTAL EDA CIP 52,673.37 33,500.00 4,000.00 22,002.59 68,170.78 85,000.00 153,170.78 91,100.00 70,000.00 70,000.00 70,000.00
EDA-1409 CDBG Grant Development 287,304.00 - - 69,036.00 218,268.00 - 218,268.00 - - - -
EDA-1
EDA-1401
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Computer Software TOTAL COST: $11500.00
2016 BUDGET: $0.00 PROJECT CATEGORY Computer Software
DESCRIPTION:
JUSTIFICATION: Account Code: E150-46500-582
As the City continues to expand the commercial and industrial development, computer software will be needed
to keep up with tracking the economic development. An annual software budget is included to keep up with
the development.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
0.00
0.00
EDA 11700.00 0.00 0.00 0.00 0.00 0.00 11700.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 11700.00
NEIGHBORHOOD: Total $11700.00
Approved by Council on Approved Denied Tabled
Presented to the EDA on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
EDA-2
EDA-1402
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016- 2020
PROJECT TITLE: Let's Go Downtown TOTAL COST: $201000 1st phase
2016 BUDGET: $251000.00 PROJECT CATEGORY EDA Programs
DESCRIPTION: Revitalize Downtown
JUSTIFICATION: Account Code: E150-46500-588
The EDA has been meeting with area stakeholders to create an identifiable destination area of local and
regional interest by promoting a sense of place and ambiance in a united, revitalized and viable core of the
City of St. Joseph. The downtown project began in 2005 and will move forward as an ongoing project. The
EDA is aware of a couple pending projects that could be assisted with Downtown funding within the next
year. The projects are redevelopment activities that would place underdeveloped/undervalued properties
under construction resulting in a diversified tax base,reinvestment in downtown, and promotion of a variety of
activities -not just commercial in nature.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
0.00
0.00
EDA 431339.50 251000.00 301000.00 301000.00 301000.00 301000.00 1881339.50
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 1881339.50
NEIGHBORHOOD: Total $1881339.50
Approved by Council on Approved Denied Tabled
Presented to the EDA on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
EDA-3
EDA-1403
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Business Facade Program TOTAL COST: $20,000 2nd phase
2016 BUDGET: $101000.00 PROJECT CATEGORY EDA Programs
DESCRIPTION: Revitalize Downtown
JUSTIFICATION: Account Code: E150-46500-588
In 2008 the EDA/City Council pursued a pilot grant program relating to enhancing facades within business
districts. The goal is to promote facade and public landscape improvments consistent with design guidelines
approved by the City of St. Joseph in 2007. This project will be broken down by specific sections within the
business districts. This project has been one fo the most often used and effective grant programs the EDA
offers.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
0.00
0.00
EDA 71753.58 101000.00 101000.00 101000.00 101000.00 101000.00 571753.58
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2008 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 571753.58
NEIGHBORHOOD: Total $571753.58
Approved by Council on Approved Denied Tabled
Presented to the EDA on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
EDA-4
EDA-1404
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Student Rental Conversion TOTAL COST: $301000 1st phase
2016 BUDGET: $0.00 PROJECT CATEGORY EDA Programs
DESCRIPTION: Revitalize Downtown
JUSTIFICATION: Account Code: E150-46500-588
The EDA/City Council identified a program to convert student rental property in the Central Business District
to needed parking areas and green spaces when the College of St. Benedict and St. Johns University requires
four-year on-campus residency. The on-campus implementation began with the freshmen class in 2009/2010.
The SCSU economic department assisted the EDA with an impact study of the rental conversion in
2009/2010. The results of the study can be found on the City's Website under EDA. The rental conversion
project detailed description is attached to this CIP form.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
0.00
0.00
EDA 0.00 0.00 201000.00 201000.00 201000.00 201000.00 801000.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 801000.00
NEIGHBORHOOD: Total $801000.00
Approved by Council on Approved Denied Tabled
Presented to the EDA on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
EDA-5
EDA-1405
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Extend Collector Street TOTAL COST: $301000 1st phase
2016 BUDGET: $0.00 PROJECT CATEGORY EDA Programs
DESCRIPTION: CSAH 2/3 collector street
JUSTIFICATION: Account Code: E150-46500-588
Through the City's Comprehensive Plan update, the City identified the need for a future 1/4 mile collector
street westerly along the future N/S minor arterial CSAH 2 roadway. The collector street will provide access
for future business and industrial areas. Stearns County projects construction of CSAH 2/3 in 2010. The
collector road would be designed in 2011. A detailed description of the project is attached to this CIP form.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
0.00
0.00
EDA 0.00 0.00 0.00 0.00 0.00 0.00 0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2010 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2012 Construction
Equipment and Other 0.00
NEIGHBORHOOD: Total $0.00
Approved by Council on Approved Denied Tabled
Presented to the EDA on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
EDA-6
EDA-1407
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Business Development/TIF TOTAL COST: $301000 1st phase
2016 BUDGET: $301500.00 PROJECT CATEGORY: EDA Programs
DESCRIPTION: Business Development
JUSTIFICATION: Account Code: E150-46500-588
The goal of this budget item is to grow business within the City of St. Joseph through participation in projects
that require assistance to move forward. CIP funds would be used for viable projects with increased costs due to
specific variables. In the past the EDA used this fund to help smaller projects negotiate the paper-intensive TIF
process, and used it to assist with contamination abatements. The EDA is aware of a project adjacent to CR133
that may be actualized next year that would benefit from this funding. The EDA supported$52,499 funding
towards the Warehouse TIF and Tax Abatement applications, along with WAC/SAC fees to be amortized over 3
years to repay. In addition, the EDA supported paying the TIF application fees for CMCU until the increments
received would cover the costs. It is estimated to be a couple years before the EDA is reimbursed for the fees.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
0.00
0.00
EDA 81666.90 301500.00 101000.00 101000.00 101000.00 101000.00 791166.90
CMCU TIF Fees 21000.00 31600.00 51600.00
Warehouse project 171500.00 171500.00 171500.00 521500.00
PROJECT COSTS
PROJECT STARTING DATE: 2010 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 1371266.90
NEIGHBORHOOD: Total $1371266.90
Approved by Council on Approved Denied Tabled
Presented to the EDA on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
EDA-7
EDA-1408
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Business Demolition Program TOTAL COST: varies
2016 BUDGET: $0.00 PROJECT CATEGORY:EDA Programs
DESCRIPTION: Infrastructure Development
JUSTIFICATION: Account Code: E150-46500-588
The purpose of the Demolition Grant Program is to provide an incentive for razing of structures in a manner
targeting lots with existing structures that have passed there useful life and which are located within or adjacent
to concentrated business areas. The intent of the program is to create vacant,buildable parcels in existing St.
Joseph business dirstricts by removing principal structures from previously built-up lots in urban areas. See the
attached CIP document for additional information. The EDA approved demolition grants for 2 homes in the
Bayou Blues construction area. The grant was awarded to Collegeville Communities. The first reimbursement
was paid 7/2/15 for$2500. The second$2500 grant will be paid once demolition is completed and invoices
turned into city hall.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
0.00
0.00
EDA 61710.80 0.00 0.00 0.00 0.00 0.00 61710.80
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2010 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 61710.80
NEIGHBORHOOD: Total $61710.80
Approved by Council on Approved Denied Tabled
Presented to the EDA on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
EDA-8
EDA-1409
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Small Cities Development Grant TOTAL COST: varies
2016 BUDGET: $0.00 PROJECT CATEGORY:EDA Programs
DESCRIPTION:
JUSTIFICATION: Account Code: E150-46500-588
The CDBG grant is a 2013 award. Central MN Housing Partnership is administering the grant. Much of the
funding will be spent down by the end of 2015. CMHP periodically reaches out to the target area for
individuals qualifying for a new project until funds are spent. Funds must be spent by 12/31/15 or will be lost.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
0.00
0.00
EDA 2181268.00 0.00 0.00 0.00 0.00 0.00 2181268.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2010 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 2181268.00
NEIGHBORHOOD: Total $2181268.00
Approved by Council on Approved Denied Tabled
Presented to the EDA on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
EDA-9
St.Joseph Fire Department
Capital Improvement Plan-for Payable 2016
DRAFT as of August 17,2015
12/31/2014 as of 7/31
Available Grants/ as of 7/31 Available
Purchased Reserve Budget Adjustments Spent Reserve Budget 2016 Budget Budget Budget Budget
CIP# Account Code Department Object Year Description Funds 2015 2015 2015 Funds 2016 Balance 2017 2018 2019 2020
FD-1401 105-42210-581/582 Fire Administration Computer Hardware/Software 2010/2011 3 Computers 262.59 1,050.00 1,312.59 1,300.00 2,612.59 1,300.00 1,300.00 1,300.00 1,300.00
Total Fire Administration Computer Hardware/Software 262.59 1,050.00 - - 1,312.59 1,300.00 2,612.59 1,300.00 1,300.00 1,300.00 1,300.00
FD-1402 105-42220-580 Fire Fighting Other Equipment n/a Turnout Gear 4,713.34 500.00 11,017.97 6,218.58 10,012.73 4,500.00 14,512.73 5,000.00 5,000.00 6,000.00 6,000.00
Total Fire Fighting Other Equipment 4,713.34 500.00 11,017.97 6,218.58 10,012.73 4,500.00 14,512.73 5,000.00 5,000.00 6,000.00 6,000.00
FD-1404 105-42220-584 Fire Fighting Equipment Reserve 1996/2005 Extrication Equip 15,562.40 2,000.00 17,562.40 4,000.00 21,562.40 4,000.00 3,000.00 3,000.00 3,000.00
Total Fire Fighting Equipment Reserve 15,562.40 2,000.00 - - 17,562.40 4,000.00 21,562.40 4,000.00 3,000.00 3,000.00 3,000.00
FD-1403 105-42220-585 Fire Fighting Firefighter Equipment 2012 6 Wheeler (796.05) 500.00 (296.05) 750.00 453.95 750.00 750.00 1,300.00 1,300.00
FD-1405 105-42220-585 Fire Fighting Firefighter Equipment 2012 Rescue Van 29,259.58 5,000.00 34,259.58 7,500.00 41,759.58 8,500.00 9,500.00 12,500.00 17,500.00
FD-1406 105-42220-585 Fire Fighting Firefighter Equipment 2012 Pumper Truck 49,323.77 7,500.00 56,823.77 9,000.00 65,823.77 10,000.00 11,000.00 12,500.00 15,000.00
FD-1407 105-42220-585 Fire Fighting Firefighter Equipment 2001 Ladder Truck#2 37,250.00 10,000.00 47,250.00 10,000.00 57,250.00 10,000.00 10,000.00 10,000.00 10,000.00
FD-1408 105-42220-585 Fire Fighting Firefighter Equipment 1997 Grass Rig#3 38,000.00 10,000.00 48,000.00 11,000.00 59,000.00 12,000.00 4,000.00 4,000.00 4,000.00
FD-1409 105-42220-585 Fire Fighting Firefighter Equipment 1999 Tanker#4 7,501.00 5,000.00 12,501.00 2,500.00 15,001.00 2,500.00 2,500.00 3,000.00 3,500.00
FD-1417 105-42220-585 Fire Fighting Firefighter Equipment 2013 Air Packs 2,000.00 2,000.00 4,000.00 3,000.00 7,000.00 2,250.00 2,250.00 2,500.00 2,500.00
FD-1410 105-42220-585 Fire Fighting Firefighter Equipment n/a Replacement 22,788.65 5,000.00 (10,188.02) 7,156.56 10,444.07 1,900.00 12,344.07 1,900.00 2,000.00 2,000.00 2,500.00
Total Fire Fighting Equipment 185,326.95 45,000.00 (10,188.02) 7,156.56 212,982.37 45,650.00 258,632.37 47,900.00 42,000.00 47,800.00 56,300.00
FD-1411 105-42250-580 Fire Communication Other Equipment 2007 800 MHz Radios 34,008.25 10,000.00 44,008.25 12,000.00 56,008.25 16,700.00 10,000.00 10,000.00 10,000.00
FD-1412 105-42250-580 Fire Communication Other Equipment n/a Replacement 2,165.15 500.00 2,665.15 500.00 3,165.15 3,000.00 3,000.00 3,000.00 3,000.00
Total Fire Communications Equipment 36,173.40 10,500.00 - - 46,673.40 12,500.00 59,173.40 19,700.00 13,000.00 13,000.00 13,000.00
FD-1413 105-42270-580 Medical Services Other Equipment n/a Replacement 1,327.57 200.00 1,527.57 200.00 1,727.57 200.00 200.00 200.00 200.00
Total Medical Services Equipment 1,327.57 200.00 - - 1,527.57 200.00 1,727.57 200.00 200.00 200.00 200.00
FD-1414 105-42280-530 Fire Station&Buildinc Equipment Reserve n/a Building Repairs 30,276.92 1,500.00 1,000.00 13,510.00 19,266.92 1,500.00 20,766.92 1,500.00 1,500.00 1,500.00 1,500.00
FD-1415 105-42280-530 Fire Station&Buildinc Equipment Reserve 2011 Parking Lot 18,991.92 500.00 - 19,491.92 500.00 19,991.92 500.00 500.00 500.00 500.00
FD-1416 105-42280-530 Fire Station&Buildinc Improvements other than Building 2008 Painting 7,450.00 1,000.00 8,450.00 1,000.00 9,450.00 1,000.00 1,000.00 1,000.00 1,000.00
Total Fire Station&Building Improvements other than Building 56,718.84 3,000.00 1,000.00 13,510.00 47,208.84 3,000.00 50,208.84 3,000.00 3,000.00 3,000.00 3,000.00
Total Capital Improvement-Fire Fund 300,085.09 62,250.00 1,829.95 26,885.14 337,279.90 71,150.00 408,429.90 81,100.00 67,500.00 74,300.00 82,800.00
Note: The fire department is funded by the City of St.Joseph,St.Joseph Township and St.Wendel Township.
Proposed Debts Fire Dept debts roll off: Fire Hall 2017,Pumper Truck 2021
FD-1405 105-42220-585 Fire Fighting Firefighter Equipment 2012 Rescue Van-2022
FD-1406 105-42220-585 Fire Fighting Firefighter Equipment 2012 Pumper Truck-2032
FD-1407 105-42220-585 Fire Fighting Firefighter Equipment 2001 Ladder Truck#2-2021
FD-1409 105-42220-585 Fire Fighting Firefighter Equipment 1999 Tanker#4-2025 -
FIRE-1
FD-1401
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Computer Hardware/Software TOTAL COST: $1,500/system
2016 BUDGET: $11300.00 PROJECT CATEGORY Computer Equipment
DESCRIPTION: Computer Hardware/Software
JUSTIFICATION: Account Code: E105-42210-581/582
To keep up with computer hardware/software needs,putting funds aside each year. Computers are used for
fire training lessons,weather reports, grant administration, reporting and various administrative tasks. A
new desktop computer was purchased in 2010 with connections to the City's server and electronic database.
The fire dept purchased 2 desktops in 2011, one in dispatch and one in the fire chiefs office. The desktops
are connected to the City's server along with a scanner and new copier/printer. Funding to continue for
future replacements typically in 3-5 years for computer equipment. In 2014,the fire dept switched fire
reporting software from FireHouse to Image Trend to save $750 per year in support costs.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Fire Administration:
Computer Hardware 1,062.59 1,250.00 1,250.00 1,250.00 1,250.00 1,250.00 7,312.59
Computer Software 250.00 50.00 50.00 50.00 50.00 50.00 500.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2016-2018 ongoing Construction
Equipment and Other 71812.59
NEIGHBORHOOD: Total $71812.59
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-2
FD-1402,
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Turnout Gear Replacement TOTAL COST: $1,800/set
2016 BUDGET: $41500.00 PROJECT CATEGORY Other Equipment
DESCRIPTION: Fire Fighting Other Equipment
JUSTIFICATION: Account Code: E105-42220-580
As the fire fighting equipment ages,replacements will be required. This replacement fund is for items not
used directly for fire fighting,but rather supports the fire fighting efforts. This fund is to keep money in the
budget to help fund equipment replacements in the future without large spikes for the purchases. Unused
funds goes back into the equipment reserve fund. The Fire Board approved the purchase of 18 sets of turn-
out gear in 2012, 7 sets in 2013, 2 sets in 2014 and 6 sets in 2015 using this reserve fund. NFPA standards
state that fire fighters turn-out gear is only good for 10 years. The Fire Chief has set up a timeline showing
when the gear needs to be replaced. Each year,there may be as few as 1 or 2 and up to 5-10 sets that will
need to be purchased, estimating 2 sets in 2016 and 2 sets in 2017. Along with that,when a new fire fighter
joins the department and gets the minimum requirements, they are then fitted for their new gear. Each set,
which includes a pant and coat, costs about$1,800 each. The next scheduled big replacement is 2022 with
up to 8 sets/year. Boots and helmets are not included in this price as they will be reused when possible.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Fire Fi
Maint. Reserve Fund 10,012.73 41500.00 51000.00 51000.00 61000.00 61000.00 361512.73
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 361512.73
NEIGHBORHOOD: Total $361512.73
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-3
FD-1 404
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Extrication Equipment TOTAL COST: $251000.00
2016 BUDGET: $400.00 PROJECT CATEGORY:Equipment
DESCRIPTION: Extrication Equipment
JUSTIFICATION: Account Code: E105-42220-584
As the St. Joseph area grows additional ire and rescue equipment is needed to service the area. Accidents are
on the rise in the area. Good extrication equipment is needed to possibly save lives of those injured. The
department currently has 2 sets of extrication equipment. One set is approximately 19 years old,the other set
is about 10 years old. The equipment life will vary depending on usage. This budget is to set money aside to
the reserve account to replace the sets in the future as needed. The Fire Chief estimates replacement of a unit
between 2015 -2017. The equipment cost may go down due to the pump for the extrication equipment being
added to the 2012 pumper truck. It may be possible to only pay for the tooling part of the extrication
equipment in 2017.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Fire Fighting_
Equipment Reserve 171562.40 41000.00 41000.00 31000.00 31000.00 31000.00 341562.40
0.00
Trade In Value 500.00 500.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2017,2026 ongoing Construction
Equipment and Other 341562.40
NEIGHBORHOOD: Total $341562.40
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-5
FD-1403'
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Mule ATV/Pump/Tank TOTAL COST: $151000.00
2016 BUDGET: $750.00 =PROJECT CATEGORY:Equipment Reserve
DESCRIPTION: Replace Off Road Grass Rig
JUSTIFICATION: Account Code: E105-42220-584
The grass rig was replaced in 2012, including a new pumper,trailer and equipment. The rig was funded with a
DNR grant,trade in of old rig and reserved funds. The 2012 unit should last 10-12 years with an expected
replacement cost of$15,000. The 2012 ATV will also have residual value of approximately$5,000 in a trade-
in or sell.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Fire Fighting:
Fire Fighting Equip (296.05) 750.00 750.00 750.00 11300.00 11300.00 41553.95
Trade In
PROJECT COSTS
PROJECT STARTING DATE: 2012 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2024, ongoing Construction
Equipment and Other 41553.95
NEIGHBORHOOD: Total $41553.95
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-4
FD-1405
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Rescue Van TOTAL COST: $1601000.00
2016 BUDGET: $71500.00 PROJECT CATEGORY Equipment Reserve
DESCRIPTION: Comparable unit to our Ford 350 (Diesel)
JUSTIFICATION: Account Code: E105-42220-584
We respond to approximately 300 calls per year. The rescue van responds to 99% of the calls. The Fire
Board approved to purchase a new 2012 Ford Chassis with a gas engine and a reconditioned box, and trade in
the 1996 rescue van. The 2012 rescue van was purchased from Arrow Manufacturing, Inc. for$79,360 (after a
$20,000 trade in value for the 1996 van). The department took delivery of the new van in December 2012.
Because of the usage of this truck,the 2012 Rescue Van has a useful life of about 10 years. The estimated
price of a new rescue van in 2022 is $160,000 less the trade in or sell of the 2012 van. Funds should continue
to be put aside for the future rescue van replacements.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Fire Fighting:
Fire Fighting Equip 341259.58 71500.00 81500.00 91500.00 121500.00 171500.00 891759.58
0.00
Trade in Value 0.00
Equipment Bonds 0.00
PROJECT COSTS
PROJECT STARTING DATE: 2012 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2022, ongoing Construction
Equipment and Other 1201000.00
NEIGHBORHOOD: Total $1201000.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-6
FD-1406
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Pumper Truck TOTAL COST: $7501000.00
2016 BUDGET: $900.00 PROJECT CATEGORY: Equipment Reserve
DESCRIPTION: Replace Engine#1
JUSTIFICATION: Account Code: E105-42220-584/585
Mainline pumper-current pumper 2012 freightliner. The Department took delivery of the 2012 pumper truck in
August 2012. The pumper truck was purchased from Rosenbauer Minnesota,LLC. in the amount of$483,011. The
2012 truck was funding by the sale of the 1997 freightliner to the City of Elrosa for$60,000,reserved funds and
equipment certificates. The 2012 pumper will require replacement by 2032 (20 years maximum). Anticipate a portion
of the cost to be covered by an equipment bond since the cost is prohibited from funding each year through reserves.
Reserves will be set aside to minimize the bond costs. The preliminary costs to plan the specifications,bidding and
manufacturing the pumper truck will take approximately 2 years. The estimated cost of a new pumper truck in 2032 is
approximately$750,000. Some expenditures will be incurred in 2030 and 2031. The total cost does not reflect a trade-
in value for the 2012 model.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Fire Fighting
Fire Fighting Equip 561823.77 91000.00 101000.00 111000.00 121500.00 151000.00 1141323.77
Trade In Value 0.00
Equipment Bonds 0.00
PROJECT COSTS
PROJECT STARTING DATE: 2012 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2032, ongoing Construction
Equipment and Other 1141323.77
NEIGHBORHOOD: Total $1141323.77
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-7
FDA 407
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Ladder Truck TOTAL COST: $110001000.00
2016 BUDGET: $10,000.00 PROJECT CATEGORY: Equipment Reserve
DESCRIPTION: Replace Ladder Truck#2
JUSTIFICATION: Account Code: E105-42220-585
The ladder truck was purchased by the fire service communities in 2001 with equipment certificates. The
certificates were paid off by 2006. The cost of fire fighting equipment continues to escalate by more than the
consumer price index. The ladder truck is expected to be functional for approximately 20 years; therefore, the
replacement is scheduled for 2021. The current ladder truck cost$365,000. By 2021 a new ladder truck is
estimated to cost over$1,000,000. This will also depend on the height of the buildings in the area and the height
of the ladder the fire department may need. Anticipate issuing equipment bonds to cover a portion of the cost of
the new ladder truck. The 2001 ladder truck will be traded in or sold to help offset the cost of a new truck. The
total cost does not reflect any trade-in value for the 2001 truck.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Fire Fighting
Fire Fighting Equip 47,250.00 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 97,250.00
Trade In Value 0.00
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2021, ongoing Construction
Equipment and Other 971250.00
NEIGHBORHOOD: Total $971250.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-8
FDA 408
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Grass Rig#3 TOTAL COST: $801000.00
2016 BUDGET: $1100.00 PROJECT CATEGORY: Equipment Reserve
DESCRIPTION: Replace Grass Rig#3
JUSTIFICATION: Account Code: E105-42220-585
Grass Rig#3 was purchased by the fire service communities in 1997 for$55,000. The rear end went out of the
rig in 2014 and a used rear-end was installed. The cost of fire fighting equipment continues to escalate by more
than the consumer price index. The Grass Rig is expected to be functional for approximately 20 years; therefore,
the replacement is scheduled for 2017. The Fire Chief believes the grass rig may last longer than 20 years-based
on the number of calls over time and the repairs made. By 2017 a new rig is estimated to cost over$80,000. The
Fire Chief would like to look at the possibility of writing an AFG grant to replace this truck. It is the feeling of
the Fire Department to go to a CREWCAB truck that will allow us to haul more personnel to the scene. Our
current truck can haul two fire fighters, and the truck is set up to have a minimum of nine fire fighters to run.
Some of the equipment from the 1997 grass rig may be reused for the new rig.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Fire Fighting
Grant??
Fire Fighting Equip 481000.00 111000.00 121000.00 41000.00 41000.00 41000.00 831000.00
Trade InValue 91000.00 91000.00
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2017, ongoing Construction
Equipment and Other 921000.00
NEIGHBORHOOD: Total $921000.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-9
FD-1409'
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Tanker Truck#4 TOTAL COST: $3001000.00
2016 BUDGET: $21500.00 PROJECT CATEGORY: Equipment Reserve
DESCRIPTION: Replace Tanker Truck#4
JUSTIFICATION: Account Code: E105-42220-584
Tanker truck#4 was purchased by the fire service communities in 1999 for$107,594. The cost of fire fighting
equipment continues to escalate by more than the consumer price index. Tanker#4 is expected to be functional
for approximately 20 years;therefore,the replacement is scheduled for 2019. By 2019 a new truck is estimated to
cost over$300,000. Tanker#4 was purchased with a steel tank that began leaking shortly after the purchase. The
city's staff have made repairs to keep the truck functional. In 2012, the tanker was taken down to Rosenbauer in
South Dakota to fix a leak on the tank, and the top covers were redone due to water hammering damage. The
repairs were covered by the tank warranty. The repairs did not help. The tank was replaced with a poly tank in
2014 for$31,749 by Rosenbauer. The leaking stopped and firefighters believe the truck could outlast its useful
life now. With the tank replacement, the useful life has been extended 10-20 years. The annual reserve budget
has been reduced to offset budget needs for equipment nearing their useful lives.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Trade In Value 0.00
Fire Fig
Fire Fighting Equip 121501.00 21500.00 21500.00 21500.00 31000.00 31500.00 261501.00
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2028, ongoing Construction
Equipment and Other 261501.00
NEIGHBORHOOD: Total $261501.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-10
FDm1417'
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 . 2020
PROJECT TITLE; Air Packs/Air Tanks TOTAL COST; $1,000/tank
2016 BUDGET. $3,000.00 PROJECT CATEGORY Other Equipment
DESCRIPTION; Fire Fighting Equipment
JUSTIFICATION; Account Code; E105-42220-585
The Fire Department received an AFG grant in 2013 to purchase 16 new air packs, 32 air tanks, and 30 fire
fighter masks. The air tanks have a useful life of 15 years. To avoid a spike in replacing x1132 larks in
2028,the Fire Chief recommends replacing eight(8)tanks every three years starling in 2016,2019,2022,
2025,2028. This would always leave the Department with roughly 40 larks after the first 15 years. Each
tank will cost about$900- $1,000. The Department sold the old tanks on the online auction GovDeals,com,
Proceeds were added back to this reserved account.
PROJECT COSTS AND FUNDING SOURCES BY YEARS.
Project Funding Prior
Source Years 2016 2011 2018 2019 2020 Total
Fire Fighting:
FF Equipment 4,000.00 3,000.00 2,250.00 2,250.00 2,500.00 2,500.00 16,500.00
Trade In Value 1,000,00 1,000,00 2,000.00
PROJECT COSTS
PROJECT STARTING DATE. 2014 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE. 2016,2019 ongoing Construction
Equipment and Other
NEIGHBORHOOD; Total $0.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorising Initials Date
FIREml 1
FD-1410'
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Equipment Replacement TOTAL COST: Varies
2016 BUDGET: $11900.00 PROJECT CATEGORY Other Equipment
DESCRIPTION: Fire Fighting Equipment
JUSTIFICATION: Account Code: E105-42220-585
As the fire fighting equipment ages,replacements will be required. This replacement fund is for items
directly used for fire fighting. This fund is to keep money in the budget to help fund equipment replacements
in the future without large spikes for the purchases. Unused funds goes back into the equipment reserve
fund. In 2015,two saws were replaced. The St. Joseph Jaycees donated one saw, the other purchased under
this reserve account. Firefighter boots and helmets were also replaced in 2015.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Fire Fi
FF Equipment 101444.07 11900.00 11900.00 21000.00 21000.00 21500.00 201744.07
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 201744.07
NEIGHBORHOOD: Total $201744.07
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-12
FD-1411
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: 800 Mhz Radios TOTAL COST: $791200.00
2016 BUDGET: $1200.00 PROJECT CATEGORY: Other Equipment
DESCRIPTION: Motorola XLT 2500 Portable Radios
JUSTIFICATION: Account Code: E105-42250-580
The City switched over to 800 Mhz radios in 2007 and 2008. The fire department received 25 radios with a
grant in 2007. The radios have a life of 8-10 years. The next replacement is scheduled for 2017. The cost per
radio is currently about$3,100 per radio with the programming. The estimated replacement cost in 10 years is
$3,300. Grant funding availability is unknown,but will be pursued by the Fire Chief. A couple radios have
been replaced the past couple years due to damage and malfunction. The newer radios will not need to be
replaced in 2017. The police department replaced their portable radios in 2015. The fire department received
six old police radios for spares until new radios can be purchased.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Fire Communications:
0.00
0.00
Radio Reserve 441008.25 121000.00 161700.00 101000.00 101000.00 101000.00 1021708.25
Trade In Value 61500.00 61500.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2017, ongoing Construction
Equipment and Other 1021708.25
NEIGHBORHOOD: Total $1021708.25
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-13
FD-1 412
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Equipment Replacement TOTAL COST: $3,000/year
2016 BUDGET: $500.00 PROJECT CATEGORY:Other Equipment
DESCRIPTION: Communications Equipment
JUSTIFICATION: Account Code: E105-42250-580
As the fire fighting communications equipment ages, replacements will be required. This fund is to keep
money in the budget to help fund equipment replacements in the future without large spikes for the purchases.
Unused funds goes back into the equipment reserve fund. The fire department's pagers go through a lot of
wear and tear and need to be replaced periodically. The department currently replaces around 5 pagers per
year(totals approximately$3,000)under this capital item. All pagers must be at least a Minitor V in order to
work with the EMS system. The department currently has 31 pagers. In 2013,the Fire Department wrote a
50150 DNR grant to fund two pagers. The Department was awarded and the pagers were purchased.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Fire Communications:
0.00
0.00
Radio Reserve 21665.15 500.00 31000.00 300.00 31000.00 300.00 15,165.15
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 151165.15
NEIGHBORHOOD: Total $151165.15
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-14
FD-1413'
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Equipment Replacement TOTAL COST: Varies
2016 BUDGET: $200.00 PROJECT CATEGORY Other Equipment
DESCRIPTION: Medical Equipment
JUSTIFICATION: Account Code: E105-42270-580
As the medical services equipment ages,replacements will be required. The replacement for medical
services equipment can vary depending on medical calls received each year. This fund is to keep money in
the budget to help fund equipment replacements in the future without large spikes for the purchases. Unused
funds go back into the equipment reserve fund. In 2013, one defibulator was purchased through the police
department equipment certificate at a cost of$1,710.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Medical Services:
0.00
0.00
Other Equip 11527.57 200.00 200.00 200.00 200.00 200.00 21527.57
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 21527.57
NEIGHBORHOOD: Total $21527.57
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-15
FD-1414
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Building Repairs/Updates TOTAL COST: varies
2016 BUDGET: $1,500.00 PROJECT CATEGORY:Improvement other than building
DESCRIPTION: Unexpected Building Repairs/Replacements
JUSTIFICATION: Account Code: E105-42280-530
The Community Fire Hall was constructed in 1997. The City issued debt in 1997, refunded in 2005 and 2011,
with payments until 12-1-17. As the building ages, replacements will be needed to maintain a safe and proper
function of the building. The roof has had over 3 leaks since the warranty period expired on the building. It is
likely the roof will need to be changed within the next 10 years. In addition,the floor in the apparatus bay may
need some repair or replaced in the next 10 years. The floor is showing a lot of wear. This capital item allows
for setting money aside in the building reserve fund until a major repair is required. By setting money aside
each year, the Fire Board will not feel large spikes in the annual budget. In 2015, the tables and chairs were
replaced in the community room. The St. Joseph Lion's donated$1,000 towards the purchase.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Fire Station&BuildinK:
0.00
0.00
0.00
Bldg Fund Reserve 191266.92 11500.00 11500.00 11500.00 11500.00 11500.00 261766.92
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2017, ongoing Construction 261766.92
Equipment and Other
NEIGHBORHOOD: Total $261766.92
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-16
FDA 415
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Sealcoat Driveway TOTAL COST: $5,000/Application
2016 BUDGET: $500.00 PROJECT CATEGORY:Improvement other than building
DESCRIPTION: Seal/Stripe Parking Lot
JUSTIFICATION: Account Code: E105-42280-530
Routine maintenance recommended every 5 years. The cost per coat is approximately $5,000. The last sealcoat
was done in 2011 for$2,630 plus the cost of striping. The 2011 sealcoating was done in combination with the
City's scheduled sealcoating project. The striping costs are in addition to the sealcoat pricing. Future
sealcoats/crack fill repairs may be able to be combined with the City's street maintenance for a cost savings.
The Fire Chief was notified in 2013 by City Maintenance that the parking lot should be replaced due to its age
and wear. Maintenance recommends getting quotes for replacement soon. The fire dept will work with
maintenance to see if the parking lot replacement can be done in conjunction with a city project for cost savings.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Fire Station&Building:
0.00
0.00
Improvements other 0.00
than Building 191491.92 500.00 500.00 500.00 500.00 500.00 211991.92
PROJECT COSTS
PROJECT STARTING DATE: 2012 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 211991.92
NEIGHBORHOOD: Total $211991.92
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-17
FD-141.6
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Paint Fire Hall TOTAL COST: $71000.00
2016 BUDGET: $11000.00 PROJECT CATEGORY:Improvements other than Building
DESCRIPTION: Paint All Red Exterior Trim/Doors
JUSTIFICATION: Account Code: E105-42280-530
Many areas south and west side badly faded or completely void of paint. The building was repainted in 2008.
The painting will need to be updated in approximately 8 years. The estimated cost is $7,000 per application.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Fire Station&Building:
Improvements other 0.00
than Building 81450.00 11000.00 11000.00 11000.00 11000.00 11000.00 131450.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2016, ongoing Construction
Equipment and Other 131450.00
NEIGHBORHOOD: Total $131450.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-18
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2016 Capital Expenditures
General Fund Capital Improvement Plan-Police
DRAFT as of August 17,2015
12/31/2014
Available Grants/ through 7/31
Project Budget Project Purchased Reserve Budget Transfers Spent 2015 Budget 2016 Budget Budget Budget Budget
Department Account Code Number Equipment Year Balance 2015 2015 2015 Balance 2016 Balance 2017 2018 2019 2020
Police-General 490-42120-580 PD-1401 Tasers 1 -10 2015 11-798.79 1 11-100.00 1,948.09 950.70 11100.00 2,050.70 11-100.00 11100.00 11-100.00 11100.00
490-42120-580 PD-1410 Surveillance System n/a 500.00 500.00 1,000.00 750.00 11750.00 850.00 850.00 850.00 725.00
490-42120-580 PD-1412 AED Defibulators 2013 700.00 700.00 11400.00 700.00 21100.00 700.00 700.00 700.00 700.00
490-42120-580 PD-1402 Hand Guns&Leather 2009 3,541.03 700.00 41241.03 700.00 4,941.03 700.00 700.00 700.00 700.00
6,539.82 3,000.00 - 1,948.09 7,591.73 3,250.00 10,841.73 3,350.00 3,350.00 3,350.00 3,225.00
Police-Communications 490-42151-580 PD-1403 Mobile Radios 2008 9,831.92 2,500.00 12,331.92 3,750.00 16,081.92 4,300.00 4,500.00 3,000.00 3,000.00
490-42151-580 PD-1404 Portable Radios 2015 8,300.00 1,500.00 8,300.00 1,500.00 3,100.00 4,600.00 3,100.00 3,100.00 3,100.00 3,100.00
490-42151-580 PD-1405 Radar 701 2013 350.00 350.00 700.00 350.00 1,050.00 350.00 350.00 350.00 350.00
490-42151-580 PD-1405 Radar 7314/702 2015 21-190.00 410.00 21467.50 132.50 350.00 482.50 350.00 350.00 350.00 350.00
490-42151-580 PD-1405 Radar 7723/703 2007 21290.00 250.00 2,540.00 350.00 2,890.00 350.00 350.00 350.00 350.00
490-42151-580 PD-1405 Radar 8783/704 2014 11774.96 350.00 21124.96 350.00 21474.96 350.00 350.00 350.00 350.00
241736.88 5,360.00 - 10,767.50 19,329.38 8,250.00 27,579.38 8,800.00 9,000.00 7,500.00 7,500.00
Police-Automotive 490-42152-580 PD-1406 Mobile Vision 701 2015 805.00 450.00 11255.00 475.00 11,730.00 475.00 475.00 475.00 475.00
490-42152-580 PD-1406 Mobile Vision 7314/702 2015 3,000.00 - 3,000.00 - 625.00 625.00 625.00 625.00 625.00 625.00
490-42152-580 PD-1406 Mobile Vision 7723/703 2015 1,630.42 800.00 21430.42 325.00 21755.42 325.00 325.00 325.00 325.00
490-42152-580 PD-1406 Mobile Vision 8783/704 2014 1,935.00 750.00 2,685.00 300.00 2,985.00 300.00 300.00 300.00 300.00
490-42152-580 PD-1407 Safety Equip 701 2013 945.00 - 945.00 1,000.00 1,945.00 4,900.00 1,000.00 1,000.00 1,000.00
490-42152-580 PD-1407 Safety Equip 7314/702 2010 21290.00 - 21290.00 11,160.00 3,450.00 11160.00 11160.00 5,060.00 875.00
490-42152-580 PD-1407 Safety Equip 7723/703 2011 11290.00 - 11290.00 5,025.00 6,315.00 11,125.00 11125.00 11-125.00 5,025.00
490-42152-580 PDA 307 Safety Equip 8783/704 2014 366.17 - - - 366.17 940.00 1,306.17 940.00 4,840.00 940.00 940.00
121261.59 2,000.00 - 3,000.00 111261.59 9,850.00 211111.59 9,850.00 9,850.00 9,850.00 9,565.00
Police-Automotive 490-42152-581 PD-1408 Laptops,Squad 2015 8,004.95 2,500.00 10,504.95 3,900.00 141404.95 3,900.00 3,900.00 3,900.00 3,900.00
8,004.95 2,500.00 - - 10,504.95 3,900.00 141404.95 3,900.00 3,900.00 3,900.00 3,900.00
Police-Vehicles 490-42152-550 PD-1411 Police Squads 2013 3,630.00 4,000.00 - 7,630.00 4,500.00 121130.00 5,000.00 5,000.00 5,000.00 5,000.00
3,630.00 4,000.00 - - 7,630.00 4,500.00 121130.00 51,000.00 5,000.00 5,000.00 5,000.00
Emergency Services 490-42500-580 PD-1409 Siren 2011 41412.61 2,000.00 - 6,412.61 2,000.00 8,412.61 2,000.00 2,000.00 2,000.00 2,000.00
41412.61 2,000.00 - - 6,412.61 2,000.00 8,412.61 2,000.00 2,000.00 2,000.00 2,000.00
TOTAL POLICE GENERAL CIP 59,585.85 18,860.00 - 15,715.59 62,730.26 31,750.00 IF94,480.26 32,900.00 33,100.00 31,600.00 31,190.00
2018,2021 Equipment Certificates
Police-General new-42120-580 PD-1401 Tasers-2021 2015 -
Forfeiture Funds 5,583.54 - 9,040.00 5,980.63 8,642.91 -
TOTAL POLICE CIP BALANCE 59,585.85 18,860.00 - 15,715.59 62,730.26 31,750.00 32,900.00 33,100.00 31,600.00 31,190.00
POL-1
PD-1 401
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Tasers TOTAL COST: $111000.00
2016 BUDGET: $11100.00 PROJECT CATEGORY;Other Police Equipment
DESCRIPTION: X2 Taser
JUSTIFICATION: Account Code: E490-42120-580, new-42120-580
Currently the police department has 10 -X26 Tasers and one X2 Taser. The Tasers non-leathel means to
gain control and compliance of persons who want to fight or due harm to themselves. The Taser does not
take the place of firearms,but gives the officers another tool at their disposal. Replacement of Tasers will
be around 5 to 7 years, longer if possible. The Police Dept plans to replace the X26 Tasers with X2 Tasers.
The cost per Taser is approximately$1,100 in 2015 including the holster. Beginning with 2016, the budget
per year is recommended to be $1,100 per year, aiming for a 10 year replacement cap. With the reserve
funds building each year, funds will be available to replace a Taser should one no longer work before the 10
year replacement schedule.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Police Equipment:
Tasers 950.70 11100.00 11100.00 11100.00 11100.00 11100.00 61450.70
Trade in Value
Equip Cert. 2021 0.00
PROJECT COSTS
PROJECT STARTING DATE: <2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2021, ongoing Construction
Equipment and Other 61450.70
NEIGHBORHOOD: Total $61450.70
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL-2
PD-1402
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Hand Guns and Leather TOTAL COST: $71000.00
2016 BUDGET: $700.00 PROJECT CATEGORY.Other Police Equipment
DESCRIPTION: Hand Guns and Leather
JUSTIFICATION: Account Code: E490-42120-580,new-42120-580
Current weapons were replaced in 2009 through an even up trade with Smith and Wesson. In order to keep
up with current trends in police weapons and get a fair trade price, I would look at replacing in 2019. In
most cases the leather that goes with these weapons tend to show a lot of wear along with failure due to
snaps pulling out and holster brakes wearing out. The total cost includes 9 weapons,holsters,night sights,
tactical lights and magazine pouches. It may be possible to trade in the current guns to reduce the cost,but
an amount is not known currently.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
General Equipment:
Police 41241.03 700.00 700.00 700.00 700.00 700.00 71741.03
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2019, ongoing Construction
Equipment and Other 71741.03
NEIGHBORHOOD: Total $71741.03
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL-3
PD-1 403
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Mobile 800 Mhz Radios in Squads TOTAL COST: $271300.00
2016 BUDGET: $31750.00 PROJECT CATEGORY Communication Equipment
DESCRIPTION: Mobile Multi-Channel Two-Way Radios
JUSTIFICATION: Account Code: E490-42151-580
The two-way radios are our main source of communication with other agencies. The radios give us the ability
to communicate with law enforcement, fire, ambulance,rescue and other emergency agencies along with
public works. Next to the officers'weapon,this piece of equipment is very important to officers' safety.
Without good radios we place our officers in grave danger if they should need help. As in all technology, it is
important to update this equipment on a regular basis. We are currently set to replace our mobile radios every
8 to 10 years with the next replacement around 2018. The cost per radio, including installation, is $3,900.
Stearns County covers the cost of programming these units for the police department. We currently have 5
squad mobile radios and 2 base radios.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Police Communication Equip:
Mobile Radios 121331.92 31750.00 41300.00 41500.00 31000.00 31000.00 301881.92
Trade In Value 21500.00
PROJECT COSTS
PROJECT STARTING DATE: <2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2018, ongoing Construction
Equipment and Other 301881.92
NEIGHBORHOOD: Total $301881.92
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL-4
PD-1 404
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Motorola APX 6000Li Portable Radios TOTAL COST: $311000.00
2016 BUDGET: $31100.00 PROJECT CATEGORY;Communication Equipment
DESCRIPTION: 18 Radios carried by each Officer, including part time and reserves
JUSTIFICATION: Account Code: E490-42151-580
Our first 10 portables were covered by a grant that we received in 2006. These first 10 have been replaced in
2015 through the equipment certificate with 4 of them staying with the police department for reserves and the
other 6 going to the fire department. Portable radios have a 7-9 year life span for emergency responders.
Portable radios are worn by each officer for effective communication between each other and other emergency
agencies when scenarios take them away from their squad car. Portable radios are susceptible to harder use
and worse conditions over the mobile radios because of their use outdoors in all types of weather conditions
and temperatures. We now have what we need to cover all our part time and reserve officers. I want to
maintain the quality and safety of this equipment. The cost in 2015 was $3,100 per radio. Stearns County
covers the programming cost for the police radios. The total cost represents the cost of 10 radios. I would like
to see funding of$3,100 per year starting in 2016 to cover the cost of any replacements if needed, and
anticipated inflation to continue a 9 year rotation plan.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Police Comm. Equip:
Portable Radios 11500.00 31100.00 31100.00 31100.00 31100.00 31100.00 171000.00
0.00
Trade in Value
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2025, ongoing Construction
Equipment and Other 171000.00
NEIGHBORHOOD: Total $17,000.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL-5
PD-1405
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Radar TOTAL COST: $21600.00
2020 BUDGET: $11400.00 PROJECT CATEGORY.Communication Equipment
DESCRIPTION: Moving and Stationary Traffice Speed Radar
JUSTIFICATION: Account Code: E490-42151-580
With addition of more roads and more traffic we are sure to deal with more motor vehicle accidents and
public safety issues. One of the ways to prevent this is to keep strict enforcement of speed laws. In order to
do this we need to have good radar units to assist the officers. Most radar units will last around 8-10 years.
Squad 701 was replaced in 2013, 704 in 2014, 702 in 2015 as the vehicles were replaced. The radar in 704
was donated by the State for participating is the TZD campaign. Staff is looking to replace the 703 radar
when the squad is replaced in 2016. The cost per unit is $2,600.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Police-Communication Equi
Radar Unit 701 700.00 350.00 350.00 350.00 350.00 350.00 21450.00
Radar Unit 702 132.50 350.00 350.00 350.00 350.00 350.00 11882.50
Radar Unit 703 21540.00 350.00 350.00 350.00 350.00 350.00 41290.00
Radar Unit 704 21124.96 350.00 350.00 350.00 350.00 350.00 31874.96
PROJECT COSTS
PROJECT STARTING DATE: <2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2016, ongoing Construction
Equipment and Other 121497.46
NEIGHBORHOOD: Total $121497.46
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL-6
PD-1 406
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016-2020
PROJECT TITLE: Mobile Vision in car video system TOTAL COST: $51000.00
2016 BUDGET: $11725.00 PROJECT CATEGORY Motor Vehicle Equipment
DESCRIPTION: Mobile Camera in patrol vehicles
JUSTIFICATION: Account Code: E490-42152-580
The mobile camera has become a very important piece of equipment. Accusations against officers for
misconduct both physical and verbal have been proven or disproven by reviewing the tapes from the patrol
car. Cases on DWI with the person doing field sobriety tests keep officers out of court and save the City
attorney's time and fees. Cameras have become an"industry standard" in court and law enforcement is
expected to have properly working video equipment for presecution in criminal cases. The camera is like
having a second officer on scene. We currently have cameras in all 4 squads. I would look to replace these
every 8 years with the next purchase in 2023. A digital camera is estimated to cost approximately$5,000.
The 2015 equipment certificate assisted with getting all cameras onboard to Watch Guard.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Forfeiture Funds 10.00
Police Communication Equip:
Camera Unit 701 11255.00 475.00 475.00 475.00 475.00 475.00 31630.00
Camera Unit 702 0.00 625.00 625.00 625.00 625.00 625.00 31125.00
Camera Unit 703 21430.42 325.00 325.00 325.00 325.00 325.00 41055.42
Camera Unit 704 21685.00 300.00 300.00 300.00 300.00 300-00 4,18 5.00
PROJECT COSTS
PROJECT STARTING DATE: <2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2023, Ongoing Construction
Equipment and Other 141995.42
NEIGHBORHOOD: Total $141995.42
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL-7
PD-1 407
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Patrol Vehicle Safety Equipment TOTAL COST: $61900.00
2016 BUDGET: $81125.00 PROJECT CATEGORY;Motor Vehicle Equipment
DESCRIPTION: Squad Safety Equipment
JUSTIFICATION: Account Code: E490-42152-580
In the past we have budgeted only for the light bar and siren box for the patrol cars. We have used resources
such as the foreiture account to supplement the purchase of other equipment needed such as other lights and
partitions. The forfeiture funds can continue to be used if funds are available. Based on past standards with
patrol vehicles changing and equipment wearing out,we are looking to do a complete change out every 8
years (or two rotations of patrol squads). Currently we are rotating out patrol vehicles every 4 years or
around 90,000 miles. This rotation keeps us from having to do costly maintenance or replacements to worn
out equipment. The next vehicle change is squad 703 in 2016. Squad 703 is a 2011 Chevrolet Tahoe with
safety equipment installed that can be used in the same type vehicle. The only cost in 2016 will be moving
the safety equipment from the old squad to the new squad plus some retrofitting. The average cost for this
type of equipment for a squad is $6,900. Equipment change-overs from old to new squads is approximately
$31000, $500 for disassembly and$400 for graphics. The next full safety equipment purchase is anticipated
for 2019.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Police Motor Vehicle Equip:
Safety Equip. 701 945.00 11000.00 41900.00 11000.00 11000.00 11000.00 91845.00
Safety Equip. 702 21290.00 11160.00 11160.00 11160.00 51060.00 875.00 111705.00
Safety Equip. 703 11290.00 51025.00 11125.00 11125.00 11125.00 51025.00 141715.00
Safety Equip. 704 366.17 940.00 940.00 41840.00 940.00 940.00 81966.17
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: each year,Ongoing Construction
Equipment and Other 451231.17
NEIGHBORHOOD: Total $451231.17
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL-8
PDA 408
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Mobile Laptops TOTAL COST: $161000.00
2016 BUDGET: $31900.00 PROJECT CATEGORY Communication Equipment
DESCRIPTION: Laptop computers for in patrol cars
JUSTIFICATION: Account Code: E490-42151-581
These computers are used to run our in car mobile programs. The laptops link us to the state and local
agencies. The current 4 mobile computers were purchased in 2015 and would be looking to update again in
2019 based on a 4-year rotation. The laptops are purchased through Stearns County with their purchase
venture agreement. The cost per unit is approximately $4,000. The old laptops may be sold with the
residuals going into this reserve acccount.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Police Communication Equip: 0.00
Mobile Laptops 101504.95 31900.00 31900.00 31900.00 31900.00 31900.00 301004.95
Trade In Value 400.00 400.00
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2019, ongoing Construction
Equipment and Other 301404.95
NEIGHBORHOOD: Total $301404.95
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL-9
PD-1 409
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Emergency Management Siren TOTAL COST: $151000.00
2016 BUDGET: $21000.00 PROJECT CATEGORY.Other Emergency Equipment
DESCRIPTION: Emergency Management Siren
JUSTIFICATION: Account Code: E490-42500-580
Over the past years the City has been setting aside funds for a third emergency management siren. Since the
sirens are needed to due to expansion and growth,the Development Agreement has been changed to require
developers to pay for a proportionate share of a siren if one is needed. The funds that are set aside at this
time will help offset the carrying cost and allow sirens to be added as development occurs. This will
function in the same manner as a trunk charge. In late 2011,the City converted the 2 emergency sirens from
wideband to narrowband to be in compliance with federal regulations and Stearns County system. Council
opted to not install the voice activation option in 2011. Funds should be set aside to help offset future
upgrade costs.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Police Equipment: 0.00
Siren 61412.61 21000.00 21000.00 21000.00 21000.00 21000.00 161412.61
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2004 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 161412.61
NEIGHBORHOOD: Total $161412.61
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL-10
PDol 410
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 . 2020
PROJECT TITLE. Community Protection Cameras TOTAL COST; $4,500,00
2016 BUDGET; $150.00 PROJECT CATEGORY�Other Police Equi'pment
DESCRIPTION; Video Cameras for surveillance
JUSTIFICATION; Account Code: E490-42120-580
Over the past several years, community video cameras have been placed in cities and other areas as an aid to
public safety. As our community grows, so do the issues that arise with more people and more diversity. I am
looking to start funding for video cameras to assist the city with protecting itself and the citizens who enjoy
the community. The main uses for these cameras are to deter crime and protect citizens,protect property
from theft, damage and vandalism. The cameras would also be used to assist with identification of suspects
and resolve crime more quickly and efficiently, The cameras the city would purchase would be used in
public places only, such as the business district downtown and various parks. Cameras could be moved to
other places where problems arise and the use of video could help resolve those issues. At this time we have
no cameras. I am not looking to buy any right now,but possibly start in two to three years and keep the
process ongoing. After a few years of using cameras, I would re-evaluate the effectiveness of the video to
determine further direction at that time.
L�� I
PROJECT COSTS AND FUNDING SOURCES BY YEARS.
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Trade In Value 0.00
Police Equip;
Cameras 1,000,00 150.00 850.00 850.00 850.00 125.00 5,025.00
PROJECT COSTS
PROJECT STARTING DATE: 2013 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE. ongoing Construction
Equipment and Other 5,025.00
NEIGHBORHOOD; Total $5,025.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POLml 1
PDm1411
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 . 2020
PROJECT TITLE: Police Squad TOTAL COST: 521,000.00
2016 BUDGET: $4,500.00 PROJECT CATEGORY: MotorVehicle
DESCRIPTION: Squad 101 -Ford Explorer
JUSTIFICATION: Account Code: E490-42152-550
Currently the City owns Unit 701 (purchased in 2013). The Police Dept will look to replace this vehicle in four
(4)years. We estimate getting approximately$10,000 to sell or trade in the squad. The Police Dept proposes
to budget$11,000 for the balance of vehicle replacement. Before purchasing any other squads,the Police
Department will monitor the pros and cons of owning squad 101 versus leasing. The trade in value on the
vehicles purchased may offset the cost of purchase and may be more cost effective. The purchase is also
considered since the State Travel Management leases no longer cover fuel in the leased price. The Police Dept
extended the squad leases to four years,90,000 or 100,000 miles. The proposed budget presents continuing to
lease the 3 squads. The replacements are currently 1 squad per year, Replacement of one squad per year, every
year,reduces the spikes and valleys in the annual budget. The replacement schedule is as follows: 703 replace
in 2016; 101 replace in 2011; 104 replace in 2018,and 102 replace in 2019, The police department also has a
Pontiac van and GMC Yukon. The department is replacing the two vehicles with a 2016 Ford Explorer in 2015
(new#705) , This vehicle will be unmarked and able to use for multiple purposes including travel to training,
school resource,community policing,traffic control,investigations,etc. Squad 105 will be replaced in 2022 or
2025 with equipment certificate funding and trade in value.
L�= I
PROJECT COSTS AND FUNDING SOURCES BY YEARS.
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Trade in Value 1 0,000.00
Police Equip;
Motor Vehicles 1,630.00 4,500.00 x,000.00 x,000.00 5,000.00 5,000.00 32,130.00
PROJECT COSTS
PROJECT STARTING DATE. 2013 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE. 2011, ongoing Construction
Equipment and Other 32,130.00
NEIGHBORHOOD; Total 532,130.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorising Initials Date
POLml 2
PD-1412
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Defibulators TOTAL COST: $71000.00
2016 BUDGET: $700.00 PROJECT CATEGORY: Other Equipment
DESCRIPTION: AED Defibulators
JUSTIFICATION: Account Code: E490-42120-580
The AED defibulators were upgraded in 2013 to the same model as used by Gold Cross. Gold Cross agreed to
replace the pads with pads they have in stock on the new models at no cost to the City. The City replaced 6
defibulators in 2013 at a total cost of$10,260 using the equipment certificate. The defibulators have a useful
life of 10 years. The next replacement is scheduled for 2023. The Fire Department will fund their 2
defibulators in their budget,this asset represents the replacement cost of 4 defibulators by the Police Dept.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
General Equi
Police 11400.00 700.00 700.00 700.00 700.00 700.00 41900.00
PROJECT COSTS
PROJECT STARTING DATE: 2013 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2023, ongoing Construction
Equipment and Other 41900.00
NEIGHBORHOOD: Total $41900.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
POL-13
2016 Capital Expenditures
General Fund Capital Improvement Plan-Public Works
DRAFT as of August 17,2015
12/31/2014 as of 7/31
Available Grants/ as of 7/31 2015
Project Project Purchased Reserve Budget Transfers Spent Remaining Budget 2016 Budget Budget Budget Budget
Department Account Code Number Equipment Year Balance 2015 2015 2015 Balance 2016 Balance 2017 2018 2019 2020
Streets- 101-43120-230 PW-1425 Loader Tire Replacement 2014/2014 763.62 1,000.00 11-763.62 1,500.00 3,263.62 1,500.00 2,000.00 2,000.00 2,000.00
763.62 1,000.00 - - 1,763.62 1,500.00 3,263.62 1,500.00 2,000.00 2,000.00 2,000.00
Streets- 101-43120-530 PW-1401 City Seal Coating/Crack Filling n/a 31,533.99 4,000.00 - 82.00 35,451.99 14,325.00 49,776.99 40,000.00 45,000.00 60,000.00 70,000.00
31,533.99 4,000.00 - 82.00 35,451.99 14,325.00 49,776.99 40,000.00 45,000.00 60,000.00 70,000.00
Streets- 490-43120-580 PW-1427 John Deere Gator-used(1/2) 2013 500.00 500.00 - - 1,000.00 500.00 1,500.00 750.00 1,000.00 1,000.00 11-250.00
500.00 500.00 - - 1,000.00 500.00 1,500.00 750.00 1,000.00 1,000.00 11250.00
1984/2005
2006/2008
Streets- 490-43120-550 PW-1403 Truck(1/4) 2013 11-750.00 2,000.00 3,750.00 - 21-750.00 21-750.00 3,500.00 41-250.00 5,000.00 5,250.00
11-750.00 2,000.00 - 3,750.00 - 21-750.00 21-750.00 3,500.00 41-250.00 5,000.00 5,250.00
Streets- 490-43120-582 PW-1402 Data Base Management n/a 21-750.00 250.00 - - 3,000.00 250.00 3,250.00 250.00 250.00 250.00 250.00
21750.00 250.00 - - 3,000.00 250.00 3,250.00 250.00 250.00 250.00 250.00
Snow Removal- 490-43125-580 PW-1406 Plow Truck-used 1989 4,500.00 2,500.00 - - 7,000.00 3,000.00 10,000.00 3,500.00 4,000.00 4,000.00 4,000.00
490-43125-580 PW-1409 Skid Steer Loader(1/2) 1997 6,750.00 2,000.00 - - 8,750.00 4,000.00 121-750.00 6,000.00 7,000.00 7,000.00 7,000.00
490-43125-580 PW-1425 Front End Loader(1/2) 2002/2014 3,000.00 2,500.00 - - 5,500.00 2,500.00 8,000.00 2,500.00 3,000.00 4,000.00 5,000.00
141-250.00 7,000.00 - - 211-250.00 9,500.00 30,750.00 12,000.00 14,000.00 15,000.00 16,000.00
Street Sweeping- 490-43220-580 PW-1407 Street Sweeper 1997 1,500.00 - - - 1,500.00 5,000.00 6,500.00 6,000.00 7,000.00 5,000.00 5,000.00
1,500.00 - - - 1,500.00 5,000.00 6,500.00 6,000.00 7,000.00 5,000.00 5,000.00
Maintenance- 490-45201-580 PW-1404 Unexpected Breakdowns n/a 38,656.86 3,500.00 - - 421-156.86 5,000.00 471-156.86 5,000.00 5,000.00 5,000.00 5,000.00
490-45201-580 PW-1413 800 Mhz Radios 2008 9,000.00 2,000.00 - - 11,000.00 2,000.00 13,000.00 2,000.00 2,000.00 2,000.00 2,000.00
490-45201-580 PW-1415 1545 Lawn Tractor(1/3) 2010 5,880.00 1,500.00 - 6,205.24 11-174.76 1,500.00 2,674.76 1,500.00 1,500.00 1,500.00 1,500.00
53,536.86 7,000.00 - 6,205.24 54,331.62 8,500. L 62,831.62 8,500.00 8,500.00 8,500.00 8,500.00
12/31/2014 as of 7/31 as of 7/31 2015
Project Project Avail Reserve Budget Additions Spent Remaining Budget 2016 Budget Budget Budget Budget
Department Account Code Number Equipment Balance 2015 2015 2015 Balance 2016 Balance 2017 2018 2019 2020
Parks- 490-45202-530 PW-1418 Millstream Pond Dredging 2011 21-400.00 1,500.00 - - 3,900.00 1,550.00 5,450.00 1,600.00 1,650.00 1,650.00 1,650.00
490-45202-530 PW-1429 Trail/Parking Lot Maintenance Plan 2014 13,000.00 2,000.00 - - 15,000.00 2,000.00 17,000.00 2,000.00 2,000.00 2,000.00 2,000.00
15,400.00 3,500.00 - - 18,900.00 3,550.00 221-450.00 3,600.00 3,650.00 3,650.00 3,650.00
1984/2005
2006/2008
Parks- 490-45202-550 PW-1403 Truck(1/4) 2013 21-749.89 2,000.00 - 41-749.89 - 21-750.00 21-750.00 3,500.00 41-250.00 5,000.00 5,250.00
21-749.89 2,000.00 - 41-749.89 - 21,750.00 21-750.00 3,500.00 41-250.00 5,000.00 5,250.00
Parks- 490-45202-580 PW-1414 Future Improvements n/a 15,686.49 5,000.00 - - 20,686.49 7,500.00 28,186.49 14,000.00 14,000.00 14,000.00 14,000.00
490-45202-580 PW-1427 John Deere Gator-used(1/2) 2013 500.00 500.00 - - 1,000.00 500.00 1,500.00 750.00 1,000.00 1,000.00 11-250.00
490-45202-580 PW-1409 Skid Steer Loader(1/2) 1997 41-750.00 2,000.00 - - 6,750.00 4,000.00 10,750.00 6,000.00 7,000.00 7,000.00 7,000.00
490-45202-580 PW-1425 Front End Loader(1/4) 2002/2014 1,500.00 1,000.00 - - 2,500.00 1,000.00 3,500.00 1,000.00 1,500.00 2,000.00 2,500.00
490-45202-580 PW-1412 Rough Cut Mower 2010 4,040.00 2,000.00 - - 6,040.00 2,000.00 8,040.00 11-450.00 11-450.00 11-450.00 11-450.00
490-45202-580 PW-1428 Wing Deck Mower 2008 2,000.00 2,000.00 - - 4,000.00 2,000.00 6,000.00 2,500.00 2,500.00 2,500.00 2,500.00
490-45202-580 PW-1416 Z-Trak Mower 2012 3,373.74 900.00 - - 41-273.74 900.00 5,173.74 900.00 900.00 900.00 900.00
490-45202-580 PW-1415 1545 Lawn Tractor(2/3) 2010 13,550.00 3,500.00 21,200.00 33,797.36 41-452.64 3,500.00 7,952.64 3,500.00 3,500.00 3,500.00 3,500.00
45,400.23 16,900.00 21,200.00 33,797.36 49,702.87 21,400.00 711-102.87 301-100.00 31,850.00 32,350.00 33,100.00
170,134.59 44,150.00 21,200.00 48,584.49 186,900.10 70,025.00 256,925.10 109,700.00 121,750.00 137,750.00 150,250.00
Project Project Budget 2016 Budget Budget Budget Budget
Department Account Code Number Equipment 2016 Balance 2017 2018 2019 2020
2018/2020/2021 Equipment Certificates
new-45202-580 PW-1425 Front End Loader-2021 - -
Parks- new-45202-580 PW-1428 Wing Deck Mower 10,000.00 -
Streets- new-43120-580 PW-1427 John Deere Gator-used(1/2) 3,500.00 -
Street Sweeping- new-43220-580 PW-1407 Street Sweeper 94,500.00 -
Snow Removal- new-43125-580 PW-1406 Used Plow Truck 25,000.00 -
Parks- new-45202-550 PW-1403 Truck(parks/streets) 47,500.00 30,000.00
Snow Removal- new-43125-580 PW-1409 Skid Steer Loader 60,500.00 -
Maintenance- new-45201-580 PW-1413 800 Mhz Radios 14,000.00 -
Projects Funded by Debt Service/Fund Balance Reserves 255,000.00 30,000.00
Streets- 101-43120-300 PW-1401 Street Maintenance Plan 2004 5,000.00 5,000.00 - - 10,000.00 - 10,000.00
490-43120-530 CC-1411 Sidewalk-2nd Ave SW 2010 5,000.00 - - - 5,000.00 - 5,000.00
490-43120-530 CC-1412 Community Sign 2012 5,000.00 - - - 5,000.00 - 5,000.00
101-43120-530 PW-1401 City Seal Coating/Crack Filling n/a - - 48,173.00 - 48,173.00 48,175.00 96,348.00 48,175.00 48,175.00 48,175.00 48,175.00
Parks- 205-45203-300 PW-1414 Park Improvements/Programming n/a - 9,500.00 - - 9,500.00 4,000.00 13,500.00
Other Debt 15,000.00 14,500.00 48,173.00 - 77,673.00 52,175.00 129,848.00
Maintenance- new-45201-520 PW-1411 PW Building Expansion-Cold Storage 1960 - 400,000.00
Streets- new-43120-530 PW-1401 County Seal Coating-City Share n/a 257,000.00 -
Total Public Works CIP 52,175.00 129,848.00 109,700.00 512,000.00 400,000.00 30,000.00
PW-1401
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Seal Coating/Crack Filling Streets TOTAL COST: varies each year
2016 BUDGET: $621500.00 PROJECT CATEGORY: Improvements other than Buildings
DESCRIPTION: Street Maintenance Program(Seal Coating and Crack Filling)
JUSTIFICATION: Account Code: E101-43120-530/390-43120-530/new-43120-530
The street maintenance program began in 2004. Staff suggests budgeting more funds for street maintenance in 2015
and beyond. With the increased oil costs,the costs per year will increase to maintain coverage on the crack fill/ceal
coat/patching maintenance plan. The crack fill costs were$45,500 for 2014 and$67,550 for seal coating in 2015.
The seal coating will be making progress to get back on track with the recommended budget of at least$67,550(less
reserves). The quote for the 2016 seal coating is$80,650. The budget provided for 2016 will deplete the seal
coating reserves. Staff would recommend budgeting more than the minimum required,but constrained by further
spikes in the budget.
In addition to the city streets,Stearns County included East Minnesota Street in their 5-year CIP plan to resurface in
2017. The City will possibly bear the cost of 14'of the street width for the resurfacing up to College Ave. The City
will be responsible for the full width of Minnesota St between College Ave and 1 st St SE(included in the
resurfacing plan). Staff estimates the City portion to be$257,000.
Staff recommends updating the Street Maintenance Plan for seal coats,crack fills,overlays and reconstructions at an
estimated cost of$10,000. The City budgeted$5,000 in 2014 with another$5,000 needed in 2015 to update the
plan. The current plan expired in 2014.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
General Fund:
Streets 351451.99 141325.00 401000.00 451000.00 601000.00 701000.00 2641776.99
MSAS Maint.Ai. 481173.00 481175.00 481175.00 481175.00 481175.00 481175.00 2891048.00
Street Maint Plan 101000.00
Street Improve Debt
County 2571000.00 2571000.00
PROJECT COSTS
PROJECT STARTING DATE: 2004 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing annually Construction
Equipment and Other 5211776.99
NEIGHBORHOOD: Total $521,776.99
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-3
PW-1403
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Public Works Vehicle-General Maintenance TOTAL COST: $461000.00
2016 BUDGET: $111000.00 PROJECT CATEGORY:Equipment
DESCRIPTION: I ton Truck
J U STI F I CATI O N: Account Code: E490-43120/45202-550/601-49440-550/602-
49480-550
The Public Works truck fleet includes seven trucks, four of which were purchased in 2005/2006. The
replacement budget includes a tow package and Whelen strobe lights for a new vehicle purchased through the
State Venture contract. Staff estimates two trucks will need replacement in 2018, including truck#29.
Another truck is anticipated to be replaced in 2020 and one in 2021. The trucks have a useful life of 5-7
years;however,PW staff has maintained the vehicles to extend the life of the trucks. The trucks are aging
and should be replaced as needed. The future replacements are tiered to reduce a one-year impact of a total
fleet replacement. The sell or trade-in values will help offset the vehicle costs.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Equip Certificate-2018/2020 471500.00 301000.00 771500.00
Trade In Value 21500.00 21500.00 51000.00
General Fund Equipment:
Streets 0.00 21750.00 31500.00 41250.00 51000.00 51250.00 201750.00
Parks 0.00 21750.00 31500.00 41250.00 51000.00 51250.00 201750.00
Water 31750.00 21750.00 31500.00 41250.00 51000.00 51250.00 241500.00
Sewer 31750.00 21750.00 31500.00 41250.00 51000.00 51250.00 241500.00
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2018,2020,2021
Construction
ongoing
Equipment and Other 1731000.00
NEIGHBORHOOD: Total $1731000.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-4
PW-1402
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Data Base Software TOTAL COST: $1000.00
2016 BUDGET: $250.00 PROJECT CATEGORY Computer Software
DESCRIPTION: Banyon Property Management
JUSTIFICATION: Account Codes: E 490-43120-582
The growth of St. Joseph has made it difficult to keep track of the parcels and property specific matters. The
software company used by the City of Fund Accounting and Utility Billing offers a module for property
management. This software allows the tracking of zoning,legal description,permits,violations,land use
considerations to name a few. The program also manages special assessments,licenses and permits. This is
software that can be shared by all departments of the City and used daily. The software upgrade was a prior
recommendation of the Auditor.
The City purchased the software in 2007. The additional budget items are to maintain the data base as the
City continues to grow. The upgrades are also necessary to be able to view the data base with other software
programs at the same time. A large widescreen monitor will needed to view the data(the number of monitors
will be determined by job classification). Funds are also budgeted within other departments to help update
the system. Included in this budget is updating Dataview with a map layer for signs.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Public Works: 0.00
Streets 300.00 250.00 250.00 250.00 250.00 250.00 4,250.00
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 4,250.00
NEIGHBORHOOD: Total $4,250.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-5
PW-1406
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Used Plow Truck TOTAL COST: $3800.00
2016 BUDGET: $300.00 PROJECT CATEGORY Heavy Machinery
DESCRIPTION: Used plow truck
JUSTIFICATION: Account Code: E490-43125-580
Staff will look for a used or possbily a demo plow truck in 2018 to replace the 1989 plow truck#90. Trucks
#90 was purchased used from the City of Apple Valley. In 2018,staff will analyze the condition of the plow
trucks to determine which one is in most need of replacement. The useful life of a plow truck is 13-15 years.
Staff has maintained the trucks to extend the lives. The old plow trucks will be sold or traded for the
replacement. The total cost reflects the sell or trade in value. The total cost is the estimate for a newer
version of a used plow truck.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Equipment Cert. 2018
Snow Removal 2500.00 2500.00
Trade In Value 2,500.00 2,500.00
General:
Snow Removal 700.00 300.00 3,500.00 400.00 400.00 400.00 25,500.00
PROJECT COSTS
PROJECT STARTING DATE: 2004 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2018,ongoing Construction
Equipment and Other 5300.00
NEIGHBORHOOD: Total $5300.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-6
PW-1409
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Skid Steer Loader TOTAL COST: $12000.00
2016 BUDGET: $800.00 PROJECT CATEGORY: Heavy Machinery
DESCRIPTION: These units run the snow blower in small areas-also used for street/park maintenance
JUSTIFICATION: Account Code: E490-43125/45202-580,Enew-43125-580
The skid loaders are used for parks and streets throughout the year. The City currently has two skid loaders. Staff
is recommending replacement on the older unit(1997 JD#21)in 2018 with a 2018 model depending on its
condition. It is anticipated that the attachments will need to be replaced. The total cost is an estimate for the skid
loader only including trading in the old skid loader. As trails are added for snow removal staff will be requesting a
Tool Cat that handles all universal skid loader attachments including snow blowers and blades. The Tool Cat can
also be used for many other maintenance tasks year round. The useful life of a skid loader and Tool Cat is
approximately 10-15 years. The condition of the skid loader is good for now. The condition will be reevaluated in
2017 for purchase in 2018.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Equipment Certificate-2018
Snow removal 60,500.00 60,500.00
Trade-in value 1000.00 1000.00
General Lever
Snow removal(1/2) 8,750.00 400.00 600.00 700.00 700.00 700.00 39,750.00
Parks(1/2) 6,750.00 400.00 600.00 700.00 700.00 700.00 37,750.00
PROJECT COSTS
PROJECT STARTING DATE: 2008 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2018,ongoing Construction
Equipment and Other 6000.00
NEIGHBORHOOD: Total $6000.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-8
PW-1407
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Street Sweeper TOTAL COST: $18500.00
2016 BUDGET: $1500.00 PROJECT CATEGORY: Heavy Machinery
DESCRIPTION: Street Sweeper
JUSTIFICATION: Account Code: Enew-43220-580,651-49900-580,490-43220-
580
This piece of equipment has a lot of moving parts that wear in a very dirty/gritty environment. The equipment will
need to be evaluated on a yearly basis. The life expectancy is 7-10 years due to the wear and tear. The 1997 Elgin
street sweeper is at its useful life and maintenance costs are increasing. The 1997 Elgin sweeper will be overhauled
in the late fall of 2015. Staff recommends purchasing a new street sweeper in 2018. Funds should continue to be set
aside for future replacements to minimize future debt costs. If the City prefers the purchase of a demo sweeper, a
commitment may be required very early in the new year to hold a machine due to the competitive demand for these
units. Based on what is available for demo sweepers,the cost is the same as a new sweeper. The cost of a new
sweeper escalated the last couple years,increasing 12%in cost plus a significant increase for the newly required tier
4 emissions equipment. If the sweeper breaks down beyond repair,ASTECH has agreed to contract with the City to
street sweep with an annual estimated cost of$49,280 (spring and fall sweep)when their schedule allows.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
Equipment Cert. 2018
Street Sweeping 94,500.00 94,500.00
Trade In Value 1500.00 1500.00
General:
Street Sweeping 1,500.00 500.00 600.00 700.00 500.00 500.00 29,500.00
Storm Water Utility 20,000.00 1000.00 1200.00 1400.00 1000.00 1000.00 7600.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2018,ongoing Construction
Equipment and Other 12800.00
NEIGHBORHOOD: Total $12800.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-21
PW-1411
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: PW Building Expansion TOTAL COST: $40000.00
2016 BUDGET: $0.00 PROJECT CATEGORY: Buildings
DESCRIPTION: Cold storage east of new shop
JUSTIFICATION: Account Code: E490-45201-520,new debt fund
The cold storage at the Old Maintenance shop has reached its useful life and now requires substantial repairs. The
new public works building property has room to add cold storage next to the shop. The property is already owned by
the City. The addition will help further consolidate equipment for the Maintenance Department. Construction
management is expected to be kept local. The cold storage addition is scheduled for 2018,the year the current public
works building bonds are paid off. Since the addition would not be built for a few years,the repairs and maintenance
on the current cold storage building will be required for safety reasons. The repairs are being done with the main lift
station project.
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
General Fund Equipment:
Maintenance Shop 0.00
Issue Debt-2018 40000.00 40000.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2018 Construction 30000.00
Equipment and Other 10000.00
NEIGHBORHOOD: Total $40000.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-10
PW-1404
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Contingency Funds TOTAL COST: varies-depends on
needs
2016 BUDGET: $500.00 PROJECT CATEGORY Equipment
DESCRIPTION: Unexpected Equipment Breakdowns
JUSTIFICATION: Account Code: 490-45201-580
Staff recommends budgeting for unexpected break downs of equipment and buildings for repairs or
replacement. This is a contingency fund to be used by Public Works under the General Fund. No
new funds were budgeted for 2009 through 2013. Staff recommends to start funding again in 2014
to bring the balance to a minimum of$50,000. Emergency replacements of PW equipment can be
very costly.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
General Fund Equipment: 0.00
Maintenance 42,156.86 500.00 500.00 500.00 500.00 500.00 67,156.86
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2005 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 67,156.86
NEIGHBORHOOD: Total $67,156.86
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-11
PW-1413
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Radio System TOTAL COST: $3600.00
2016 BUDGET: $200.00 PROJECT CATEGORY Communication Equipment
DESCRIPTION: 800 MHz XLT 2500 Radios
JUSTIFICATION: Account Code: E490-45201-580
PW added 10 radio units in 2008 using reserve budgeted funds and the 2008 equipment certificate. PW will
need to add communications to the department to maintain communications with seasonal employees,future
staff,and emergency vehicles. Repairs and replacements will be needed as required. The estimated life of the
radios is 8-10 years,putting the replacement year approximately 2017/2018. The estimated cost per unit of
$3,600 with programming. Old radios may have a trade in value.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
General Fund Equipment: 0.00
Maintenance 11,000.00 200.00 200.00 200.00 200.00 200.00 2100.00
Equip Certificate 2018: 0.00
Maintenance 1400.00 1400.00
Trade in Value 500.00 500.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2018,ongoing Construction
Equipment and Other 2100.00
NEIGHBORHOOD: Total $2100.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-12
PW-1415
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: 1575 Lawn Tractor&Broom,Mower,Cab TOTAL COST: $4800.00
2016 BUDGET: $500.00 PROJECT CATEGORY;Equipment
DESCRIPTION: Front mount unit,grass cutting-broom sidewalks-rinks
JUSTIFICATION: Account Codes: E490-45201-580,E490-45202-580
The 2015 John Deere 1575 is a heavily used piece of equipment in the parks, streets and snow removal. This
equipment should be traded in and replaced with new when it has reached its useful life. The useful life is 5
years. The tractor would be purchased with a broom and snow blower attachment. The 2015 model would
be traded in for a 2020 JD 1575.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
trade-in value 1800.00 1800.00
General Lev-
Parks (2/3) 4,452.64 3,500.00 3,500.00 3,500.00 3,500.00 3,500.00 21,952.64
Maintenance(1/3) 1,174.76 1,500.00 1,500.00 1,500.00 1,500.00 1,500.00 8,674.76
PROJECT COSTS
PROJECT STARTING DATE: 2010 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2020,ongoing Construction
Equipment and Other 48,627.40
NEIGHBORHOOD: Total $48,627.40
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-13
PW-1414
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Future Park Improvements TOTAL COST: varies
2016 BUDGET: $11,500.00 =PROJECT CATEGORY Parks
DESCRIPTION: Park Improvements
JUSTIFICATION: Account Code: E490-45202-530
The funds for this capital item will be used for in-house park improvements and repairs. In 2013, $6,000 was
used in Millstream Park to stop erosion of the warning track in the softball fields. In addition, $3,000 was
budgeted and transferred to the Park Board for park improvement projects. In 2014, $4,000 was transferred
to the Park Board for improvements and programming. Staff recommends continuing the $4,000 Park Board
allocation since the Park Board has not received a significant amount of park dedication fees to fund park
improvements and development in recent years; and continue a fund for programming such as the Millstream
Arts Festival and winter carnival.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
General Lever
Parks 201686.49 71500.00 101000.00 101000.00 101000.00 101000.00 681186.49
Park Board Improvements 31000.00 31000.00 31000.00 31000.00 31000.00 151000.00
Park Board Programs 11000.00 11000.00 11000.00 11000.00 11000.00 51000.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 681186.49
NEIGHBORHOOD: Total $681186.49
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-14
PW-1412
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Rough Cut Mower TOTAL COST: $101640.00
2020 BUDGET: $21000.00 PROJECT CATEGORY.Equipment
DESCRIPTION: Rough Cut Mower
JUSTIFICATION: Account Codes: E490-45202-580
The existing rough cut mower would be traded in and replaced with a new model. A rough cut mower was
purchased in 2010 using proceeds from the 2010 equipment certificates. The useful life is 5-7 years.
Replacement of the mower expected in 2016.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
trade-in 21600.00
General Levv:
Parks 61040.00 21000.00 11450.00 11450.00 11450.00 11450.00 131840.00
PROJECT COSTS
PROJECT STARTING DATE: 2011 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2016, ongoing Construction
Equipment and Other 131840.00
NEIGHBORHOOD: Total $131840.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-15
PW-1418
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: Millstream Pond I TOTAL COST: $1200.00
2016 BUDGET: $1,550.00 PROJECT CATEGORY: Minor equipment
DESCRIPTION: Dredge Millstream Pond-fishing area
JUSTIFICATION: JAccount Code: E490-45202-530
The Millstream Park pond has been a fishing attraction since the park was developed. The fishing area was dredged
in 2011 to remove all the sediments that have accumulated through the years. The dredging is required to be
completed in the winter months according to the MN DNR. The pond dredging should be completed every 8-10
years. The next time the pond dredging should be completed is about 2020.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
General Fund:
Parks Levy 3,900.00 1,550.00 100.00 1,650.00 1,650.00 1,650.00 1200.00
PROJECT COSTS
PROJECT STARTING DATE: 2011 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE 2020,ongoing Construction
Equipment and Other 1200.00
NEIGHBORHOOD: Total $12,000.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-16
PW-1416
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: John Deere 997 Z Trak Mower TOTAL COST: $81000.00
2016 BUDGET: $900.00 PROJECT CATEGORti Minor equipment
DESCRIPTION: JD 997 Z Trak
JUSTIFICATION: JAccount Code: E490-45202-580
The 2012 JD 997 Z Trak mower is a zero turn mower used in parks, fire hall,water plant areas. The mower is
heavily used. The Z Trak will be traded in for a new model when it has reached its useful life. The useful life
is 7 years. The total cost estimate includes trading in the 2012 model.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
General Fund:
Parks 41273.74 900.00 900.00 900.00 900.00 900.00 81773.74
0.00
trade in value 500.00 500.00
PROJECT COSTS
PROJECT STARTING DATE: 2011 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE 2019,ongoing Construction
Equipment and Other 81773.74
NEIGHBORHOOD: Total $81773.74
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-18
PW-1425
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 - 2020
PROJECT TITLE: John Deere Front End Loader TOTAL COST: $1901000.00
2016 BUDGET: $41500.00 PROJECT CATEGORY:Minor equipment
DESCRIPTION: JD Front End Loader
JUSTIFICATION: JAccount Code: E490-45202/43120/43125-580/E603-43230-580
Staff recommends budgeting for the future replacement of the 2002 John Deere Loader. With the increased miles
of streets maintained by the City and the future anticipation of the County roads turned over to the City this
equipment will be important to keep in the fleet to maintain continued level of service and minimize overtime for
plowing. The front end loader is very efficient for snow removal. It would also be used for other routine
maintenance activities in streets and parks. The 2002 loader would be traded in to offset the cost of a new machine.
The City extended the life of the 2002 loader with the purchase of the 2013 loader. As a result, staff recommends
replacement possibly in 2021. The condition of the loader will be evaluated earlier to see if it can be used longer.
The useful life is typically 10-15 years. In addition to the loader cost, a tire replacement fund was established in
2013. The loader tires cost roughly$13,000 after trading in the old tires. The tires should be replaced every 10-12
years. The 2002 loader received new tires in 2014.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Total
General Fund:
Parks (1/4) 21500.00 11000.00 11000.00 11500.00 21000.00 21500.00 101500.00
Snow Removal(1/2) 5,500.00 21500.00 21500.00 31000.00 41000.00 51000.00 221500.00
Trade in value 0.00
Equipment Certificate-2021:
Snow Removal 0.00
Tire Replacement 11763.62 11500.00 11500.00 21000.00 21000.00 21000.00 101763.62
Refuse Fund(1/4) 4,000.00 1,000.00 11000.00 11000.00 21000.00 21500.00 111500.00
PROJECT COSTS
PROJECT STARTING DATE: 2011 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2021, ongoing Construction
Equipment and Other 551263.62
NEIGHBORHOOD: Total $551263.62
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PW-19
PWol 427
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 . 2020
PROJECT TITLE: Jahn Deere Gator TOTAL COST: $12,000.00
2016 BUDGET: $1,000.00 PROJECT CATEGOR Minor equipment
DESCRIPTION: Water hanging flowers,Miscellaneous tasks
JUSTIFICATION: Account Code: 490-43120-580/490-45202-580
Staff purchased a used 2006 Jahn Deere Gator plus a trailer for watering the flower pots on City light pales and for other
miscellaneous tasks. This equipment makes it safe and efficient for walering. The gator is used for many other projects
during the summer months such as painting,garbage pick up,rock hauling,etc. The useful life is estimated to be 10 years
on a new piece of equipment. The City estimates five years use for the used gator. The gator can be traded in when
replaced in approximately 2018 with a never version.
L�=
PROJECT COSTS AND FUNDING SOURCES BY YEARS.
Project Funding Prior
Source I Years 2016 2011 2018 2019 2020 Total
Equip Certificate-201 8 3,500.00
Trade In Value 2,000.00 2,000.00
General Equip;
Streets 1,000.00 500.00 150.00 1,000.00 1.000.00 1,250.00 5,500.00
Parks 1,000.00 500.00 150.00 1,000.00 1.000.00 1,250.00 5,500.00
1 PROJECT COSTS
PROJECT STARTING DATE: ?013 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE ?018,ongoing Construction
Equipment and Other 13,000.00
NEIGHBORHOOD Total $13,000.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
P*22
PWol 428
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 . 2020
PROJECT TITLE. Wing Deck Mower TOTAL COST; $25,000.00
2016 BUDGET. $2,000.00 PROJECT CATEGORY; Minor equipment
DESCRIPTION; 14' wing deck mower
JUSTIFICATION: lAccount Code: E490-45202-530
The 14'wing deck mower mows large areas of grass in the City. This equipment assists staff in keeping up with
the maintenance of the parks. The cost reflects the price of a replaced mover, A trade in value may be available
for this equipment. The useful life is estimated to be 1 years. The current wing deck mower was purchased in
2008. The mower was repaired in 2015 and is expected to be replaced in 2018.
PROJECT COSTS AND FUNDING SOURCES BY YEARS.
Project Funding Prior I I I I I I
Source Years 2016 2011 2018 2019 2020 Total
General Fund.
Parks 4,000.00 2,000.00 2,500.00 2,500.00 2,500.00 2,500.00 16,000.00
Equip Cert 2018
Parks 10,000.00 10,000.00
Trade in 4,000.00 4,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2013 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE 2018,ongoing Construction
Equipment and Other 30,000.00
NEIGHBORHOOD Total $30,000.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
PWm23
PWol 429
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 . 2020
PROJECT TITLE. Trail and Parking Lot Maintenance TOTAL COST; will vat by project
2016 BUDGET: $2,000.00 1 PROJECT CATEGORY: Minor equipment
DESCRIPTION: Trail and Parking Lot Maintenance for City Properties(excluding Fire Hall)
JUSTIFICATION; Account Code: E490-45202-530
The City Council has requested a trail and parking lot maintenance plan for the City. Currently the City has 22,813 feet
of bituminous trail, and 16 parking pads and lots that require maintenance. The fire hall parking lot is budgeted under
the Fire Department fund. SEH will assist the City to create a maintenance plan at a cost of$5,000. The plan will assist
staff with future budgeting requirements. The reserved balnace is$10,000 for the street maintenance plan update.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2016 2017 2018 2019 2020 Tot I
Streets 151000400 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 21,000,00
PROJECT COSTS
PROJECT STARTING DATE. 2014 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE. 2020,ongoing Construction
Equipment and Other 25,000.00
NEIGHBORHOOD, Total $25,000.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
P*24
PWol 430
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2016 . 2020
PROJECT TITLE. Minnesota Street Landscaping TOTAL COST, $1 10,000.00
2016 BUDGET; $1 10,000.00 PROJECT CATEGORY; Minorequipment
II
DESCRIPTION: Rehabilitation of pavers,planters and trees along Minnesota Street
JUSTIFICATION; Account Code: E390-43120-530
The City collected pledges to beautify Minnesota Street beginning in 2002. Street pavers,planters,trees and benche�L
were added. In recent years,the roots of the trees are causing the planters and pavers to lift, The sidewalk is also
getting pushed up. Staff has priced the repair of the pavers and tree planters along Minnesota Street from Chapel Ln
to I st St SE.The price is approximately $103,553 plus maintenance install time for colored concrete with tree grates
(total estimated to be$11 Q000). The cost goes up to $110,000 with paver replacements and built up tree planters to
fix the beautification project.The colored concrete are priced out in 3 phases with this Capital form; however,the
project could be done in one year with an overall savings of 53,000, This will require further discussion with the
Council. The project is a repair project;thus,funding is limited. The cost of the project was determined in 2011,
The costs may go up depending on when the project begins. The anticipated funding source is from the debt service
reserve account.
PROJECT COSTS AND FUNDING SOURCES BY YEARS.
Project Funding Prior
Source Years 2016 2011 2018 2019 2020 Total
Debt Service Reserves
Streets 1 10,000,00 1 10,000.00
PROJECT COSTS
PROJECT STARTING DATE. 2013 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE TBD Construction
Equipment and Other 1 1 0,000.00
NEIGHBORHOOD Total $1 10,000.00
Presented to the City Council on Approved Denied Tabled
Comments
Approval to Purchase Date Authorising Initials Date
PWm25
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