HomeMy WebLinkAbout[08] Budget 2016 11 Council Agenda Item 8
MEETING DATE: September 21, 2015
AGENDA ITEM: 2016 Preliminary Budget
SUBMITTED BY: Administration/Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: The EDA, Fire Board and Park
Board submitted their budget proposals and are included in the preliminary city budget.
PREVIOUS COUNCIL ACTION: Councilmembers were given the opportunity to discuss their budget
priorities at each meeting since June. Updates were added to the agenda as recommendations were
received, including updates since the August 17"'and 31s`meetings. Council also reviewed the debt
management study provided by Northland Securities.
BACKGROUND INFORMATION: Council asked staff to revisit the Capital Improvement Plan(CIP)
to see what equipment financing is in dire need, and options to scale back funding for other equipment.
The table shows the CIP items most in need for 2016, followed by the summary of the cost of the other
items. The funding amounts are from the August 31s`council meeting presentation. The less critical items
are necessary pieces of equipment, but may be sustainable to delay purchasing by a year or two. The final
three columns show how the budget could be scaled back for the less critical pieces of equipment.
Cost Needs Cost of items
to be to consider Reduce
CIP Item funded delaying 25%
Seal Coating $14,325
Unexpected
Breakdowns $5,000
Radar 9703 $350
Squad Equip 9703 $5,025
Computer
Replacement $5,000
Remaining Equip $86,325 $21,580
Totals $29,700 $86,325 $21,580
$116,025 $94,445
In Budget 25% Less
Keep in mind, delaying CIP may have other consequences such as increasing the equipment certificates,
sudden equipment failures that need to be replaced prior to available funding, increasing future CIP
levies, lowering the bond rating. (Our bond rating was increased in 2015 due to our CIP funding
practices.) In speaking with Sauk Rapids, they"kicked the can down the road" on their CIP during the
Great Recession. They add back portions of the CIP with the LGA increases they receive. For 2016 the
LGA increase is only $15,000. The finance director commented that delaying their capital purchases will
likely cause larger spikes in their budget by 2018. They also missed some seal coating/crack filling, so
early overlays are now necessary to maintain their streets. Delaying capital outlay was a decision the
Sauk Rapids Council made understanding the future financial burdens would eventually catch up.
To reiterate previous budget discussions, the following items impacted the 2016 budget:
Staffing:
Add community development director,remove MDG contract [planning & EDA budget]
Add 9"'police officer—assumes COPS grant will be received
Add director& front door staff for community center
Add seasonal PW staff to assist with the growing summer mowing responsibilities
Operations:
Add operational budget for the community center, estimated lease revenue included
Debt Service:
Debt levy increase for Park Terrace bonds.
Abatement bonds debt levy [reduced general levy to offset in budget] paid with sales tax
Items not included in the preliminary budget:
Part Time Finance Tech to partially fill the position left vacant in 2009 [add $22,820]
Additional PW seasonal hours [add $2,685]
If COPS grant not awarded [add $53,265 —Jan 1 hire; $0 change if hired Sept 1 hire]
SunShare community solar garden [deduct$10,000]
Potential fee collection—ordinance updates [deduct 512,400]
Staff reviewed levies/tax rates anticipated for the area communities. The rates are preliminary with
market values estimated. The actual impacts will be known in November. Some communities are setting
their levies at a higher rate with the understanding they may reduce in December. The rates presented do
not include special levies other cities have for HRA, EDA, transit, rail authority and street referendum.
Preliminary 2015 Final 2016 Est.
Jurisdiction Final 2015 Levy 2016 Levy Tax Rate Tax Rate
City of St. Joseph $1,704,320 $1,922,225 52.70% 57.99%
Stearns County $69,526,156 $71,500,000 53.37% 53.24%
Independent School
District 742—St. Cloud
Schools $25,934,769 $26,024,419 24.28% 24.94%
City of Sauk Rapids $3,418,400 $3,418,400 48.17% 45.13%
City of Sartell $5,106,931 $5,588,914 38.97% 42.43%
City of St. Cloud $22,834,563 $23,372,400 47.58% 47.03%
City of Waite Park $6,000,472 $7,048,723 73.32% 72.00%
BUDGET/FISCAL IMPACT: $2,914,645 general fund budget
$1,330,850 operating levy
$591,375 debt levy
ATTACHMENTS: Request for Council Action—2016 Preliminary General Budget/Levy
Resolution 2015-029 Adopting Proposed Levy
2016 Preliminary General Revenue Budget
2016 Preliminary General Expenditure Budget Summary
REQUESTED COUNCIL ACTION: Authorize execution of Resolution 2015-029 adopting the
proposed 2015 tax levy, collectible in 2016 supporting a general fund budget of$2,914,645 for
2016Council is accepting of the preliminary budget, stating the public hearing for the final budget will be
help on December 7, 2015 at 6:00 PM in the council chambers.
RESOLUTION 2015-029
ADOPTING PROPOSED 2015 TAX LEVY, COLLECTIBLE IN 2016
BE IT RESOLVED by the City Council of the City of St.Joseph, Stearns County, Minnesota,that the following sums of money be levied
for the current year, collectible in 2016 upon the taxable property in the City of St.Joseph for the following purposes:
GENERAL FUND LEVIES:
General Fund Tax Levy $ 171667370.00
BOND INDEBTEDNESS:
2009 Bond Improvements
$2.555M GO Improvement Bond 707000.00
$495K GO Capital Improvement Refunding Bond 657000.00 1357000.00
2010 Bond Improvements
$805K GO Improvement Bonds 47500.00
$1.035M GO Crossover Refunding Bond 287000.00 327500.00
2011 Bond Improvements
$445K GO Refunding Bond 237920.00
$1.04M GO Refunding Bond 507000.00
$400K GO Certificate of Indebtedness 217955.00
$200K Capital Improvement Bond 277500.00 1237375.00
2012 Bond Improvements
$4.86M GO Water Revenue CO Refunding Bond 507000.00
2013 Bond Improvements
$265K GO Certificate of Indebtedness 577000.00
$405K GO Improvement Bond 107000.00 677000.00
2014 Bond Improvements
$2.01 M GO Improvement Bond 1007000.00
$660K GO Utility Revenue Bond 237500.00 1237500.00
2015 Bond Improvements
$595K GO Improvement Bond 287000.00
$165K GO Certificate of Indebtedness 327000.00
$1.84M GO Abatement Bond 1647480.00 2247480.00
$ 179227225.00
Be it further resolved that these levies will support the general fund budget of$2,914,645 for the year 2016.
Be it further resolved that the public will given an opportunity to speak on the budget on December 7,2015 at 6:OOPM in the Council
Chambers.
The City Administrator/Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Stearns County
Minnesota.
ADOPTED BY THE COUNCIL THIS 21ST DAY OF SEPTEMBER,2015.
Rick Schultz, Mayor
ATTEST:
Judy Weyrens,Administrator
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Community Development Director
FLSA Status:Exempt
General Definition of Work
This individual is responsible for management, direction and accountability of planning and development
functions, and economic and housing development activities, including, but not limited to: establishing
and administering an economic growth plan for the city; development and administration of city planning
policies and procedures; administration of planning projects; coordination of Planning Commission
activities; verbal and written presentations and communications to Planning Commission and City
Council and management and preparation of departmental budget.
Essential Functions
The following functions are intended only as illustrations of the various types of workperformed. The
omission of specific duties does not exclude them from the position if the work is similar, related or a
logical assignment to the position.
• Plan, organize and direct the activities of planning and development including development of
departmental goals and objectives.
• Direct and administers development of long-range plans, work programs and marketing strategies
for economic development activities and growth for the city. Directs promotion of city to
business and industry. Contacts prospective business and industry. Contacts prospective
businesses to encourage expansion and/or relocation to the city.
• Directs facilitation of businesses in relocation or expansion within the city by providing necessary
assistance including compiling of financial packages and providing research and technical
information.
• Participates, as necessary, in community-related activities and organizations to promote the city
and serves as representative in economic and housing development efforts. Represents
department with other city officials, governmental agencies, developers and general public in a
manner that will ensure the best interests of the city.
• Coordinates and directs activities and meetings for the Planning Commission and serves as staff
liaison between commission and city officials.
• Coordinates activities and meetings for the Joint Planning Board and serves as staff liaison to the
board.
• Coordinates activities and meetings for the EDA under the direction of the EDA Director.
• Directs the development, revision and administration of the city's comprehensive plan and
recommends modifications to the comprehensive plan.
• Meets with developers, citizens and neighborhood groups, as necessary, to discuss planning
issues in an attempt to inform and/or resolve concerns and complaints. Investigates and responds
to citizen complaints and requests for information.
• Directs redevelopment projects including designing and implementing strategies. Reviews
developer's proposals and negotiates agreements with developers.
• Administers and supervises grants and other special purpose grant applications and programs.
• Monitors progress of all department functions and reviews and evaluates final results for
consistency with city policies, goals,procedures and codes.
• Performs other duties assigned by the City Administrator/HRA Executive Director.
Knowledge, Skills and Abilities
The Community Development Director should have an education and/or experience in one or more of the
following areas: economics, finance,public relations, marketing,planning, business administration,
public administration, retailing, volunteer or non-profit administration and/or
Education and Experience
Bachelor's degree with coursework in finance, accounting,public administration, business, or related
field and extensive experience in government finance, or equivalent of education and experience.
Physical Requirements
This work requires preparing and analyzing written or computer data,visual inspection involving small
defects and/or small parts, operating motor vehicles or equipment and observing general surroundings and
activities; work is generally in a moderately noisy location(e.g. business office with typewriters and/or
computer printers, light traffic).
Job Classification
Class 10
Salary Range—January 2015
S 55,620 - S 75,692
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions.
Possible Timeline
September 25 — October 16 Accept Applications
October 26 Interview Candidates
November 2— Council Hires Candidate
December 1 — Candidate starts