HomeMy WebLinkAbout[09b] MN ST W/CR2 Turn Back 11 Council Agenda Item 9b
MEETING DATE: December 7, 2015
AGENDA ITEM: Engineer Reports—Turn back MN St W/CR 2
SUBMITTED BY: Administration/Engineering
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: When County Road 2 was relocated, Stearns County requested
the City agree to accept CR 2 for MSA purposes so that the County could get MSA for the new CR 2 as
they could not claim MSA for the same road. The City had concerns at that time as West MN Street
is/was in need of maintenance and had a desire to negotiate the terms. Due to the short window, the
County agreed to negotiate in good faith the compensation that would accompany the turn back.
BACKGROUND INFORMATION: City staff has been meeting off and on with the Stearns County
Engineer and County staff to discuss the compensation. Recently the City was offered S 75,000 as
compensation to which staff did not agree. We requested that the City be compensated based on the pro
rates share of useful life.
When putting the agenda together on Friday I was contacted that the County will be considering the
turnback on December 15. I have attached the email from Jodi Teich with the attachment indicating the
amount they are willing to pay. Based on the email staff was unaware this was moving forward. Randy
Sabart will have additional information at the meeting regarding the compensation the City would like to
see.
BUDGET/FISCAL IMPACT: To be determined
ATTACHMENTS: Request for Council Action
Jodi Teich Correspondence
Resolution and Minutes 2012
REQUESTED COUNCIL ACTION: Provide direction to staff
Judy Weyrens
From: Teich, Jodi <Jodi.Teich@co.stearns.mn.us>
Sent: Tuesday, December Ol, 2015 9:17 AM
To: Judy Weyrens; 'Randy Sabart';Terry Thene
Subject: Old CR 2 Turnback Repair Costs
Attachments: CSAH 2 Repair Costs.xlsx
Per our last conversation-attached are my calculations for future repairs/upkeep for old County Road 2. If you did the
portion of the road between Ash Street and CSAH 75 in the next year a 2" mill and fill would be all it needed. The
conversation we last had gave examples of it being within the$75,000 budget if you wanted to do more, but you
wanted to look at the other sections so I adjusted it for work that could be done now. Our budgeted payment amount
in 2016 is$75,000. Let me know if you have questions. The turnback resolution hasn't been placed on a board agenda
yet.
Jodi L.Teich, P.E.
Stearns County Engineer
455 28th Avenue South
Waite Park, MN 56387
Phone: (320) 255.6180
Fax: (320) 255.6186
jodi.teich@co.stearns.mn.us
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Resolution 2012-01.0
Revoking County State Aid designation—CSAR 2
WHEREAS, the County :Board of the County of Stearns did adopt a resolution on
November 15, 2011,. revoking County State Aid designation along County State Aid
Highway No. 2 within the corporate limits of the City of St. Joseph, as follows:
1.3 miles of CSAH 2 from Interstate 94 in the southwest quarter of Section 9,
Township 1.24 North, Range 29 West, thence northeasterly approximately LI
miles to the intersection with College Avenue (County Road 1.21), thence
northerly approximately 0.2 mile to the intersection with. CSAR 75in the
northwest quarter of Section 10, 'I"ownship 1.24 North, Range 29 West, and there
terminating.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Joseph
that said revision is in all things approved.
ADOPTED May 17 , 2012
Rick Schultz, Mayor
ATTEST: „q
Judyeyrens, "'""Administrator
CERTIFICATION
I hereby certify that the above is a true and correct copy of a resolution duly passed,
adopted and approved by the City Council of said City on May 17 , 2012.
�n nist tor, City o St. Joseph
May 17, 2012
Page 6 of 8
and is working on quotes to replace the trees, grates that would prohibit roots from coming to the surface,
and replacing the pavers with stamped concrete. When questioned how many trees are involved, Thene
and Schultz responded 36. The matter will be brought back to the Council at a later time.
Administrator Reports
Lot Sglit Reguest: Weyrens presented the Council with a request to split Lot 1 Block 1 Professional Plat
into two lots. The split is being requested to allow the development of a McDonalds's restaurant. When
the split is affirmed, McDonalds will purchase the lot closet to CR 75. The St.Joseph Code of Ordinances
allows a property owner to split a parcel provided the property is platted and after the division both
parcels are conforming lots. Staff has reviewed the request and both lots will be conforming after the
division. Weyrens stated that dividing the parcel does not convey development rights. Loso made a
motion authorizing the Administrator to execute the certificate of compliance dividing Lot 1 Block
1 St. Joseph Professional Plat into two lots. The motion was seconded by Wick and passed
unanimously.
CSAR 2 Designation: Sabart presented the Council with a request from Stearns County authorizing the
removal of State Aid designation of Minnesota Street West from College Avenue to the western corporate
limits. Stearns County Engineer Jodi Teich is in the process of preparing the documents to bid the
construction of the realigned CR 2. The new alignment will be designated as a State Aid Road and
MnDot will not allow the additional designation without removing the existing mileage. Sabart stated that
the staff is not opposed to the re-designation; rather it was concern about the condition of the existing
road and how the repairs will be completed if funding is not available. Jodi Teich has indicated that the
County will negotiate with the City when the time comes for turning the street over to the City. At this time
the only action being taken by the City is changing the designation. The City has two years from the date
of revocation to add the mileage to the City system, which is additional mileage that the City receives and
is not based on allotted miles. The City would want to wait until the entire portion of CR can be captured
by the City.
Sabart clarified that the County Board has already approved the re-designation, but the portion in the City
can only be released by the Council. He further clarified that when discussing the matter with Stearns
County, the road may not necessarily need repair today, but at some point in the future. An agreement
could be drafted and executed that would identify the cost sharing of the improvements when they are
completed.
Wick made a motion authorizing the Mayor and Administrator to execute resolution 2012-0010
Revoking County State Aid Designation, CR 2. The motion was seconded by Frank and passed
unanimously.
Grant Application: Weyrens reported that she received correspondence from the Minnesota Historical
Society Grants Office that the City could make application for a grant for restoration of the monument on
2"d Avenue NW. The funding is through a program entitled Collections Care. Sabart stated that the
funding being discussed is tied to the Legacy Program which has been allocated 24.1 Million dollars for
appropriation. Sabart estimated the staff time for preparing the grant is somewhere between$ 1,500-$
2,000 and the deadline for submittal is June 1, 2012. Therefore, if the Council wishes to move forward,
action will be required at this meeting.
The grant does not require matching funds, but the City could approve matching funds if so desired.
Frank questioned if an in-kind donation or matching funds of$5, 000 would be appropriate. Thene
clarified that the monument has cracking and the base is sinking. The estimates from 2010 indicate the
repairs to be approximately$ 25,000. Loso stated that the monument was repaired when he was on the
Park Board and does not feel it needs a lot of work. The City can always apply for the grant and if not
successful then the repairs can be looked at to see what really needs to be done. Wick questioned the
need to include a funding commitment if one is not required.
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