HomeMy WebLinkAbout[04h] Police Vehicle Council Agenda Item 4h
t.�r car S•i.jom.."10Ei
MEETING DATE: December 7t",2015
AGENDA ITEM: Police Vehicle—Requested Action: Authorization to execute lease agreement
for 2016 Chevrolet Tahoe Patrol Vehicle at a cost of$705.74 per month
SUBMITTED BY: Police Department
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: For many years,the council has allowed the Police Department to replace squad
cars on a regular basis of 3 to 4 years per squad with mileage ranging between 75,000 to 100,000 miles.This
continued practice has been able to keep maintenance costs lower, has kept squads from being out of service due
to major problems, maintained the integrity and safety of our vehicles,and has ultimately helped in keeping
liability to the city as low as possible due to well maintained and newer vehicles.
BACKGROUND INFORMATION:The Police Department is set to replace squad unit 703 which is a 2011 Chevrolet
Tahoe, police package.This vehicle is leased through Fleet Services with the State of Minnesota and due to be
returned.The Police Department is requesting permission to replace this vehicle with a 2016 Chevrolet Tahoe
police package,four wheel drive.Squad 703 has worked well for the department as it has a spacious interior,
allowing the equipment in the squad to remain temperature controlled and dust free. 703 is currently two wheel
drive and has served its purpose well, but,701,702 and 704 are all wheel drive squads which have shown to work
very well in winter giving officers better control and safer handling. Most of the equipment in squad 703 is
scheduled to remain as it has been used only in the 2011 Tahoe and is useful for another rotation.Two pieces of
equipment in the squad I am looking to replace are the radar and video camera. Both of these items were used
previous to 703 and have not been working properly because of their age. I also will need to replace the very rear
cage because of a body style change.There are two options for obtaining this vehicle: purchase or lease.At this
time the budget does not allow for a purchase of a new squad.To lease the vehicle,the city would be looking at a
lease payment per month of approximately$705.74 for a 4 year/85,000 mile lease from the State of Minnesota.
The benefits of the lease are all maintenance and repair costs are included in the lease price.The only things the
lease does not cover is insurance,fuel,and tires.The current lease payment for the 2011 Chevrolet Tahoe is
approximately$503.44.This price was lowered in 2013 because the lease was extended to five years instead of the
original 4.Originally,the 2011 Tahoe Lease was$657.90.The equipment needed for a new squad including
installation and equipment will be approximately$13,000.00. This equipment will be paid for by CIP and forfeiture
funds.
BUDGET/FISCAL IMPACT: Vehicle cost: $705.74/month (Budgeted)
Equipment replacement:Approximately$13,000.00(CIP/Forfeiture funds)
• 2016 Major Equipment Breakdown: Squad 703
• Rear Partition: $400.00
• Watch Guard In-Squad Camera System: $5,000.00,approved with equipment certificate
• Stalker DSR Speed Radar:$2,467.50
• Installation supplies,smaller equipment and installation: $5,000.00
REQUESTED COUNCIL ACTION: Authorization to execute lease agreement for 2016 Chevrolet Tahoe Patrol
Vehicle at a cost of$705.74 per month after January 1,2016.
This page intentionally left blank