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Home My WebLink About2004 [07] Jul 21 CITY OF ST. JOSEPH . www.cityofstjoseph.com 51. Joseph Economic Development Authority Meeting Notice Administrdtor Wednesday, July 21, 2004 Judy Weyrens 3:00 p.m. City Hall Mö)'or Lörry J, Hosch 1. Call to Order. Councilors 2. Approval of Agenda. AI Rdssier Ross Rieke 3. Approval of Minutes. Gdry Utsch a. June 16, 2004. Regular Meeting. Odle Wick 4. Financial Report. a. Approval of Accounts Payable. b. Financial Report. . 5. Business. a. EDA Vacancy. b. TIF Reports. 6. Director Report. a. Prospect List/Activity Report. 7. Board Member Announcements. 8. Adjournment. . 2.) College Avenue North' PO I) ox 668 . Söint. joseph. Minnesotd )6,74 Phone ,2.0.,6,.72.01 ¡:d x 12.0.16,.0142. . This page intentionally left blank. . . . CITY OF ST. JOSEPH ECONOMIC DEVELOPMENT AUTHORITY Meeting Minutes - Wednesday, June 16, 2004 Present: Board Members Mike Deutz, Larry Hosch, Tom Skahen, Bruce Gohman (arrived at 3:11) and Chairperson Ross Reike (arrived at 3:13). Absent: None. Also present: Cynthia Smith-Strack of Municipal Development Group. Vice Chairperson Hosch called the regular meeting of the St. Joseph EDA to order at 3:09 p.m. Agenda. Moved by Skahen seconded by Deutz to approve the agenda as presented. Motion carried 3-0. Minutes. Board Member Gohman arrived. Approval of the minutes from the April 28, 2004 Special City Council/EDA joint session was introduced. Motion Deutz, seconded by Skahen to approve the April 28, 2004 special session minutes. Following the motion/second Deutz inquired as to whether or not a schedule for future meetings between the City Council and EDA as discussed at the April 28th meeting were to filed by the EDA or the City Council. Hosch indicated he would bring the matter to the Council for its action. The Board then discussed how often such joint information meetings should be held. Board members suggested two . times per year, possibly in the Spring and Fall. Motion carried 4-0. Chairperson Reike arrived and assumed his duty as Chair. Approval of the minutes from the May 19, 2004 Regular EDA meeting were introduced. Motion Deutz, seconded by Skahen to approve May 19, 2004 Regular EDA minutes as presented. Motion approved 3-0 with Hosch and Gohman abstaining. EDA Accounts Payable. Strack provided an overview of accounts payable and noted banked hours owed to the City by MDG. Motion by Hosch, second by Deutz to approve EDA accounts payable in the amount of $2,155.70. Motion carried 5-0. Financial Report Strack provided an overview of the EDA Fund Balance (year-to-date), Revenue, Expenditure and Check Ledger reports for the month of May and indicated first half property tax payment to City from County had not yet been received as depicted in the reports. Strack indicated payment expected shortly with settlement statement to follow. Expect July EDA AlP to include TIF 1-3 & 1-4 payments. Strack also presented the change in fund balance report from 2003 Audit which depicts a balance of $4,455.00 in Fund 150 as of December 31,2003. Moved by Hosch, seconded by Gohman to approve the financial report. Motion carried 5-0. . EDA Minutes - June 16, 2004 Page 1 Future Industrial Park. . Strack provided an overview of th'e contact that has been on-going with representatives from the Feld property and the Borgert property visa vie making additional industrial property available within the City. Strack indicated the City had received a request for information regarding the availability of a large amount of industrial property (e.g. 50 - 100 acres) for the location of a re-distribution facility. Strack reported information regarding the Feld property was forwarded and one of approximately 40 parcels being considered. Gohman indicated a need to be able to offer industrial acreage in competitive locations (i.e. close to 1-94) to be able to present viable options to such business leads. Other Board Members concurred that this could be a catalyst for initial discussions with St. Joseph Township regarding opening the triangle between 1-94, CSAH 75 and CSAH 2/3 for development. The EDA concurred time is of the essence and the development possibilities are quite expansive. Deutz suggested the EDA make a motion to the City Council to put the project on its task list. EDA Board Members agreed a motion may facilitate the process in the immediate future. Motion Deutz, second Skahen to recommend the City Council proactively authorize and initiate a dialogue with St. Joseph Township regarding the expeditious processing of requests for future development adjacent to arterial roadways. Motion passed 5-0. Strack provided an update on the discussions with representatives of SKN/Borgert surrounding the possibility of splitting and/or re-subdividing industrial acreage. Referral of Industrial Leads to Township Industrial Park. Deutz recused himself from the EDA Board. Chairperson Reike introduced the agenda item and indicated those present at the previous EDA meeting . did not constitute a quorum following the recusal of Deutz. Therefore, this agenda item was carried over from the previous meeting. Skahen clarified his desire to refer to the issue as the 'referral of leads' versus the 'marketing of the industrial park'. The EDA previously received a request that staff initiate the transfer of information regarding the industrial park when suitable developers contact the City. At the present time, pursuant to a discussion at an EDA meeting in November of 2003, staff acknowledge the presence of the park if a perspective developer broaches the subject. In addition, upon receiving a lead the EDA currently makes every possible effort to exhaust all development possibilities within the City. If all efforts are exhausted the EDA forwards the lead to the St. Cloud Area Economic Development Partnership for regional distribution. The township industrial park is registered with the Partnership. The EDA Board discussed: the benefit of regional economic development on the local economy; the benefits of exhausting every possible alternative for location/expansion within the City of St. Joseph prior to referring leads to other areas; the City's role in information distribution and 'customer' relations; and the pros/cons of referring leads directly to other industrial park owners versus to the St. Cloud Area Economic Development Partnership. Deutz departed the meeting at 4:03 p.m. Consensus of the EDA Board is to not deviate from the current policy. Legislative Update Strack provided an update on legislative action/non-action potentially impacting economic development locally, including but not limited to: inclusion of a $14 million allocation in the State bonding bill for the Greater Minnesota Business Development Infrastructure Program (not acted upon); inclusion of a $1 million allocation in the State bonding bill for a new program entitled the "Broadband Infrastructure Grant . Program" (not acted upon); changes in TIF statutes primarily affecting Housing TIF which was included in the omnibus bill (not acted upon); and, extension of tax abatement eligibility period which was included in EDA Minutes - June 16, 2004 Page 2 · the omnibus bill (not acted upon). Whether or not a special session will be convened to consider the bonding or omnibus bills is uncertain at this time. Prospect List/Activity Report. A report outlining communication with various contacts was included in the EDA's packet. Board Member Announcements. Chairperson Reike noted he had visited the Credit Union facility and met the seven persons employed at the facility and was duly impressed. Reike noted the building remodeling was a notable contribution to the City. Reike also questioned the long-term highest and best use of the property north of the intersection of CSAH 75 and 2nd Avenue and whether or not the EDA was overlooking the potential of that property. Other EDA members expressed a concern for wetlands and hydric soils in the area making it potentially not as attractive for development. Adjournment Motion by Hosch, seconded by Skahen to adjourn. Motion carried 4 - O. Meeting adjourned at 4:20 p.rn. · · EDA Minutes - June 16, 2004 Page 3 e: This page intentionally left blank. . . CITY OF ST. JOSEPH · www.cityofstjoseph.com DATE: July 14, 2004 Administrator ludy Weyrens MEMO TO: St. Joseph Economic Development Authority .:r "'1 ç- é. ~ ~ FROM: Joanne Foust & Cynthia mith-Strack, Municipal Development Group Mayor Larry J. Hosch RE: Accounts Payable- June 2004 and Financial Report Councilors A. Accounts Payable: AI Rdssier Following are Accounts Payable for the EDA's Consideration. Please note the amounts for first- Ross Rieke half TIF payments have not been verified. Actual amounts will be available for the EDA Gary Utsch meeting. Odle Wick Payable To For Fund Amount MDG, Inc. June Econ. Dev. Service 150-46500-300 $2,171.83 SKN Products First % TIF 1-3 155-46500-600/611 $8,445.97* St. Joe Devl, LLC First % TIF 1-4 156-46500-600/611 $24,790.00* · Total $35,407.80 Action: A MOTION is in order to approve the Accounts Payable. B. Financial Report: Attached are the June financial reports for the EDA consisting of: 1. EOA Revenues. 2. EDA Expenditures. 3. Check Register 4. Fund Balances (Econ Dev. 150, TIF 1-3 155, TIF 1-4 156 and RLF 250). Action: A MOTION to approve the June financial report is in order. · 2.) College Avenue North' PO )ox 668' Sdint. joseph, Minnesotd )6,74 Phone ,2.0.,6,·72.01 I:d x 12.0.,6,.0,42. ~. INVOICE . MUNICIPAL DEVELOPMENT GROUP, INC. 25562 WILLOW LANE NEW PRAGUE, MN 56071 City of St. Joseph 952-758-7399 FAX: 952-758-3711 Attn: Judy Weyrens mdg@bevcomm.net City Administrator PO 668 St. Joseph, MN 56374 Invoice Date 07-01-04 I Payment Terms: 30 days I Customer ID #: ST J03ED Project June Economic Development Services See attached detail Amount: $1,885.70 Monthly contract fee-40 hrs $ 286.13 763 miles x .375 $2,171.83 Total Remit To: Municipal Development Group, Inc. 25562 Willow Lane New Prague, MN 56071 . Dates-EDA June 02, 2004 EDA Office Hours 8.00 hrs. C. Strack June 09, 2004 EDA Office Hours 8.00 hrs. C. Strack June 16, 2004 EDA Office Hours 8.50 hrs. C. Strack June 18, 2004 EDA project follow-up 2.00 hrs. C. Strack June 23, 2004 EDA Hours 7.00 hrs. J. Foust June 30, 2004 EDA Office Hours 7.50 hrs. C. Strack Total June, 2004 41.00 -- hrs - Invoice for 40 hours Banked Hours as of June 30, 2004: -18.5 MDG, Inc. 18.50 hours owed to St. Joseph EDA. Thank you! We appreciated the opportunity to work with you! I Check No. I ~b,~øt~~~ Principal . Date: CITY OF ST JOSEPH 07/14/049:44 AM Page 1 EDA Report . 2004 YTD June 2004 Account Descr 2004 Amt YTD Amt Balance FUND 150 Economic Development E 150-46500-103 Legislative Bodies $700.00 $0.00 $0.00 $700.00 E 150-46500-151 Workers Compo Insu $100.00 $0.00 $0.00 $100.00 E 150-46500-200 Office Supplies $500.00 $0.00 $131.12 $368.88 E 150-46500-300 Professional Service $27,000.00 $2,155.70 $10,913.12 $16,086.88 E 150-46500-303 Engineering Fee $2,000.00 $0.00 $2,172.00 -$172.00 E 150-46500-304 Legal Fees $1,000.00 $0.00 $0.00 $1,000.00 E 150-46500-321 Telephone $1,200.00 $32.21 $161.67 $1,038.33 E 150-46500-322 Postage $200.00 $0.00 $2.00 $198.00 E 150-46500-327 Tax Increment Certif $0.00 $0.00 $0.00 $0.00 E 150-46500-331 Travel & Conferenc $500.00 $0.00 $0.00 $500.00 E 150-46500-340 Advertising $1,000.00 $0.00 $0.00 $1,000.00 E 150-46500-433 Dues & Subscription $0.00 $0.00 $0.00 $0.00 E 150-46500-582 Computer Software $300.00 $0.00 $0.00 $300.00 E 150-46500-587 Special Projects $0.00 $0.00 $0.00 $0.00 E 150-46500-700 Misc $0.00 $0.00 $0.00 $0.00 FUND 150 Economic Development $34,500.00 $2,187.91 $13,379.91 $21,120.09 FUND 155 TIF 1-3 Borgert (SKN) E 155-46500-300 Professional Service $838.00 $0.00 $0.00 $838.00 E 155-46500-327 Tax Increment Certif $0.00 $0.00 $0.00 $0.00 . 155-46500-340 Advertising $50.00 $0.00 $0.00 $50.00 155-46500-600 Debt Service - Princi $5,330.00 $0.00 $0.00 $5,330.00 155-46500-611 Bond Interest $11,562.00 $0.00 $0.00 $11,562.00 E 155-46500-620 Agent Fees $0.00 $0.00 $0.00 $0.00 FUND 155 TIF 1-3 Borgert (SKN) $17,780.00 $0.00 $0.00 $17,780.00 FUND 156 TIF 1-4 S1. Joe Development E 156-46500-300 Professional Service $0.00 $0.00 $0.00 $0.00 E 156-46500-304 Legal Fees $5,409.00 $0.00 $0.00 $5,409.00 E 156-46500-327 Tax Increment Certif $0.00 $0.00 $0.00 $0.00 E 156-46500-340 Advertising $100.00 $0.00 $0.00 $100.00 E 156-46500-600 Debt Service - Princi $28,198.00 $0.00 $0.00 $28,198.00 E 156-46500-611 Bond Interest $21,381.00 $0.00 $0.00 $21,381.00 E 156-46500-620 Agent Fees $0.00 $0.00 $0.00 $0.00 FUND 156 TIF 1-4 S1. Joe Development $55,088.00 $0.00 $0.00 $55,088.00 FUND 250 Revolving Loan Fund E 250-46500-304 Legal Fees $0.00 $0.00 $0.00 $0.00 E 250-46500-490 Revolving Loan $0.00 $0.00 $0.00 $0.00 FUND 250 Revolving Loan Fund $0.00 $0.00 $0.00 $0.00 $107,368.00 $2,187.91 $13,379.91 $93,988.09 . CITY OF ST JOSEPH 07/14/049:44 AM Page 1 EDA Revenues . Current Period: June 2004 YTD % SOURCE SOURCE Descr Budget Rev Revenue Balance of Budget FUND 150 Economic Development 31010 Current Ad Valorem Taxes $0.00 $0.00 $0.00 0.00% 31050 Tax Increment $0.00 $0.00 $0.00 0.00% 34150 TIF/MIF DEPOSIT $0.00 $0.00 $0.00 0.00% 34151 IDB DEPOSIT $0.00 $0.00 $0.00 0.00% 36210 Interest Earnings $0.00 -$25.31 $25.31 0.00% 39201 Transfers from Other Fund $34,500.00 $0.00 $34,500.00 0.00% FUND 150 Economic Development $34,500.00 -$25.31 $34,525.31 -0.07% FUND 155 TIF 1-3 Borgert (SKN) 31050 Tax Increment $17,780.00 $0.00 $17,780.00 0.00% 39201 Transfers from Other Fund $0.00 $0.00 $0.00 0.00% FUND 155 TIF 1-3 Borgert (SKN) $17,780.00 $0.00 $17,780.00 0.00% FUND 156 TIF 1-4 St. Joe Development 31050 Tax Increment $55,088.00 $0.00 $55,088.00 0.00% 34150 TIF/MIF DEPOSIT $0.00 $0.00 $0.00 0.00% 34151 IDB DEPOSIT $0.00 $0.00 $0.00 0.00% FUND 156 TIF 1-4 St. Joe Development $55,088.00 $0.00 $55,088.00 0.00% FUND 250 Revolving Loan Fund 33130 Federal Grants-Community $0.00 $0.00 $0.00 0.00% 36210 Interest Earnings $0.00 $16.87 -$16.87 0.00% .6212 CDAP Loan Interest $1,383.00 $620.97 $762.03 44.90% 9312 CDAP Loan Proceeds $7,899.00 $3,246.48 $4,652.52 41.10% FUND 250 Revolving Loan Fund $9,282.00 $3,884.32 $5,397.68 41.85% $116,650.00 $3,859.01 $112,790.99 3.31% . CITY OF ST JOSEPH 07/14/049:43 AM Page 1 EDA Expenditures . Current Period: June 2004 YTD % OBJ OBJ Descr Budget Exp Expense Balance of Budget FUND 150 Economic Development DEPART 46500 Economic Development Authority 103 Legislative Bodies $700.00 $0.00 $700.00 0.00% 151 Workers Compo Insur. Premo $100.00 $0.00 $100.00 0.00% 200 Office Supplies $500.00 $131.12 $368.88 26.22% 300 Professional Services $27,000.00 $10,913.12 $16,086.88 40.42% 303 Engineering Fee $2,000.00 $2,172.00 -$172.00 108.60% 304 Legal Fees $1,000.00 $0.00 $1,000.00 0.00% 321 Telephone $1,200.00 $161.67 $1,038.33 13.47% 322 Postage $200.00 $2.00 $198.00 1.00% 327 Tax Increment Certification $0.00 $0.00 $0.00 0.00% 331 Travel & Conference Expense $500.00 $0.00 $500.00 0.00% 340 Advertising $1,000.00 $0.00 $1,000.00 0.00% 433 Dues & Subscriptions $0.00 $0.00 $0.00 0.00% 582 Computer Software $300.00 $0.00 $300.00 0.00% 587 Special Projects $0.00 $0.00 $0.00 0.00% 700 Misc $0,00 $0.00 $0.00 0.00% DEPART 46500 Economic Development Autho $34,500.00 $13,379.91 $21,120.09 38.78% FUND 150 Economic Development $34,500.00 $13,379.91 $21,120.09 38.78% FUND 155 TIF 1-3 Borgert (SKN) DEPART 46500 Economic Development Authority . 300 Professional Services $838.00 $0.00 $838.00 0.00% 327 Tax Increment Certification $0.00 $0.00 $0.00 0.00% 340 Advertising $50.00 $0.00 $50.00 0.00% 600 Debt Service - Principal $5,330.00 $0.00 $5,330.00 0.00% 611 Bond Interest $11,562.00 $0.00 $11,562.00 0.00% 620 Agent Fees $0.00 $0.00 $0.00 0.00% DEPART 46500 Economic Development Autho $17,780.00 $0.00 $17,780.00 0.00% DEPART 49301 Transfer to other Funds 700 Misc $0.00 $0.00 $0.00 0.00% DEPART 49301 Transfer to other Funds $0.00 $0.00 $0.00 0.00% FUND 155 TIF 1-3 Borgert (SKN) $17,780.00 $0.00 $17,780,00 0.00% FUND 156 TIF 1-4 S1. Joe Development DEPART 46500 Economic Development Authority 300 Professional Services $0.00 $0.00 $0.00 0.00% 304 Legal Fees $5,409.00 $0.00 $5,409.00 0.00% 327 Tax Increment Certification $0.00 $0.00 $0.00 0.00% 340 Advertising $100.00 $0.00 $100.00 0.00% 600 Debt Service - Principal $28,198.00 $0.00 $28,198.00 0.00% 611 Bond Interest $21,381.00 $0.00 $21,381.00 0.00% 620 Agent Fees $0.00 $0.00 $0.00 0.00% DEPART 46500 Economic Development Autho $55,088.00 $0.00 $55,088.00 0.00% FUND 156 TIF 1-4 S1. Joe Development $55,088.00 $0.00 $55,088.00 0.00% FUND 250 Revolving Loan Fund DEPART 46500 Economic Development Authority . 304 Legal Fees $0.00 $0.00 $0.00 0.00% 490 Revolving Loan $0.00 $0.00 $0.00 0.00% DEPART 46500 Economic Development Autho $0.00 $0.00 $0.00 0.00% CITY OF ST JOSEPH 07/14/049:43 AM Page 2 EDA Expenditures . Current Period: June 2004 YTD % OBJ OBJ Descr Expense Balance of Budget FUND 250 Revolving Loan Fund $0.00 $0.00 $0.00 0.00% $107,368.00 $13,379.91 $93,988.09 12.46% . . CITY OF ST JOSEPH 07/14/049:41 AM Page 1 EDA Check Register . CHECK # Search Name Comments FUND DEPART Amount 034387 MUNICIPAL DEVELOPMENT CORP may contract hours 150 46500 $2,155.70 034420 US LINK telephone service 150 46500 $32.21 $2,187.91 . . . This page intentionally left blank. . . CITY OF ST. JOSEPH · www.cityofstjoseph.com DATE: July 14, 2004 MEMO TO: St. Joseph Economic Development Authority Administrdtor FROM: Joa~~n~f foust & cyn~~~ Smith-Strack, Municipal Development Group Judy Weyrens RE: EDA Vacancy MdYor Ldrry J. Hosch Background: Councilors The City of St. Joseph has received a letter of resignation from Economic Development Authority Board Member Michael Deutz. Deutz served as an EDA Board Member since the its AI Rdssier establishment in 1997. Deutz was an at-large representative to the EDA whose term was due Ross Rieke to expire in 2005. A copy of the letter of resignation is attached. Gdry Utsch The EDA/staff wish to express gratitude to Mr. Deutz for his years of service to the EDA. Odle Wick Request: EDA staff request input from EDA Board Members regarding a notice of the vacancy being published in the City's official newspaper and potential leads. · Action: This item is for information and discussion only. · 2.) College Avenue North' PO Box 668 . Sdint. joseph, Minnesotd )6,74 Phone ,2.0,,6'·72.01 I:d x 12.0.,6,.0,42. MIKE DEUTZ . P.O.. BOX 634 ST. JOSEPH, MN 56374 . 320-363-4953 -z7- June)", 2004 City of St. Joseph P.O. Box 668 St. Joseph, MN 56374 To Whom It MayConcem: Please be advised that I wish to tender my resignation effective immediately from the EDA and Planning Commission, due to personal reasons. I feel that I can . better serve the community in other areas other than by being a board member. Thank you for giving me the opportunity to try and make a difference in this community. Si;:d (J~ ~,~~~~ Mike Deutz . CITY OF ST. JOSEPH . www.cityofstjoseph.com DATE: July 14, 2004 MEMO TO: St. Joseph Economic Development Authority Administrdtor FROM: JlVlr ~~ Judy Weyrens Joanne Foust & n la Smith-Strack, Municipal Development Group RE: TIF Reports MdYor Ldrry . Hosch Background: Councilors The City is required to report annually to the State Auditor's Office on activity within active TIF Districts (i.e. TIF 1-3 Borgert Products and TIF 1-4 St. Joe Development, LLC). The TIF reports AI Rdssier for the year ending December 31,2003 have been completed by EDA staff. Ross Rieke Gdry Utsch A copy of the reports and an annual disclosure statement published in the Newsleader and mailed to the County Auditor and School District Superintendent are attached for your Odle Wick information. Action: This item is for information only. . . 2.) College Avenue North' PO /)ox 668 . Sdint. Joseph. Minnesotd )6,74 Phone ,2.0,,6,.72.01 I:d x 12.0.,6,.0,42. . 2003 ANNUAL DISCLOSURE STATEMENT Name of TIFAuthority: .City of St. Joseph Name of Municipality: City of St. Joseph Annual Disclosure of Tax Increment Districts for theYear Ended December 31,2003 District Name TIF # 1-3 TIF # 1-4 Current Net Tax Capacity $14,626 0 Original Net Tax Capacity $ 264 0 Captured Net Tax Capacity $14,362 ' 0 Principal and interest 'payments due during $16,892 $49,579 current year Tax Increments Received 17,781 0 Tax Increments Expended 17,422 0 Month and Year of First July, 2002 June, 2004 Increment Receipt Date of Required December 31, 2008 December 31,2012 Decertification Additional information regarding each district may be obtained from: Judy Weyrens, City Administrator, City of St. Joseph, 25 College Avenue, PO Box 668, . St. Joseph MN 56374 or 320-363-7201. To be published: Friday, July 23, 2004 in the St.Joseph Newsleader . Tax Increment Financing District Report For The Y ear Ended December 31,2003 . -TIF' District 1-3 Borgert Properties 89 Tax'Increment Financing Dic;trict Name Common Name County Number(s) City of St. JosephCitv of St. Joseph TIP Authority, Municipality That Approved TIP District Stearns City of St. Jòseph County Where TIP District is Located City/Town Where TIP District Is Located Judy Weyrens City Administrator 320-363-7201 TIP Authority's Authorized Representative Title Phone Number . ÑÃ320-363-0342 . Employer of Authorized Representative (if different from TIP authority) Fax Number 25 College AveN. PO. Box 668 jweyrens@cit-yofstjoseph.com Address E-mail Address St. Joseph ~ 56374-0668 City State Zip Code 1. TIF District type (check one): D Pre-1979 D Redevelopment D Renewal and Renovation D Housing ~ Economic Development 0 Soils Condition D Un codified Law, (Specify): 2. Is this a "Qualified Housing District" as defined in Minn. Stat. 469.175, subd. 29 (2003)?D Yes []] No . Note: Please provide an explanation on a separate sheet of paper if any ofthe current year anm'ers (dates) to lines 3 through 8 are different from those reported on last year's TIF reports. 3. TIF-plan approval date: MM I DD I YY A. Original .., .. .... .. .. ............... .. .... ....................... ............. ...... .. ........... 09 í2 2 ß 8 B. Modification(s) I / / / / I ~ N/A 4. Certification request dates: A. Original ... .... .... .... ..... ........ .. .. ........................... .. ......... .. .. .. .. . .......... 03 I 31 11 999 B. Geographic enlargement(s) I / / I / I Œ N/A C. Hazardous substance subdistrict / I [Jg NI A 5. Certification date: . . 06 22 1999 A. Ongmal .. . .. . .. . . . .. .. .. .. .. .. .. .. ... .. .. .. .. . .. .. .. .. . .. . . .. . .. . . .. .. .. .. . .. .. .. .. .. .. . . .. . .. .. I I B. Geographic enlargement(s) I / / / / / ~ N/A C. Hazardous substance subdistrict ................................... .... ....... / I [X] N/ A 6. Month and year first tax increment payment received (actual or anticipated): (MM I YY) 07 I 2002 7. Date of required decertification: .. .... ................. .... .. ........ ......... .. ...... ........... .. ... 12 I 31 12008 7a. Duration ofthe district is based on the: TIF Plan 0 OR Statutory maximum duration œ . 8. Actual decertification date: .......................... ............................... / / []:I NI A Tax Capacity for Taxes,Payable in 2003 Not Applicable D . . VaIue 9. Current net tax capacity + 14.626 , 10. Original net tax capacity - 264 11. Captured net tax capacity -. 14 362 12. Fiscal disparity deduction, if applicable - NA 13. Captured net tax capacity shared with other taxing jurisdictions - - 0 14. Captured net tax capacity retained by TIF authority = 14,362 15. Is this TIF district located in a fiscal disparities area and is it under option A? DYes []I No DN/A 16. If yes, indicate the amount of total tax increase from the Commissioner of Revenue Fiscal Disparities Contribution Statement. . ...................................... $ I!)N/A 17. Does the TIF plan or other governing document pennit tax increment to be expended: A. to pay bonds, the proceeds of which were or may be expended on activities located outside the TIF district? ........................................................................... DYes [!J No B. 'for deposit into a common fund that may expend money on activities located outside the TIF district? ..................................................................................... DYes ~No C. to otherwise finance activities located outside the TIF district? ............................ DYes III No 18. Has the municipality created a special taxing district for this TIF district? .................. DYes ŒJNO . Tax Increment Rebates or Payments (Direct or Indirect) Not Applicable ~ - Accounted for 2003 in Prior Years - Amount 19. To governmental units other than the municipality 20. Value of in-kind benefits provided to other governmental units A. B. 21. For activities and improvements outside TIF district 22. Total Real Estate Transactions Not Applicable ~ Cost to TIF Price Paid Authority . by Developer 23. A. B. , C. D. E. Total . TIFDistrict Name: TIF 1-3 Borgert Products 2003 TIF District Report - Page 2 OPERATING STATEMENT A B C D . Revenues and Other Original TIF-Plan Cumulative Modified ACèounted for in Financing Sources (OFSs) Budget Amount TIF-Plan Budget Prior Years 2003 Amount 24. Tax increment revenue 317,833 NA .::H),1Lö 1.~1 ,I ö .L 25. Market Value Homestead Crooit U V 26. Investment earnings 0 NA u U 27. Bond proceeds 0 . NA 0 0 28. Loan proceeds 0 NA 0 u 29.. Special assessments 0 NA 0 0 30. Sales/lease proceeds . 0 NA u U 31. Loan/advance repayments 0 NA 0 u 32. Grants . 0 NA v v 33. Other (describe) 0 NA 0 0 A. Local Con trlbu tlor ..H,/Öö l\j\ v 0 B.Defferred TIF Rev. U NA 15,439 0 c. 0 NA '2.,'2.0/ U 34. Transfers in (from line 66) U l\j\ v 0 35. Total Revenues and OFSs NA 47 774 17 781 Expenditures and Other Financing Uses (OFUs) .. 36. Landlbuilding acquisition 206.991 NA 0 4,972 37. Site improvementsl 0 NA 0 0 preparation costs .. . 38. Installation of public utilities 0 NA Ò 0 39. Public parking facilities 0 NA 0 0 40. Streets and sidewalks 0 NA U V 41. Public park facilities 0 . NA 0 0 42. Social, recreation, or 0 NA 0 0 .conference facilities 43. Interest reduction payments U NA V v 44. Bond principal payments 0 NA 0 0 45. Bond interest payments 0 NA U V 46. Loan principal payments 0 NA 0 0 47. Loan/note interest payments 110,89'2. NA 1':1,1,)) 11,920 48. Administrative expenses 31 , 7 8'8 NA ,)00 .).jU 49. Other (describe) -V l'lj\ v v ~Land/Bldg Acq~ def ~rred 0 NA 9.175 0 B.lnterest payable d pf erred 0 . NA 6,264 0 c. U NA 0 0 50. Transfers out (from line 70) A NA n n 51 Total Expenditures and OFUs 349.671 NA·· 45¡ ,884 17 422 52. Revenues and OFSs Over (Under) 0 NA 1,890 359 Expenditures and OFUs . w 1,890 53. Fund Balance - 12/31/02 _",'R "Y· .~ .. .. '2.,'L413 54. Fund Balance - 12/31/03 _.;t . TIF District Name: TIF 1-3 Borgert Products 2003 TIF District Report - Page 3 BALANCE SHEET As of As of . Assets 12/31/02 12/31/03 55. Cash 1,890 2,249 56. Due from other funds 0 0 57. Other assets ( ecify) A. Tax Increment Receivable 125 035 120 063 B. 0 0 e. 58. Total Assets . J Liabilities 59. Due to other funds 60. Other liabilities s eci A. Pay as o contract-Bar ert ProdUc 125 035 120 063 B. 0 0 e. 61. Total Liabilities 62. Fund Balance 63. Total Liabilities and Fund Balance 122,.312 Transfers Not Applicable œ Accounted for 2003 Transfers In - From Other TIF Districts or Funds in Prior Years Amount . 64. From other TIF districts A. B. e. 65. From other funds A. B. C. 66. Total Transfers In (to line 34) Transfers Out - To Other TIF Districts or Funds 67. To other TIF districts A. B. 68. Tax increment to other funds A. B. 69. Non-tax increment to other funds A. B. 70. Total Transfers Out (to line 50) e TIF District Name: TIF 1-3 Borgert Products 2003 TIF District Report - Page 4 InvestDlent Earnings Not Applicable ßKJ . On or Before 7/1/97 On or After 7/2/97 . . 71. Investment earnings . Property SaleslLeases and AdvancelLoàn Repayments Not Applicable ~ . On or Before 6/30/97 On or After 7/1/97 72. Proceeds ITom sale or lease of property 73. Repayment of advances and loans (exclude interest), Non-Pooled TIF Bonds and Other FinancialObligations Not Applicable 0 . TIF Bonds Other General Obligations Revenue Financial Obligations 74. Issue amount(s) , 145,000 . 75. Principal paid in 2003 4,972 76. Principal issued in 2003 0 77. Interest paid in 2003 11,920 78. Outstanding 12/31/03 120.063 . 5,330 79. Principal due in 2004 80. Interest due in 2004 11,562 . 81. Amount oftax increment held that is dedicated to the payment of non-pooled TIP bonds. $ ~N/A 82. Is amount on line 80 held in an escrow account? .......................................... DYes DNo ~N/A - 83. If refunding bonds have been issued, indicate the year(s) andamount(s) ofthe refunding issue(s): ~N/A $. $ $ Year Amount Year Amount Year Amount 84. If pay-as-you-go financing is being used, report the amount of documented developer costs incurred through December 31, 2003. $145,000 DN/A 85. If property owners have received reimbursement of special assessments, report the ~N/A amount reimbursed through December 31, 2003. $ 86. Please list the estimate, if any, contained in the TIP-plan of the amount of the cost of the project, including administrative expenses, that will be paid or fmanced with tax 317,833 increment. $ 87. If the TIF district has special legislation, please specify the year, chapter, article, and section ofthe law. NA Year Chapter Article Section . TIF 1-3 Borgert Products TIF District Name: 2003 TIF District Report - Page 5 88. Include a copy of the annual disclosure statement as rèquired by Minn. Stat 469.175, subd. 5 to be published in a local · ' . newspaper. .(TIF reports are incomplete if the annual dis¢losure statement is not submitted or it does not include all ,required elements;) An annual disclosure fonn is included for your convenience, if desired. Write the name of the local newspaper in which the animal disclosure statement was or wíll be published. St. Joseph Newsleader Indicate the actual or anticipated date of the publication of the annual disclosure statement: . 07-23-04 (An affidavit of publication is not required.) Joanne Foust Principal (95~-7 58-7399 Name of Pre parer (print or type) Title Phone Municipal Development Group Inc. (95~~ 7 58-3711 Employer ofPreparer (print or type) Fax Nwnber Judy Weyrens City Administrator (32q-363-7201 Name ofTIF Authority's Authorized Representative (print or type) Title Phone City of St. Joseph (32q- 363-0342 Employer ofTIF Authority's Authorized Representative (print or type) Fax Number · '1/7/0 V Date , jweyrens@cityofst;oseph.com E-mail Address of TIF Authority's Authorized Represen1ative Please Note Address Change From Last Year (Suite 500) Please complete and return by August 1 to: Office of the State Auditor Phone: (651) 296-4716 TIF, Investment & Finance Division 525 Park Street, Suite 500 St. Paul, MN 55103 TIF District Name: TIF 1-3 Borgert Products 2003 TIF District Report - Page 6 · Tax Increment Financing D~trict Report For The Year Ended December 31, 2003 · T-IF 1-4 . St. Joe Developmpnt T .Lc' :111 1 () Tax Increment Financing District Name Common Name County Number(s) City of St. .Joseph Ci ty of St. Jos·eph TIP Authority Municipality That Approved TIP District Stearn~ St. Joseph County Where TIP District is Located Cityrrown Where TIP District Is Located Judy Weyrens City Administrator 320-363-7201 TIP Authority's Authorized Representative Title Phone Number NA 320-363-0342 Employer of Authorized Representative (if different from TIP authority) Fax Number 25 College Avenue North PO Box 668 iweyrens@cityofstjoseph.com Address E-mail Address St. Joseph MN 56374-0668 City State Zip Code 1. TIF District type (check one): o Pre-1979 D Redevelopment D Renewal and Renovation o Housing m Economic Development D Soils Condition o Uncodified Law, (Specify): 2. Is this a "Qualified Housing District" as defined in Minn. Stat. 469.175, subd. 29 (2003)? DYes txJ No · Note: Please provide an explanafion on a separate sheet of paper if any ofthe current year answers (dates) to lines 3 jhrough 8 are different from those reported on last year's TIF reports. 3. TIF-plan approval date: . MM/DD/YY A. Original ......................................................................................... 061 27í2.002 B. Modification(s) 07 ¡18 12002 1 I I I DN/A 4. Certification request dates: A. Original ......................................................................................... 07/31 /2002 B. Geographic enlargement(s) I I I I I I g]N/A C. Hazardous substance subdistrict I I EK]N/A 5. Certification date: A. Original ......................................................................................... 09 /09 /2003 B. Geographic enlargement(s) I I I I I I rn N/A C. Hazardous substance subdistrict .............................................. / I mN/A 6. Month and year first tax increment payment received (actual or anticipated): (MM 1 YY) 06 I 04 7. Date of required decertification: 12 /31 /2012 ...................................................................... 7a. Duration of the district is based on the: TIF Plan 0 OR Statutory maximum duration ~ · 8. Actual decertification date: ......................................................... I I [!] N/A ~ Tax Capacity for Taxes Payable in 2003 . Not Applicable .I§š] ,. . Value 9. Current net tax capacity + 10. Original net tax capacity - 11. Captured net tax capacity = . 12. Fiscal disparity deduction, if applicable - 13. Captured net tax capacity shared with other taxing jurisdictions - . 14. Captured net tax capacity retained by TIF authority· = 15. Is this TIF district located ina fiscal disparities area and is it under option A? DYes I!] No DN/A 16. If yes, indicate the amount of total tax increase ITom the Commissioner of Revenue . Fiscal Disparities Contribution Statement. ..................................... $ fŒI N/A 17. Does the TlF plan or other governing document pennit tax increment to be expended: A. to pay bonds, the proceeds of which were or may be expended on activities located outside the TIF district? ....................................-....................................... DYes ~No B. for deposit into a common fund that may expend money on activities located outside the TIF district? ..................................................................................... DYes ~NO C. to otherwise finance activities located outside the TIF district? ............................ DYes EJNo 18. Has the municipality created a special taxing district for this TIF district? .................. DYes ~NO . Tax Increment Rebates or Payments (Direct or Indirect) Not Applicable § Accounted for 2003. in Prior Years Amount 19. To governmental units other than the municipality . 20. Value of in-kind benefits provided to other governmental units A. B. 21. For activities and improvements outside TIF district 22. Total Real Estate Transactions Not Applicable ~ Cost to TIF Price Paid Authority by Developer 23. A. B, C. D, E. Total . TIF District Name: TIF 1-4 St. Joe Development LLC 2003 TIF District Report - Page 2 OPERATING STATEMENT A B C D . Revenues and Other Original TIF-Plan Cumulative Modified Accounted for in Financing Sources (OFSs) Budget Amount TIF-Plan Budget Prior Years 2003 Amount 24. Tax, increment revenue b4.:S,VVV b4.::s,VVV 0 0 25. Market Value Homestead Credit U U . 26. Investment earnings Iì Iì (\ (\ n n n , () 27. Bond proceeds 28. Loan proceeds 0 0 0 0 29. Special assessments 0 0 0 0 30. Salesllease proceeds 0 0 0 0 31. Loan/advancerepavrnents V 0 0 0 32. Grants 0 0 0 0 33. Other (describe) . A.Developer fee 0 0 12,200 0 B. V 0 0 0 c. 0 0 0 0 34. Transfers in (from line 66) V U 0 0 35. Total Revenues and OFSs 643,000 643,000 12,200 0 Expenditures and Other Financing Uses (OFUs) .. ~, 36. Landlbuilding acquisition 300.000 308 000 0 n 37. Site improvements/ 0 50,000 0 0 preparation costs . 38. Installation of public utilities 0 0 ---.- 0 0 39. Public parking facilities 0 0 . 0 0 40. Streets and sidewalks- 104,400 46,400 " 0 0 41. Public park facilities U V U U 42. Social, recreation, or 0 0 0 0 conference facilities 43. Interest reduction payments n n () (), 44. Bond principal payments 0 0 0 0 45. Bond interest payments 0 0 0 0 46. Loan principal payments U V U V 47. Loan/note interest payments 130,000 130,000 0 0 48. Administrative expenses OL.,.5UU 64,300 12,200 659 49. Other (describe) A. ~aplLallzed lnter st4L,VVU 4:¿,UOO 0 0 B. Office of State A di tor 2300 2 300 n 0 c. 0 0 0 0 50. Transfers out (from line 70) V 0 0 0 51 Total Expenditures and OFUs 643,000 643,000 12,200 659 52. Revenues and OFSs Over (Under) U 0 0 (659) Expenditures and OFUs :& QV ~ .-",,. '-. .~,,-,= .'1<;'0'- '..' 53. Fund Balance - 12/31/02 v_".~ ~ß , ,~ ~, 0 ¡< ,,}"-'V '} -~, , Wo" Ei! (659) 54. Fund Balance - 12/31/03 . TlF District Name: TIF 1-4 St. Joe Development LLC 2003 TIF District Report - Page 3 BALANCE SHEET As of . Assets 12/31/02 55. Cash 0 56. Due from other funds 57. Other assets (specify) A. B. 0 C. 0 58. Total Assets 643,000 642,341 i Liabilities 59. Due to other funds 60. Other liabilities s ecify) A.St. Joe Developrnt LLC paý as you go not 643,000 B. c. 0 61. Total Liabilities 643,000 62. Fund Balance 0 63. Total Liabilities and Fund Balance Transfers Not Applicable ~ Accounted for 2003 Transfers In - From Other TIF Districts or Funds in Prior Years Amount . 64. From other TIF districts A. B. . C. 65. From other funds A. B. C. 66. Total Transfers In (to line 34) Transfers Out - To Other TIF Districts or Funds 67. To other TIF districts A. B. 68. Tax increment to other funds A. B. 69. Non-tax increment to other funds A. B. 70. Total Transfers Out (to line 50) . TIF District Name: TIF 1-4 St. Joe Development LLC 2003 TIF District Report - Page 4 Investment EarniJigs Not Applicable 6Qg , . On or Before 7/1/97 On or After 7/2/97 71. Investment earnings Property SaleslLeases and AdvanceILoan Repayments Not Applicable ~ On or Before 6/30/97 On or After 7/1/97 72. Proceeds from sale or lease of property 73. Repayment of advances and loans (exclude interest) Non~Pooled TIF Bonds and Other Financial Obligations Not Applicable ~ TIF Bonds Other General Obligations Revenue Financial Obligations 74. Issue amount(s) 75. Principal paid in 2003 76. Principal issued in 2003 77. Interest paid in 2003 78. Outstanding 12131/03 79. Principal due in 2004 80. Interest due in 2004 . 81. Amount of tax increment held that É dedicated to the payment of non-pooled TIF bonds. $ EJ N/A 82. Is amount on line 80 held in an escrow account? ...._ ....0...0.0 ........0......0.. ........ DYes DNo E9 N/A 83. If refunding bonds have been issued, indicate the year( s) and amount( s) of the refunding issue( s): rn N/A $ $ $ Year Amount Year Amount Year Amount 84. If pay-as-you-go financing is being used, report the'amount of documented developer costs incurred through December 31, 2003. $3,380,000 DN/A 85. If property owners have received reimbursement of special assessments, report the ~N/A amount reimbursed through December 31, 2003. $ 86. Please list the estimate, if any, contained in theTIF-plan ofthe amount of the cost of the project, including administrative expenses, that will be paid or financed with tax increment. $ 643,000 87. If the TIF district has special legislation, please specify the year, chapter, article, and section of the law. Year Chapter Article Section NA . TIF District Name: TIF 1-4 St. Joe Development LLC 2003 TIF District Report - Page 5 88. Include a copy of the annual disclosure statement as required by Minn. Stat. 469.175, subd. 5 to be published in a local . newspaper. (TIP reports are incomplete if the annual disclosure statement is not submitted or it does not include all required elements.) An annual disclosure form is included for your convenience, if desired. Write the name of the local newspaper in which the annual disclosure statement was or will be published. St. Joseph Newsleader Indicate the actual or anticipated date of the publication of the annual disclosure statement: 07-23-04 (An affidavit of publication is not required.) Joanne Foust Principal (952) 7 58-7 399 Name of Preparer (print or type) Title Phone Municipal Development Group Inc. (52)758-3711 Employer ofPreparer (print or type) Fax Number Judy Weyrens City Administrator 320-363-7201 ( ) Name ofTIF Authority's Authorized Representative (print or type) Title Phone City of St. Joseph ¿320r363-0342 Employer ofTIF Authority's Authorized Representative (print or type) Fax Number . 7/7/ðV Date jweyrens@cityofstjoseph.com E-mail Address of TIF Authority's Authorized Represenlative Please Note Address Change From Last Year (Suite 500) Please complete and return by August 1 to: Office of the State Auditor Phone: (651) 296-4716 TIF, Investment & Finance Division 525 Park Street, Suite 500 St. Paul, MN 55103 . TIF District Name: TIF 1-4 St. Joe Development LLC 2003 TIF District Report - Page 6 . ~. MUNICIPAL DEVELOPMENT GROUP, INC. DATE: July 14, 2004 MEMO TO: Economic Development Authority FROM: Joanne Foust & Cynthia Smith-Strack, Municipal Development Group RE: Economic Development Activity Report - June, 2004 Municipal Development Group, Inc. has been interacting with a number of prospects throughout the past two months. Following is a summary of activities that have transpired. If you have any questions on any of these or other projects, please do not hesitate to contact us at 952-758-7399. A project number has been assigned to protect the confidentiality of the businesses prospects. Project 01-E: This project involves the expansion of a service within the community. MDG has been keeping in touch with the project contact over the past two years. Interest in various sites has increased over the past few months. . Most recent correspondence occurred on June 23, 2004 and June 28, 2004. Project 01-F: This company has been in contact with the EDA regarding potential sites for a commercial business since August, 2001. MDG has forwarded the contact information on a number of commercial sites. MDG last followed up with the contact on June 23, 2004. Project 01-1: This business originally contacted the City in 2001. In 2002 they noted their project was on-hold. The company most recently contacted MDG on June 18, 2004 requesting information on available commercial sites in the City. MDG forwarded the info. The company is researching sites in St. Joseph and area cities. A follow-up call was placed on June 23,2004 and an email sent on July 14th, Project 02-E: In 2002 this company expressed interest in approximately 1 acre of land for an industrial use for an expansion from another community. The project was put on hold in 2003. MDG most recently followed up with the company representative on June 23, 2004. Project 02-L: This business constructed a facility in Buettner Business Park for their operations, along with lease space for other tenants. They secured a new tenant in a 4,000 square foot portion.of the building earlier this year and noted on June 23, 2004 that they have interest in the remaining 4,000 square feet. - - EDA Monthly Project Report - June 2004 Page 1 · Project 02-R: This company recently purchased land in Buettner Business Park for the construction of a facility in 2005. MDG most recently corresponded with the business contact on June 23 and July 14th. Project 02-AA: This business purchased land in Buettner Business Park earlier this year. They are starting building and site plans for proposed construction in the summer/fall of 2004. MDG followed-up with the contact and/or his builder most recently on June 23rd and July 14th. Project 03-A: These developers are interested in a large highway commercial development in an area not yet annexed into the City. MDG has been working with them over the past few years. Additional follow up contact occurred on June 18th, 23rd and 24th. A meeting with the Developers was held on July ]'h. A revised schedule for project approval and portions of the City's development manual were mailed on July 14th. The developers intend to request plat approval in 2004 with construction in 2005. Project 03-R: This prospect contacted the City in the summer of 2003 inquiring about vacant industrial acreage. MDG forwarded information and continues to remain in contact with the prospect. In conjunction with this project, MDG, Inc. last followed up with the owners of industrial property which may be for sale soon on June 30th. Project 03-8: This project involves the possible expansion of the industrial acreage in the community. MDG has been working with the property owners on the project since August of 2003. MDG has been in contact with the property owners and City Engineer. Project activity occurred on June 16th, 23rd and 30th and July 14th. Project 03-T: · This project includes a commercial and residential component. The contact originally inquired about available sites in October 2003. MDG most recently left a message regarding the status of the project on June 23, 2004. Project 03-U: Inquiry forwarded to MDG on October 1, 2003 regarding a potential commercial development in St. Joseph. MDG followed up last occurred on July 14, 2004. Project 04-8: This builder contacted the city in March of 2004 regarding availability of industrial lots in the city and financial programs to assist with a project. The builder purchased a lot in Buetter Business Park in May of 2004. MDG last followed up with the contact and left a message on June 23, 2004. Project 04-D: MDG contacted the owner of industrial acreage within the corporate limits regarding interest in re-subdividing and marketing industrial lots. The property owner expressed an interest in possibly re-subdividing. MDG continues to follow up with the project representative regarding the project, with the latest follow up on June 16th and 23rd. MDG met with project representatives on June 30th. The City Engineer prepared information on lot sizes which MDG received on July ]'h. MDG followed up via phone on July 14th. Project 04-E: This prospect contacted MDG in April of 2004 regarding demographic and economic development data for St. Joseph. The prospect is considering a leasing commercial retail space in the community. Most recent correspondence with the contact was via mail on July 14th. Project 04-F: This prospect contacted MDG in May of 2004 regarding commercial lease space in the downtown area. · MDG met with the prospect several times in May and most recently corresponded on June 16th and 30th and July 14th. EDA Monthly Project Report - June 2004 Page 2 . Project 04-H: MDG met with a representative on May 26,2004 regarding a building in the downtown. Most recent follow- up occurred on June 9th and June 23. 2004. Project 04-1: A representative from a local real estate firm contacted the City on June 23rd to request information on available commercial parcels. MDG prepared and emailed information. MDG followed up via phone on June 30th to verify receipt of information and update information on a small amount of office rental space. Project 04-l: This project involves the possible expansion of a local facility. Discussion with the building owner occurred on June 9th and June 28th. Most recent contact via phone on July 14th. Other Projects: MDG completed capital project/equipment review and submitted it to the City Administrator in conjunction with capital improvement program planning. MDG completed TIF reports which are due August 1st. . - - EDA Monthly Project Report - June 2004 Page 3 CITY OF ST. JOSEPH -- www.cityofstjoseph.com -' 51. Joseph Economic Development Authority Meeting Notice Administròtor .....lfll...III_1I Judy Weyrens 3:00 p.m. City Hall Mòyor Ldrry J. Hosch 1. Call to Order. Councilors 2. Approval of Agenda. AI Rdssier Ross Rieke 3. Approval of Minutes. Gdry Utsch a. July 21,2004. RegularMeeting. Oòlc Wick 4. Financial Report. a. Approval of Accounts Payable. b. Financial Report. - ~ 5. Business. a. SafeShred Site and Building Plan b. 2005 Preliminary Budget EDA, TIF and RLF 6. Director Report. a. Prospect List/Activity Report. 7. Board Member Announcements. 8. Adjournment. Ilmllltillrlli\'lllllil¡l¡ttli~tÎfl'~~ . 2.) College Avenue North' PO I)ox 668' Sdint. oseph, Minnesotò )6,74 Phone ,2.0.,6,.72.01 I:d x 12.0.16,.0,42. - CITY OF ST. JOSEPH ECONOMIC DEVELOPMENT AUTHORITY - Meeting Minutes - Wednesday, July 21, 2004 Present: Chairperson Ross Reike, Board Members Larry Hosch, Tom Skahen and Bruce Gohman. Absent: None. Also present: Joanne Foust of Municipal Development Group. Chairperson Reike called the regular meeting of the St. Joseph EDA to order at 3:03 p.m. Agenda. Moved by Gohman seconded by Skahen to approve the agenda with the addition of a special meeting request in August as a part of the Director's Report. Motion carried 4-0. Minutes. Approval of the minutes from the Wednesday, June 16, 2004 EDA meeting was introduced. Motion Gohman, seconded by Skaken to approve June 16, 2004 Regular EDA minutes as presented. Motion approved 4-0. EDA Accounts Payable. - Foust provided an overview of accounts payable and noted banked hours owed to the City by MDG. She also noted that the first one-half of 2004 TIF revenues were received from Stearns County for TIF District - 1-3 (Borgert Products) in the amount of $9,852.93. The development agreement includes a payment of 95% of the TIF to Borgert Products with the City retaining 5%. The total payment is $9,360.28. No payment was received for TIF 1-4 as the permit was pulled in August 2002 and the building was not substantially completed by January 1, 2003 for 2004 taxes. The first increment is expected in 2005. Motion by Gohman, second by Hosch to approve EDA accounts payable in the amount of $11,532.11. Motion carried 4-0. Financial Report Foust provided an overview of the EDA Fund Balance (year-to-date), Revenue, Expenditure and Check Ledger reports for the month of June and indicated first half property tax payment to City from County had been received but not yet coded to each fund. Moved by Hosch, seconded by Skahen to approve the financial report. Motion carried 4-0. EDA Vacancy. A letter of resignation from Commissioner Mike Deutz was included in the packet. EDA members suggested a certificate of appreciation or a plaque in appreciation noting Mike Deutz was a member of the EDA since its inception. The certificate or plaque should note his years of service. EDA members asked to be invited EDA to the City Council meeting when it is presented. Hosch offered to follow-up on the plaque purchase and list some of Mike's accomplishments as a part of the presentation. Hosch requested input from EDA commissioners on the filling of the vacancy. It was noted the term . expires in December, 2004. EDA members suggested a few potential individuals. As outlined in the Enabling Resolution, the Mayor will appoint a new commissioner with the council's approval. EDA Minutes - July 21, 2004 CD Page 1 - Moved by Hosch, seconded by Skahen to accept resignation and acknowledge their appreciation to Mike - Deutz for his years of service. Motion carried 4-0. TIF Reports. Foust referenced a copy of the 2003 TIF Reports which were included in the EDA packet, which are due August 1, 2004. Foust noted that the annual disclosure has been sent to the newspaper, copies of the disclosure sent to the School District and County and State Auditor, as required. The EDA acknowledged receipt of the reports.. Director Report. A prospect list/activity report outlining communication with various contacts was included in the EDA's packet. Foust noted that they had a request for a special meeting to review a site and building plan for the proposed Safe Shred building in Buettner Business Park. It was the consensus of the EDA to reschedule the August 18, 2004 regular EDA meeting to Tuesday, August 10, 2004 at 3p.m. An Industrial Park update was provided. Foust noted that plans are continuing for two areas as future industrial lots. Potential commercial development adjacent to Interstate 94 was also briefly discussed. . Board Member Announcements. Hosch reported that the City Council has issued a request for proposals for the Field Street realignment study. A number of firms have requested specifications. The majority of the funding is from federal transportation dollars. Hosch also noted that the city is completing studies on a new 1 million to 1.5 million gallon capacity water treatment facility. The plant would be designed to add capacity to treat 4 million gallons. The project will be funded through the water utility. Adjournment Motion by Hosch seconded by Skahen to adjourn. Motion carried 4:0. Meeting adjourned at 3:55 p.m. . EDA Minutes - July 21, 2004 C0 Page 2 CITY OF ST. JOSEPH . www.cityofstjoseph.com DATE: August4,2004 Administrator MEMO TO: St..Joseph Economic Development Authority ludy Weyrens ~-1-. ~ . FROM: Jo n oust & Cynthia Sml -Strack, Municipal Development Group MdYor RE: Accounts Payable- July 2004 and Financial Report Larry J. Hosch Councilors A. Accounts Payable: AI Rassier Following ate Accounts Payable for the EDA's Consideration. Ross Rieke Payable To For Fund Amount Gary Utsch MDG, Inc. July Econ. Dev. Service 150-46500-300 $1,848.83 Odle Wick MDG, Inc. TI F 1-3 Reports 155-46500-300 $ 130.00 MDG, Inc. TI F 1-4 Reports 156-46500-300 $ 130.00 Total $2,108.83 . Action: A MOTION is in order to approve the Accounts Payable. B. Financial Report: Attached are the July financial reports for the EDA consisting of: 1. EDA Revenues. 2. EDA Expenditures. 3. Check Register - Please note engineering expenses and phone expenses are included on this register. 4. Fund Balances (Econ Dev. 150, TIF 1-3 155, TIF 1-4 156.and RLF 250). Action: A MOTION to approve the July financial report is in order. . (j) 2.) Colle g e A v e n u e N 0 rt h . PO) 0 x 6 6 8 . Sd i n t. 0 s e ph. M inn e sot d ) 6 , 7 4 Phone ,2.0.,6,.72.01 I:d x 1 2. 0 . , 6 ,. 0 , 4 2. s. INVOICE - MUNICIPAL DEVELOPMENT GROUP, INC. 25562 WILLOW LANE - NEW PRAGUE, MN 56071 City of St. Joseph 952-758-7399 FAX: 952-758-3711 Attn: Judy Weyrens mdg@bevcomm.net City Administrator PO 668 St. Joseph, MN 56374 Invoice Date 08-02-04 II Payment Terms: 30 days II Customer ID #: ST J03ED Project July Economic Development Services See attached detail Amount: $1,885.70 Monthly contract fee-40 hrs $ 223.13 595 miles x .375 $2,108.83 Code: $ 1,848.83 to: 150-46500-300 for general EDA $ 130.00 to: 155-46500-300 for TIF 1-3 Reports $ 130.00 t(y.156-46500-300 for TIF 1-4 Reports . Remit To: Municipal Development Group, Inc. 25562 Willow Lane New Prague, MN 56071 Dates-EDA July 07,2004 EDA Office Hours 7.00 hrs. J. Foust July 14, 2004 EDA Office Hours 7.50 hrs. C. Strack July 21, 2004 EDA Office Hours & Mtg 7.50 hrs. J. Foust July 27, 2004 EDA Minutes/follow-up 1.00 hrs. J. Foust July 28, 2004 EDA Office Hours 8.25 hrs. C. Strack Total July, 2004 31.25 hrs - Invoice for 40 hours Banked Hours as of July 31, 2004: -27.25 MDG, Inc. 27.25 hours owed to St. Joseph EDA. Thank you! We appreciated the opportunity to work with you! - I Check No. I ~~~CiPal - Date: @ CITY OF ST JOSEPH 08/04/049:18 AM Page 1 EDA Revenues - Current Period: July 2004 - YTD % SOURCE SOURCE Descr Budget Rev Revenue Balance of Budget FUND 150 Economic Development 31010 Current Ad Valorem Taxes $0.00 $0.00 $0.00 0.00% 31050 Tax Increment $0.00 $0.00 $0.00 0.00% 34150 TIF/MIF DEPOSIT $0.00 $0.00 $0.00 0.00% 34151 lOB DEPOSIT $0.00 $0.00 $0.00 0.00% 36210 Interest Earnings $0.00 -$25.31 $25.31 0.00% 39201 Transfers from Other Fund $34,500.00 $0.00 $34,500.00 0.00% FUND 150 Economic Development $34,500.00 -$25.31 $34,525.31 -0.07% FUND 155 TIF 1-3 Borgert (SKN) 31050 Tax Increment $17,780.00 $0.00 $17,780.00 0.00% 39201 Transfers from Other Fund $0.00 $0.00 $0.00 0.00% FUND 155 TIF 1-3 Borgert (SKN) $17,780.00 $0.00 $17,780.00 0.00% FUND 156 TIF 1-4 St. Joe Development 31050 Tax Increment $55,088.00 $0.00 $55,088.00 0.00% 34150 TIF/MIF DEPOSIT $0.00 $0.00 $0.00 0.00% 34151 lOB DEPOSIT $0.00 $0.00 $0.00 0.00% FUND 156 TIF 1-4 St. Joe Development $55,088.00 $0.00 $55,088.00 0.00% FUND 250 Revolving Loan Fund 33130 Federal Grants-Community $0.00 $0.00 $0.00 0.00% 36210 Interest Earnings $0.00 $7.37 -$7.37 0.00% .36212 CDAP Loan Interest $1,383.00 $737.35 $645.65 53.32% 39312 CDAP Loan Proceeds $7,899.00 $3,903.59 $3,995.41 49.42% FUND 250 Revolving Loan Fund $9,282.00 $4,648.31 $4,633.69 50.08% $116,650.00 $4,623.00 $112,027.00 3.96% . @ CITY OF ST JOSEPH 08/04/049:17 AM Page 1 EDA Expenditures . Current Period: July 2004 YTD "10 OBJ OBJ Descr Budget Exp Expense Balance of Budget FUND 150 Economic Development DEPART 46500 Economic Development Authority 103 Legislative Bodies $700.00 $0.00 $700.00 0.00% 151 Workers Compo Insur. Premo $100.00 $0.00 $100.00 0.00% 200 Office Supplies $500.00 $131.12 $368.88 26.22% 300 Professional Services $27,000.00 $12,798.82 $14,201.18 47.40% 303 Engineering Fee $2,000.00 $4,975.10 -$2,975.10 248.76% 304 Legal Fees $1,000.00 $0.00 $1,000.00 0.00% 321 Telephone $1,200.00 $193.88 $1,006.12 16.16% 322 Postage $200.00 $2.00 $198.00 1.00% 327 Tax Increment Certification $0.00 $0.00 $0.00 0.00% 331 Travel & Conference Expense $500.00 $0.00 $500.00 0.00% 340 Advertising $1,000.00 $0.00 $1,000.00 0.00% 433 Dues & Subscriptions $0.00 $0.00 $0.00 0.00% 582 Computer Software $300.00 $0.00 $300.00 0.00% 587 Special Projects $0.00 $0.00 $0.00 0.00% 700 Misc $0.00 $0.00 $0.00 0.00% DEPART 46500 Economic Development Autho $34,500.00 $18,100.92 $16,399.08 52.47% FUND 150 Economic Development $34,500.00 $18,100.92 $16,399.08 52.47% FUND 155 TIF 1-3 Borgert (SKN) DEPART 46500 Economic Development Authority . 300 Professional Services $838.00 $0.00 $838.00 0.00% 327 Tax Increment Certification $0.00 $0.00 $0.00 0.00% 340 Advertising $50.00 $0.00 $50.00 0.00% 600 Debt Service - Principal $5,330.00 $3,734.36 $1,595.64 70.06% 611 Bond Interest $11,562.00 $5,625.92 $5,936.08 48.66% 620 Agent Fees $0.00 $0.00 $0.00 0.00% DEPART 46500 Economic Development Autho $17,780.00 $9,360.28 $8,419.72 52.65% DEPART 49301 Transfer to other Funds 700 Misc $0.00 $0.00 $0.00 0.00% DEPART 49301 Transfer to other Funds $0.00 $0.00 $0.00 0.00% =UND 155 TIF 1-3 Borgert (SKN) $17,780.00 $9,360.28 $8,419.72 52.65% =UND 156 TIF 1-4 St. Joe Development DEPART 46500 Economic Development Authority 300 Professional Services $0.00 $0.00 $0.00 0.00% 304 Legal Fees $5,409.00 $0.00 $5,409.00 0.00% 327 Tax Increment Certification $0.00 $0.00 $0.00 0.00% 340 Advertising $100.00 $0.00 $100.00 0.00% 600 Debt Service - Principal $28,198.00 $0.00 $28,198.00 0.00% 611 Bond Interest $21,381.00 $0.00 $21,381.00 0.00% 620 Agent Fees $0.00 $0.00 $0.00 0.00% DEPART 46500 Economic Development Autho $55,088.00 $0.00 $55,088.00 0.00% UND 156 TIF 1-4 St. Joe Development $55,088.00 $0.00 $55,088.00 0.00% UND 250 Revolving Loan Fund ~DEPART 46500 EconomicDevelopment Authority 304 Legal Fees $0.00 $0.00 $0.00 0.00% - 490 Revolving Loan $0.00 $0.00 $0.00 0.00% DEPART 46500 Economic Development Autho $0.00 $0.00 $0.00 0.00% ŒJ CITY OF ST JOSEPH 08/04/04 9: 17 AM Page 2 EDA Expenditures . Current Period: July 2004 YTD % OBJ OBJ Descr Budget Expense Balance of Budget FUND 250 Revolving Loan Fund $0.00 $0.00 $0.00 0.00% $107,368.00 $27,461.20 $79,906.80 25.58% . . (j) CITY OF ST JOSEPH 08/04/04 9: 16 AM Page 1 EDA Check Register · CHECK # Search Name Comments FUND DEPART Amount 034454 1t SEH DBL Sewer Service 150 46500 $196.00 034504 MUNICIPAL DEVELOPMENT CORP June EDA Sercices 150 46500 $1,885.70 034517 US LINK june phone service 150 46500 $32.21 034549 BORGERT PRODUCTS, INC/SKN TIF PAYMENT -Int 155 46500 $5,625.92 034549 BORGERT PRODUCTS, INC/SKN TIF PAYMENT - Pr 155 46500 $3,734.36 034558 ~ SEH engineering service 150 46500 $2,607.10 $14,081.29 *1he. tt.~ (ow\.ci\ ~pì1)w.d +h~-L ~~. Fú.Ao( \~O ~ .~ Wm tmn-SW .fùro<S ~ ~ ~A - ---to ~ ~ ~S. · · ® CITY OF ST JOSEPH 08/04/04 9: 17 AM Page 1 EDA Report 2004 YTD July 2004 Account Descr Budget 2004 Amt YTD Amt Balance FUND 150 Economic Development E 150-46500-103 Legislative Bodies $700.00 $0.00 $0.00 $700.00 E 150-46500-151 Workers Compo Insu $100.00 $0.00 $0.00 $100.00 E 150-46500-200 Office Supplies $500.00 $0.00 $131.12 $368.88 E 150-46500-300 Professional Service $27,000.00 $1,885.70 $12,798.82 $14,201.18 E 150-46500-303 Engineering Fee $2,000.00 $2,803.10 $4,975.10 -$2,975.10 E 150-46500-304 Legal Fees $1,000.00 $0.00 $0.00 $1,000.00 E 150-46500-321 Telephone $1,200.00 $32.21 $193.88 $1,006.12 E 150-46500-322 Postage $200.00 $0.00 $2.00 $198.00 E 150-46500-327 Tax Increment Certif $0.00 $0.00 $0.00 $0.00 E 150-46500-331 Travel & Conferenc $500.00 $0.00 $0.00 $500.00 E 150-46500-340 Advertising $1,000.00 $0.00 $0.00 $1,000.00 E 150-46500-433 Dues & Subscription $0.00 $0.00 $0.00 $0.00 E 150-46500-582 Computer Software $300.00 $0.00 $0.00 $300.00 E 150-46500-587 Special Projects $0.00 $0.00 $0.00 $0.00 E 150-46500-700 Misc $0.00 $0.00 $0.00 $0.00 FUND 150 Economic Development $34,500.00 $4,721.01 $18,100.92 $16,399.08 FUND 155 TIF 1-3 Borgert (SKN) E 155-46500-300 Professional Service $838.00 $0.00 $0.00 $838.00 E 155-46500-327 Tax Increment Certif $0.00 $0.00 $0.00 $0.00 .- E 155-46500-340 Advertising $50.00 $0.00 $0.00 $50.00 E 155-46500-600 Debt Service - Princi $5,330.00 $3,734.36 $3,734.36 $1,595.64 - E 155-46500-611 Bond Interest $11,562.00 $5,625.92 $5,625.92 $5,936.08 E 155-46500-620 Agent Fees $0.00 $0.00 $0.00 $0.00 FUND 155 TIF 1-3 Borgert (SKN) $17,780.00 $9,360.28 $9,360.28 $8,419.72 FUND 156 TIF 1-4 S1. Joe Development E 156-46500-300 Professional Service $0.00 $0.00 $0.00 $0.00 E 156-46500-304 Legal Fees $5,409.00 $0.00 $0.00 $5,409.00 E 156-46500-327 Tax Increment Certif $0.00 $0.00 $0.00 $0.00 E 156-46500-340 Advertising $100.00 $0.00 $0.00 $100.00 E 156-46500-600 Debt Service - Princi $28,198.00 $0.00 $0.00 $28,198.00 E 156-46500-611 Bond Interest $21,381.00 $0.00 $0.00 $21,381.00 E 156-46500-620 Agent Fees $0.00 $0.00 $0.00 $0.00 FUND 156 TIF 1-4 S1. Joe Development $55,088.00 $0.00 $0.00 $55,088.00 FUND 250 Revolving Loan Fund E 250-46500-304 Legal Fees $0.00 $0.00 $0.00 $0.00 E 250-46500-490 Revolving Loan $0.00 $0.00 $0.00 $0.00 FUND 250 Revolving Loan Fund $0.00 $0.00 $0.00 $0.00 $107,368.00 $14,081.29 $27,461.20 $79,906.80 - ~ G) . This page intentionally left blank. . . ® CITY,OF ST. JOSEPH " . www.cityofstjoseph.com DATE: August4,2004 Administrdtor MEMO TO: Economic Development Authority . Judy Weyrens ~~. ~. FROM: Joa oust & Cynthia Smith-Strack, Municipal Development Group Mdyor RE: Site Plan, Building Exterior Plan, and Landscaping Plan - SafeShred Ldrry L Hosch Background Councilors SafeShred, a company that contracts with clients for collection/shredding of sensitive written documents, has purchased a 3-acre site in the Buettner Business Park for the construction of a AI Rðssier facility. The company is currently comprised of the owner (Mr. Jeff Ramler) and two part-time Ross Rieke employees. Gdry Utsch SafeShred is proposing the construction of a 12,800 square foot facility on Lot 2, Block 1, Odle Wick Buettner Business Park 2. The facility will be a used for the industrial shredding of documents and warehousing/storage (a portion of which may be offered for industrial warehouse/storage lease prior to its being consumed by SafeShred). The applicant proposes to bring paper documents collected at remote locations to the facility for shredding and recycling/disposal. . Following shredding, the recyclable paper will be removed from the facility by a contracted recycling firm. In addition, the applicant reports receiving inquiries from businesses/individuals seeking to drop off sensitive documents at his current facility for safe disposal and recycling. The applicant indicates a possible interest in offering such drop-off service in the future. The proposed structure includes approximately 750 S.F. of climate-controlled office space with the remaining space being used for warehousing/storage (i.e. 5,650 S.F. for the industrial shredding business with 6,400 sf reserved for future expansion of SafeShred/temporary industrial lease space). Review Section 3.01 of the Declaration of Covenants, Conditions and Restrictions for the St. Joseph Industrial Park (a.k.a. Buettner Business Park) requiresEDA prior review and approval of all plans and specifications. Following are excerpts of items relating to the plan review: REQUIREMENT PROPOSED MET/NOT MET Covenants: Section 3.01: The site plan, floor plan and building elevations Prior approval of structures. for a 12,800 sq\Jare foot building with a possible Information is ,Subd. 1. Requires future approximate 12,800 square foot addition provided as submission of a horizontal have been submitted to the EDA for review. The required by the floor plan and the exterior floor plan is illustrated on page A-1. Elevation Protective elevations in relation to drawings are d~epicted on Page A-2. In addition Covenants. finished ro osed rade. a draina e Ian is de icted on Pa e AS-1. Covenants: Section 3:01: The application identifies the employment of pre- Prior approval of structures. cast concrete double T panels as the principal Information has Subd. 2. Requires structural building material. been submitted. submission of a full description of exterior The building includes four 14' overhead doors . building materials. (two on the northeast corner of the facility and two on the southwest comer of the facility) which will rovide access for vehicles bearin 1 2.) College Avenue North' PO Box 668 . Sdint. Joseph, Minnesotd )6"374 Phone ,2.0.,6,.72.010 I:d x ,2.0.,6,.0,42. . U - REQUIREMENT PROPOSED METINOT MET Covenants: Section 3:01 : documents for industrial shredding. The - Prior approval of structures. structure also includes four loading docks on the Subd. 2. Requires east side of the structure (rear yard) to be used submission of a full for receipt of materials delivered to the site and description of exterior the pick up of shredded material suitable for building materials. recycling. The building exterior is proposed to be gray in color. The overhead doors are to be comprised of prefabricated metal and graylwhite in color. In addition the plan includes seven windows (six on west side of building Le. front yard) each of which are four feet in height and four feet in width. Window frames are proposed to be of a dark bronze color. The building's front entry is proposed to include a prefabricated metal door graylwhite in color with windows on each side (door jam and window frames to be dark bronze in color). In addition two access doors are proposed for the east side of the facility between the four loading docks. Finally, one access door is proposed for the south side of the structure adjacent to the westernmost overhead door. All person access doors are proposed to be of prefabricated metal and gray/white in color. . The property owner will be present at the meeting to answer any further questions EDA members may have regarding this. Covenants: Section 3.02, The plans submitted illustrate plantings, trees The proposed paragraph one requires: and shrubs on the west side of the lot adjacent to landscape plan open areas, excluding 15th Avenue. appears to meet the parking, driveway and requirements of the storage areas be landscaped A total of 27 trees and 70 bushes are illustrated covenants. with trees, shrubs or planted on the landscape plan. Proposed tree species ground cover. are spring snow flowering crab; proposed bush MDG recommends varieties are sea green juniper, gold flame approval spiraea and red prince weigela. Vegetative conditioned upon masses are proposed in the front yard, adjacent the installation of to the lot access, abutting the trash enclosure acceptable and adjacent to the southern lot line within the groundcover for the front yard. remainder of the lot and/or identification Groundcover for the remainder of the lot will be of the proposed grass. grass cover variety (applicant and contractor verbally proposed seeding with Kentucky blue grass at staff level meeting on July 28th). Covenants: Section 3.02, 27 parking spaces are illustrated along 15'" The proposed plans paragraph two requires: Avenue within the front yard. The parking area appear to meet the parking lots adjacent to adjacent to 5th Avenue street right-of-way is requirements of the public R-Q-W's include a six screened with the required landscape berm and covenants relative . foot strip of landscaping with trees every 35 lineal feet. The proposed width of to screening and a minimum three-foot drop in the landscaped buffer is 81' 8" as indicated on drop in grade for ç¡rade (from the R-Q-W to the site plan. parking lots 2 GY · REQUIREMENT PROPOSED MET/NOT MET the parking lot) with a adjacent to minimum of one shade tree The 27-stall parking lot is proposed to include roadways. and five shrubs for every 35 asphalt pavement. linear feet for screening. The project narrative references the required three foot grade drop from the right-of-way to the parking lot. Covenants: Section 3.03. N/A This section is not Requires a landscaped applicable; it is not greenway adjacent to CIR adjacent to C/R 133. 133. Section 3.05 requires all new The written application indicates concrete The conditions of facilities to consist of pre- masonry as the construction material. This will this requirement cast or cast tip up concrete include a gray color. appear to have walls, concrete block, post been met. frame/steel frame with concrete block or poured concrete complete perimeter foundation with frost footings extending a minimum of 8" above the final grade, and stick built construction. Pre- finished architectural metal panels need a 20-year manufacturer colorfast warranty. Section 3.06 and 3.07 define The west side of the building faces 15'" Avenue The covenants acceptable exterior building NE. The total square footage of the west side of require as much · materials. A minimum of the building is 2,000 square feet (25 feet high x adornment as 25% of the exterior building 80 feet wide). A minimum of 500 sf of the west possible on precast finish directly facing streets side of the building must be of alternative concrete buildings. shall consist of: face brick, materials, except that precast or cast in place The plans illustrate natural stone, glass, vinyl, concrete much provide as much adornment as 7% of the building stucco, aluminum lapsiding, possible. comprised of cut block, or concrete block double T concrete and other approved Plans illustrate six windows (4 X 4), one entry panels facing 15th decorative siding with pre- door (3 X 6'8") and two window panels adjacent Avenue NE will be cast or cast in place to the main entry door (3' x 7') are proposed, composed of other concrete buildings shall totaling 159 sf (7%) of alternate exterior building building materials. provide as much adornment materials. as is possible considering The landscape plan their exterior finish includes the limitations. installation of 48 shrubs and 24 trees within the front yard. The EDA may wish to further discuss this item. Covenants: Section 5:01 Plans illustrate a dumpster on the south side of The conditions of requires refuse containers to the building. An architectural note indicates the covenants be kept in three sided "screen to comply with Section 5.01 of appear to have enclosures a minimum of Covenants" Pre-cast panels to match the been met. five feet in height building with a screened gate are proposed constructed of brick, stone, around the dumpster. · decorative concrete material or durable material. 3 @ - REQUIREMENT PROPOSED METINOT MET Covenants: Section 5.03: No outdoor storage is proposed. This item is not - states, "No outdoor storage applicable as no of products, non-movable outdoor storage is equipment, inventory or proposed. storage in any container or semi-trailer shall be allowed. Any storage of allowable material shall be screened from public view." Covenants: Section 5.02 Plans depict four exterior loading docks on the The landscape plan requires "Loading docks and east side of the building. Two overhead garage illustrates the garage entrances and exits doors are proposed for each the north and south installation of shall be screened to sides of the facility. No overhead garage doors shrubs adjacent to minimize visibility from any are proposed for the front of the building (west) the proposed public street and/or any which faces 15th Avenue NE. overhead doors on adjacent building structures the north and south front or side yard viewing sides of the point." building. The landscape plan also illustrates the planting of trees within sight lines adjacent to the side lot lines in the front yard. No screening is - proposed on the east side of the - facility adjacent to the loading docks. The east side of the facility faces the rear yard which abuts rear yards of industrial facilities within the St. Joseph Industrial Park. The Planning Commission and Council have and will review the proposed project as it relates to the Zoning Ordinance for the L-I, Light Industrial District. The following comments are for EDA consideration and information: · Warehouse/distribution facilities are permitted uses within the LI - Light Industrial District. (Section 52.28 Subd. 2, t) · Minimum Area: 1 acre - Proposed plat is 3 acres. · Proposed principal building setbacks required are 30 foot front, 25 foot side and 20 foot rear yard.. Proposed setbacks are 30' on west (front yard), 25' north (side yard), 25' on the south (side yard) and 20' on the east (rear yard. · The proposed building height of 25 feet conforms with zoning requirements which limits the height to 55 feet. · Allowable site coverage per the Zoning Ordinance is a maximum of 50%, all structures. The proposed building is 12,800 square feet. The proposed parking lot within the western portion of the lot (front yard) is 18,500 square feet, respectively . giving a total of 31,300 square feet of impervious surface or 24% of the 3-acre site. The current building and parking meet the requirement. · Parking lot - the parking lot to the west of the proposed facility is illustrated with asphalt paving. 0 4 - · Loading docks are required to be 10' x 50'. The site plan illustrates an area 100' from the building and 80' wide. Semi parking spaces are illustrated in the loading - dock area 10' x 50' each. · A landscape plan has been provided. · The building location and location of ingress/egress are illustrated, The elevations of building are included and proposed at 89' (finished floor). The 15th Avenue NE elevation in front of the lot is 85.54'. · A total of two wall signs of up to 50 square feet are allowed for each tenant within the building. A monument sign is illustrated on the landscape plan. Details of signage have not been submitted as the applicant is not proposing construction of signs at this time. · The plan illustrates 27 parking spaces. The zoning ordinance requires a minimum of eight parking spaces plus at least one space for every two employees on each shift or 1 space per 500 sf. Ft. of gross area, whichever is less. The company reports 3 employees at the facility, therefore, 26 spaces are required by the zoning ordinance. · The City Engineer must review required drainage plans. It is noted the EDA review of the covenants, conditions and restrictions for the St. Joseph Business Park (a.k.a. Buettner Industrial Park) does not constitute a review of the requirements of the Zoning Ordinance of the City of St. Joseph. EDA Action: The EDA will take action on the approval, conditional approval or denial of the proposed plans based on its compliance or lack of compliance with the Covenants for the Business Park. 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"'<t Ie.. ~ ~ J ~.I ~... ~ lL.o Þa O~ [L~ I I I VJ_ 0.'" 0..... ¡--~ ~g ° ....~ ....- ....- ~ ~- 0J ~ ~ ~ ~ ~ . ~ . . ..., -, . , .. . . ~. "0 I ~ 0 I I ~ ~ I ~ ~ ~ '" r= z ::. ... ::> .. Q I ::> ::¡¡ OJ ;,. 0 u > æ '" , Q too u N I 0 - z I '" in x "0 ÌD I :0 0 W W a: ø I ~ « ? CJ) W a: u. 0 « r- CJ) CJ) II< ~ W U ,.. .. ¡i:¡ a. it ~ ..J ... ¡¡¡ ::> 0 '" u 0 Z '" ÌD x ÌD .r .OZ .1: .ZI: =:J~ .0 ,10 .0 ,9 m_ .0 ,\I .0 ,10 .0-,9 .0-,9 .0-,10 .0-.9 .0 .10 .0 ,9 .0- .09 . ~ . . - . . .'. ." . '.. ~ . · This page intentionally left blank. · · (i) CITY OF ST. JOSEPH · www.cityofstjoseph.com DATE: August 4, 2004 Administrator MEMO TO: St. Joseph Economic Development Authority ludy Weyrcns FROM: Joann~& Cynth~~ith-Strack, Muriicipal Development Group MdYor RE: EDA Budget - 2005 Ldrry I. Hosch Background Councilors The City is in the process of reviewing the budget for 2005. The City Council will be conducting budget workshops on August 16, 2004. The EDA preliminary bUdget is requested prior to the AI Rdssier Council budget workshops. A preliminary budget will be adopted and certified to the County in Ross Rieke September and a final budget to be adopted in December, 2004. Gary Utsch Attached are preliminary budgets for the following funds: Odle Wick 1. The EDA is a separate entity with a separate Fund (Fund 150). 2. Tax Increment revenues and expenditures for TIF 1-3 (Borgert Products) - Fund 155 3. Tax Increment revenues and expenditures for TIF 1-4 (Vicwest Steel/St. Joe Dev. LLC) Fund 156 · 4. Revolving Loan Fund - Fund 250 Also attached are spreadsheets which illustrate payment schedules for the TIF districts and revolving loan fund. Please note the following changes: Fund 150: Operating Fund for the EDA: The 2005 budget is proposed to be increased from $34,500 in 2004 to $44,000 in 2005. The increases are proposed due to the inclusion of $7,500 for membership to the Partnership and inclusion of $4,000 for engineering fees (assistance with potential industrial park) Fund 155: TIF Fund for 1-3: The anticipated revenues and expenses were increased to reflect market value increases and therefore TIF revenue increases in 2004. The City, via development agreement, is requirèd to reimburse the developer 95% of the increment received. Fund 156: TIF Fund 1-4: 2005 will be the first year an increment is received. The anticipated revenues and expenditures are based on estimates. Actual numbers will be received in June or July, 2005. Fund 250: Revolving Loan Fund. The projected revenue for the revolving loan fund in 2005 is based on the amortization schedule for the Vicwest equipment loan. No expenses or loans have been budgeted as the fund currently (end of July) has a limited balance of $4,648.31. The fund balance by the end of calendar year 2005 should be over $18,000. The budget adopted in December may be less than the preliminary budget. It may not be higher. Action: · The EDA is asked to recommend a preliminary budget for 2005 for City Council consideration. A motion is in order. 2.) College Avenue North· PO Box 668 . Saint. Joseph. Minnesotd )6,74 Phone 12.0,6,.72.01 60 12.0.,6,.0)42. CITY OF ST JOSEPH 08/04/04 1:47PM Page 1 EDA Revenues05 . Current Period: July 2004 YTD % 2005 SOURCE SOURCE Descr Budget Rev Revenue Balance of Budget Budget FUND 150 Economic Development 31010 Current Ad Valorem Taxes $0.00 $0.00 $0.00 0.00% $0.00 31050 Tax Increment $0.00 $0.00 $0.00 0.00% $0.00 34150 TIF/MIF DEPOSIT $0.00 $0.00 $0.00 0.00% $0.00 34151 IDB DEPOSIT $0.00 $0.00 $0.00 0.00% $0.00 36210 Interest Earnings $0.00 -$25.31 $25.31 0.00% $0.00 39201 Transfers from Other Fund $34,500.00 $0.00 $34,500.00 0.00% $44,000.00 FUND 150 Economic Development $34,500.00 -$25.31 $34,525.31 -0.07% $44,000.00 FUND 155 TIF 1-3 Borgert (SKN) 31050 Tax Increment $17,780.00 $0.00 $17,780.00 0.00% $19,706.00 39201 Transfers from Other Fund $0.00 $0.00 $0.00 0.00% $0.00 FUND 155 TIF 1-3 Borgert (SKN) $17,780.00 $0.00 $17,780.00 0.00% $19,706.00 FUND 156 TIF 1-4 S1. Joe Development 31050 Tax Increment $55,088.00 $0.00 $55,088.00 0.00% $54,530.00 34150 TIF/MIF DEPOSIT $0.00 $0.00 $0.00 0.00% $0.00 34151 IDB DEPOSIT $0.00 $0.00 $0.00 0.00% $0.00 FUND 156 TIF 1-4 S1. Joe Development $55,088.00 $0.00 $55,088.00 0.00% $54,530.00 FUND 250 Revolving Loan Fund 33130 Federal Grants-Community $0.00 $0.00 $0.00 0.00% $0.00 36210 Interest Earnings $0.00 $7.37 -$7.37 0.00% $0.00 .6212 CDAP Loan Interest $1,383.00 $737.35 $645.65 53.32% $1,061.10 9312 CDAP Loan Proceeds $7,899.00 $3,903.59 $3,995.41 49.42% $8,220.83 FUND 250 Revolving Loan Fund $9,282.00 $4,648.31 $4,633.69 50.08% $9,281.93 $116,650.00 $4,623.00 $112,027.00 3.96% $127,517.93 . @ ~ ~ a... Q) "<t 0> o ro .. a... (') "<t o ;;¡: fÌ II) 000000000000 0 0 OON"<tO CO CO 000000 o 000000000000 0 0 OOCOO>O I.() I.() 000000 o . . . . . . . . . . .... . . . .... . . . . . . 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MIF Loan TOTALS ----------- --------- --------------- -------- ------- ----------- --------- --------------- -------- ------- PMT Known TOTAL PAYMENTS ¡'f ¡f¡i Ii!i ff ff /;' .Interest Rate 4.00% TOTAL INTEREST $ 4,409.64 Term-Years 5 # PeriodslYr 12 Payments due the 18th of each month, with the first payment Present Value: $ 42,000.00 due by July 18, 2003. ------------------------- -------------- ----------- Periods 60 Principal coded to: 250-39312 PMT Unknown 773.49 Interest coded to: 250-36212 PV Unknown 0.00 Term Principal Principal Interest Total Principal Interest Date Month Outstanding Payment Payment Payment To Date To Date Pymt Due ------------------------ -------------------- -------------------- ------------------------------- ----------------- ---------------- 42000.00 1 41366.51 633.49 140.00 773.49 633.49 140.00 7/18/2003 2 40730.90 635.61 137.89 773.49 1269.10 277.89 8/18/2003 3 40093.18 637.72 135.77 773.49 1906.82 413.66 9/18/2003 4 39453.33 639.85 133.64 773.49 2546.67 547.30 10/18/2003 5 38811.34 641.98 131.51 773.49 3188.66 678.81 11/18/2003 6 38167.22 644.12 129.37 773.49 3832.78 808.18 12/18/2003 . 7 37520.95 646.27 127.22 773.49 4479.05 935.41 1/18/2004 8 36872.53 648.42 125.07 773.49 5127.47 1060.48 2/18/2004 9 36221.94 650.59 122.91 773.49 5778.06 1183.39 3/18/2004 10 35569.19 652.75 120.74 773.49 6430.81 1304.13 4/18/2004 11 34914.26 654.93 118.56 773.49 7085.74 1422.69 5/18/2004 12 34257.14 657.11 116.38 773.49 7742.86 1539.07 6/18/2004 13 33597.84 659.30 114.19 773.49 8402.16 1653.26 7/18/2004 14 32936.34 661.50 111 .99 773.49 9063.66 1765.25 8/18/2004 15 32272.63 663.71 109.79 773.49 9727.37 1875.04 9/18/2004 16 31606.71 665.92 107.58 773.49 10393.29 1982.62 10/18/2004 17 30938.58 668.14 105.36 773.49 11061.42 2087.97 11/18/2004 18 30268.21 670.37 103.13 773.49 11731.79 2191.10 12/18/2004 19 29595.61 672.60 100.89 773.49 12404.39 2292.00 1/18/200 20 28920.77 674.84 98.65 773.49 13079.23 2390.65 2/18/200 21 28243.68 677.09 96.40 773.49 13756.32 2487.05 3/18/200 22 27564.33 679.35 94.15 773.49 14435.67 2581.20 4/18/200 23 26882.72 681.61 91.88 773.49 15117.28 2673.08 5/18/200 24 26198.83 683.88 89.61 773.49 15801.17 2762.69 6/18/200 25 25512.67 686.16 87.33 773.49 16487.33 2850.02 7/18/200 26 24824.22 688.45 85.04 773.49 17175.78 2935.06 8/18/200 27 24133.47 690.75 82.75 773.49 17866.53 3017.81 9/18/200 . 28 23440.42 693.05 80.44 773.49 18559.58 3098.25 10/18/200 29 22745.06 695.36 78.13 773.49 19254.94 3176.39 11/18/200 30 22047.38 697.68 75.82 773.49 19952.62 3252.20 12/18/200 31 21347.38 700.00 73.49 773.49 20652.62 3325.69 1/18/2006 @ · City of St. Joseph Minnesota Tax Increment Financing District No. 1-4 St. Joe Development LLC (Vicwest) Note Payment Schedule Payment to: PROJECTED BUDGET Minnwest Bank ACTUAL PAYMENTS WILL DEPENT ON ACTUAL TIF AMOUNTS RECEIVED I Note Details Amount of Note (starting principal) 643,000 Note Dated 1-Aug-02 Annual Payment Date 15-Dec Interest Rate 7.50% · æ,8f!1m . aì~~a 9,482 9,838 2007 10,207 10,589 2008 10,m86 11 ,398 2009 11 ,826 12,269 2010 12,729 13,207 2011 13,702 14,216 2012 14,749 15,302 188,450 *Development Agreement notes: not to exceed $643,000 in principal payments. · @ · This page intentionally left blank. · · GÐ · ~. MUNICIPAL DEVELOPMENT GROUP, INC. DATE: August4,2004 MEMO TO: Economic Development AUeJ.? FROM: Joa~t & Cynthia Smith-Strack, Municipal Development Group RE: Economic Development Activity Report - July, 2004 Municipal Development Group, Inc. has been interacting with a number of prospects throughout the past two months. Following is a summary of activities that have transpired. If you have any questions on any of these or other projects, please do not hesitate to contact us at 952-758-7399. A project number has been assigned to protect the confidentiality of the businesses prospects. Project 01-B: This company originally contacted the city in 2001. Plans for expansion were placed on hold in 2002. A developer working with the company contacted MDG in June, 2004 regarding the potential for expansion plans in 2005. MDG most recently followed up on July 14th and 21st. · Project 01-E: This project involves the expansion of a service within the community. MDG has been keeping in touch with the project contact over the past two years. Most recent correspondence occurred on July 21, 2004. Project 01-F: This company has been in contact with the EDA regarding potential sites for a commercial business since August, 2001. MDG has forwarded the contact information on a number of commercial sites. MDG last followed up with the contact on July 21, 2004. Project 01-1: This business originally contacted the City in 2001. In 2002 they noted their project was on-hold. The company most recently contacted MDG on June 18, 2004 requesting information on available commercial sites in the City. MDG forwarded the info. and followed via email on July 14th and a phone call on August 4, 2004. Project 01-J: This developer owns commercial land and a building. MDG faxed information on the commercial lots to a lead on July 12, 2004 and followed up with the developer and lead on July 21, 2004. Project 02-H: This developer contacted MDG in July regarding available highway commercial lots. MDG faxed info on optional sites and followed up most recently on July 21, 2004. Project 02-L: This business constructed a facility in Buettner Business Park for their operations, along with lease space for · other tenants. They secured a new tenant in a 4,000 square foot portion of the building earlier this year. MDG most recently followed up on July 21,2004. EDA Monthly Project Report - July 2004 Activities Page 1 @ · Project 02-R: This company recently purchased land in Buettner Business Park for the construction of a facility in 2005. MDG most recently corresponded with the business contact on July 14, 2004 and August 4,2004. Project 02-AA: This business purchased land in Buettner Business Park earlier this year. They are starting building and site plans for proposed construction in the summer/fall of 2004. MDG followed-up with the contact and/or his builder most recently on July 14th, 21st and 28th and August 4,2004. Project 02-FF: This business has expressed an interest in 7 to 9 acres of industrial land since December of 2002. The contact has toured sites and is waiting for new industrial park development. MDG most recently followed up on July 21, 2004. Project 03-A: These developers are interested in a large highway commercial development in an area not yet annexed into the City. MDG has been working with them over the past few years. MDG most recently followed up on July 21st and August 4,2004. Project 03-1: This business contacted the City in 2003 regarding available commercial lease space. MDG most recently followed up with a letter on July 21, 2004. Project 03-R: This prospect contacted the City in the summer of 2003 inquiring about vacant industrial acreage. MDG forwarded information and continues to remain in contact with the prospect. MDG, Inc. last followed up with · the prospect on July 21,2004. Project 03-5: This project involves the possible expansion of the industrial acreage in the community. MDG has been working with the property owners on the project since August of 2003. MDG has been in contact with the property owners and City Engineer. Project activity most recently occurred on July 14 and August 4,2004. It appears a few potential developers are meeting with the property owners at this time. Project 03-U: Inquiry forwarded to MDG on October 1, 2003 regarding a potential commercial development in St. Joseph. MDG followed up last occurred on July 14, 2004. Project 04-8: This builder contacted the city in March of 2004 regarding availability of industrial lots in the city and financial programs to assist with a project. The builder purchased a lot in Buetter Business Park in May of 2004. MDG last spoke with the contact on July 21, 2004. There are not immediate plans for construction of a building. Project 04-D: MDG contacted the owner of industrial acreage within the corporate limits regarding interest in re-subdividing and marketing industrial lots. The property owner expressed an interest in possibly re-subdividing. MDG continues to follow up with the project representative regarding the project, with the latest follow up via phone on July 14th and August 4,2004. Project 04·E: This prospect contacted MDG in April of 2004 regarding demographic and economic development data for St. Joseph. The prospect is considering a leasing commercial retail space in the community. Most recent · correspondence with the contact was via mail on July 14, 2004 and via phone on August 4,2004. EDA Monthly Project Report - July 2004 Activities Page 2 ~ · Project 04-F: This prospect contacted MDG in May of 2004 regarding commercial lease space in the downtown area. MDG met with the prospect several times in May and most recently corresponded on July 14th. Project 04-H: MDG met with a representative on May 26, 2004 regarding a building in the downtown. Most recent follow- up occurred on July 21,2004. Project 04-1: A representative from a local real estate firm contacted the City on June 23rd to request information on available commercial parcels. MDG prepared and emailed information. MDG followed up most recently on July 21, 2004. The contact noted the sites under consideration were too expensive for her client. Project 04-J: This contact met with MDG on July 21st and requested information for a commercial/service business. MDG most recently followed up on July 28, 2004. · · EDA Monthly Project Report - July 2004 Activities Page 3 0 · This page intentionally left blank. · · @ · This page intentionally left blank. · ·