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HomeMy WebLinkAbout1999 [10] Oct 13 . ~ CITY OF ST. JOSEPH 21 First Avenue NW P.O. Box 668, St. Joseph, MN 56374 (320) 363-720 I Fax: 363-0342 Meeting Notice 11ft St. Joseph Economic Development Authority GiQI =., Wednesday, October 13, 1999 8:00 a.m. City Hall MAYOR Kenneth J. Hiemenz )- &:00 a.m. Can to Order CLERK! )- Approval of Minutes A )MINISTRATOR Cari Schmidt · September 8, 1999 · September 27,1999 COUNCILORS );>- Old Business: Bob Loso W1ert · ExecutiooQfthe Architectural CQntract It wI Grooters Leapaldt Tideman Architects Mary Niedenfuer · Signing of Purchase Agreement- First State Bank of St. Joseph Þ- New Business: · Industrial Park Marketing - Development Billboard · St. Cloud Business EXPO Report · Mugg Property Development · DTED 4tl:r Annual Development Conference - October 21 st and 22nd · 3rd Annual North Central Public Finance Symposium - November 3Td and 4th ~ BQard Member Announcements ~ Public Comment to the Agenda ~ Adjourn . · Unofficial Minutes- EDA Board Pursuant to due call and notice thereof, the Economic Development Authority for the City of S1. Joseph met in regular session on Wednesday, October 13, 1999 at 8:00 a.m. in the S1. Joseph City Hall. Members Present: Chair Kenneth 1. Hiemenz. Board Members Ross Rieke, Mike Deutz and Bruce Gohman. EDA Director Chad A. Carlson. Absent: Ken Twit. Others Present: None Approve Minutes: Gohman made a motion to approve the September 8th and September 27th, 1999 minutes as presented; Seconded by Rieke. Discussion: Carlson informed the EDA Board that Board Member Twit called in a correction to the September 27th minutes. Twit requested the September 2th minutes reflect that he questioned whether or not all the sizes of blueprints detailed in the fee schedule are required The motion to approve the September 8th and September 27th with addition to the September 27th minutes made my Board Member Twit was passed with the following vote: Ayes: Chair Hiemenz, Rieke, Gohman and Deutz Nays: None Motion Carried Architectural Contract: Carlson presented his findings to the EDA Board regarding the proposed fee schedule detailed in the · contract with Grooters Leapaldt Tideman (GLT) Architects. After analyzing area firms, Carlson concluded that the fee schedule presented by GL T Architects was very competitive and their fees were not out of line. Carlson recommended that the EDA Board approve the execution ofthe contract between the EDA and GL T Architects. Hiemenz added that the City Council completed a preliminary interview with GL T Architects. The City Council selected GL T Architects based on their design concepts and strategies for renovating the bank into a city hall. Hiemenz further stated that GL T Architects were not able to give a firm contract amOlmt at this time. A contract amount will be detennined once the building committee detennines the amount of renovations that need to be completed and scope of work. Carlson stated that the EDA needs to execute the contract in order for the building committee to begin the process of assessing the needs of the City. During this process, GLT Architects will be,detennining the cost figure for the renovations and then a contract amount can be determined. Deutz stated that the EDA shouldn't enter into an open-ended contract, with no maximwn cap on the contract amount. Deutz stated he is concerned with the hourly fee and that the City has not detennined a maximwn amount for the project. Carlson stated that the City Hall Task Force researched financing options to complete the project. The EDA has the ability to finance the project with revenue bonds not to exceed $1,000,000. The $1,000,000 would include the purchase of the bank building, construction costs for renovating the bank and police department, and design fees. Carlson further stated that the building committee must work within this budget and this does require GLT Architects to work within the means ofthe City. Carlson stated that the purchase price for the bank is $545,000, with $455,000 remaining to complete the remodeling and cover design fees. · Gohman stated that typical design fees are estimated at 10% of the construction costs. Gohman suggested that GLT Architects total fee should not exceed $45,000 if $455,000 is spent on renovations. Deutz requested that Carlson approach GL T Architects to firm up a fee for the design. · Rieke questioned the amount of renovations that will be taking place in each facility. Hiemenz stated that a building committee would be working with GL T Architects to determine the extent of renovations. Hiemenz further stated that the amount of renovations in the bank facility would be minimal. The renovations will mainly consist of a new council chambers and restrooms. Extensive renovations will occur in the police department. Carlson explained the role of the EDA for this project. The EDA is the financier of the project and will not be involved with the design of the facility. Deutz questioned why GL T Architects were selected when Hagemeister Mack Architects were involved with the City Hall Task Force laying out possible design scenarios for both facilities. Carlson stated that a binding contract was not sign with Hagemeister Mack Architects as the firm designing the project. Carlson further stated that the small amount of work completed by Hagemeister Mack Architects was in concept only, which showed the City Hall Task Force that each facility could meet the needs ofthe City. Hiemenz reiterated that the City Council selected GL T Architects based on their excellent design concepts and strategies for renovating both facilities. Gohman stated the architects typically work under the following design stages: 1) Evaluation and initial design stage 2) Schematic design stage 3) Work drawing stage Gohman further stated that usually architects are fifty percent (50%) complete with their work at the end of the schematic design stage. Gohman recommended that the building committee firm up a design fee at the · end of the schematic design stage. Hiemenz stated that the building committee will consist of the public works, administration, and police department heads, members of the City Council and the Mayor. The building committee would then begin discussing the renovations of each facility after the contract is executed. It will be the responsibility of the building committee to keep the project within budget, which will determine the amount of design and construction necessary. Gohman moved to approve the execution of the Grooters Leapaldt Tideman Architects contract for the renovations of the bank building and police department with Grooter Leapaldt Tideman Architects providing a final cost figure for services after the schematic drawings have been presented and accepted by the building committee; Seconded by Rieke. The motion passed with the following vote: Ayes: Chair Hiemenz, Deutz and Rieke Nays: Gohman Motion Carried Industrial Park Billboard: Carlson informed the EDA Board that Mr. Buettner has suggested constructing a billboard for the St. Joseph Business Park detailing the development. The billboard will be 10'x20' consisting of the plat and text material. The estimated cost of the sign is $2,600. Carlson suggested that the EDA should be involved in a cost share for sign since it is in the best interest of the EDA and City to market and sell the property. Carlson further stated that the joint marketing and sale agreement does include marketing of the property by the EDA. Rieke questioned if other forms of marketing industrial property are being considered. Carlson stated that · the Star City Commission would be completing the community brochure this winter. An industrial park brochure would be designed and completed this winter by the EDA and will include all industrial property within the City Limits. The industrial park brochure would be distributed to area economic development organizations and the St. Joseph Chamber of Commerce as promotional material. . Gohman made a motion to contribute $1,000 to the cost marketing billboard to be placed in the St. Joseph Business Park; Seconded by Rieke. The motion passed with the following vote: Ayes: Chair Hiemenz, Rieke, Gohman and Deutz Nays: None Motion Carried St. Cloud Business EXPO: Carlson reported on the St. Cloud Business EXPO held at the St. Cloud Civic Center on October 8, 1999. Carlson stated that Stearns Electric Association did an excellent job marketing the St. Joseph industrial parks, even though the EXPO had a less then expected turnout. Mugg Property Development: Carlson infonned the EDA Board that the purchase agreement was executed for the Mugg property on the east side of St. Joseph Township, adjacent to CSAH 75. The property was purchased by Anderson Properties. Conferences: Carlson infonned the EDA Board that he would be attending the 4th Annual Development Conference sponsored by DTED on October 21 st and 22nd. Carlson will also be attending a one-day fmance symposium on November 3rd sponsored by SPRINGS TED Incorporated. Board Member Announcements: . Hiemenz reported on the City Council's action not to participate, at this time, in the sewer study conducted by the City of Cold Spring. Hiemenz also stated that negotiations are taking place with the City of St. Cloud to purchase additional sewer capacity to the meet the growth demands of the City. Rieke stated that in his opinion St. Cloud has become very anxious since the City of St. Joseph has an alternative for sewer service. Gohman stated that St. Cloud seems to be very cooperative in their negotiations and St. Joseph should continue to work with St. Cloud to gain additional sewer capacity. Deutz questioned whether the additional capacity being offered would be enough to cover the 20-year annexation area. Hiemenz stated that in addition to the 20-year annexation area, there would be enough capacity to service the Pleasant Acres and Kramer Lake areas. Adjourn: Rieke made a motion adjourn; Seconded by Gohman and passed unanimously by those present. &A / / /t~~ ~ ~ha A. Carlson Economic Development Director .