HomeMy WebLinkAbout[04c] Capital Purchase - Plotter
\[04c\]
Council Agenda Item
MEETING DATE:
March 22, 2016
AGENDA ITEM: Requested Action
Capital Purchase – : Authorize the purchase of an HP
2530 Wide format printer/scanner, trading the existing HP Plotter for a
total cost of $ 8,972.35
SUBMITTED BY:
Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION:
BACKGROUND INFORMATION:
In 2006 the City purchased a plotter for $ 3,379 and have used to
print large scale maps. The current plotter only prints. When we started looking at what we have to scan
to get rid of un-necessary paper and not move, we looked at options. HP is offering a rebate for trading
any wide format printer. The City will receive a rebate of $ 2,000 for our 10 year old machine and we can
purchase a new plotter that will scan and copy for $ 8,972.35. Right now when we need to have copies
reproduced we go to Kinko’s in St. Cloud and pay for the copies which is cost prohibitive and we cannot
scan. We do require now all prints to be submitted in 11 x 17 as well, so we don’t have as many;
however, the building inspector than has to put all the comments on both large and small duplicating the
work. We do use the plotter and there are times when we need a copy and instead of paying to copy we
try and print in pieces. While we could lease the machine and then own at the end, however, funding is
available through capital and we would save considerable interest costs.
ATTACHMENTS:
Request for Council Action
Quote
REQUESTED COUNCIL ACTION:
Authorize the purchase of an HP 2530 Wide format
printer/scanner, trading the existing HP Plotter for a total cost of $ 8,972.35
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3-16-16
A Proposal for
City of St. Joseph
Judy Weyrens
Prepared by:
Ryan Gau
320.259.3043 or 800.892.8548
Ryan.Gau@marconet.com
morrco$
marconet.com
CONFIDENTIAL
Here are just a few reasons why partnering with Marco for your technology services is the right decision.
When you work with Marco,
you get our very best every
day—our best people, our best
support services and the best
technology in the industry.
Because consistently
outperforming your
expectations is the key to
building strong partnersh
Jeff Gau, CEO 9
To learn more about Marco's
high-performance culture, visit
a l ea d e rs h i p c u It u r e. c o m.
2 1 MARCONET.COM
Our employees love what they do and it shows
Our fun, flexible and family -friendly workplace has earned us a generous list
of awards. Marco has consistently been named as a top workplace by the
Star Tribune, Minneapolis St. Paul Business Journal and Minnesota Business.
Committed to our communities
Marco donates up to 5% of its annual profits to the communities we serve.
We also sponsor events, participate in fundraisers and encourage employees
to volunteer on and off company time.
Customer survey process to ensure we're doing things right
We have consistently been sending out monthly surveys and measuring the
results since 1994 to make sure we're doing everything we can to keep our
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Quality assurance program to keep us sharp
We use Lean continuous improvement principles to keep us focused on
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We use real-time GPS technology to determine which resource is closest to
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Recommended Print Solution
HP T253OPS Large Format Printer (L2Y26A)
014
Specifications:
Print Speed: "D" print every 21 sec.
Number of Ink Tanks: 6 ink tanks
0 130ml Ink — C, Y, M, PBK, GY
0 300ml Ink—C, Y, M, PBK, GY & MBK
Print Resolution: up to 2400 x 1200 optimized dpi
Print Languages: PDF, Tiff, Jpeg, CalsGroup4
• Paper Sizes: 36" wide —two roll, auto -roll switching paper
Scan To File Formats: PDF, Tiff, JPEG, Multi -page PDF & Tiff
• Stacking System: Top -Stacker, up to 50 sheets
• Network Features: Networked Printing & Scanning
Warranty: HP one year On -Site Warranty, Next Business Day Response
LEASE
Marco's Lease Program includes all equipment and service.
Equipment/Options 36 Month Lease
HP T2530PS Without TRADE IN Program $341.24/Month
HP T2530P5 With TRADE IN Program $282.04/Month
Equipment/Options
60 Month Lease
HP T2530PS Without TRADE IN Program
$238.10/Month
HP T2530PS With TRADE IN Program
$194.70/Month
Maintenance Programs _ Price
Marco 3 yr. Warranty +$93.30/Month
Marco 5 yr. Warranty +$109.45/Month
Comes Standard With One Year On -Site Warranty
HP Cash -in & Trade -up Program
Trade-in any old 36" InkJet Plotter
Trade-in w/Serial # & Motherboard (returned) <$2,000.00>
HP Promo Ends: March 318t 2016
Delivery, installation, initial supplies and initial training is included with above program(s).
Accepted
By signing this proposal, you are authorizing Marco, Inc. to order, install and invoice the above listed equipment.
3 1 MARCONET.COM
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