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HomeMy WebLinkAbout[03] Minutes St Joseph Park Board Minutes January 25, 2016 6:00 p.m. St. Joseph City Hall Members Present: John Anderson(Chairman), Marguerite Fogarty(Secretary), Andrew Deuhs, Sharon Rennie, Troy Goracke, Jodi Keehr, Matt Killam (Councilor Liaison), Judy Weyrens (for Terry Thene) I. Call to Order: 6:00 p.m. li.Approval of Minutes: Approved III.Approval of Agenda: Approved with some items rearranged due to presence of guests IV Treasurers Report A memo requesting acceptance of the Financial Report as of December 31, 2015 was received. Jodi made a motion to accept. Sharon seconded. Motion carried unanimously. V. Liaison Reports: Matt Killam: Field Street is in the design stage. Budget was approved. On Feb. 15 bids will be accepted for Government Center. The City will hire a Director for Relationships for planning. Terry Thene: Terry was absent due to a death in the family. VI. Old Business: A. Doe Park Thoughts: Discussion was held regarding locating this facility at the old compost site. We will continue this discussion in February. B. Foot Golf: Approximately $1,500 in donations has been raised. It is set to go in the spring. Some items are still being completed. A sign needs to be made and flags are needed for the holes. C. Klinefelter Natural Flora Preservation Judy will find out progress. D. Other Old Business: 1. Priorities: a. New building/amphitheater at Millstream b. Volleyball Court c. Rugby: John will invite a member to come to the February meeting. d. Disc Golf VII. New Business: A. Rec Assn. use of Softball Fields: Brian Erickson and Scott Bloch joined the meeting as representatives of the Association. They informed the group that 5 Softball teams have shown interest for Wednesday night events. That would require both fields. Thursday night events are not clear yet, but they felt they would need both fields, as well. John explained to Rec. Members that the Park Board was considering replacing one of the softball fields with a Sand Volleyball Court. The Rec. Assn does not currently have a lease. Reps said they have no experience with Volleyball. Their focus is softball and would not recruit teams for volleyball leagues. Andrew made a motion to give the Rec. Assn. a 1 year lease for softball. Sharon seconded. B. Campground: Police Chief Klein joined the meeting to give us some insights: Most police visits are minimal; clean up, staying too long. However, the issues have gotten worse over the last few years with those that abuse the intended use; staying free, staying too long, alcohol and drug abuse. He also questioned whether the facility is up to date. Typically no donations are made. Many who used to use this site, don't want to anymore because of the issues mentioned. Judy said we would have to check if standards for campgrounds are met in order to charge a mandatory fee. Permit process would require more work from City Hall. As of right now, according to the Police Chief, the facility is getting a bad name. Andrew made a motion to close the campground until it can be brought up to suitable standards. Sharon seconded. C. Adult Sand Volleyball: (See discussion of Rec. Assn. use of Softball Fields) D. Archery Ranee: Possible updates. John will discuss this with Terry. E. Opening of Warming House: This event will be held on Saturday from 12-2. Coborns will provide cookies and hot chocolate will be available. VIII.Adiournment: 7:30 St Joseph Park Board Minutes February 22, 2016 6:00 p.m. St. Joseph City Hall Members Present: John Anderson(Chairman), Marguerite Fogarty(Secretary), Andrew Deuhs, Sharon Rennie, Troy Goracke, Matt Killam(Councilor Liaison), Terry Thene (Staff Liaison) Call to Order: 6:00 p.m. Approval of Minutes: See correction in guest's name. Approval of Agenda: Approved, with some re-arranging and addition of"Campground". Liaison Reports: Matt Killam: City will be hiring a Community Development Director. Interviews will be held next week. Terry Thene: The Warming House closed last Friday. The rink is closed for the season. The "Opening" of the Warming House was a success. At Klinefelter, 43 dropped Cottonwood trees have been removed. Old Business: A. Doe Park Site Matt mentioned a possibility to be considered. John will look into it and we will discuss at a future meeting. B. Klinefelter natural Flora Preservation Process will continue when timing is best for a burn. C. Millstream Priorities: The location of proposed shelter and band shell were discussed. Terry showed the group a map with potential changes to parking lot. D. Archery Ranee Grant and Use: If we obtain $5,000, the Grant would match. Matt suggested we contact several clubs for donations. Matt and John will contact them. Terry has provided designs. E. Campground: The sign is up, indicating that the campground is closed. Terry listed items to be removed and used elsewhere, including fire pits, electric lights and bathroom. He suggested the water access remain, to be transformed into a drinking fountain. The Breaker Box could be used for"Movies in the Park". The grills could be moved to nearby locations for picnic areas.Picnic Tables would remain and may be used near future shelter. Terry proposed using some of the grills at the Archery range and Klinefelter. The Board gave Terry approval to begin some of this work. F. Other Old Business: None New Business: A. Brainstorming and Future for Millstream Park: 1. Adult Sand Volleyball: Tasha Camp, daughter of the owners of the former El Paso,joined the meeting. The sand from their volleyball courts has been saved and ready to be donated, while searching for a new location. She wondered if Millstream might be a possible space. Currently, 22 teams have shown an interest. Teams would require restrooms and a concession area. Currently, the Rec. Association has had their lease renewed for a year for the space being considered. John also mentioned his concern with lighting the area. Terry suggested approaching the Burger Bar-using a portion of their parking lot for a court. John will contact those owners. We will continue to look into the feasibility of locating it at Millstream. Tasha will join us next month to continue this discussion. 2. Rugby Club Alex Bistodeau joined the meeting to discuss apermanent space. The current space at Millstream is being used by High School teams as a practice field. That area is about 90 in. long. An exact field space would be 72 in. wide and 144 in. long. The Millstream space doesn't appear to be enough, although it could still be used for practice. It was recommended that the space be reserved when needed. Terry suggested contacting CSB. Their new athletic fields may be a suitable option. Adjournment: 7:30